Aug_23_2017_PWS_for_Interpretation_Language_Services_NATO_BI_v_Aug_23.pdf

Performance Work Statement (PWS)

September 10-13, 2017 NATO Building Integrity (BI) Conference

Interpretation Services

1. Purpose: This PWS delineates the tasks required for interpretation services to support the NATO

Building Integrity (BI) Conference, for which OSD(P) is a co-sponsor. The period of performance will be from September 10-13, 2017.

Background: The BI Conference provides a forum for NATO Allies and partner nations to share best practices, discuss the impact of corruption in the defense and security sector, and the practical tools needed to strengthen integrity, transparency and accountability in the defense and security sector. The aim of the BI Conference is to reflect on the achievements to date and to explore ideas to further enhance BI, taking into account the importance of good governance in the defense and related security sector and ongoing discussions on Projecting Stability. To assist the OSD(P) and NATO organizers in fulfilling their responsibilities, contractors will provide interpretation services.

2. Scope: The contract requires expert language interpretation services into and from the following languages: English, Arabic, French, Russian and Spanish.

3. Approach: The contractor shall provide interpreters for the following assignments: welcome and introduction sessions, lectures and working group activities. A strict policy of non-attribution will be observed. This workshop will be conducted primarily in English, with a need to provide simultaneous interpretation for some panel members and participants in Arabic, French, Russian, and Spanish languages.

4. Task:

4.1 Task 1: Interpreters (Deliverables)

4.1.1 The Contracting Officer or the representative (COR) will define changes or adjustments in the “Conference Agenda” to be provided to the contracted project manager at least 5 working days in advance of the conference. The contractor will assign appropriate interpreters to support the “Conference Agenda.”

4.1.2 Dates and times identified for interpretation services are:

UNIT QTY

UNIT

PRICE

TOTAL

CLIN Interpretation/Services

0001 (2) Arabic Interpreters 11-13 Sept, 8hrs/day, 08:30 –

17:30 hrs w/breaks day 6

0002 (2) French Interpreters 11-13 Sept, 8 hrs/day, 08:30 –

0003 (2) Russian Interpreters 11-13 Sept, 8hrs/day, 08:30 –

0004 (2) Spanish Interpreters 11-13 Sept, 8 hrs/day, 08:30 –

0005 (1) Interpreter Coordinator (Arabic) 10-13 Sept, 8hrs/day, 08:30 – 17:30 hrs w/breaks day 4

0006 (2) Technicians 10-13 Sept, 08:30 – 17:30 hrs w/breaks day 8

Performance Objective No. 1: Contractor to provide interpreters.

Performance Measurement No. 1: Interpretation services.

Performance Standard No. 1: Required 100% of the time.

4.1.3 The contractor will submit a complete assignment schedule to the COR prior to the 10

September 2017. The contractor will submit necessary or unforeseen changes of personnel in writing to the COR.

4.1.4 The contractor will ensure that all interpreters have an acceptable certification.

Interpreters must have a minimum of 3 years of professional/formal simulation interpreting experience in international conferences and seminars. The contractor shall ensure that all interpreters have a Bachelor Degree. Contractor shall provide a resume and a copy of certification of each interpreter. When attending the conference, participants must be able to interpret all dialogue throughout the course of the conference, their titles, backgrounds and Government affiliations. Certification shall be through state-or state consortium-certification for court interpreters, or through the Department of State

Interpreters Examination, or through degree or accreditation as an interpreter from a higher education institution of languages and linguistics. All interpreters must be familiar with defense-related terms. The Contracting Officer reserves the right to require that the contractor remove and replace, within one working day, an interpreter who, in his judgment, is not qualified or who does not maintain the highest standards of professional conduct.

4.1.5 Manpower Reporting Requirement:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil/

4.2 Task 2: Interpretation Equipment (Deliverables)

4.2.1 The Contracting Officer or the representative (COR) will define changes or adjustments in the “Conference Agenda” to be provided to the contracted project manager at least 5 working days in advance of the conference. The contractor will adjust interpretation equipment to support the “Conference Agenda.”

4.2.2 The contractor will provide 2 on-site technicians at the DoubleTree who shall operate, setup and repair any problems with the equipment (booths, consoles, multilingual interpretation systems, microphones, headsets) for entire period of performance.

4.2.3 The COR will be responsible for configuring/reconfiguring tables, chairs, and podiums.

The COR will provide for computers, projectors, and screens to be used by conference participants.

