HQ0034-12-R-3071 SOLICITATION.pdf

WHS - ACQUISITION DIRECTORATE

2521 SOUTH CLARK STREET, SUITE 3000

ARLINGTON VA 22202

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

HQ0034-12-R-3071 02-Aug-2012

b. TELEPHONE NUMBER

703-545-3351

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 21 Aug 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

HQ0034

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE HQ0050 16. ADMINISTERED BY

PENTAGON RENOVATION OFFICE

KENNETH GORDON

100 BOUNDARY CHANNEL DRIVE

ARLINGTON VA 22202-3712

TEL: 703.695.2513 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AUSTIN HAYLOCK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

315299

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HQ0034-12-R-3071

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK & ITEM LIST

Statement of Work

Pentagon Maintenance Personnel Arc Flash Uniforms

This statement of work is based on a requirement to provide uniforms for an estimated 200 Wage Grade employees and Supervisors within the Federal Facilities Division (FFD) of Washington Headquarters Services (WHS). Standard uniforms must meet safety requirements outline by National Fire Protection Act (NFPA) 70E, Standards for Electrical Safety in the Work Place, 2012 addition. Additionally, FFD Employees are required to be outfitted with Personal Protective Equipment (PPE). Uniforms and accessories (patches, name tapes, PPE, etc...) must contain arc flash (flame resistant) material and meet all the requirements of NFPA 70E. Arc rating and Hazard Risk Category (HRC) or other designation shall be identified in the CLIN structure of each individual garment. Items not required to meet NFPA 70E standards shall be identified on an individual basis. The contractor must also be able to provide uniforms in various sizes to include PPE items. The Property Management Branch will oversee ordering and issuing of uniforms and PPE. Items are expected to be delivered within 30 days of order. The Government anticipates awarding a blanket purchase agreement. The Period of Performance will be five (5) years. The anticipated start date is 1 September 2012 through FY 17.

Color photo examples of US Flag and Department of Defense (DOD) patches are provided herein (Attachment 1) and shall be sewn on to the applicable garments (CLINs: 0001, 0002, 0003, 0008, 0017, 0021, 0023) at time of manufacture before shipment of garments to the Government. Flag patch to be sewn on the left arm sleeve and DOD patch to be sewn on the right arm sleeve. Uniforms shall have velcro applied over the left shirt pocket to allow for application of velcro name tapes purchased under this contract. The contractor shall coordinate with the Contracting Officer Representative (COR) to validate sizes of patches and specific placement on garments before the first order is placed.

If HRC rating differs slightly from available products, please provide an “or equal” product with the next level higher cal/cm^2 rating.

See Attachment 2 for photo examples of Uniform Requirement Items 0001 and 0002.

Uniform Requirement Item List:

Item Supplies/Services Price Unit

0001 Shirt Long Sleeve w/ Patches $ ea Weave Type: Twill Fabric: 100% Cotton

Color: Navy Blue HRC: Level 2 / 12 cal/cm^2

0002 Shirt Long Sleeve w/ Patches $ ea

Pullover (Polo) Weave Type: Twill Fabric: 100% Cotton Color: Navy Blue

HRC: Level 2 / 12 cal/cm^2

0003 Shirt Long Sleeve w/ Patches $ ea

Weave Type: Twill Fabric: 100% Cotton Color: White

HRC: Level 2 / 12 cal/cm^2 (Supervisor/Inspectors Use Only)

0004 Cargo Work Pants $ ea

Weave Type: Twill Fabric: 100% Cotton Color: Navy Blue

HRC: Level 2 / 12 cal/cm^2

0005 US Flag Patch $ ea Material: Twill Color: (See Attachment 1)

HRC: Level 2 / 12 cal/cm^2

0006 Velcro Name Tape $ ea Material: Twill w/Velcro backing

Color: TBD by COR HRC: Level 2 / 12 cal/cm^2

0007 DOD Patch $ ea Material: Twill Color: (See Attachment 1)

0008 Lined/Insulated Bomber Jacket w/ Patches $ ea Material: As Suggested by Contractor

Color: Dark Blue HRC: Level 4 / 40 cal/cm^2

Personal Protective Equipment (PPE):

