DIILS_RESIDENT_NYC_14_HOTEL_PWS.docx

DEFENSE INSTITUTE OF INTERNATIOANL LEGAL STUDIES (DIILS)

STATEMENT OF WORK

FOR

LODGING SERVICES

RESIDENT COURSES

1. PURPOSE: This SOW delineates the tasks required for lodging services for the Defense Institute of International Legal Studies (DIILS). The period of performance will be 21 March to 2 August 2014 per table 1 below.

2. BACKGROUND: The Defense Institute of International Legal Studies is responsible for managing; directing and performing Security Assistance Training (SAT) in U.S. and overseas locations in support of legally related Security Assistance missions and U.S. foreign policy.

To assist DIILS in fulfilling its responsibilities, contractor will provide executive lodging and conference room services to support a field visit for Resident Course participants and DIILS staff to be conducted in Manhattan New York City, New York as follows:

TABLE 1

Total Room Nights

Rooms per Night

3. SCOPE: The contract requires expert lodging support and services on a requirements basis. The contractor will also provide a sales representative who has dealt with U.S. government sponsored groups.

4. APPROACH: The contractor shall provide each lodger (DIILS participant or DIILS Staff) with room accommodations on the nights listed table 1 above.

To accommodate reasonable walking distance for participants and guest speakers from UN Headquarters and UN Missions the hotel must be located on or between 42 and 50th streets and on or between Lexington Avenue and First Avenue. The hotel should be no more than .6 miles walking distance from the United Nations located at the corner of First Avenue at 47th Street New York, NY 10017. A hotel within walking distance as defined above is needed to accommodate the tight schedules of guest speakers and to avoid the untenable logistics burdens that driving distance would place on the relatively small staff to student mix for such visits.

All participant rooms must be of a similar size and type (e.g. all studio suites or all one-bedrooms).

The hotel must have an arrival area that can accommodate a large motor coach (50 passenger or more) for drop-off, pick up, and short term bus parking (at least 30 minutes).

Safety/security requirements: The hotel including the arrival area for loading/unloading of buses must be compliant with ADA Act, PL101-336 (42 USC Section 12101 et. seq.). Facilities must also include FEMA Identification Number # and confirm compliance with the Hotel & Motel Fire Safety Act of 1990.

A DIILS Staff member will arrive at least two hours ahead of the participants and other DIILS staff to facilitate advance check in and distribution of room keys to participants. Hotel staff will provide the DIILS staff member facilitating advance check in with room keys for distribution to LCT participants upon their arrival.

The contractor shall prepare and submit an electronic monthly invoice using Wide Area WorkFlow (WAWF) in accordance with the following contract clauses:

· DFAR 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

· DFAR 252.232-7006 Wide Area WorkFlow Payment Instructions

· WAWF-RA Wide Area WorkFlow – Receipt and Acceptance

5. DELIVERABLES:

Task 1 – Lodging:

The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block suites per the table 1 above, and the Government shall provide a final list of attendees 1 week (7 calendar days) prior to the day of arrival. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a “no show charge fee” for that day and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

All rooms and related services should be tax exempt.

Task 2 – Conference Rooms and Audio Visual Support:

The contractor shall provide a conference room large enough to accommodate 50 persons on the dates listed in Table 1 above. The conference room shall be equipped with tables and chairs for classroom style seating, a speakers table with two chairs, a projection screen, a projector table large enough for a lap top and a projector, a power strip and electrical extension cords long enough reach from the nearest electrical outlet to the projection table. Contractor shall provide projection screen, power strip, power cords, and speaker podium.

6. LOCATION OF PERFORMANCE: Lodging provided under the contract will be performed at the contractor’s facilities. The hotel must also on or between 42 and 50th streets and on or between Lexington Avenue and First Avenue. The hotel should be no more than .6 miles walking distance from the United Nations located at the corner of First Avenue at 47th Street New York, NY 10017.

7. PERIOD OF PERFORMANCE: The period of performance is 21 March to 2 August 2014 per table 1 above.

8. SECURITY: The security classification of work to be performed under the contract is unclassified.

9. COR REPRESENTATIVE: The COR will be identified at time of award.

10. CHANGES:

The Contracting Officer is the only authorized Government Official that can make changes to any task order or order additional services under any task order issued by DSCA.

11. Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract FOR THE DEFENSE SECURITY COOPERATION AGENCY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/