HQ0034-16-Q-0004_NRCR_Support_Amendment_1_of_1.pdf

SLH0400020716

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

Incorporated are the Questions & Answ ers. Note PWS and Instruction changes. Response date is extended through 08 A ugust 2016 NLT

0500 PM EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jul-2016

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signa ture of Cont ract ing Officer)(Signat ure of person aut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HQ0034-16-Q-0004

X 9B. DATED (SEE IT EM 11)

24-Jun-2016

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer X is extend ed , is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Specify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, P URSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SUPP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, inc luding solic ita tion/contrac t subject mat t er where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jul-2016

CODE

WHS - ACQUISITION DIRECTORAT E

1225 SOUT H CLARK ST, SUITE 910

ARLINGT ON VA 22202-3909

HQ0034 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-16-Q-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Jul-2016 05:00 PM to 08-Aug-2016 05:00 PM.

The following have been added by full text:

QUESTIONS & ANSWERS

HQ0034-16-Q-0004

Natural & Cultural Resources Program Support

Q&As Q1: Must the role of the Natural Resource Specialist be filled by one individual or may multiple individuals be named to the role?

A1: The Natural Resources Specialist is intended to be on-site support staff and shall be one individual. Reference amended PWS.

Q2: 5.1.3 on page 19 of 42 states: “Cultural Resources Specialist: Shall be located locally within the NCR region to attend weekly meetings. Shall have a graduate degree in historic preservation, archaeology, anthropology, architectural history, preservation planning, or related discipline. Also required is a minimum of five years (seven years preferred) cultural resources management experience working on DoD-related CR issues.” However, the tasks defined in Section 3.2 starting on page 13 of 42 indicates experience of both a senior and junior-level person. May we propose rates for both senior and junior level staff without exceeding the total 1,920 hours?

A2: Rates may be proposed for both senior and junior level staff. Senior staff shall meet the education and experience requirements.

Q3: 3.2.3 on page 14 of 42: Please clarify the government’s requirements for social media development, creation of publication and exhibits and other tasks requiring specialized experience such as web development and graphic design. These services are managed by a cultural resources specialist but require support service staff which are not shown in the pricing schedule.

A3: Development would be primarily development of content and concept, such as articles, newsletters, brochures, which could be provided electronically. No significant web development or graphic design would be required and is therefore removed from the PWS. Reference amended PWS.

Q4: Under Factor 3 – Price in the Instructions, it is stated that any materials or supplies required to perform the PWS shall be identified, however, Section B indicates Travel/ODCs are not to exceed $16,500 and will be reimbursed at cost as incurred with prior COR approval. Is it expected that each bidder will outline the estimated/projected Travel/ODC cost in their pricing or should we just assume the travel/ODC amount of $16,500 provided in Section B? If offerors are intended to estimate travel and ODCs, please provide additional details on the products, brochures, and travel required to enable accurate estimating.

A4:

Cultural Resource Specialist: Estimated travel requirements (All for one attendee):

2017 Society for American Archaeology Annual Meeting (town hall with military CRMs and MARS)

April 10-14, 2017 Alburquerque, NM

2017 National Trust for Historic Preservation Annual Conference

Houston, TX November 15-18, 2016

2017 Society for Historical Archaeology Annual Conference Fort Worth, TX January 4-8, 2017

Natural Resource Specialist: Estimated travel requirements (All for one attendee):

National Military Fish and Wildlife Annual Meeting

March 4-11, 2017 Spokane, Washington

Ecological Society of America August 6 -11, 2017 Oregon Convention Center, Portland, Oregon

Q5: Should the offerors complete the exact pricing table provided on page 40, Factor 3 –Price ,of the RFP or is this table intended as an example and can be amended to include additional or alternate information?

A5: This table serves for guide purposes only.

Q6: On page 39 of 42, under SUBMISSION REQUIREMENTS for Factor 1 – Technical Approach,

(a) the RFP states that you should describe “ability to support PWS requirements (PWS Section 3- Specific requirements, and PWS Section 3.3 Optional Tasks). However, the optional tasks listed in section 3.3 of the PWS (pages 14-17) are identical to the requirements listed under section 3 (pages 11-14). Please advise as to what information is required to address the technical approach for 3.3.

Please define how the optional tasks differ from the required tasks, as currently written.