0009 Balaclava Hood $ ea Material: Twill

Color: Navy Blue

0010 Face Shield $ ea Material: Meet ANSI Z87.1 Color: N/A

0011 Electrician Safety Helmet w/ $ ea

Face Shield Class C, E & G Material: Meet ANSI Z87.1 Color: N/A

0012 Soft Cotton Face Shield Storage Bag $ ea Material: Twill (or equal)

Color: TBD HRC: N/A (Flame Resistant)

0013 Class 0 1000 $ ea Volt Insulating Gloves Material: Rubber Color: Black HRC: Level 4 / 40 cal/cm^2

0014 Class 00 500 $ ea Volt Insulating Gloves Material: Rubber Color: Black

0015 Class 0 $ ea Glove Protectors Material: Leather Color: Tan

0016 Arc Flash Hood w/ $ ea High Visibility Face shield Material: Meet ANSI Z87.1 Color: Clear HRC: Level 4 / 45 cal/cm^2

0017 Coverall w/Patches $ ea

Weave Type: Twill Fabric: 100% Cotton Color: Navy Blue

HRC: Level 2 / 12 cal/cm^2

0018 Class 2 17 KV $ ea Insulating Gloves Material: Rubber Color: Black HRC: Level 4 / 45 Cal/cm^2

0019 Class 2 Leather Protectors $ ea Material: Leather Color: Tan HRC: N/A (Flame Resistant)

0020 Large Back Pack $ ea Material: Nylon

Color: Orange HRC: (NFPA 70E does not apply)

0021 Lab Coat w/ Patches $ ea

Weave Type: Twill Fabric: 100% Cotton

0022 Balaclava Hood $ ea Material: Twill

Color: Brown HRC: Level 2 / 12 cal/cm^2

0023 Coverall w/ Patches $ ea

Weave Type: Twill Fabric: 100% Cotton

HRC: Level 2 / 27 cal/cm^2

0024 Duffel Style Carrying Bag $ ea Material: Nylon

HRC: (NFPA 70E does not apply)

Attachment 1: Pictures/Examples of US Flag and DOD Patches Attachment 2: Pictures/Examples of Items 0001 and 0002

BPA TERMS AND CONDITIONS

BPA TERMS AND CONDITIONS

PENTAGON MAINTENANCE PERSONNEL ARC FLASH UNIFORMS

1. Description of Agreement: This is a “Blanket Purchase Agreement” (BPA), which is a simplified form of a monthly charge account. If awarded, you will be authorized to provide uniform items, in accordance with the attached Schedule and Price List, when called by the Contracting Officer or their designated representative(s) for a period of five (5) years upon execution of the BPA.

2. Extent of Obligation: It is understood and agreed that this BPA obligates the government only to the extent that authorized calls are actually made against it and then only when delivery against such calls has been completed.

3. Purchase Limitation: The maximum amount of this agreement is $150,000 USD.

4. Individuals Authorized to Purchase Under this BPA: The Contracting Officer will provide the Contractor a list of individuals authorized (Ordering Officer(s)) to purchase/request service under this BPA identified by organizational component, and the component, and the dollar limitation per purchase for each individual.

5. Delivery Tickets: Each delivery will be accompanied by a delivery ticket which will contain all of the following information (as a minimum):

a. Name of supplier.

b. BPA number.

c. Date of call

d. Purchase/Call number.

e. Name of person placing the call.

f. Itemized list of supplies furnished. (Item Sizes to be captured in the Delivery Ticket)

g. Quantity, unit price, and extension of each item, less applicable discount.

h. Date of delivery.

6. Invoices: A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery tickets.

7. Payment: The vendor must accept the government’s purchase card as a form of payment.

8. Approved Price List: Prices to the government are in accordance with the price list submitted by the contractor and approved by the contracting officer. Price lists will be furnished to the Contracting Officer as requested. Price list must include all items to be covered under the BPA. Beginning and expiration dates of the price list must be included. If at any time during the period of performance there is a price change, or a new item added, a new price list must be submitted. Changes in the price list will result in a modification to the BPA. Please allow up to 5 calendar days grace period between submissions of the new price list, if any.

