RFI_ISO_9000_2008_Contract_For_Services_Synopsis.docx

REQUEST FOR INFORMATION SYNOPSIS

The Defense Security Cooperation Agency, Office of Humanitarian Assistance, Disaster Relief, and Mine Action, Humanitarian Demining Training Center is issuing this request for information synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the HDTC requirement to achieve International Organization for Standardization (ISO) 9000:2008 accreditation. The result of this market research will contribute to determining the method of procurement. The Standardized Industrial Classification System (SIC) code assigned to this procurement is 9711-National Security.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this request for information notice by June 4, 2013. All questions and responses under this request for information notice must be emailed to Toni.Davis@dsca.mil.

APPENDIX 1: Purpose and Objectives

Introduction. The Defense Security Cooperation Agency (DSCA), Programs directorate (PGM), Humanitarian Assistance, Disaster Relief, and Mine Action Division (HDM), manages the Humanitarian Demining Training Center (HDTC), Fort Leonard Wood, Missouri. The HDTC trains and prepares U.S. military forces for humanitarian mine action missions in landmine and other explosives remnants of war affected countries throughout the world.

Purpose. This requirement is for HDTC to achieve ISO 9001:2008 accreditation.

Objectives. This Request for Information Synopsis is published to obtain and evaluate an organizations potential capacity to direct, consult, and guide HDTC achieving ISO accreditation. Objectives include:

Objective 1: Perform ISO auditing and registration services in accordance with the most current revisions of ISO standards:

1. ISO 9000:2005 Quality Management Systems - Fundamentals and Vocabulary

2. ISO 9001:2008 Quality Management Systems – Requirements

3. ISO 19011:2002 Guidelines for Quality and/or Environmental Management Systems Auditing

4. ISO 9001:2000 Quality Management System – Guidelines for the Application in Education IWA 2.

5. ISO/IEC 17021:2011 Conformity Assessment- Requirements for bodies Providing Audit and Certification of Management Systems

Objective 2: Auditing and registration services which provide an on-site document review.

1. Base Year Period

a. Provide a detailed audit schedule for the organization (i.e., dates, events, times, locations, team members) no later than 45 business days prior to each scheduled audit. Audits must be coordinated with HDTC QMS representative.

b. (Lead Auditor) shall hold an opening meeting with the HDTC QMS Management Representative and site management to outline the audit objectives.

c. (Lead Auditor) shall debrief site management of the area audited at the end of each audit day or as agreed to.

d. Review HDTC QMS documents (this may be done off site) and provide a detailed written report including nonconformities. Provide recommendations for correction of the nonconformities, QMS, and documentation.

e. (Lead Auditor) shall conduct a process based internal audit.

f. (Lead Auditor) shall conduct a closing meeting for the HDTC Management Team and/or site office/service management if individual organizations are the subject of audit. This is done to summarize results and identify any issues.

g. (Lead Auditor) shall deliver a registration audit report to the HDTC QMS Management Representative which details the results of the audit, itemizes nonconformance(s), requests corrective action(s), preventive action(s), and sets a time limit for the corrective action or preventive action responses.

h. (Lead Auditor) shall follow-up and assist HDTC Management resolve nonconformance issues for closure and perform surveillance audit(s) for conformance to ISO 9001:2008 one per year for a period of 3 years.

Objective 3: 1st Surveillance Assessment Year 1. Assess the HDTC QMS for continued compliance with ISO 9001:2008 standards. This assessment will take place approximately six months after the successful completion of the certification assessment.

1. Submit a date for the next Surveillance Assessment no later than 22 business days after the successful completion of this Surveillance Assessment.

2. Submit audit schedule and plan to the HDTC QMS Management Representative a minimum of 22 business days prior to each assessment date.

Objective 4: 2nd Surveillance Assessment Year 2. Will consist of the following Assessments:

1. This assessment will take place approximately twelve months after the successful completion of the previous Surveillance Assessment.

2. Submit a date for the next Surveillance Assessment no later than 22 business days after the successful completion of this Surveillance Assessment.

3. Submit audit schedule and plan to the HDTC QMS Management Representative a minimum of 22 business days prior to each assessment date.

Objective 5: 3rd Surveillance Assessment Year 3. Will consist of the following Assessments:

1. This assessment will take place approximately twelve months after the successful completion of the previous Surveillance Assessment.

2. Submit a date for the next Surveillance Assessment no later than 22 business days after the successful completion of this Surveillance Assessment.

3. Submit audit schedule and plan to the HDTC QMS Management Representative a minimum of 22 business days prior to each assessment date.

4. In the event of a transition of ISO 9001 Standards to a new version, any transition assessment will be included in one or more surveillance assessments.