VW50thExhibit-Pentago__SOW.pdf

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STATEMENT OF WORK

(SOW)

WASHINGTON HEADQUARTERS SERVICES (WHS)/ACQUISITION DIRECTORATE

(AD) PENTAGON VIETNAM WAR COMMEMORATION EXHIBIT

12 April 2016

GENERAL INFORMATION

GENERAL: This a non-personnel services contract to build a museum-quality historical exhibit to commemorate the 50th anniversary of the Vietnam War. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to build the Pentagon Vietnam War Commemoration Exhibit as defined in this Statement of Work(SOW) except for those items specified as Government furnished property and services. The contractor shall perform to the standard in this contract.

1.2 BACKGROUND: In accordance with Public Law 110-181 SEC.598; the 2008 national defense authorization act authorized the Secretary of Defense to conduct a program to commemorate the 50th anniversary of the Vietnam War.

The exhibit will serve to thank and honor veterans of the Vietnam War, including personnel who were held as Prisoners of War (POW), or listed as Missing in Action (MIA), for their services and sacrifice on behalf of the United States and to thank and honor the families of these veterans.

1.3 OBJECTIVES: The contractor is to fabricate and install an attractive and durable, museum-quality exhibit in the pentagon as defined in this SOW and exhibit design technical illustrations. Exhibit must meet all Occupational Safety and Health Administration (OSHA) standards/requirements.

1.4 SCOPE: The contractor shall build a museum-quality historical exhibit by providing all personal, equipment, supplies, facilities, transportation, tools, materials, and supervision to commemorate the 50th anniversary of the Vietnam War.

1.5 PERIOD OF PERFORMANCE: Delivery of the complete museum-quality historical exhibit is by 30 November 2016.

1.6 GENERAL INFORMATION:

1.6.1 QUALITY CONTROL: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-Recurrence of defective services. The contractor’s Quality Control Program (QCP) is the means by which he assures himself that his work complies with requirement of the contract. The QCP shall be delivered via electronic mail within 15 days of contract award. Amendments/changes to the QCP shall be delivered to the Contracting Officer Representative (COR) and Contracting Officer (KO) within three business days following any change.

1.6.2 QUALITY ASSURANCE:

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

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1.6.3 Recognized Holidays: The contractor is not required to perform service on holidays New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the WHS core hours of 8:00 AM to 4:30 PM, arriving no earlier than 6:30 AM and departing no later than 6:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in the Pentagon.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Work performed does not require a security clearance. However, the contractor must have an approved contractor badge in order to enter the Pentagon.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: None

1.6.8 Special Qualifications: Contractor personnel will be required to sign a Non-Disclosure Agreement

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the Contracting Officer (KO) and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost

Page | 3 or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The Contractor’s Project Manager is considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed or specified personnel or facilities, the

Contractor shall (1) notify the Contracting Officer reasonably in advance and (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. The Contractor shall make no diversion without the Contracting Officer’s written consent; provided that the Contracting Officer may ratify in writing the proposed change, and that ratification shall constitute the Contracting Officer’s consent required by this document.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain, use, and display a building badge in the performance of this service.

1.6.13 Contractor Travel: None.

1.6.14 Other Direct Costs: None.

1.6.15 Data Rights: The Government has unlimited rights to all documents/fabrication material/electronic production files produced under this contract. All documents, materials, and electronic files, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents, materials, and electronic files may not be used or sold by the contractor. All fabrication production files (electronic or otherwise) will be provided to the COR/OSD Exhibits Curator after completion of the exhibit’s installation. ALL exhibit fabrication materials purchased by the contractor shall remain the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting

Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the seven (7) days, phase in period. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date and complete all necessary administrative requirements such as badging in order to commence full performance of services on the contract start date.

1.6.18 Materials: Diagrams, layouts, complete design digital files, and floor Plan and digital exhibit design files will be provided to the contractor by OSD/GPD.

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PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work (SOW).