4.2.4 The contractor will set up the interpretation equipment in the plenary group room on 10

September 2017 by 1800. The COR will prepare plenary room with 120 chairs in theater arrangement, and a raised dais in front for 6 people. The contractor will provide a mic and stand for the podium. The contractor will provide a minimum of 6 lapel mics for use on the dais. The contractor will provide 2 handheld, wireless mics for comments from the audience. The contractor will supply 120 wireless headsets and a sound amplification system.

4.2.5 The contractor will set up the interpretation equipment in 3 discussion groups room by

1800 on 11 September 2017. The COR will have prepared the discussion group rooms with 40 chairs in roundtable format. The contractor will provide a minimum 20 of microphones and 22 receivers per discussion group. Sound system as needed.

4.2.6 The contractor will set up the interpretation equipment for 1 discussion group room on

12 September 2017 during the lunch break. This is the same room as the plenary, so this is a reconfiguration. The contractor will return the interpretation equipment to plenary arrangement as described in para 4.2.3 above NLT 0800 on 13 September. The COR will provide for rearranging of the non-interpretation furniture for room format changes.

4.2.7 A complete interpretation system will be setup in each discussion group room.

Installation will include one microphone per two chairs plus all receivers and transmitters that are necessary. Interpretation booth(s) for each discussion group will be needed.

4.2.8 The contractor will provide interpretations booths for the plenary room to support the simultaneous interpretation for English, Arabic, French, Russian, and Spanish languages.

4.2.9 By September 1, the COR will arrange discussion groups so that no more than two languages will be in each discussion group.

4.2.10 Dates, times, and equipment identified for interpretation services are:

UNIT QTY

UNIT

PRICE

TOTAL

CLIN Equipment

0007 (4) Full Booths (Plenary Room), 4 days, from 18:00 hr 10 Sept to 13:00 hr 13 Sept each/day 16

0008 (3) Tabletop Booths (Break Out Rooms), 3 days, from 18:00 hr 11 Sept to 13:00 hr 13 Sept each/day 9

0009 (4) Interpretation Consoles (one each room), 3-4 days, from 18:00 hr 10 Sept (one room) to 13:00 hr

13 Sept, and from 18:00 hr 11 Sept (three rooms) to

13:00 hr 13 Sept each/day 13

0010 (4) Multilingual Interpretation Systems (one each rm), 3-4 days, from 18:00 hr 10 Sept (one room) to

13:00 hr 13 Sept, and from 18:00 hr 11 Sept (three rooms) to 13:00 hr 13 Sept each/day 13

0011 (240) FM Headset Receivers, 3 days, from 18:00 hr

10 Sept to 13:00 hr 13 Sept each/day 720

Performance Objective No. 2: Contractor to provide interpretation equipment.

Performance Measurement No. 2: Interpretation equipment facilitates required interpretation.

Performance Standard No. 2: Required 100% of the time.

4.2.11 The contractor will submit a complete equipment list to the COR prior to 10 September

2017. The contractor will submit necessary or unforeseen changes in writing to the COR.

5. The COR will provide the contractor with the materials and information necessary for the proper performance of work, to include schedules, agendas, and guidelines.

6. Location of Performance: Work performed under the contract will be performed at the DoubleTree

Hotel, 300 Army Navy Dr, Arlington, VA 22202.

7. Period of Performance: The period of performance is from September 10-13, 2017.

8. Travel Requirements: Not applicable.

9. Local travel: Transportation (public or privately owned conveyance), parking and related fees will be required for operation support.

10. Domestic travel: Not applicable.

11. Security: The security classification of work to be performed under the contract is unclassified. The contractor employees will comply with all applicable US Government security directives and regulations during the performance of work. Contractor employees will read and be familiar with the conference’s security information, and will properly wear the appropriate building pass or badge.

12. US Government Furnished Facilities, Equipment, Materials, and Support Functions: The

COR will provide working space and certain equipment, as listed below, only to the contractor employees who are directly assigned to perform tasks required or specified by the contract.

The contractor will provide all necessary interpretation equipment.

Working spaces will be specified and assigned to the contractor staff. The COR will provide for office supplies and materials, to include access to telephones, copying machine, and fax machine, to support these contracted periods and conference official business only. Other support will be provided to contract employees as required performing the contract tasks.

The COR will provide access to those documents and files that are relevant to the project and that are required to perform the tasks specified in the contract.

The COR will provide such assistance and information as is appropriate and necessary for liaison functions and for the contractor employees’ performance of the contract.