A6: PWS Section 3.3 Optional Tasks have been removed. Reference amended PWS and Instructions to Offerors.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PWS AMENDED 072116

PERFORMANCE WORK STATEMENT (PWS)

NATURAL RESOURCES PROGRAM POLICY SUPPORT

AND

CULTURAL RESOURCES PROGRAM SUPPORT

FOR THE

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

(ENERGY, INSTALLATIONS AND ENVIRONMENT) (OASD(EI&E))

ENVIRONMENT, SAFETY AND OCCUPATIONAL HEALTH (ESOH) DIRECTORATE

PART 1: GENERAL INFORMATION

1.1 Background: The Department of Defense (DoD) manages approximately 25 million acres of land, and more threatened, endangered, and at-risk species per acre than any other federal agency. These lands are rich in natural resources and encompass a wide variety of habitat types, including vernal pool wetlands, tall grass prairies, old growth forests, and other rare ecosystems. From mountains to coastlines and deserts to prairies, military installations provide habitat for rare native vegetative communities, and for a rich collection of wildlife, including freshwater fish, migratory birds, and threatened and endangered species. Properly managing these resources is essential for maintaining continued access to lands that DoD needs to support the realistic testing, training, and operational activities it needs to conduct to meet mission requirements. Yet, as development increases in areas surrounding military installations, some have become islands of biodiversity that provide critical, often unique, habitat for certain species. In fact, more than 75 species occur only on DoD lands. DoD recognizes that part of protecting our nation involves defending these natural resources for future generations.

DoD manages the largest inventory of historic real property in the Federal government, with 56% of its 350,000 buildings being over 50 years old. DoD also manages millions of acres, containing over a 160,000 known archaeological sites. Stewardship of DoD’s substantial historic portfolio must be balanced appropriately to avoid impacts or disruption to the military mission. This includes impacts not only to domestic cultural resources, but also avoidance of impacts to international cultural resources during armed conflict, contingency operations and disaster relief through increasing cultural awareness of U.S. personnel overseas.

The Environmental Safety and Occupational Health directorate of the Office of the Assistant Secretary of Defense (Energy, Installations and Environment) [OASD(EI&E)/ESOH] has central policy and oversight responsibility through its comprehensive DoD Natural Resources (NR) Program to manage and maintain its natural resources in a manner that supports the DoD mission. The NR Program is implemented in conformance with the Sikes Act, Endangered Species Act, Migratory Bird Treaty Act, and other related laws, statutes, regulations, and Executive Orders, as well as with all relevant DoD policies.

Likewise, OASD (EI&E)/ESOH has central policy and oversight responsibility for the comprehensive DoD Cultural Resources (CR) Program. DoD manages and maintains its historic properties in accordance with Federal laws and regulations while supporting the DoD mission.

Technical oversight for DoD’s CR Program falls to the DoD Deputy Federal Preservation Officer, DoD’s senior cultural resource person qualified under the Secretary of the Interior’s Professional Qualifications. This program is carried out in conformance with the National Historic Preservation Act and other related laws, statutes, regulations, Executive Orders, and the Secretary of the Interior’s Standards and Guidelines for Federal Agency Historic Preservation Programs.

The NATURAL RESOURCES PROGRAM POLICY SUPPORT (Support) position sought through this PWS requires professional knowledge and expertise about a wide variety of natural resources laws, regulations, policies, procedures, and technologies affecting DoD activities and operations; an ability to research issues sufficiently to develop policy and understand the implications policy development; a capacity to analyze emerging natural resources trends; and ability to communicate simply and effectively both orally and in writing. Additionally, Support must help with a wide variety of tasks associated with NR Program execution, be able to facilitate communications among a diverse set of internal and external stakeholders, identify new program opportunities and enhanced program efficiencies, and advocate on behalf of DoD’s NR Program. Support must have knowledge and expertise on:

Established methods and techniques of natural resources management.

Natural resources management laws, regulations, and policies, including those specific to DoD.

Studies and analyses on new and emerging natural resource management issues, challenges, and concerns.

Collaborative engagement with federal and state agencies and other stakeholders on natural resource management issues.

Effective writing skills and competency is Plain English formatting.

The CULTURAL RESOURCES PROGRAM SUPPORT sought requires professional cultural resource expertise, with graduate level qualifications in one or more of the following;

anthropology, historic preservation, archaeology, or preservation planning. Previous experience with DoD cultural resources is optimum, but at a minimum, experience in the variety of historic preservation public laws, regulations, policies, procedures, and technologies affecting DoD activities and operations is required. Examples of such knowledge and experience include:

Knowledge of cultural resource management and historic preservation laws and policies, including the Secretary of the Interior’s Standards.

Established methods and techniques of applied archaeological research and practices.

Collections management and research.

Cultural resources management planning.

Historic preservation policies, principles, and application technologies.

