RFI_CDMA_FBO_11_7_18smj.pdf

REQUEST FOR INFORMATION

Document Type: Request for Information Notice Solicitation Number:

Posted Date: 11/8/2018 Question Cutoff Date: 11/14/2018 RFI Response Date: 11/30/2018 Requirement: Case Development Modernization Analysis (CDMA)

NAICS: 541611

1. NOTICE: This is not a solicitation but rather a Request for Information (RFI) notice. The Defense Security Cooperation Agency (DSCA) solicits responses to this RFI, as defined in FAR 15.201(e), to obtain process information, price, delivery, and other market information or capabilities for planning purposes to execute Case Development Modernization Analysis

(CDMA).

1.1 CDMA will examine enterprise-wide case development processes and systems to improve the efficiency, effectiveness, and transparency of security cooperation/assistance case development. It will identify, evaluate, and improve the experience, efficiency, effectiveness, and transparency of case development within DSCA's Security Cooperation Programs to include but not limited to Foreign Military Sales (FMS), Building Partner Capacity (BPC), Grants, Waivers, and Leases. An outcome of the project is to enhance business processes, systems/application integration, and stakeholder experience and improve Case Development by optimizing business needs, reducing inaccuracies and redundancies, and equipping the Security Cooperation (SC) Community to better respond to requests for information (RFI).

1.2 This is neither a request for proposal nor an invitation for bid. There will be no reimbursement for the information provided. All information submitted in response to this announcement is voluntary and no information will be returned. This RFI is not a request for competitive proposals; therefore, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. Any information obtained will be considered market research and may be used as a general concept, however any specific information will be treated as proprietary information, if so marked.

1.3 The purpose of this RFI is to conduct market research to determine if responsible sources exist, and to assist in determining if this effort can be competitive and/or a total Small Business Set-Aside. The proposed North American Industry Classification Systems (NAICS) Code is 541611, which has a corresponding size standard of $15M, average annual receipts.

The Government is interested in all small businesses to include 8(a), Service-Disabled Veteran- Owned, Hub-zone, and Women-Owned small business concerns. The Government requests that interested parties respond to this notice and identify your small business status to the identified NAICS code if applicable. The information provided will be used to determine the best acquisition strategy for this procurement. The Government will not provide reimbursement for the information provided.

2. SCOPE: DSCA’s CDMA Team will complete a full examination of DSCA’s CD process to include all stakeholders, processes, sub processes and associated systems/applications. The team will elicit, analyze, and prioritize business requirements found within the CD process, sub processes, and all associated systems and applications. It will identify those requirements to improve the users’ experience, reporting, and training capability that make CD more efficient and effective, while reducing redundancies.

CDMA Team will evaluate the full case development spectrum from users who input the data to leadership who make decisions based upon that data. The team will develop the business and technical requirements from their findings and build a Business Case Analysis (BCA) to be executed by a follow-on project.

3. INTENT: Improve Case Development by optimizing business needs; reducing inaccuracies and redundancies; and equipping the SC Community to better respond to requests for information (RFI) with a focus on the future to ensure case development processes, procedures, and systems align with business objectives.

4. GOALS:

a. Initiate Case Development modernization effort in support of SC Reform initiatives to:

• 4.1.01 Optimize Case Development process

• 4.1.02 Create a user-friendly Case Development experience for community

• 4.1.18. Identify redundancies and inefficiencies in the process and recommend improvements

b. Improve transparency in the Case Development process

c. Assist Case Development community to identify their business requirements needed to improve their operations

d. Analyze current case development systems/applications and identify business requirements to support a follow-on case development modernization project

5. CONCEPT OF OPERATIONS:

a. Analyze processes, procedures, and activities at an enterprise level within Case

Development from the users’ perspective

b. Analyze systems, applications, and other technology resources used to support those processes, procedures, and activities

c. Develop business requirements, which will be turned into technical requirements

d. Submit BCA to the Strategic Investment Board (SIB) for approval to execute the follow-on project to develop the solutions to meet the identified business requirements

6. SYSTEMS

The below system and owner list, not all inclusive, provides the core case development systems that support DoD’s case development processes. This project will also evaluate any new systems or applications discovered during the requirements definition.

• Defense Security Assistance Management System (DSAMS); DSCA

• Case Tracking System (CTS); DSCA

• Security Cooperation – Training Management System (SC-TMS); DSCA

• XXDB; DSCA

• Congressional Notification System (CNS); DSCA

• Building Partner Capability Security Cooperation (BPC SC) Proposal Tool; DSCA

• Case Development Analyzer (CDA): USA

• Letter of Request – Automation (LOR-A); USAF

• Impart; USA

• Direct Hit; USN

• Enterprise Case Protocol (ECP); USAF

• Case Development Assessment Tool (CDAT); USN

• Common Operating Picture (COP); USA

• Security Assistance Manpower Reporting Systems (SAMRS); USAF

• Additional systems discovered during research phase

7. TRAVEL: Government anticipates that completion of some tasks may require site visits to the following CONUS and OCONUS locations in order to include their processes and controls in the scope of the contract. These locations include:

a. CONUS

• Defense Security Cooperation Agency, Arlington, VA; repeated visits

• Defense Security Cooperation Agency, Naval Support Activity, Mechanicsburg, Pennsylvania; repeated visits

• United States Southern Command (SOUTHCOM), Doral, Florida; single visit

• United States Northern Command (NORTHCOM), Peterson Air Force Base, Colorado

Springs, Colorado; single visit

• United States Central Command (CENTCOM), Tampa, Florida; single visit.

