Attachment_9_HQ003418R0332_APEX_Questions_and_Answers.xlsx

XLSX spreadsheet 18 KB Posted Dec 10, 2018

Attached to: Advanced Professional Executive (APEX) Senior Executive Service (SES) Orientation Support Services
Solicitation number: HQ003418R0332
Issued by: DOD Washington Headquarters Service

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Attachment 9 HQ003418R0332_APEX Questions and Answers

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File	Type	Posted
Attachment_10_APEX_Questions_and_Response_Amnd_0002.xlsx	XLSX spreadsheet	Dec 14, 2018
HQ0034-18-R-0332_0002.pdf	PDF	Dec 14, 2018
Attachment_1_Revised_PWS_-APEX.pdf	PDF	Dec 10, 2018
Attachment_2_Revised_Pricing_Template.xlsx	XLSX spreadsheet	Dec 10, 2018
Attachment_8_Past_Performance_Questionnaire.pdf	PDF	Dec 10, 2018
HQ0034-18-R-0332_0001.pdf	PDF	Dec 10, 2018
Attachment_7_Organizational_Conflict_of_Interest.pdf	PDF	Dec 10, 2018
Attachment_4_DD254.pdf	PDF	Dec 4, 2018
HQ0034-18-R-0332.pdf	PDF	Dec 4, 2018
Attachment_1_PWS_-APEX.pdf	PDF	Dec 4, 2018
Attachment_6_Personnel_Matrix.xlsx	XLSX spreadsheet	Dec 4, 2018
Attachment_3_Non-Disclosure_Agreement.pdf	PDF	Dec 4, 2018
Attachment_5_Wage_Determination.pdf	PDF	Dec 4, 2018
Attachment_2_Pricing_Template.xlsx	XLSX spreadsheet	Dec 4, 2018