1.2. Objective: Provide comprehensive support to the DoD NR and CR Programs through studies and analyses; technical and policy recommendations; briefings, presentations, decision memoranda and general correspondence; and meeting representation and presentations. The Support must research, evaluate and present information and analyses (including consequences of adoption and/or implementation) regarding divergent opinions, proposed laws and policies, and topical and emerging issues potentially affecting DoD’s NR and CR Program and their support of DoD’s test and training activities and requirements.

1.3. Scope: The contractor shall provide technical, analytical, planning, and general program support to the DoD NR and CR Programs. The specific task areas are delineated in PART 3 of the PWS; Section 6.2 describes each specific deliverable required.

1.4 Applicable Documents: Many laws and regulations apply to work performed under this PWS. The Contractor must identify requirements applicable to each task under this PWS, as appropriate. At a minimum, the Contractor must maintain a thorough understanding of applicable requirements in title 10, United States Code (USC) and in other federal statutes. In addition, the Contractor must also maintain an understanding of DoD policy issuances that may apply, in whole or in part, to tasks issued under this PWS. Specific examples include but are not limited to the documents (or the latest revisions) specified in the tables below.

Environmental Laws and Regulations

USC Title

16 § 670 Sikes Act, as amended 16 §§ 1531-1544 Endangered Species Act (ESA) 42 §§ 6901-6992 Federal Facilities Compliance Act (FFCA) 16 §§ 1361-1407 Marine Mammal Protection Act (MMPA) 16 §§ 703-712 Migratory Bird Treaty Act (MBTA) 42 § 4321 et seq. National Environmental Policy Act (NEPA) 16 § 470 National Historic Preservation Act (NHPA) 16 § 470 Archaeological Resources Protection Act (ARPA) 16 § 469-469c-2 Archaeological and Historic Preservation Act of 1974 16 § 431-433 Antiquities Act of 1906 25 § 3001 et seq. Native American Graves Protection and Repatriation Act (NAGPRA)

Executive Orders

EO# Title

13112 Invasive Species 13186 Responsibilities of Federal Agencies to Protect Migratory Birds 13653 Preparing the United States for the Impacts of Climate Change

13514 Federal Leadership in Environmental, Energy, and Economic Performance

13547 Stewardship of the Ocean, Our Coasts, and the Great Lakes 13508 Chesapeake Bay Protection and Restoration 13287 Preserve America

13514 Federal Leadership In Environmental, Energy, and Economic Performance

DoD Environmental Issuances and Memoranda

Type # Title

DoDD 3200.15 Sustainment of Ranges and Operating Areas DoDD 4715.1E Environment, Safety, and Occupational Health (ESOH) DoDI 4715.02 Regional Environmental Coordination DoDI 4715.03 Natural Resources Conservation Program DoDI 4715.9 Environmental Planning and Analysis DoDI 4715.16 Cultural Resources Management DoDI 4710.02 DoD Interaction with Federally Recognized Tribes DoDI 4710.03 Consultation with Native Hawaiian Organizations

DoDM 4715.03M Integrated Natural Resources Management Plan (INRMP) Implementation Manual

DoDD 4715.21 Climate Change Adaptation and Resilience CEQ Guidance Climate and Natural Resources Priority Agenda DoD Guidance DoD Climate Change Adaptation Roadmap CEQ Memo Supporting the Health of Honey Bees and Other Pollinators White House Memo Federal Leadership on Energy Management

1.5 Places of Performance: Natural Resources support is on-site at government facility (OASD(EI&E)/ESOH); however, the Cultural Resources Specialist may be required to attend and support local meetings at OASD(EI&E)/ESOH’s facility located in the Mark Center, as well as the Pentagon, and other Government facilities and/or offices. Therefore the Culutral Resources Specialist must be located locally within the National Capital Region (NCR) in order to provide such support. The COR will be the Government representative for CACs and building passes.

1.6 Recognized Holidays: The Support is not required to perform services on these holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

PART 2: GOVERNMENT FURNISHED PROPERTY

Performance of this PWS may necessitate the need for the Contractor to access and use data and information proprietary to a Government agency or Government Contractor, which is of such a nature that its dissemination or use, other than in performance of this PWS, would be adverse to the interests of the Government and/or others. The Contractor and/or its personnel shall not divulge or release data or information developed or obtained in performance of this contract, until made public by the Government, except to authorized Government personnel or upon written approval of the Contracting Officer or Contracting Officer’s Representative (COR). The Contractor and/or its personnel shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this PWS. Nothing herein precludes the use of any data independently acquired by the Contractor without such limitations or prohibits an agreement at no cost to the Government between the Contractor and the data owner, which provides for greater rights to the Contractor. The Contractor shall be responsible for any damage caused by Contractor operations as well as those of its personnel.