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

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2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

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2.2. ACRONYMS:

CFR Code of Federal Regulations

COR Contracting Officer Representative

COTR Contract Officer Technical Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

GPD Graphics and Presentations Directorate

KO WHS/Aquisitions Directortate Contracting Officer

OCI Organizational Conflict of Interest

ODC Other Direct Costs

OSD Office of Secretary of Defense

PI Phase In

POC Point of Contact

PRS Performance Requirements Summary

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SOW Statement of Work and Scope of Work

TE Technical Exhibit

WHS Washington Headquarters Services

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: None:

3.2 Facilities: The location for the Exhibit – Pentagon, 3rd floor, A-Ring, between Corridors 2 and 3 will be provided as a work space.

3.3 Equipment: None.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Building Pass Clearance: The contractor shall possess and maintain a building pass badge for each contractor for the duration of the contract.

4.3. Equipment: The contractor shall provide all the required equipment to provide the required exhibit in accordance with this SOW.

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PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall build a museum-quality historical exhibit to commemorate the 50th anniversary of the Vietnam War.

5.2. Pre-fabrication design development report: The contractor shall provide:

5.2.1. Fabrication development report in sufficient detail for evaluation of the various components of the VN50th Commemoration Exhibit. Samples of graphics (such as title letters, etc.) and fabrication materials (such as metals, laminate materials, glass, etc.) are to be provided before fabrication is begun. The report shall include supporting illustrations and catalog cuts of the exhibit’s elements.

5.2.2 Drawings that stipulate a clear understanding of the size, appearance and organization of exhibit elements, including graphics (title texts, etc.), the interactive kiosk computers/monitors, and all other exhibit elements.

5.2.3 A detailed line-by-line estimate of all costs for fabricating, shipping and installation of the exhibits and shall be specific regarding direct material costs and labor hours for each exhibit unit. A line-by-line template to be used by bidding contractors for this project is attached

5.3. Exhibit Fabrication, Text, Costs, Fabrication Drawings and Preliminary Specifications: The contract shall:

5.3.1 Create interpretative fabrication plan and development of OSD exhibit design concepts/ illustrations

5.3.1.1. Recommend and illustrate suggested fabrication alternatives of exhibit elements for implementation, as presented in the accompanying design illustrations.

5.3.1.2. Recommend more efficient/cost effective fabrication “alternatives” for exhibit elements and their implementations that will achieve the same visual impressions and goals illustrated in OSD design concepts and/or specifications.

5.3.2. Fabrication Development: The contractor shall:

5.3.2.1 Create a general outline determining the why, what, who, how/where/when, implementation and the “so what” of the overall exhibit. This shall require a collaborative meeting between the contractor, COR/OSD Exhibits Curator and Exhibit Designer, requiring a visit by the contractor to OSD Graphics.

5.3.2.2 Incorporate approved recommendations from the review of the design effort and provide written comments as to any agreed upon revision in design, etc., to accommodate the most efficient and cost effective materials and fabrication processes.

5.3.2.3 Include thumbnail sketches and diagrams for exhibit ideas.

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5.3.3. Final Exhibit Fabrication, Costs, Design Drawings and Specifications:

The contractor shall:

5.3.3.1 Produce the exhibit drawing package. The written specifications, drawings, sample boards and detailed estimate of all exhibit costs shall be prepared. Concurrently, the Contractor shall perform qualitative evaluations of the exhibit to ensure exhibit objectives are achieved. The final plan shall include all corrections and revisions resulting from the Government’s review of the submittals.

5.4. Deliverables: This portion of the work shall be accomplished in three submissions: a preliminary package (80% completion) and a finished package. The OSD/WHS COR/Exhibits Curator (with assistance of Exhibit Designer and approval of the VN50th Committee) will review and provide comments on each submittal. The Contractor shall incorporate review comments, corrections and revisions into each subsequent submittal. Deliverables in this phase shall be appropriately timed with the developmental processes and include exhibit graphics (title text, etc.), exhibit drawing package, written specifications, sample boards/materials, detailed cost estimates and a written evaluation report of the exhibit.

5.4.1. Written Specification: The contractor shall:

5.4.1.1.Develop working details and provide production instructions based on materials specifications, fabrication techniques and quality standards in the industry.

5.4.2. Sample Boards: The contractor shall:

5.4.2.1.Revise and update the color/material/finish sample boards prepared during the development phase to eflect any changes made during this stage of work.

