Solicitation_Amendment_1_(08-17-15)_HQ0034-15-T-0202.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04 EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to modify CLINS 0009 and CLIN 0010 and extend the solicitation due date to August 21, 2015 @ 4:00pm

EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA 15C. DATE SIGNED 15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer) (Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-15-T-0202

X 9B. DATED (SEE ITEM 11)

10-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2015

CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST., SUITE 200

ARLINGTON VA 22202-3909

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODE CODE

EMAIL: TEL:

HQ0034-15-T-0202

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Aug-2015 04:00 PM to 21-Aug-2015 04:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0009

The CLIN extended description has changed from Hardware & Software Maintenance Renewals--Supplies to Hardware & Software Maintenance Renewals--Supplies NTE $3,608,202.26..

The unit of issue has changed from Each to Lot.

The cost constraint NTE has been added.

CLIN 0010

The unit of issue has changed from Each to Lot.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0010 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-SEP-2015 TO

31-AUG-2016

N/A OSD CIO

PATRICK HUMMEL

1155 DEFENSE PENTAGON - 3B288

WASHINGTON DC 20301-1155

703-695-4139 FOB: Destination

HQ0002

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-SEP-2015 TO

31-AUG-2016

N/A OSD CIO

PATRICK HUMMEL

1155 DEFENSE PENTAGON - 3B288

WASHINGTON DC 20301-1155

703-695-4139 FOB: Destination

HQ0002

SECTION I - CONTRACT CLAUSES

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for quotes, it was the only quote received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-1 INSTRUCTIONS TO OFFEROR--COMMERCIAL ITEMS “ADDENDUM”

Offerors shall submit their quotes via email to the points of contacts specified herein before the due date and time for this solicitation as stated by the date and time specified in Block 8 on page 1 of the solicitation.

(1) In order to maximize efficiency and minimize the effort involved in the quote evaluation process, all Offerors must comply with the following instructions for quote format, content, including applicable page limitations. Quotes that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s quote against the evaluation criteria.

(2) The Government intends to make a single award to the responsible offeror who submits the best value offer and is most advantageous to the Government based upon the factors contained in this request for quote. The Government may also reject any offer not substantially in compliance with the terms and conditions of the solicitation.

(3) Quotes containing exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation will be rejected by the Government and considered ineligible for award.

(4) This electronic version of the Request for Quote (RFQ) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors shall submit their quotes electronically. Any quote received after the due date and time specified for receipt will be considered late and may be rejected.

(5) Pages submitted in excess of the stated page limitations will be removed and not evaluated.

(6) Electronic Submission – All Offerors shall submit their quotes electronically via email to the following points of contact and include the solicitation number, “HQ0034-15-T-0202- HW/SW Maintenance Support” in the subject line of the email.

(7) All questions associated with this RFQ are due no later than 13 AUG 2015, at 4:00 PM EST to the following point of contact:

Crystal Broadnax Email:

crystal.j.broadnax.civ@mail.mil Phone: 703-545-8998

(7) Quotes submitted in response to the solicitation shall be formatted as follows and furnished in the number of copies stated herein.

a. Page / margin size –Single-spaced on 8½ x 11 inch paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used.

b. Font Size –Minimum 11 point font size spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis.

c. Labeling – The number of pages shown in the table below should be submitted in electronic format.

Responses to each volume (I through III) specified below shall be in separate electronic folders (files).

QUOTE SUBMISSIONS

The Offeror shall comply with the following instructions:

VOLUMES MAXIMUM

PAGE LIMIT

I. Administrative No Limit II. Technical & Management Approach

III. Price No Limit

I. ADMINISTRATIVE (VOLUME I)

a. Quote Cover Letter: The quote shall include a cover letter signed by an individual authorized to commit the company to the quote. The cover letter shall identify all enclosures being transmitted as part of the quote. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. It shall state:

• Quote validity and acceptance period of not less than 60 calendar days after the quote due date

• Names and telephone numbers of person(s) authorized to conduct negotiations

• Name of the official authorized to bind the offeror’s organization shall be clearly identified

• Company/Division Street Address; facility code; DUNS number and size standard

• Confirmation of active registration in CCR

• Acknowledgment of receipt of any amendments

• Exceptions to any terms or conditions of the solicitation.

b. Contract Standard Form 1449: (with blocks 13 through 18 completed):

• Completed blocks 17a, 30a (signed), 30.b. and 30.c.