As determined by mutual agreement, the Government will provide additional property that may be required in the performance of this PWS. At the request of the Government, or at completion of this effort, the Contractor shall immediately return any Government-provided property, including any equipment, specialized or off-the-shelf software, and all other property provided by the Government for the Contractor and its personnel to use to perform this PWS.

2.1 Information: Upon commencement of this PWS, unless otherwise indicated, the Government will provide the following:

2.1.1. Government furnished information as required for completion of tasks under this

PWS.

2.1.2. Access to relevant Government facilities, studies, reports, data, and staff as necessary to perform this PWS. Additionally, OASD(EI&E)/ESOH will facilitate the Support’s access related to specific task requirements with appropriate Component or agency points of contact to accomplish requirements in this PWS.

2.1.3 Timely feedback and comments on Support’s draft deliverables within the timeframe specified by the OASD(EI&E)/ESOH, generally ten (10) business days, to ensure final deliverables are received in a timely manner.

2.2 Facilities: NR and CR support under this PWS will be off-site; reference PWS section

4.3 for travel information.

PART 3: SPECIFIC REQUIREMENTS

3.1 Natural Resources Tasks: This PWS defines the technical, analytical, planning, and program support services required as specified below. The Support shall advise and assist the Government, but shall not make final decisions or certifications on behalf of the Government, nor perform any inherently governmental functions. The Contractor and its personnel shall not represent the Government nor appear to represent the Government in performance of these contract services. At all meetings, conferences, or sessions with the Government personnel, Contractor personnel shall clearly identify their status as non-Government employees. The Support is responsible for assigned activities that align with the following tasks:

3.1.1. Natural Resources Policy Review and Strategic Planning (Task 1): Provide analyses, results, and conclusions in the form of written technical reports, white papers, executive summaries, briefs, presentations, or other deliverable formats as necessary (reference Deliverable 1). Policy review and strategic planning tasks include the development of management plans and strategies to enhance and improve the DoD NR Program and encompass:

Review, analyze, and develop recommendations for improving existing DoD natural resources policy and guidance documents, and programmatic and budget priorities.

Identify and monitor applicable legal and other requirements.

Recommend internal DoD performance criteria, objectives, goals, and targets, including the development and use of performance indicators.

Conduct research on technical and policy topics to identify policy gaps, and to develop best practices and guidance for various routine natural resources activities that may streamline NR Program activities or create efficiencies and cost savings.

3.1.2. Natural Resources Analysis, Interpretation, and Evaluation (Task 2): Assist in strategic planning, interpretation, and evaluation related to NR functions, providing analyses, results, and conclusions in the form of written technical reports, white papers, executive summaries, briefs, presentations, or other deliverable formats as necessary (reference Deliverable 2). The review and analysis of programmatic data and funding includes:

Conducting complex studies and analyses.

Evaluating and presenting divergent opinions on issues affecting DoD natural resource management activities.

Defining and describing policy options, including likely policy outcomes.

Preparing and reviewing position papers and other documents for compliance with

DoD natural resources policy and guidance, and support of mission activities.

Reviewing and developing policy positions and responses to actions initiated by other federal offices and agencies that have implications for DoD natural resources policy, program planning, budget decisions, and implementation strategies.

Preparing briefings, presentations, and decision memoranda in support of deliberations and decisions by senior management.

3.1.3. Coordination, Communications, Representation and Outreach (Task 3): Provide coordination, communications, representation and outreach support for the NR Program. This includes drafting written technical reports, white papers, executive summaries, briefs, presentations, or other deliverable formats as necessary (reference Deliverable 3). Tasks to enhance and improve communications and outreach include:

Attending workshops, conferences and meetings as needed.

Participating in working groups, special study task forces, and research teams, as appropriate, and may include developing summaries describing analyses, results, and conclusions.

Coordinating with staff in other EI&E offices to identify and collaborate on various activities of relevance to the DoD NR Program.

Monitoring and coordinating with DoD Component activities to ensure that DoD policy and Congressional intent are met, and recommend program and policy changes as necessary.

Drafting and/or reviewing a wide array of NR Program communications, including informational brochures, posters and other public outreach materials; emails, web postings and tweets; meeting minutes and working group summaries; and any other written communications, as tasked.

Facilitating meetings, working groups, task forces, and other groups.

Facilitating coordination and information exchange with DoD SERDP, ESTCP, REPI, WIPT, AFPMB, and other DoD programs.

3.2 Cultural Resources Tasks:

3.2.1. Cultural Resources Policy Review and Strategic Planning (Task 4). The deliverables shall be analyses, results, and conclusions in the form of written technical reports, white papers, executive summaries, briefs, presentations, or other deliverable formats as necessary (reference Deliverable 4). Policy review and strategic planning tasks include the development of management plans and strategies to enhance and improve the DoD CR Program and encompass:

Reviewing, analyzing, and developing recommendations for improving existing DoD Cultural Resources policy and guidance documents, and programmatic and budget priorities.