5.4.3. Exhibit Drawing Package: The contract shall:

5.4.3.1. Provide cover page that contains the title of the exhibit, name and location of project site completion date, name of planner and designer, index of drawings and an approval block.

5.4.3.2. Provide Site Plan that contains a map or plan that indicates the location of the exhibit and its elements. Existing site conditions that may have an impact on the installation of the exhibit shall be noted.

5.4.3.3. Provide Floor Plan(s) that contain the exhibit floor plan, notes and identification of all exhibit unit names and letters of number on the floor plan.

5.4.3.4. Coordinate with the COR/OSD Exhibits Curator in providing a building modification plan that shows the existing floor plan with all necessary modifications (electrical, etc.), if any. Number and key each element of all work and list the requirements. Locate each number in the appropriate place on the floor plan.

5.4.3.5. Provide exhibit elevation sheets that include each exhibit unit identified by name and letter or number. Both the plan and elevation views of individual exhibit units shall be shown. Developed graphic details shall include all support hardware, etc.. Measurements of the panels and units shall be shown. Any fabrication specifications or special graphic treatments, materials specifications, etc., shall be noted on the drawings.

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5.4.3.6. Provide other media - Drawings representing additional media requirements shall specifically show location of hardware, lighting or other components as well as access and equipment areas. The Contractor shall clearly specify the special media requirements and treatments. Hardware required for the exhibit shall be listed on a schedule of hardware components. A current name, address and telephone number of the manufacturer shall be listed.

5.4.3.7. Provide exhibit structural sheets that include typical fabrication details or specific details for exhibit units and shall be keyed to their specific exhibit elevations. Materials and dimensions shall be shown.

5.4.3.8. Provide lighting and electric plan that contains layout and specifications of required electrical support, including required power sources, etc., and shall include a fixture schedule listing any other necessary components required.

5.4.3.9. Provide Color/Material/Finish Schedule that include colors, finishes and materials. Any requirements for additional furnishings, such as seating and off-the-shelf items, shall be shown on this page. Sources shall be listed.

5.4.3.10. Provide typographic specifications that include examples of all full size text set, support, including required power sources, etc., and shall include a fixture schedule listing any other necessary components required.

5.4.3.11. Provide easy maintenance accessibility to be designed into all exhibit elements for the maintenance of light bulbs, wiring, to change or clean exhibits, etc. where access panels are accessible to the public, screws or locks shall be used to secure these panels. If locks are used, two (2) keys shall be provided to the Government.

5.4.3.12. Provide accessibility for the Disabled Plan. Accessible traffic flow shall be shown to ensure exhibit elements provide appropriate clearances to accommodate the disabled as per the latest ADA compliance requirements.

5.4.3.13. Follow drawing package standard as follows:

5.4.3.13.1.Drawings shall be submitted on standard 33” x 44” and 17” x 22” vellums for fullscale and half-scale respectively. Any variation in size shall require approval from the Government prior to preparation of the finished drawing package. Drawings shall have consistent line density and clear, legible lettering. Drawings that cannot be reproduced clear and legible at half-size will not be acceptable.

5.4.3.13.2. Drawing Scale and Dimensions. All dimensions 1’ - 0” and over shall be indicated in feet and inches. Common industry measure shall be the standard.

5.4.3.13.3. Drawings shall be the Contractor’s responsibility to provide and a usable compact disk (CD) with each set of drawings shall be provided to the government POC (OSD/ WHS COR/Exhibits Curator). Each CD shall be identified with the project info date and software used to produce the drawings. Project CD shall be considered Government property and shall be included as a part of the final project submission. The Contractor shall also supply any documentation in regards to formatting of the CD, use of the CD and any alterations, additions or modifications of the program used to produce the work.

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5.4.3.13.4. Graphics.

5.4.3.13.4.1. Schedule. The schedule shall include the height and width of graphics, as specified on the exhibit plan, the format, intended use, and location.

5.4.3.13.4.2. Special Shapes/Cut Outs. When images are to be cut out or used within special shapes, these shall be marked with the cut out line and specific directions provided as to the tightness of the cut out and edge treatment.