• United States Army Security Assistance Command (USASAC), New Cumberland Army Depot, New Cumberland, Pennsylvania; single visit

• United States Army Security Assistance Command (USASAC), Redstone Arsenal, Alabama; single visit

• DSCA Case Writing Division (CWD) and Air Force Security Assistance Center (AFSAC), Wright Patterson AFB Dayton, Ohio; single visit

• Navy International Programs Office (NIPO) Washington Navy Yard, Washington, DC;

single visit

• Secretary of the Air Force/International Affairs (SAF/IA), Washington, DC; single visit

• Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA

DE&C), Fort Belvoir, VA; single visit

• Other Implementing Agencies, Program/Project Offices, or System Commands when approved by Project PM and COR; number of visits will depend upon agency and location

b. OCONUS

• United Africa Command (AFRICOM), Stuttgart, Germany

• United States European Command (EUCOM), Stuttgart, Germany

• United States Pacific Command (PACOM), Camp Smith, Honolulu, Hawaii

8. CONTRACTOR QUALIFICATIONS: Contractor should possess the overall aggregate skills, expertise, and experience in each of the identified areas to successfully complete all contract requirements.

• Understanding of Security Cooperation (SC) and Security Assistance (SA)

• Working with Defense Security Cooperation Agency (DSCA)

• Understanding of Case Development process

• Understanding of Foreign Military Sales (FMS), Building Partner Capacity (BPC), security cooperation/assistance grants

• Building a business case to support a project’s approval, funding, acquisition, and initiation

• Conducting individual and group interviews and focus groups

• Building, distributing, and analyzing electronic surveys

• Developing a project plan

• Working with internationally distributed customer base

• Prioritizing user and organizational requirements identified during research

All Contractor personnel shall be capable of working independently and able to communicate efficiently in English.

9. KEY DELIVERABLES: Defined and prioritized stakeholder requirements and Business Case for follow-on project using DSCA format."

10. INDUSTRY RESPONSE: All information submitted shall be Unclassified. Information submitted containing proprietary data should have the cover page and each page containing proprietary data clearly marked as containing proprietary data. Information submitted will be retained at DSCA and will not be returned. The Government requests the information be submitted in electronic format no later than 30 November 2018.

10.1 The Government requests interested parties provide the following information:

a. Company Name and Commercial and Government Entity (CAGE) code.

b. Name, phone number, and email address for a point of contact(s).

c. The applicable North American Industry Classification system (NAICS) code for this acquisition is: Based on this NAICS code what is your size status?

Small Business Small Disadvantaged Women-Owned Veteran-Owned Service Disabled Veteran Owned Hub-zone Large Business

d. If your company believes a different NAICS code is more appropriate, please list with explanation.

e. Are you currently registered in System for Award Management (SAM) and Wide Area Workflow (WAWF)?

f. What quality control measures do you currently have in place (ISO 9000, 9001, AS9100, National Aerospace and Defense Contractors Accreditation Program

(NADCAP))?

g. Do you have existing Government contracts that are available (i.e. GSA, NASA SWEP, NetCents, CHESS, etc.) for DSCA to issue an order against? If so, please provide the contract number and ordering details. Existing DOD contracts will need to have DOD wide ordering permissions.

h. Please complete the following and submit with your response:

Yes/No Discuss Do you have experience with Security Cooperation/ Security Assistance (SA/SC)?

Your firm’s experience with SA/SC

Do you have experience working with Defense Security Cooperation Agency?

Your firm’s experience working with DSCA

Do you have experience with SC/SA case development?

Your firm’s experience with SC/SA

Do you have experience with Foreign Military Sales (FMS)?

Your firm’s experience with FMS

Do you have experience with Building Partner Capability

(BPC)?

Your firm’s experience with BPC

Do you have experience with SA/SC grants, waivers, or leases?

Your firm’s experience with SA/SC grant, waivers, or leases

Have you ever developed a Business Case to initiate a project?

Any Business Case you may have completed

Is your firm available over the next fourteen months?

Your firm’s ability to fully support this project, which is working with a condensed timeline.

Are your employees cleared at the Secret level or higher?

Your anticipated project team’s clearance levels

10.2 Please provide a rough order of magnitude (ROM) addressing the following:

a. How much time is needed to prepare and submit a proposal?

b. How many personnel, identified by skill set, do you anticipate would be required to complete this project?

c. With a nine month timeline and thousands of stakeholders across the

U.S. and around the world, how would you garner stakeholders’ case development requirements?

d. Your anticipated project cost

11. The points of contact for this notice are: ____________

12. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract or agreement. DSCA will not be obligated to pursue any acquisition alternative as a result of this notice. Responses to the notice will not be returned. Not responding to this notice does not preclude participation in any future solicitation, if one is issued.

b. OCONUS