Identifying and monitoring applicable legal and other requirements.

Recommending internal DoD performance criteria, objectives, goals, and targets, including the development and use of performance indicators.

Conducting research on technical and policy topics to identify policy gaps and to develop best practices and guidance for various routine Cultural Resources activities that may also streamline Cultural Resources Program activities or create efficiencies and cost savings.

3.2.2. Cultural Resources Data Analysis, Interpretation, and Evaluation (Task 5). The deliverables shall be analyses, results, and conclusions in the form of written technical reports, white papers, executive summaries, briefs, presentations, or other deliverable formats as necessary (reference Deliverable 5). Review and analyze programmatic data and funding to:

Analyze trends, identify data gaps, and develop recommendations on improving Cultural Resources Program data quality and accuracy

Develop funding and budget priorities for Cultural Resources performance.

Assess and develop recommendations for improving Cultural Resources performance by various parts of DoD.

3.2.3. Communications and Outreach (Task 6). The deliverables shall be analyses, results, and conclusions in the form of written technical reports, white papers, executive summaries, briefs, presentations, or other deliverable formats as necessary (reference Deliverable 6 and 7). Tasks to enhance and improve communications and outreach the DoD CR Program include:

Participate in working groups, special study task forces, and research teams, as appropriate. This includes preparing agenda and presentation materials, hosting and/or participating in the actual meeting, and drafting the minutes and action items for appropriate action

Attend workshops, conferences and meetings as needed in support of the DoD Cultural Resources Program.

PART4 : ADMINISTRATIVE REQUIREMENTS

4.1 Clearances: All deliverables associated with this task order are “unclassified” unless otherwise specified. Personnel assigned under this PWS or working within the OASD(EI&E)/ESOH office space (assigned desk space) are not required to have an active security clearance. However, personnel assigned to OASD(EI&E)/ESOH office space must be qualified for and be able to maintain eligibility for a CAC. It is anticipated that all work and deliverables under this PWS will be unclassified. If, during the performance of this PWS, the Government determines that classified information will be required, it will be at SECRET or below. At that time, the Contractor must ensure that key personnel associated with this PWS possess and maintain a DoD “SECRET” clearance. The Government will not sponsor any required SECRET security clearances under this effort.

Security procedures will be in accord with DoD 5200.2R, Personnel Security Program; 5105.2 l- M-1, Department of Defense Sensitive Compartmented Information Administrative, Security Manual; DoD 5220.22-M, National Industrial Security Program (NISPOM); and DoD 5220.22- M-S, National Industrial Security Program Supplement (NISPOMSIJP).

4.2 Security Requirements

4.2.1 Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for Support use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

4.2.2 Common Access Card (CAC): N/A; support is off-site.

4.2.3 Disclosure of Information: The Contractor and its personnel agree to assume responsibility for protecting the confidentiality of Government records, which are not considered public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for purposes and to the extent authorized herein. The Contractor shall not release any information related to this contract to the public, media or other unauthorized persons or organizations (e.g., posting information to a public website) unless the government has conducted the appropriate security review and granted written approval. Performance of this effort may require Contractor personnel to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

4.2.4 Non-Disclosure Agreement: In the course of performance pursuant to this contract, the Contractor and/or its personnel will access nonpublic information. The Contractor agrees that it will not use or disclose any such information unless authorized by the Contracting Officer or COR. The Contractor further agrees that it will use its best efforts to ensure that its employees and others performing services under this contract will not use or disclose any such information unless authorized by the Contracting Officer or COR.

The Contractor shall protect from unauthorized disclosure any materials or information made available by the Government, or that the Contractor has access to by virtue of the provisions of this order, that are not intended for public disclosure. The Contractor shall protect information in accordance with the Privacy Act of 1974 (5 U.S.C. 552a) and the Freedom of Information Act (5 U.S.C. 552, as amended). This includes disclosure to individuals within the Contractor's company who are not specifically assigned to work on this order. To that end, the Contractor agrees that each of its employees and others performing duties under this contract will sign the Non-Disclosure Agreement set forth below.

4.3 Travel

The Contractor will not be reimbursed for local travel, including to provide support at a local Government site or other site as may be specified and approved by the COR under this effort.

All travel shall be approved by the COR prior to commencement of travel. The Contractor shall be reimbursed for actual, allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR 31.205-46, Travel Costs.

Local non-reimbursable travel requirements include travel to and from the Pentagon and other Government facilities within the National Capital Region (NCR) area. Travel may also be required in support of communications and transformation activities, such as attendance at related conferences and forums.