5.4.3.13.4.3. Video Wall and Interactive Kiosk Monitor and Backlit Graphics. The Contractor shall define any special visual requirements and include a listing of all equipment, fixtures, lamps and special requirements for lighting and wiring. The Contractor shall provide all software required to successfully operate the two computers/monitors. The Contractor shall provide two (2) copies of all computer programs. One copy shall be the “master” that shall be used to reinstall the complete program into the computer in the event of a system failure. A current name, address and telephone number of the manufacturer shall be listed.

5.4.3.14. Prepare a detailed line-by-line estimate of all costs for fabricating, shipping and installation of the exhibit and shall be specific regarding direct material costs and labor hours for each exhibit unit. Fees for the purchase of all graphic sources, lighting, hardware, material, etc., shall be itemized. Separate costs shall be provided for planning and production, acquisition of graphic sources and licenses, programming electronic devices and related equipment, etc. Receipts for ALL purchased UV products will be provided by the contractor. A line-by-line template to be used by bidding contractors for the project is attached

* Note: Drawings, all exhibit materials, colors, letter-type designs, etc., must be approved before any construction begins. Manufacturing of exhibits prior to Government approval shall be at the Contractor’s risk. Exhibits not given prior approval could be rejected.

Errors in fabrication exhibit text shall be corrected at the Contractor’s expense.

5.4.4 Delivery, Installation, Run-Through, Manuals and Training: Contractor shall provide adequate transportation, personnel and equipment to:

5.4.4.1. Deliver (including loading and unloading) all exhibit components, text panels, etc.to the immediate installation site.

5.4.4.2. Install and properly setup the exhibit.

5.4.4.3. Perform run-through operation and make final adjustments. Make all corrections and adjustments required by the run-through and have exhibits ready for inspection and acceptance by the Government. No exhibits will be accepted unless they are properly installed, free of flaws and in working order.

5.4.5 Deliver any and all Operation and Maintenance Manuals: The Contractor shall prepare an operation and maintenance manual (O&M Manual) for operation and maintenance of the two kiosk computers/monitors. Two (2) original O&M Manuals shall be furnished to the Government after final acceptance of the installed exhibit. The O&M Manuals shall contain a table of contents and an index shall be provided for ready reference to data.

All standard catalog cuts, manufacturer’s printed data and/or descriptive literature, parts sheets, illustrations, etc., shall be either original manufacturer sheets or clear and durable copies. Complete technical data, instructions and parts catalogs shall be included for all mechanical, electrical and electronic equipment furnished as follows:

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5.4.5.1 Operation Data: The operation data shall include specific operating instructions, a functional description of operating parts and special precautions or procedures to be considered.

5.4.5.2 Maintenance Data: The maintenance data shall include lubricating instructions, if any are required; instructions for dismantling, assembly, repair and adjustment; electrical wiring diagrams; special cleaning materials and/or instructions and a list of special tool requirements.

5.4.5.3 Parts Catalogs: Information suitable for ordering replacement parts shall be included in the O&M Manual. All data shall match the actual equipment furnished and standard catalog sheets, cuts and diagrams shall have all irrelevant parts marked out Parts not specifically manufactured shall be identified in a manner allowing them to be readily ordered from local area industrial supply outlets. A list shall be provided that cross-references parts between catalog descriptions, instructions and their locations on the drawings.

5.4.5.4 Illustrated Parts Breakdown and Schematics: These shall be accurate, properly labeled and easy to follow.

5.4.5.5 Staff Training: The Contractor shall train on-site two to three (2 to 3) employees of the government staff in the operation and maintenance of the two kiosk computer/monitors. Training shall take place upon completion of the installation of exhibit by the Contractor. The OSD/WHS COR/Exhibits Curator will determine an appropriate time for training to take place through consultation with the Contractor. Training shall cover the operation, maintenance and troubleshooting of the interactive electronic media included in this contract. The training shall provide the staff a working knowledge of the programs and features and how to maintain and fix them.

5.4.5.6. Progress Meetings: The Contractor shall be required to visit the OSD/GPD office following the award of this contract once a week. The purpose of these meetings is for the Contractor to acquire material, discuss progress and any problems that may arise.

These meetings shall occur during norm office hours, 8:00 AM through 4:00 PM, Monday through Friday excepting federal holidays. These meetings are in addition to other meetings identified within this SOW.

