Combined_Synopsis_CDMA.pdf

Solicitation Number: HQ0013-18-Q-0031 Notice Type: Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)This solicitation document, HQ0013-18-Q-0031, is issued as a Request for Quote (RFQ).

(iii) This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. It is the responsibility of the offeror to review the web page for notice of amendments, updates or changes to the solicitation.

(iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide interpretation services, in support of The William J. Perry Center for Hemispheric Defense Studies (Perry Center) to enhance stability in the Western Hemisphere by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved, and cooperation strengthened among military and civilian leaders from the region and the United States. The period of performance will be during the 2018 CDMA Workshop, which runs 21– 22 March 2018. The North American Classification System (NAICS) code is 541930, size standard is $7.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures.

(v) This requirement is to provide interpretation services to the WSDS to be hosted by the Perry Center in Washington, DC. The requirements are detailed in the attached Statement of Work.

(vi) The contract requires expert language interpretation services into and from the following languages: Spanish, Portuguese and English.

(vii)The requirement shall be Firm Fixed Price (FFP).

(viii) The contract requires expert language interpretation services into and from the following languages: Spanish, Portuguese and English. The contractor shall provide interpreters for the following assignments: welcome and introduction sessions, lectures and panels. A strict policy of non-attribution will be observed. This workshop will be conducted in Spanish, Portuguese and English

(ix) Requirements as follows:

Period of Performance 21 – 22 March 2018

CLIN 0001AA – Interpreters 21 March 2018 3 Each $________ $_________

CLIN 0001AB – Interpreters 22 March 2018 12 Each $________ $_________ 3 each day

CLIN 0002AA – Headsets/Receivers – 30 Each $________ $_________

CLIN 0002AB – Transmitters 3 Each $________ $_________

CLIN 0002AC – Full Size Booth 1 Each $________ $_________

CLIN 0002AD – Microphones 16 Each $________ $_________

CLIN 0002AE – Portable Headset/Receivers 30 Each $________ $_________

CLIN 0002AF – Portable Transmitters 3 Each $________ $_________

Offerors shall complete the table provided in the attached statement of work.

(x) Left Blank Intentionally

(xi) All prices MUST include all applicable fees, gratuities, and service charges.

THE FEDERAL GOVERNMENT IS TAX EXEMPT.

(xii) Left Blank Intentionally

Offerors shall review the attached statement of work for the dates and times the interpretation, services are being requested.

(xiii) Provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition.

(xiv) Provision at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition.

(xv) Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition.

(xvi) Instructions to Offerors

a. Offerors shall read the documents of the RFQ completely.

b. Offerors shall submit their proposal in 3 Parts

1. Part I: Service

2. Part II: Past Performance

3. Part III: Price

c. Part I shall include:

1. Offerors shall-

a. Provide resumes that list the degrees of the proposed interpreters. Provide resumes that list the years of experience of proposed simultaneous interpreters have performing in international conferences and seminars.

b. Provide copies of certifications of proposed interpreters.

c. Provide resumes that show amount of experience with Department of Defense related terms and terminology.

d. If submitting proposal for interpretation and translation services of a company that is not owned by your company, an offeror shall submit written evidence that the offeror is currently authorized to submit binding proposals on behalf of the company whose services are being offered. Please note that if successful, the contract shall be awarded to the vendor performing the services, not the third party.

Part II shall include:

1. The names of two government agencies for which the offeror has provided the same or similar services. In lieu of government agencies, offerors may provide the names of companies for which the offeror has provided the same or similar services. For each agency/company submitted, offerors shall provide the contract number and point of contact information. Point of contact information shall include:

-Name of point of contact -Phone number of point of contact -Email address of point of contact

d. Part III shall include: The quote for each line item to include the option items.

1. Offerors shall fully complete the price schedule for all Contract Line Items and all Optional Contract Line Items associated with this request for quote, and return.

e. Questions will be submitted by 10 am EST, on 20 February 2018 and Proposals shall be submitted by 11:30 pm EST, on 28 February 2018 to the point of contact listed below. Offerors shall provide a quote using the pricing schedule provided in the statement of work attached to this combined synopsis/solicitation.

f. Proposals shall be submitted to Woodrow Bell via email to: woodrow.w.bell.civ@mail.mil or Sid Routh at siddhartha.r.routh.civ@mail.mil. Facsimile submissions will not be accepted.