PART 5: PERSONNEL

All support required by this PWS is off-site. This PWS calls for approximately one-hundred

(100) hours annually of project management support, as well as two (2) Full Time Employees (FTE) inclusive of one (1) Cultural Resources Specialist and one (1) Natural Resources Specialist. The Contractor shall notify the Contracting Officer Representative (COR) and Contracting Office prior to making any changes in personnel.

5.1 Key Personnel

5.1.1. Project Manager: The Contractor shall provide a Project Manager (PM) to facilitate Government-Contractor communications. The PM shall be the primary technical and managerial interface between the Contractor and Contracting Officer (CO) and the Contracting Officer’s Representative (COR). The PM, and an alternate or alternates, who shall act for the Contractor when the PM is absent must be designated in writing to the CO. The PM or alternate/s will have full authority to act for the Contractor on all contract matters relating to daily operations.

A Bachelor’s Degree in a recognized environmental science or policy, natural resource management, technical, or related discipline that is relevant to the contract is required;

Masters preferred. Also required is a minimum of ten (10) years of progressively responsible experience of which at least three (3) years (five (5) years preferred) is experience in program/project management of DoD natural and cultural resources programs . Experience at the OSD level preferred.

The Project Manager or alternate/s must be reachable during normal Government duty hours, 8 am through 4:30 pm, or during hours mutually agreed to by the contractor and the COR, and must be available to meet with government personnel upon 24 hours notice to discuss problems.

The Project Manager shall communicate with the CO/COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures. Communication and collaboration shall aid in efforts to resolve any and all problems identified.

5.1.2. Natural Resources Specialist: Shall have an undergraduate degree in biological or environmental sciences, natural resources or environmental management, environmental law or policy, or related discipline; graduate degree is preferred. Also required is a minimum of eight (8) years specialized experience (10 years preferred) in natural resource conservation working on DoD-related NR issues.

5.1.3. Cultural Resources Specialist: Shall be located locally within the NCR region to attend weekly meetings. Shall have a graduate degree in historic preservation, archaeology, anthropology, architectural history, preservation planning, or related discipline. Also required is a minimum of five years (seven years preferred) cultural resources management experience working on DoD-related CR issues. Cultural Resources Specialists who are qualified under the Secretary of the Interior’s Standards and Guidelines for Federal Agency Historic Preservation Programs are preferred.

5.1.4. Substitution of key personnel requires Contracting Officer approval.

PART 6: DELIVERABLES

6.1 General: The deliverables required shall be prepared and provided in accordance with the directions provided by the COR and shall submit the deliverables IAW Section 6.2 – Specific Deliverables. Prior to submittal, each deliverable must be: written in Plain English; properly reviewed; and prepared in sufficient detail to ensure that a professionally qualified third party can follow the report logic. All deliverables shall be submitted to the COR, unless otherwise agreed upon (in writing) before submission. All reports delivered under this contract are the property of the U.S. Government.

The deliverables shall be submitted as electronic documents in the appropriate Microsoft Office format (e.g., Word, PowerPoint, Excel) and, depending on size, in compressed or PDF format.

Redrafting shall be accomplished to the satisfaction of OASD(EI&E)/ESOH until the written products are acceptable.

In addition, the Government owns and has all rights to all deliverables submitted pursuant to this PWS. The Contractor must submit all deliverables in a format compatible with OASD (EI&E)/ESOH computer hardware and software. Deliverables shall be the documented results of the contractor’s efforts.

6.2 Specific Deliverables: The specific deliverables for the base period are shown in the table below; the deliverables for the option period are expected to be the same.

Deliverable Task Refere nce

Submit To

Schedule/Quantity

1 Natural Resources policy/planning recommendations

Task 1 (4.4.1)

COR or designee

As needed/Up to 20

2 Natural Resources technical analyses Task 2 (4.4.2)

COR or designee

As needed/Up to 40

3 Natural Resources outreach publications/products, including reports, meeting agenda and minutes, briefings, presentations, informational brochures, posters newsletters, and other public outreach materials

Task 3 (4.4.3)

COR or designee

As needed/Up to 80

4 Cultural Resources policy/planning recommendations

Task 4 (4.5.1)

COR or designee

As needed/Up to 15

5 Cultural Resources technical data analyses Task 5 (4.5.2)

COR or designee

As needed/Up to 12

6 Cultural resources outreach publications/products, including reports briefings, presentations, informational brochures, posters newsletters, and other public outreach materials

Task 6 (4.5.3)

COR or designee

As needed/Up to 25

7 Travel Task 7 (4.6.1)

COR or designee

As needed/Up to 5 each for NR and CR Support

8 Monthly Status Report

To include:

Contractor's name and address Support’s name Award document number Date of report Period covered by report Expended staff hours for the specified period and cumulative (to-date) Incurred expenditures for the specified period and cumulative (to-date) A written description of progress made during the specified period Trip reports, including significant results, for any travel in the reporting period

Task 8 (4.6.2)

COR or designee

Monthly by 15th of following Month/12 Reports each for NR and CR Support

PART 7: PERFORMANCE OBJECTIVES

7.1 Quality Assurance Surveillance: The Government will assure services meet the requirements of the PWS and will conduct surveillance of Contractor performance through review of deliverables using the performance thresholds below.