5.4.5.7 Computer Files. Although the Contractor may be utilize any of a number of computer platforms, computer files of all final deliverables shall be provided in IBM Windows-based software or MAC formats. The Contractor shall provide computer disk(s) of the text of the final report in Microsoft Word for Windows and MAC form reports produced in a page layout program, the files for MAC are required is Adobe InDesign. Database filers shall be provided in .dbf form spreadsheet files shall be provided in Microsoft Excel .xls format. In addition to the data files described above, the Contractor shall also submit fully integrated file (text and images/charts in a single document) in Adobe Acrobat (.pdf for each electronic disk shall be clearly labeled with the following info at a minimum: report title, report number, Contractors name, file names and format. The Contractor shall also supply a complete electronic and hard copy listing of all computer files submitted. This listing shall include file names, file types (soft and version), disk number and file description (e.g., Chapter 1, Figure 5, design file overlay, etc.).

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5.4.5.8 Clearance, Copyright and Ownership: The Contractor shall turn over to the Government full right to ownership and use without restrictions, all art, images and intellectual property, whether used in the final product or not. This shall include but is not limited to:

5.4.5.8.1 The Contractor relinquishes the work, originals and copies, of all items/products developed under this contract to the Government.

5.4.5.8.2 All items/products used shall be void of the Contractor name, logos or other identifiers and of other corporate/company identifiers.

5.4.5.8.3 The Contractor may use photos and other graphic representations of the work for their own professional marketing purposes. Such representations shall be credited to the Office of Secretary of defense (OSD) Washington Headquarters Services (WHS), Graphic and Presentations Division (GPD).

5.4.5.9 Prefabrication Conference - The nature and complexity will depend on the manner in which the COR/OSD Exhibits Curator decides to conduct the Prefabrication Conference. The COR/OSD Exhibits Curator and Contractor will provide the following:

5.4.5.9.1 Prioritize all potential performance concerns: All concerns will be addressed and prioritized based on potential risks to the contractor or the Government.

5.4.5.9.2 A complete review of all prefabrication drawing proof approval sheets will be conducted by the COR/OSD Exhibits Curator and the VN50th Commemoration Committee POC to ensure that they meet the proofs represent the committee’s vision of the finished product. The Government will provide feedbacks on the review of all prefabrication drawing within 2 business days of submittal.

5.4.5.9.3 If only minor revisions are required, the committee POC and COR/OSD Exhibits Curator may agree to sign approval of the proofs with revisions.

5.4.5.9.4 If revisions are significant, changes will be made and new proof sheets submitted for approval by the committee POC and COR/OSD Exhibits Curator.

5.4.6 Warranty: Twenty four (24) months from the date of the Government’s acceptance of the interactive electronic media provided by this contract the Contractor shall repair and/or replace any deficient or defects whether warranted by a manufacturer or by the Contractor at the Contractor’s expense. Within this period, telephone support shall be provided in relation to technical instruction and information pertaining to the performance of the interactive electronic media at no additional cost to the Government.

All stipulated UV glass and acrylic/plexiglas products and 25-year warranty Benjamin Moore paints will be qualified via product “receipts of purchase,” provided to OSD Graphics and Washington Headquarters Services Acquisitions Directorate (WHS/AD).

Note: Storage. Due to any unforeseen event that may prevent the contractor from gaining timely access to the immediate installation site, it may be necessary for the contractor to store equipment and materials at his facility or at facilities leased at the contractor’s expense. The cost for storage shall be a separate line on a monthly basis not to exceed 6 months. The WHS Contracting Officer (KO) will exercise this option if and when needed.

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PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1. The Contractor must abide by all statutes, applicable regulations, publications, manuals, and federal policies, procedures.