(xvii) 52.212-2 -- Evaluation -- Commercial Items (Oct 2014).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Minimum Acceptability Standards:

a. All interpreters possess a Bachelor Degree and have copies of proficiency certification.

b. Certification shall be as a court interpreter, through the Department of State Interpreters Examination or accreditation as an interpreter from a school of languages and linguistics. Advanced Certification is preferred.

c. Simultaneous Interpreters must have a minimum of 3 years of professional/formal simultaneous interpreting experience in international conferences and seminars.

d. Interpreters must have experience with defense-related terms/ DOD Terminology and must be able to interpret “all dialogue.”

e. When attending these seminars, participants will be introduced and will need to know exactly who they are sharing dialogue with throughout the course of the seminar, their titles, backgrounds and government.

1. The awardee shall be selected with the use of Lowest Price Technically Acceptable Source Selection Process.

mailto:woodrow.w.bell.civ@mail.mil mailto:siddhartha.r.routh.civ@mail.mil

2. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

3. Tradeoffs are not permitted.

4. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.

5. Exchanges may occur.

6. Non-cost factors: The minimum acceptability standards and Past Performance.

7. Past performance: Performance on submitted examples is relevant and acceptable.

8. Price: Cost will be evaluated as follows:

a. The propose prices of all CLINs to include optional CLINs shall be evaluated as part of the price evaluation.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(xviii) Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition (offers are to include a completed copy.) The contractor shall be registered in the Online Representations and Certifications Application ORCA at http://orca.bpn.gov/.

(xix) Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition Addendum to FAR 52.212-4.

(xx)1. Invoicing

WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/.

The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly.

Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted.

WAWF Instructions an interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1- 866-618-5988.

THE FOLLOWING CODES AND INFORMATION WILL BE REQUIRED TO ASSURE SUCCESSFUL FLOW

OF WAWF DOCUMENTS.

CONTRACT NUMBER: To be determined at time of award DUNS CODE: To be determined at time of award

ISSUE BY DODAAC: HQ0013

ADMIN BY DODAAC: HQ0013

INSPECT BY DODAAC: HQ0013

ACCEPT BY DODAAC: HQ0013

LOCAL PROCESSING OFFICE DODAAC: HQ0013

PAYMENT OFFICE DODAAC: HQ0347

PAYMENT OFFICE FISCAL STATION CODE: DFAS INDIANAPOLIS

(xxii) Clause at FAR 52.212-5(Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at http://farsite.hill.af.mil).

52.203-6 ALT1, Restrictions on Subcontracting Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;52.219.4 Notice of Price Evaluation Preference for HUB Zone Small Business Concerns; 52.219-28, Post Award small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 523222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in persons; 52.223-18, Contractor Policy to Ban Text Messaging while Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration.

Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/;

52.233-3, Protest after Award; 52.246-4, Inspection of Services-Fixed Price; 52.252-2, Clauses Incorporated by Full Text (website provided by http://farsite.hill.af.mil).

(xxiii) The following DFAR clauses apply to this acquisition:

DFARS 252.203-7002, Requirement to inform Employee’s of Whistleblower Rights; DFARS 252.203-7003, Control of Government Personnel Work Product; DFARS 252.204-7004, Alternate A System for Award Management; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items ;252.225-7002, Qualifying Country Sources as Subcontractors; 252.243-7001, Pricing of Contract Modifications; 252.243-7002, Request for Equitable Adjustment.

Applicable additional clauses under DFARS 252.212-7001 are as follows:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7012, Preference for Certain Domestic Commodities; Gratuities;

DFARS 252.232-7003, Electronic Submissions of Payment Requests; 252.247-7023,Transportation of Supplies by Sea.

(xxiv) Other clauses that apply.

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.204-3 Taxpayer Identification OCT 1998 52.204-7 System for Award Management JUL 2013 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV2015 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.217-5 Evaluation Of Options JUL 1990

52.232-23 Assignment Of Claims MAY 2014 52.242-13

Bankruptcy

JUL 1995

(xxv)The point of contact (POC) for this acquisition is Woodrow Bell. Woodrow can be reached via email at woodrow.w.bell.civ@mail.mil or telephone at (703) 697-8952.

(xxvi)A detailed requirement description is attached.

mailto:woodrow.w.bell.civ@mail.mil