7.2 Performance Thresholds: The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. General quality measures, as set forth below, will be applied to each work product received from the Contractor under this PWS.

Accuracy: Deliverables will be accurate in presentation, technical content, and adherence to accepted elements of style. Written documents will be in formats as specified above and shall be 99% free of grammar and spelling errors.

Appearance: All deliverables will be neat and attractive, reflecting the role that the ESOH Directorate fulfills and the level at which work products will be used.

Clarity: Deliverables will be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

Consistency to Requirements: All deliverables must satisfy the requirements of this PWS.

File Editing: All text and diagrammatic files will be editable by the Government.

Format: Deliverables will be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified Directives or Manuals.

Timeliness: Deliverables will be submitted on or before the due date specified in this PWS, or submitted in accordance with a later scheduled date determined by the Government.

PART 8: DEFINITIONS AND ACRONYMS

AFPMB: Armed Forces Pest Management Board

CAC: Common Access Card

CLIN: Contract Line Item Number

COR: Contracting Officer’s Representative – A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the Contractor

CR: Cultural Resources

DoD: Department of Defense

ESOH: Environmental Safety and Occupational Health

ESTCP: Environmental Security and Technology Certification Program

FAR: Federal Acquisition Regulation

FY: Fiscal Year

NR: Natural Resources

OASD(EI&E): Office of the Assistant Secretary of Defense for Energy, Installations and Environment.

OSD: Office of Secretary of Defense

PWS: Performance Work Statement

Quality Assurance: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement.

Quality Control: Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

REPI: Readiness and Environmental Protection Initiative

SERDP: Strategic Environmental Research and Development Program

SME: Subject Matter Expert

WIPT: Sustainable Ranges Working Integrated Product Team

The following have been deleted:

PERFORMANCE WORK STATEMENT

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

WHS-Acquisition Directorate, Washington, DC 20301-1155

INSTRUCTIONS TO VENDORS/EVALUATION FACTORS

1. Washington Headquarters Services – Acquisition Directorate requests a quotation (RFQ) for the services specified in the attached SF1449 Commercial Solicitation form in accordance with (IAW) the Performance Work Statement (PWS) contained within. Quotation evaluation will be conducted in accordance with these Instructions, with intent to award to the offeror whose quotation provides the best value to the Government. Quotations must be received by Stephanie L. Houle at stephanie.l.houle.civ@mail.mil by 5PM EST, 8 August 2016.

2. Questions regarding the solicitation are due to Stephanie Houle by 8 July 2016 by 2PM EST, and responses will be posted on as soon as possible.

3. GENERAL INSTRUCTIONS:

3.1. Quotations shall include two attachments and shall be submitted in one email. The first attachment represents the vendor’s response to Non-Priced Factors 1 and 2. The second attachment, Factor 3, represents the vendor’s Price Quote. The first page of each attachment shall include the RFQ number, date of submittal, the vendor’s name, address, CAGE code, POC name, phone, and email. Vendors may use the body of their email as a cover letter.

Limit the cover letter to 600 words.

3.2. Text shall be single-spaced, on 8 1/2 x 11 inch paper, with minimum one-inch margins on all sides and minimum 12-point font. Text and graphics shall be in a format readable by Adobe PDF, Microsoft Word, PowerPoint or Excel. Note: There is a 10MB limit for email submissions.

3.3. Page Limitations. Any pages in excess of the page limitations below will not be considered.

Attachments Page Limits

First Page (see 3.1) 1 page Factor 1 – Technical Approach 10 pages Factor 2 – Key Personnel 3 pages Factor 3 – Price No Page Limit

4. SUBMISSION REQUIREMENTS:

Factor 1 – Technical Approach Describe your technical approach for meeting PWS requirements. Include a description of the following:

a. Ability to support PWS requirements (PWS Section 3 – Specific Requirements, and PWS Section 3.3 - Optional Tasks**) including a detailed understanding of how each specific requirement will be performed, with an inclusion of any innovative and/or flexible ideas that will aid in supporting a changing environment, including any tools, technologies, capabilities and skills proposed for meeting contract requirements.

b. Submit a description of your company’s task and staff management approach which illustrates your ability to execute the task on time, without the need for repeated review and revision. Describe your process for ensuring internal review of deliverables prior to delivery, how schedule concerns will be reconciled, and how communications between contract team members and the government will be accomplished.