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PART 7

ATTACHMENT/EXHIBIT DEASIGN TECHNICAL ILLUSTRATION AND SPECIFICATIONS LISTING

7. EXHIBIT DESIGN TECHNICAL ILLUSTRATIONS AND SPECIFICATIONS LISTING:

7.1. Technical Exhibit 1 – Artifacts List

7.2. Technical Exhibit 2 - Performance Requirements Summary

7.3. Technical Exhibit 3 – Deliverables Schedule

7.4. Technical Exhibit 4 - Exhibit Location in Pentagon: Third Floor, A-Ring Corridor

7.5. Technical Exhibit 5 – Plan Views of Vietnam War Exhibit Details: (Drawing Sheets #2A-2D)

7.6. Technical Exhibit 6 – Elevation Views of Huey Helicopter Alcove Details: (Drawing Sheet #3)

7.7. Technical Exhibit 7 – View Huey Helicopter Alcove (cont.) Details: (Drawing Sheets #4 - 4A)

7.8. Technical Exhibit 8 – Typical Elevation View of Courtyard/Window Side of Corridor Details:

(Drawing Sheets #5)

7.9. Technical Exhibit 9 – Typical Elevation View of Timeline/Office Side of Corridor Details:

(Drawing Sheet #6)

7.10. Technical Exhibit 10 – Typical of 10 Elevation Thematic Panels with Detail of Display Cases

(10 total) Details: (Design Drawing Sheets #7 Typical of 10 Display Cases and #7-1 through #7-10 Panels)

7.11. Technical Exhibit 11 - Ty–pical Elevation Timeline of “Central Graphics Panel” (122 linear feet)

Design Detail Illustration (10) Details: (Drawing Sheet #8A)

7.12. Technical Exhibit 12 – Typical Elevation of Central Graphics Panel “3D Sandbag Base” (122 linear feet) Design Detail Illustration (10) Details: (Drawing Sheet #8B)

7.13. Technical Exhibit 13– Exhibit Title Sections with Map (One Interactive, One Printed), Maquette Display Case (2 total), and Flag (2 alike total) Details: (Drawing Sheet #9)

7.14. Technical Exhibit 14 – Maquette Display Cases (2 total) Details: (Drawing Sheet #10)

7.15. Technical Exhibit 15 – Typical Etched Window Graphics (12 windows total) Details:

(Drawing Sheet #11)

7.16. Technical Exhibit 16 – Allies Panels (2 total) Details: (Drawing Sheet #12)

7.17. Technical Exhibit 17 – Large Video Wall and Vintage-Style Television

Display Details: (Drawing Sheet #13)

7.18. Technical Exhibit 18 - Price Proposal Template

Page | 17

“Left at the Vietnam Wall”

1. Medal Ribbon Set

2. Photo Album

3. POW Bracelets

TECHNICAL EXHIBIT 1

7.1. Artifacts List Artifacts

USMC Artifacts

1. SKS Rifle

2. AN GSQ - 151 Detector Set

3. M-14 Rifle

4. Vest and Flight Helmet with stenciled Tiger

5. Walking Stick

6. Wall Test Panel

7. Worn Jungle Boots

8. Montagnard Crossbow

9. Bull Dog Statue

10. Easter Basket

11. Lighters

12. Small Diorama

Purchased Objects:

1. M-1 Carbine Replica

2. Tigre Stripe Boonie Hat

3. Early OG-107 Jacket

4. Helmet with cover and items for band

5. Jungle Jacket M-1956

6. M-72 Law Rocket

7. Tropical Boots

8. Canvas Bunk From USS Skagit

9. Life Ring from USS Skagit

10. C-Ration Box

11. Lighters (need one more)

12. M-1942 Mess Kit and utensils

13. M-1951 Entrenching Tool

14. Transistor Radio

15. Vietnam Guidebooks (2)

16. Green Beret with insignia

17. Mike Force patches

18. M-18A Claymore Mine

4. M-79 Grenade Launcher

5. M1911 A1 Pistol

6. M-16 Rifle

7. AK-47

USAF Artifacts

1. Blood Chit

2. Bush Hat

3. Flight Helmet and Oxy. Mask

4. Five period Air Force patches

5. POW Sandals

USN Artifacts

Riverine Forces Plaque

Merchant Marine Sourced Materials

USS Mayaguez Binnacle

Page | 18

TECHNICAL EXHIBT 2

7.2. Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Thresh-old

(This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

SOW paragraph 5.2 -

Pre-fabrication design development report

The contractor shall provide all the required information of the SOW in the report.

No deviation from the standard.

Report will be reviewed and approved by the COR/OSD

Exhibits Curator

PRS # 2

SOW Paragraph 5.3

- Exhibit Fabrication, Text, Costs, etc.; Design

Fabrication Drawings and Preliminary Specifi-cations

The contractor shall provide all the required tasks in accordance with the

SOW.

