TM_RFI_V2.pdf

REQUEST FOR INFORMATION

Document Type: Request for Information Solicitation Number: HQ0013-19-Q-0003 Posted Date: 10/30/2018 Response Date: Questions by 11/7/2018 and proposal in by 11/15/2018 by 3pm.

Requirement: Talent Management Workforce System NAICS: 511210 Software Publishers

1. NOTICE: This is not a solicitation but rather a Request for Information (RFI) notice. The Defense Security Cooperation Agency (DSCA) solicits responses to this RFI, as defined in FAR 15.201(e), to obtain technical information, price, delivery, and other market information or capabilities for planning purposes in acquiring a Talent Management Workforce System. This is neither a request for proposal nor an invitation for bid. There will be no reimbursement for the information provided. All information submitted in response to this announcement is voluntary and no information will be returned. This RFI is not a request for competitive proposals;

therefore, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. Any information obtained will be considered market research and may be used as a general concept, however any specific information will be treated as proprietary information, if so marked.

1.1 The purpose of this RFI is to conduct market research to determine if responsible sources exist, and to assist in determining if this effort can be competitive and/or a total Small Business Set-Aside. The proposed North American Industry Classification Systems (NAICS) Code is 511210, which has a corresponding size standard of $32.5M, average annual receipts. The Government is interested in all small businesses to include 8(a), Service- Disabled Veteran- Owned, Hub-zone, and Women-Owned small business concerns. The Government requests that interested parties respond to this notice and identify your small business status to the identified NAICS code if applicable. The information provided will be used to determine the best acquisition strategy for this procurement. The Government will not provide reimbursement for the information provided.

2. FUNCTIONAL REQUIREMENTS

Table 1 DSCA Talent Management Workforce System Functional Requirements

1.0 Force

Readiness

1.1 Strength Management and

Planning

1.1.

TM will use the system to track military and civilian staff allocated to DSCA.

Billets will be tracked and linked to particular employees

1.2 Human Capital

Management

1.2.

Identify billet planning will occur in the system

1.2.

identify positions that should be considered for inclusion in a workforce development program

1.2.

Identify billets that are clustered into fields and position categories where there is overlap throughout the force

1.3 In/Out Processing Queues

1.3.

Checklists/forms/memorandum and actions needed to in-process and out-process employees should be able to flow and will be documented within the system

1.4 Awards

1.4.

Awards will be tracked in the system for approval workflows and also to ensure award limits are in effect

1.5 Recruiting Management

1.5.

Recruitment actions and the ensuing workflow, including approvals will be processed/tracked in the system

2.0 Training

Management

2.1 Courses and evaluations, including attendance

tracking

2.2 Recurring and one-time

training management

2.3 Form SF182 Automation

3.0 Financial

Management

3.1 Budgeting

3.2 Credit Card Management

4.0 Performance

Management

4.1 Awards Processing

4.2 Ratings Collection

2.1 The DSCA is considering issuing a competitive solicitation to deliver approximately 60 licenses. DSCA expects to award a Firm Fixed Price (FFP) base year to provide hosting capability, licenses, software, tier two support, and advanced training. Two additional option years are anticipated for continued hosting, licenses, software, tier two support, and advanced training.

2.2 Cloud hosting is the desired hosting location and capability. The cloud solution shall be compatible with DoD and data impact requirements shall be validated during the procurement effort.

2.3 The proposed system will not be a System of Record. It will be an auxiliary tracking, dashboard, and reporting system. All manpower and Human Resource (HR) information is centrally controlled by DoD in DCPDS, other 4th Estate Tools, and DD forms.

Guidance can be found here:

Defense Business Systems Investment Management Guidance, Version 4.0, April 2017. Deputy Chief Management Officer, Department of Defense.

2.4 The proposed solution does not use an existing service within DoD. The vendors propose to host in their DoD-sanctioned cloud offering.