9. The Government reserves the right to cancel this BPA at anytime, and is bound only to the extent that the Contractor must be given 3 days written notification prior to exercising this right.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5 Years Pentagon Uniform BPA

FFP

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-SEP-2012 TO

30-AUG-2017

N/A PENTAGON RENOVATION OFFICE

KENNETH GORDON

100 BOUNDARY CHANNEL DRIVE

ARLINGTON VA 22202-3712

703.695.2513 FOB: Destination

HQ0050

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JAN 2012 52.204-7 Central Contractor Registration FEB 2012 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

DEC 2010

52.212-3 Offeror Representations and Certification--Commercial Items APR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.222-26 Equal Opportunity MAR 2007 52.225-1 Buy American Act--Supplies FEB 2009 52.232-36 Payment by Third Party FEB 2010 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A Central Contractor Registration Alternate A SEP 2007 252.204-7006 Billing Instructions OCT 2005 252.209-7002 Disclosure Of Ownership Or Control By A Foreign

Government

JUN 2010

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

DEC 2006

252.212-7000 Offeror Representations and Certifications- Commercial Items

JUN 2005

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. Sample of Offerors similar product (any size, any color, without patches) of SOW Uniform Requirement Item List 0001 and 0002 (See SOW, Attachment 2) that contain arc flash (flame resistant) material and in conformance to National Fire Protection Agency (NFPA) 70 (E) guidelines, Standards for Electrical Safety in the Work Place, 2012 Edition are required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for quotations, it was the only quotation received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the CCR database accessed through https://www.acquisition.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

QUOTATION REQUIREMENTS

1.1 This section provides general guidance for preparing offer as well as specific instructions on the format and content of the quotation. The offeror’s quotation must include all data and information and must be submitted in accordance with these instructions. Any offeror who submits quotation that does not include all the required information as described in this section may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Statement Of Work (SOW) and Attachments as well as the terms and conditions of https://www.acquisition.gov/ the Request for Quotation (RFP). Non-conformance with the instructions provided may result in an unfavorable quotation evaluation. Quotations that are submitted after the submission deadline will be rejected and not considered for evaluation. Material contained in quotations that exceed the requisite page limit will be disregarded and not considered in the evaluation.

1.2 The quotation shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quotation should not simply rephrase or restate the Government's requirements, but rather provide convincing, factually-based explanation on how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s quotation.

1.3 The quotation acceptance period is a minimum of 120 calendar days from date of submission. The offeror shall make a clear statement in the quotation documentation volume that the quotation is valid until this date.

1.4 In accordance with Federal Acquisition Regulation (FAR) Subpart 4.805(b)(5)(i) (Storage, handling, and disposal of contract files), the Government will retain one copy of all unsuccessful quotations. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful quotations.

1.5 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror, prior to the quotation due date, shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial quotation, as received, without discussions. The Government does not intend to conduct discussions unless the Government, in its discretion, determines that discussions are in the Government’s best interest.

1.6 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.7 Amendments to Solicitation

Changes to the solicitation prior to the deadline for receipt of quotations will be executed via issuance of SF-30, which will contain a summary of changes to the solicitation. The SF-30 will be available on http://www.fbo.gov under the announcement number of the solicitation. Offerors are encouraged to check the solicitation announcement regularly to verify issuance of amendments. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s quotation. Any unacknowledged amendments in the offeror’s quotation will be considered incomplete.

2. QUOTATION SUBMISSION INSTRUCTIONS

2.1 Document Submission: Quotations must be completed and returned to the below address prior to the exact time and location set forth for the closing of quotations, see Block 10 of the SF1449. Late quotations will not be accepted. All documents shall be sent to:

E-Mail: Charlene.Thomas.Ctr@WHS.mil

OR

Hand delivered to 2521 S. Clark Street, Suite 3000, Arlington, VA 22202

OR

ATTN: Charlene Thomas 2521 S. Clark Street, Suite 3000 http://www.fbo.gov/

Arlington, VA 22202

***NOTE: The box shall be marked “DO NOT OPEN/ RFP HQ0034-12-R-3071.” Telegraphic offers are not acceptable. All quotation responses must be sealed when submitted. Offerors are still responsible for ensuring the offer reaches the designated address by the time specified.