Factor 2 – Key Personnel Provide individual Resumes and a short Capability & Experience statements for each proposed personnel IAW PWS Section 5. Substitution of key personnel requires government approval.

Vendors must state whether key personnel proposed are subject to a contingency offer of employment.

For all personnel proposed, identify projects performed (completed or ongoing) of similar scope to the requirements of the PWS. Include the following information:

a. Describe the nature of the project, the relevance to this requirement, and the role the proposed personnel played in the performance of the project. Experience within the last three years will be considered to be more relevant.

For additional information concerning this factor, please see PWS section 5 - Personnel.

Factor 3 – Price The contractor workload estimated is approximately 3,940 hours per year in which 100 hours is Project/Contract Management related. This is not a labor hour contract. The PWS requirements must be performed at the proposed prices regardless of the number of hours quoted or performed.

Provide a firm-fixed-price for the base year and each option period. The vendor’s price quote shall identify the number of hours and fully-burdened hourly rates for each labor category, and any materials or supplies required to perform the PWS. Significant discounts are strongly encouraged and shall be identified in the vendor’s price quote.

The offeror shall fill-in the pricing table shown below for the base year and four option periods.

The pricing table is only provided for purposes of assisting the offeror in identification of proposed labor categories in accordance with PWS PART 5.0.

Pricing Table Labor Category Estimated

Labor Hours/Year

Labor Rate

Total

Project Management Support 100 Natural Resources Specialist 1,920 Cultural Resources Specialist 1,920 Total – Base Year

Do not price the Optional Tasks for PWS Section 3.3. If required, these Tasks will be added via contract modification. **

5.0 EVALUATION

The Government intends to evaluate quotations utilizing a trade-off approach and award a firm-fixed-price order based upon the vendor’s proposed technical approach, key personnel, and price based on initial quotation. Therefore, the vendor’s initial quotation should contain the best terms from a pricing and technical standpoint.

The award shall be made to the responsible vendor whose quotation represents the best value to the Government. The Government may reject any or all quotations if such action is in the public interest; accept a quotation other than the lowest priced quotation.

5.1. Order of Importance

Factor 1 – Technical Approach and Factor 2 – Key Personnel are of equal importance.

Combined, Factors 1 and 2 are more important than Factor 3 – Price. However, the importance of price will increase if offerors receive equal ratings in terms of non-price factors.

5.2. Definitions

The following evaluation definitions are provided to assist the evaluator(s):

Deficiency: A material failure of a quotation to meet a Government requirement or a combination of significant weaknesses in a quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

Weakness: A flaw in the quotation that increases the risk of unsuccessful contract performance.

A significant weakness in the quotation is a flaw that appreciably increases the risk of unsuccessful contract performance.

Strength: A proposed method or technique in the quotation that exceeds the solicitation requirements.

5.3. Ratings

Each Factor (except Price), through an assessment of any strengths, weaknesses, and deficiencies, will receive one rating described in Table 1. In addition, Personnel will be evaluated in accordance with the minimum requirements set forth in PWS PART 5.0.

TABLE 1 - TECHNICAL RATINGS

Outstanding Quotation meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Quotation meets requirements and indicates a thorough approach and understanding of the requirements. Quotation contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quotation meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Quotation does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The quotation has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is significant.

Unacceptable Quotation does not meet requirements and contains one or more deficiencies. Risk of unsuccessful performance is high.

** Optional Tasks for PWS PART 3.3 are not to be confused with Options; the Optional Tasks will only be evaluated for technical capability. If required, firm-fixed-price Optional Task CLINS will be added via a negotiated contract modification.

5.4. Factor 4 – Price

Quotations shall be evaluated, for award purposes, based upon the total price proposed for the basic requirements (basic award) and all options. The sum of all the CLINs (Basic Year and Options) will represent the total evaluated price.

The government will evaluate whether the proposed level of effort is appropriate for the requirements of the PWS to ensure successful performance; and whether the proposed rates per hour are reasonable.

The government has included 52.217-8, Option to Extend Services. For evaluation purposes, the Government will consider the price for the six-month Option to Extend Services as equal to half the price of the last option period quoted. The total evaluated price will include the base period and all options including the Option to Extend Services. Evaluation of the option will not obligate the government to exercise the option.

(End of Summary of Changes)