2.5 The system is required to comply with Agency objectives in response to the 2017 National Defense Authorization Act.

3. INDUSTRY RESPONSE: All information submitted shall be Unclassified. Information submitted containing proprietary data should have the cover page and each page containing proprietary data clearly marked as containing proprietary data. Information submitted will be retained at DSCA and will not be returned. The Government requests the information be submitted in electronic format no later than 14 November 2018.

3.1 The Government requests interested parties provide the following information:

a. Company Name and Commercial and Government Entity (CAGE) code.

b. Name, phone number, and email address for a point of contact(s).

c. The applicable North American Industry Classification system (NAICS) code for this acquisition is: Based on this NAICS code what is your size status?

Small Business Small Disadvantaged Women-Owned Veteran-Owned Service Disabled Veteran Owned Hub-zone Large Business

d. If your company believes a different NAICS code is more appropriate, please list with explanation.

e. Are you currently registered in System for Award Management (SAM) and Wide Area Workflow (WAWF)?

f. What quality control measures do you currently have in place (ISO 9000, 9001, AS9100, National Aerospace and Defense Contractors Accreditation Program

(NADCAP))?

g. Do you have existing Government contracts that are available (i.e. GSA, NASA SWEP, NetCents, CHESS, etc.) for DSCA to issue an order against? If so, please provide the contract number and ordering details. Existing DOD contracts will need to have DOD wide ordering permissions.

h. Please complete the following and submit with your response:

Yes/No Discuss Does your system have all the required Government functionality identified in Table 1?

Please discuss each functional requirement individually. Identify any functionality that is not “out of the box” and what will be required to obtain the functionality. Also indicate if your system is commercially available. Discuss any specific concerns you may have with our requirement or system performance specification.

Please identify the page and paragraph when discussing specific concerns. (Please note questions and comments along with Government responses will be consolidated into one document and released via FBO).

Is there any configuration required?

Discuss the level of customization required in terms of time to configure and Government engagement needed

Do you have Disaster Recovery Continuity of Operation Plan (COOP) capabilities?

Discuss capabilities

Do you provide extended service desk hours?

Discuss extended service hours and coverage (i.e.

24/7)

Do you provide power redundancy?

Discuss how power redundancy is provided

Do you provide daily, weekly, and monthly backup?

Discuss what you provide and how backup is performed

Will all required software included; licensed, installed and pre-configured to meet DoD Security Requirements?

Discuss what is normally provided and what would be considered additional pricing

Can you ensure minimal operational dependency on existing networks?

Discuss any impacts of your system on an existing Government network

What is your required Physical and Network Infrastructure of cloud environment provided?

Discuss your cloud capabilities

Do you provide direct support with back-office staff (reach-back)?

Discuss your direct support

Can your system be Common Access Card (CAC) enabled?

Discuss any additional development that would be required to CAC enable your system

Is your system American Disabilities Act (ADA) Section 508 Compliant?

Discuss any additional development that would be required to become 508 compliant

Can your system reside on a Government server?

Discuss any limitations of residing on a Government server

Do you provide the following Infrastructure offerings?

• Microsoft Azure Government

• Physically isolated

Discuss your infrastructure offerings

• FedRAMP compliant

• STIGs in compliance with DISA timeline

• High Availability / High Integrity mission standards

• Platform as a Service

(PAAS)

3.2 Please provide a rough order of magnitude (ROM) addressing the following:

a. Should address any configuration required and all other installation costs.

b. Should address individual annual costs for:

i. hosting capability

ii. licenses

iii. software

iv. tier two support

v. advanced training

vi. Additional 2 follow-on years for continued hosting, licenses, software, tier two support, and advanced training.

c. How much time is needed to prepare and submit a proposal based on the provided system performance specification?

4. The points of contact for this notice are: Mr. Siddhartha Routh, email:

siddhartha.s.routh.civ@mail.mil

5. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract or agreement. DSCA will not be obligated to pursue any acquisition alternative as a result of this notice. Responses to the notice will not be returned. Not responding to this notice does not preclude participation in any future solicitation, if one is issued.