No deviation from the standard.

Tasks will be reviewed and approved by the COR/OSD

Exhibits Curator

PRS # 3

SOW Paragraph 5.4 -

Deliverables

The contractor shall provide all the required deliverables in accordance with the SOW.

100% compliance with the SOW

Deliverables will be inspected and accepted by the COR/OSD

Exhibits Curator

Page | 19

7.3. Technical Exhibit 3 – Deliverables Schedule

Deliverable Frequency # of copies Medium/Format submit To

Post Contract Award

Orientation (CLIN

0002)

Within 5 days of contract award

Agenda Out-line Provided by COR/

OSD Exhibits

Curator

MS Word

Emailed to

Contractor

The Quality Control

Plan – (CLIN 0002)

Within 15 days of contract award one

Deliver to COR/

Curator via e-mail

Material Safety Data

Sheets (MSDA) with fire ratings must be provided for all prod-ucts and materials

(denoting toxicity level, etc.) used in the exhibit. (CLIN 0002)

With all the required material delivery

Curator via e-mail

Create interpretative plan and timeline for submitting exhibit fabrication drawings

(CLIN 0002)

Within 10 days

Curator via e-mail

Exhibit Fabrication

Drawings and Specifi-cations (CLIN 0002)

Within 30 days

As specified in

SOW

Deliver to COR/

OSD Exhibits

Curator Materials Sample

Boards With Exhibit

Fabrication Drawing

Package (CLIN

0002)

Within 30 days one each Actual Material

Samples

Deliver to COR/

OSD Exhibits

Curator

Fabrication Approval

Drawing Proofs

(CLIN 0003)

Prior to Start of Fabrication/ within 60 days of contract award one each PDF Deliver to COR/

OSD Exhibits

Curator

Review of Fabricated

Exhibit Elements at

Fabrication Site

(CLIN 0003)

Within 90 days

COR/OSD

Exhibits Curator/

Designer/Com-mittee POC

Page | 20

7.3. Technical Exhibit 3 – Deliverables Schedule (contin.)

Deliverable Frequency # of Copies Medium/Format Submit to

Delivery

(Shipping/Tracking)

(CLIN 0004)

Within 120 days of contract award

Deliver/Ship to

OSD Graphics

Pentagon RDF

Onsite Staging (CLIN

0004)

Upon arrival 3rd Floor 2-3

Corridor “A”

Ring

Installation of large and small display casework (CLIN

0004)

Within 1 week of Delivery

QC Inspection by

COR/OSD

Curator and

Exhibit Designer

Finishing – laminate, paint, lighting (Space

Dust Free) (CLIN

0004)

Within 2 weeks of Delivery

QC Inspection by

COR/OSD

Curator and

Exhibit Designer

Graphic Installation

(CLIN 0004)

Within 3 weeks of Delivery

QC Inspection by

COR/OSD

Curator and

Exhibit Designer

A/V equipment installation and

Testing (CLIN 0004)

Within 3 weeks of

Exhibit

Delivery

QC Inspection by

COR/OSD

Curator and

Exhibit Designer

Install Art / Artifacts

(CLIN 0004)

Within 4 Weeks of Exhibit

Delivery

QC Inspection by

COR/OSD

Curator and

Exhibit Designer

Stakeholders Walk-through (CLIN 0004)

No Later than

Nov 15, 2016

Contractor and

COR/OSD

Curator, Exhibit

Designer, Committee POC

Quality Control

Punch List

Walkthrough (CLIN

0004)

No Later than

Nov 20, 2016

Contractor and

COR/OSD

Curator, Exhibit

Designer, Committee POC

Installation, Run-

Through, Manuals and Training (CLIN

0004 and 0005)

No later than

Nov 30, 2016

Deliver to COR/

OSD Exhibits

Curator

Deliver any and all

Operation and

Maintenance

Manuals (CLIN

0005)

No Later than

Nov 30, 2016

Deliver to COR/

Curator

Page | 21

EXHIBIT 18 – PRICE PROPOSAL TEMPLATE

DESCRIPTION MATERIALS

Est. M/U

LABOR LABOR Sub/Total Total

Qty Hrs Rate Ext