Any formal communications such as requests for clarifications and/or information concerning this solicitation must be submitted in writing via email to the following:

E-Mail: Charlene.Thomas.Ctr@whs.mil

2.2 Submission, Modification, Revision, and Withdrawal of Quotations Quotations and modifications to quotations shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the KO at the address shown above, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Quotations must be submitted in one of the following methods:

(1) Via E-mail at Charlene.Thomas.Ctr@Whs.mil

(2) Hand Delivery: The quotations may be hand delivered to the address referenced in section 2.1. Offerors must notify the Government via E-Mail at Charlene.Thomas.Ctr@Whs.mil or telephone at 703-545-1437 to coordinate the hand delivery and receipt of quotation.

(3) FedEx/UPS: The quotations may be sent via FedEx or UPS to the address referenced in section 2.1.

*The use of United States Postal Service (USPS) for the submission of quotations is NOT recommended as it may significantly delay the receipt of quotations by the Government for evaluation.

2.3 Page Limitations and Number of Copies

The number of copies to be provided from each offeror is cited below. Each copy shall be marked clearly as “original” or “duplicate copy”. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the quotation. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those parts of the Quotation noted as unlimited. Documents referenced or incorporated in a quotation will be counted as part of the quotation and considered in determining whether the page limit has been exceeded.

1) Volume I: Past Performance Information – Two (2) complete copies and one (1) electronic copy;

Volume limited to five (5) pages

2) Volume II: Technical – Pass/Fail Factors ; Offeror Samples of SOW Items 0001 and 0002; mail or hand delivery

3) Volume III: Cost/Price – Two (2) complete copies and one (1) electronic copy; No Page Limit

2.4 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced with 1-inch margins on all sides. Except for the reproduced sections of the solicitation document, all text shall be formatted to Times New Roman and no smaller than 12-point font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy quotations.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy quotations.

2.5 Electronic Copies

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written offers and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD-ROM the volume number and title. Use separate files to permit rapid location of all portions, including subfactor required plans, exhibits, appendices and attachments, if any. The electronic copies of the quotation shall be submitted in a format readable by Microsoft (MS) Word 2003®, MS Excel 2003®, MS-Project 2003®, and MS-Power Point 2003®, or Microsoft Office XP®, as applicable.

2.6 Pricing Information

Pricing information shall be addressed ONLY in the Cost/Price Quotation, Volume III.

2.7 Cross Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the quotation. Information required for quotation evaluation that is not found in its designated volume will be assumed to have been omitted from the quotation. Cross-referencing within a quotation volume is permitted.

2.8 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.9 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Offerors shall not use the glossary definitions to explain or clarify content of quotations. Quotations must contain clear discussion of the offeror’s statements in the quotations. Glossaries do not count against the page limitations for their respective volumes.

3. QUOTATION CONTENT

The quotation shall consist of the following parts:

Volume I - Past Performance

Section A - Past Performance Reference Information Section B - Past Performance Questionnaire

Volume II - Technical - Pass/Fail Factors Offeror Samples of SOW Items 0001 and 0002

Volume III - Cost/Price

Tab A - SF 1449 Tab B - Pricing Schedule

3.1 VOLUME I – PAST PERFORMANCE

Section A: References The Offeror shall submit a minimum of three to a maximum of five references that can provide information regarding the offeror’s relevant past performance.

The offeror shall provide the following information for each reference:

- Name

- Company/Agency

- Contract number

- Address

- Telephone Number

- E-mail Address

This section may not exceed 5 pages.

Section B: Past Performance Questionnaire

As soon as practicable, offerors shall complete Section 1 of the Past Performance Questionnaire (Attachment 4) and e-mail it and the Performance Questionnaire Letter (Attachment 3) to all POCs listed as references in Section A. The reference POCs must submit their completed questionnaires via E-Mail to Charlene.Thomas.Ctr@Whs.mil by No Later Than the deadline for submission of quotations. The information contained in the submitted Past Performance Questionnaires is proprietary to the individual or the organization providing the reference; therefore, it will not be released to the offerors.