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Sheet1

Question No.	Reference	Question Category	Question	Response
1	CLINs 0001, 1001, 2001, 3001, 4001	Contract	PWS 1.6.13 addresses Contractor Travel and there are references to pay travel and lodging for speakers/presenters in PWS Section 5, however CLINS that support PWS Section 5 states that the FFP shall be for labor and materials. Request modification of PWS Section 5 CLINs to include travel as stated in PWS 1.6.13 and Section 5.	Please see the amended language for CLINs 0002, 1002, 2002, 3002, 4002 which inlcude PWS Section 5.
2	CLIN 0002	Contract	CLIN 0002 states pricing for this CLIN will not be apart of the evaluated price and that Contractor is not required to submit pricing under this CLIN. CLINs 1002, 2002, 3002, and 4002 do not state this. To incorporate costs relative to the tasks in PWS Section 4, Offeror must submit pricing for evaluation. Request removal of these statements from CLIN 0002.	Please see the amended language for CLINs 0002, 1002, 2002, 3002, 4002.
3	Instructions to Offerors, page 50	Proposal Instructions	Please confirm that for any SF30s released, that Offeror shall provide signed copies of these documents in the Administrative Volume, Volume I.	Yes, for any SF30s released offerors shall provide signed copies of these documents in the Administrative Volume, Volume I.
4	Instructions to Offerors, page 50
5	Proposal Volume Requirements, page 51	Proposal Instructions	Paragraph D, page 54, asks Offeror to describe the methods and techniques used to complete each task, and discuss managing all aspects of this requirement. This is note stated in the table on page 51. Request update to the table for Volume III requirements.	The language stated on page 54 is what the Government expects Offerors to provide in the Technical Approach and Capability portion of volume III. The table will not be updated.
6	Volume I, page 54	Proposal Instructions	Paragraph asks Offeror to include completion of clause FAR 52.219-28. This clause is for Post-Award Small Business Program Rerepresentation. This clause asks for rerepresentation of size status if one of the conditions in the clause occur. This would be after contract award has been made. Request removal of this clause from the Volume I proposal instructions.	FAR 52.219-28 is required to be in solicitations per FAR 19.309 (c).
7	Volume IV, page 54	Proposal Instructions	Paragraph E indicates that PPQs are required for contracts not listed in PPIRS. Will the Government please supply the PPQ form?	Yes, please see the amended solicitation for the PPQ form.
8	Volume II, page 54	Proposal Instructions	Paragraph C, asks Offeror to submit a letter form DSS that demonstrates the Offeror holds an active FCL. Request the requirement be changed to allow for a FCL report pulled from NISS be submitted in lieu of the DSS letter as proof of FCL.	Yes, Offerors can provide proof of Secret Facility Clearance via NISS
9	Evaluation, Factor 3, page 56	Evaluation Criteria	Paragraph c states that the evaluated price will include all FFP Contract line items for the base and four option periods. As pricing would also need to be provided for CLINs that support PWS Section 4 tasks, these CLINs will also need to be evaluated. Request revision to this evaluation factor to include evaluation of price for both the FFP and T&M CLINs.	The language is correct as it is stated for Factor 3, page 56. The T&M CLIN will not be evaluated, the price for the T&M CLIN will be an not to exceed amount provided by the Government.
10	PWS, Period of Performance, page 3	Contract	Paragraph 1.5 states the base period to be 12 months, but the period denoted below this statement and CLIN 0001 denote the base period to be 6 months. Please confirm the and update as necessary.	The language in Paragraph 1.5 has been updated.
11	PWS, Type of Contract, page 4	Contract	Paragraph 1.6.6 denotes the contract type to be FFP, however throughout the RFP the contract type is stated as hybrid, FFP & T&M. Please confirm and update as necessary.	The language in Paragraph 1.6.6 has been updated.
12	PWS, Contractor Travel, page 6	Contract	The RFP makes reference to the RFP and any RFP amendments being released via fbo, however paragraph 1.6.13 states the following: "Industrial Funding Fee Does NOT apply to travel and per diem charges." Request removal of this statement since this procurement was release via fbo and not via GSA.	The language in Paragraph 1.6.13.1 has been updated.
13	PWS, Part 5 Tasks, page 11	Technical	Paragraph 5.5 states that the contractor shall gather any necessary security clearance information. Please advise what type of information would need to be collected, the purpose of the this information, and what this information will be used for.	The Offeror is responsible for gathering Security clearance information; Coordinating with security personnel to ensure required clearances (Secret) are passed to each location requiring a security clearance. Type of information to be gathered includes: name, date of birth, place of birth, social security number, clearance type and level. The information will be used over the course of the program for all briefings to include those in the Washington DC area and the various locations of travel during week 2.
14	PWS, Part 5 Tasks, page 12	Technical	Paragraph 5.6 states the contractor shall pay presenter/speaker stipends/honoraria. Is there a standard amount the Government expects contractor to pay? Also, please confirm that this shall be included in Offeror's price for the CLINs that support Section 5 tasks as presently these CLINs only include labor and materials.	There is no standard amount the Government expects the Offeror to pay for presenter/speaker stipends/honoraria. This is Offeror specific and what the Offeror determines as appropriate. Please note the Offeror should consider payment for presenter/speaker stipend/honararia in their price.
15	PWS, Part 5 Tasks, page 13	Technical	Paragraph 5.9.5, Note 2, states contractor shall confirm participant use of Military Air System, as appropriate, based on a cost benefit analysis of other comparable transportation options. Please confirm if contractor will have access to the MILAIR system to determine if MILAIR is available. If yes, please confirm how contractor would get access to do the cost benefit analysis.	The government office (WHS/HRD/OSD SEMO) will access the MILAIR system to coordinate/schedule MILAIR. Once the MILAIR request is approved, the Offeror coordinates with TRANSCOM to finalize itineraries, manifests and timelines. The Offeror is responsible for preparing and submitting a cost benefit analysis based on commerical flights during the same period. The Government Office will make available the cost analysis provided by the MILAIR system.
16	Attachment 2, Pricing Template	Proposal Instructions	The pricing template is setup to only address Firm Fixed Pricing. It does not address pricing for the T&M CLINs. Also, in accordance with FAR 52.216-31, Time-and-Material/Labor-Hour Proposal Requirements - Commercial Item Acquisition, the template doesn't allow for Offeror to denote whether the "fixed hourly rate for each labor category applies to labor performed by - (1) the Offeror or (2) Subcontractors." Request updates to the template to allow for T&M priced CLINs and the requirements of FAR 52.216-31.	The Offeror is not required to price out the T&M CLINs therefore the pricing template does not address the CLINs
17	Speakers/Presenters	Technical	Will speakers/presenters in support of this effort be required to possess a secret security clearance? If yes, how will speakers/presenters access to classified information be handled as speakers/presenters would not be prime contractor not subcontractor employees and contractor would not be able to do anything to facilitate speaker/presenter access to classified information.	Speakers/Presenters will not be required to possess a security clearance.
18	Speakers/Presenters	Technical	Will contractor be required to issues contracts to speakers/presenters that are used in support of this effort?	The Offeror is not required to issue a contract to the speakers/presenters.
19	Attachment 2	Contract	Could the Gov't clarify or modify the Pricing Sheet requirements? The RFP indicates that the Contractor shall not price the Logistics CLIN, but there is a placeholder for it on the pricing spreadsheet.	Please see the amended Pricing Spreadsheet
20	RFP	Contract	Page 54 of the Solicitation references that the OCI certification should be included as part of Volume I - could the gov't clarify how contractors should address the OCI certification?	Yes, please see the amended solicitation for the OCI form.
21	RFP	Contract	For the Security Clearance requirement verification, Page 54 of the solicitation says contractor shall provide a "letter from Defense Security Services (DSS) that demonstrates the Offeror holds an active Secret Facility Clearance as identified on the DD 254;" DSS no longer relies on the letter called the SF 381-R, rather the NISS database is used to provide verification. Can offerors include a screen shot of the database with FCL verification to meet this requirement?	Yes, Offerors can provide proof of Secret Facility Clearance via NISS
22	Past Performance	Contract	Can the Government provide a Past Performance Questionnaire template for references to complete?	Yes, please see the amended solicitation for the PPQ form.

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