• The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations. The Offeror on the SF 1449 must match the information for the Offeror in the

CCR.

c. Amendments to the solicitation:

• If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified. Methods of acknowledgement are listed in the solicitation amendment.

d. The offeror shall complete and provide the representations and certifications in Section K of the solicitation as well as proof that all members of the offeror’s team (prime, subcontractors, joint venture partners, etc.) have an active secret facilities clearance by the date the quote is submitted. Note: The Government will not sponsor Offerors for any type of security clearances.

II. TECHNICAL & MANAGEMENT APPROACH (VOLUME II)

The offeror shall submit responses to the following for the Government to make a comprehensive evaluation of its approach and capability to perform the work:

a. Describe your technical and management approach to each task listed in the PWS.

i. The Government is looking for the contractor’s understanding and capability to perform all tasks in the PWS. Offeror’s quote must adequately address requirements in each task of the PWS and be responsive to the terms and conditions of the solicitation. Offerors must respond to all requirements of the solicitation with no additions or deletions. Statements such as “the offeror understands” and “the offeror has a long history of outstanding support” along with responses that paraphrase the solicitation are considered inadequate. Phrases such as “standard procedures shall be employed” or “well known techniques shall be used” without explanation or specific Government or industry references shall be considered inadequate and unsatisfactory.

ii. The offeror must provide a technical approach for each task in the PWS.

iii. Provide your ability to manage, respond, and adapt to changing priorities and apply the appropriate technical methods while effectively managing resources, to include your ability to recruit and retain cleared and certified personnel, as well as your ability to quickly fill key and non-key vacancies with qualified cleared and certified personnel.

b. Describe your proposed staffing plan.

i. For the contractor’s proposed staffing plan, the offeror must provide a short staffing plan that contains at least two key personnel and qualifications to perform the work specified in the PWS.

ii. Performance of the work at the offerors location is acceptable and telework may be authorized.

Off-site performance is permissible. Access to Government network requires use of Government provided equipment.

c. Describe your proposed schedule for transition-in.

i. The offeror must provide a transition plan that provides full contract performance no later than 5 days from award.

III. PRICE (VOLUME III)

The offeror shall propose a firm-fixed price for all contract line items for all periods of performance (including options) by submitting Price Volume IV based on the sample pricing schedule. All pricing shall be traceable to the contact line items and the tasks in the performance work statement. The offerors price volume shall include a price schedule (PS) in MS Excel with at least two worksheets, entitled (1) Price Schedule and (2) Labor Categories. At a minimum, the offeror’s price schedule shall include:

a. Worksheet 1: Price Schedule

(1) All Contract line item numbers and descriptions.

(2) The quantity, unit, unit price and total price for each Contract line item.

(3) The sub-total for each performance period.

(4) The total overall price.

b. Worksheet 2 – Labor Categories (to include):

(1) All line item numbers and descriptions.

(2) The labor category(s) associated with each line item.

(3) The number of full-time employees (FTEs), fully-burdened unit price (hourly rate), labor hours and price associated with each labor category

(4) The sub-total for performance period.

(5) The total overall price.

(End of provision)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Software and Hardware

Maintenance Renewals List

10-AUG-2015

Attachment 2 Performace Work Statement

10-AUG-2015

Attachment 3 DD254 10-AUG-2015 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Software and Hardware

Maintenance Renewals List

10-AUG-2015

Attachment 2 Performance Work Statement

10-AUG-2015

Attachment 3 DD254 10-AUG-2015 Attachment 4 Additional Detail for

HW/SW Maintenance Renewals

14-AUG-2015

(End of Summary of Changes)