Questionnaires must be submitted to the Government by the individual or the organization listed as the reference.

Past Performance Questionnaires that are submitted to the Government by the offeror will not be considered. Past Performance Questionnaires that are received after the deadline for submission of quotations may not be considered.

Government personnel will incorporate all received Past Performance Questionnaires into this section. Past Performance Questionnaires do not count towards the overall page limit requirement for this volume.

3.2 VOLUME II – TECHNICAL – PASS/FAIL FACTORS

Offeror Samples of Similar SOW Items 0001 and 0002:

Sample of Offerors similar product (any size, any color, without patches) of SOW Uniform Requirement

Item List 0001 and 0002 (See SOW, Attachment 2) that contain arc flash (flame resistant) material and in conformance to National Fire Protection Agency (NFPA) 70 (E) guidelines, Standards for Electrical Safety in the Work Place, 2012 Edition)

The offeror shall provide Samples (any size) of Similar SOW Items 0001 and 0002.

0001 Shirt Long Sleeve (Patches are not needed with Sample) Weave Type: Twill Fabric: 100% Cotton Color: Navy Blue (Any color as Sample)

HRC: LEVEL 2 / 12 cal/cm^2

0002 Shirt Long Sleeve (Patches are not needed with Sample) Pullover (Polo) Weave Type: Twill

Fabric: 100% Cotton Color: Navy Blue (Any color as Sample) HRC: LEVEL 2 / 12 cal/cm^2

3.3 VOLUME III – PRICE QUOTATION

Tab A: SF 1449: The offeror's quotation shall include a signed copy of the solicitation SF1449.

Offerors shall complete Blocks 13 thru 16. Any amendments to the solicitation must be acknowledged by returning a signed copy of the amendment(s), SF 30. Block 14 must be signed by a company official authorized to contractually bind the offeror. By completing the SF1449 in this manner, the offeror accepts all contract provisions as set forth in the RFP.

Representations, Certifications, and Other Statements of Offerors: Offerors shall fill out an online provision per FAR 52.204-8, Annual Representations and Certifications (Feb 2009), Online Reps and Certs (ORCA) at http://www.bpn.gov/orca. Offerors already registered in ORCA, do not need to fill out the Representations and Certifications information again in the solicitation. Offerors are cautioned to be sure that all Representations and Certifications are current, accurate and complete.

Tab B: Pricing Schedule: Offerors shall insert a completed Attachment 5: Pricing Schedule.

4. REQUEST FOR INFORMATION

Requests for information (RFI) regarding the solicitation must be submited in writing to Charlene.Thomas.Ctr@whs.mil by no later than 08/10/2012 14:00 EST. The Government reserves the right to not to respond to RFIs submitted after the deadline.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

EVALUATION FACTORS and METHODOLOGY

1. METHODOLOGY

Evaluation of all timely received quotations will be based upon an integrated assessment of the evaluation factors listed below. Award selection will be made in accordance with FAR Part 13 Simplified Acquisition Procedures. The Offerors that satisfy the pass/fail criteria will be further evaluated using the following trade-off factors: Technical (Sample of Offerors similar product (any size, any color, without patches) of SOW Uniform Requirement Item List 0001 and 0002 (See SOW, Attachment 2) that contain arc flash (flame resistant) material and in conformance to National Fire Protection Agency (NFPA) 70 (E) guidelines, Standards for Electrical Safety in the Work Place, 2012 Edition), Past Performance, and Price. The government evaluation teams will evaluate the Technical, Past Performance and Price factors simultaneously to facilitate an expeditious contract award (See the next section for a detailed description of the Evaluation Factors). After the trade-off factors have been evaluated for each quotation, the Source Selection Authority will perform a comparative assessment between all evaluated quotations to make a best value award decision.

2. EVALUATION FACTORS:

PASS/FAIL CRITERIA:

THESE FACTORS WILL BE CONDUCTED ON AN "ACCEPTABLE/UNACCEPTABLE" based upon similarity of SOW Requirements of Items 0001 and 0002. An unacceptable in any one factor shall render the entire quotation unacceptable.

Offeror Samples of Similar SOW Items 0001 and 0002

Sample of Offerors similar product (any size, any color, without patches) of SOW Uniform Requirement

Item List 0001 and 0002 (See SOW, Attachment 2) that contain arc flash (flame resistant) material and in conformance to National Fire Protection Agency (NFPA) 70 (E) guidelines, Standards for Electrical Safety in the Work Place, 2012 Edition)

The offeror shall provide Samples (any size) of Similar SOW Items 0001 and 0002.

0001 Shirt Long Sleeve (Patches are not needed with Sample) Weave Type: Twill Fabric: 100% Cotton Color: Navy Blue (Any color as Sample)

HRC: LEVEL 2 / 12 cal/cm^2

0002 Shirt Long Sleeve (Patches are not needed with Sample) Pullover (Polo) Weave Type: Twill Fabric: 100% Cotton

Color: Navy Blue (Any color as Sample) HRC: LEVEL 2 / 12 cal/cm^2

TRADE-OFF FACTORS

Factor 1: Past Performance The Government will evaluate the Offeror’s quality of performance on its previous/or current, relevant projects by using one or a combination of the following methods:

- Contacting references as provided in Volume I: Past Performance

- Review of information provided in Volume I/Section B: Past Performance Questionnaire

- Review of information available from Contractor Performance Assessment Reporting Systems

(CPARS), Past Performance Information Retrieval System (PPIRS), and other commercial sources

- The Contracting Officer’s personal knowledge of the Offeror’s past performance

- Information known to the Government about the Offeror’s performance

The Government will focus its evaluation on the following areas:

- The Offeror’s track record of providing uniforms within requested delivery times.

- The Offeror’s track record of failure rate of providing the requested uniforms provided under the contract as well as circumstances that contributed to common uniform returns.

- The Offeror’s track record for reliable responses to unexpected uniform returns.

- The Offeror’s track record of contract management (e.g. cost management, personnel management, level of customer intervention required).

- The referenced customer’s willingness work with the Offeror again on similar, future projects.

- The Offeror’s track record of compliance with the subcontracting plans submitted on previous contracts (if applicable).

Using the method as described in this section, the Government will assign a rating that indicates its level of confidence in the Offeror’s ability to successfully perform the proposed contract requirements based on its performance on similar contracts in the past.

Factor 2: Price Price analysis will be performed to determine completeness and the reasonableness of the Offeror’s firm-fixed price for providing Uniforms and Personal Protective Equipment (PPE). Government reasonableness will be based on the proposed price comparison to the Independent Government Estimate (IGE) as well as comparison to other offers. For a price to be reasonable, it must represent a price to the government that a prudent person would pay in the conduct of competitive business. Price reasonableness shall be established through adequate price competition. For additional information, see FAR 31.201-3.

3. EVALUATION RATING

3.1 Factor 1 Rating Schemes: The Past Performance Evaluation Panel will assign a relevance rating and a confidence rating based on the Offeror’s past performance information.

3.1.1 RELEVANCE RATING: The Government will evaluate the relevance of the Offeror’s past performance prior to assessing the Offeror’s confidence rating. This rating is a measure of how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection. Each project referenced in Volume I/Section A: References will be assigned one of the following ratings:

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

A referenced project that is “Not Relevant” will not be evaluated in determining the Government’s confidence rating. Failure to submit a minimum of three “Very Relevant” or “Relevant” past performance references will automatically receive a confidence rating of “Unknown Confidence”.

3.1.2 CONFIDENCE RATING: After assigning a relevance rating, the Government will evaluate how well the Offeror has performed on relevant past performance by assigning a confidence rating. The following table provides description for each rating.

Confidence Rating Description

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

4. RELATIVE IMPORTANCE OF THE EVALUATION FACTORS

Factor 1 is more important than Factor 2. An unacceptable in any single pass/fail factor shall render the entire quotation unacceptable.

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (FEB 2012)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.