Attchmnt 001 to HQ0013-11-R-0010-0001.pdf

RESPONSE TO QUESTION

REGARDING

HQ0013-11-R-0010

14 October 2011

1. Who is the incumbent for this contract? Charles E. Collier/Collier Group

2. Who is the incumbent? Charles E. Collier/Collier Group

3. Is there an incumbent contractor performing all or a portion of this work? If so please describe the situation, and provide the name, address and contract number of the incumbent firm. Charles E. Collier/Collier Group

4. Is there a incumbent on this project? If so can you provide the contract information, including award price. Yes.

HQ0013-07-C-0002. The contract was awarded for one (1) base year at the price of $3,090,535.15 with four

(4) one year options totaling $13,310,446.66.

5. Who is the current / incumbent contractor providing these services; or, are these new services under solicitation?

Charles E. Collier/Collier Group

6. If a contractor is currently providing services as reflected in this solicitation, is that contractor performing its duties satisfactorily? Yes.

7. Is a copy of the current performance work statement available and can you provide? Please refer to the performance work statement (PWS) of the solicitation. DSCA will not be providing a copy of HQ0013-07-C- 0002’s PWS.

8. Page 122 Section 8. Technical Capability ( c ) it states, “The Offeror shall provide resumes of key personnel proposed to work on this task..” Could you please specify which positions are Key. DSCA will not specify which positions are key. Each offeror has the responsibility of designating key personnel as required by their proposal to execute their approach.

9. Page 122 Section 8. Technical Capability (b) it states, “The offeror’s Technical Capability submission shall be no longer than 25 pages”. Do Past Performance examples count within the 25 page limit? Are there any formatting requirements with the 25 page limit? Do not confuse the details of the Technical Capability submission with the details of Volume II. Technical Capability and Past Performance are to be submitted as content of Volume II. However, Section 8 addresses Technical Capability not Technical Capability and Past Performance.

Language at 8.c that currently reads, “The Offeror shall demonstrate successful past performance of this type of work, including the complexity and diversity of previous work” shall be revised to read as, “The resumes shall demonstrate experience performing work of this type of work, including the complexity and diversity of previous work.”

Paragraph 8.d is added to the proposal. 8.d reads as, “Font size of the proposal shall be no smaller than 8.”

10. Page 123 Section 9 Past Performance (b) Is there a maximum number of Past Performance Surveys a contractor can submit? Additionally, how many Past Performance examples are required of the Prime and Sub-Contractors?

HQ0013-R-11-0010 shall be amended as follows: Under ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS (OCTOBER 2000), paragraph c is added to Section 9. Past Performance. 9.c reads as follow:

Past Performance Questionnaire:

The offeror shall forward a copy of the attached Past Performance Questionnaire to a POC for each of the contracts referenced in response to 9.b. The offeror shall instruct the POC to return the completed questionnaire to the DSAC contracting office, by the solicitation’s due date.

Names, addresses and numbers of the concerned DSAC personnel are listed on the questionnaires.

The language at 9.b state, “…….at least three recent contracts…..”

11. What positions are identified as key employee positions? DSCA will not specify which positions are key.

Each offeror has the responsibility of designating key personnel as required by their proposal to execute their approach.

12. The RFP states that offerors shall 'provide resumes of key personnel proposed to work on this task." Given the large number of positions, can the government specify how many and which categories are considered "key" and require a resume with the proposal. DSCA will not specify which positions are key. Each offeror has the responsibility of designating key personnel as required by their proposal to execute their approach.

13. Can you clarify exactly the number of resumes required to be submitted for a responsive bid offer? DSCA will not specify which positions are key. Each offeror has the responsibility of designating key personnel as required by their proposal to execute their approach.

14. As reflected at page 123, para. 8 c), of the solicitation, can you clarify exactly who are the key personnel for this solicitation? DSCA will not specify which positions are key. Each offeror has the responsibility of designating key personnel as required by their proposal to execute their approach.

15. Beyond key personnel, how many resumes for positions of the entire solicitation (40 FTEs) must be provided to achieve a responsive bid offer? Refer to solicitation and submit as requested.

16. Must non-key personnel be identified by name and have capability descriptions included with the technical portion of a responsive bid offer? Refer to solicitation and submit as requested.

17. Must non-key personnel resumes be provided? Refer to solicitation and submit as requested.

18. Will the government give the same credit for past performance of our subcontractors as past performance from the prime? Yes, where the subcontractor cannot be considered key personnel. See the response to number 19.

19. Can we include the past performance from our key personnel? Yes. Please note key personnel are being evaluated as part of Technical Capability, not as part of Past Performance.

20. Offerors are to bid 2088 hours per year. Normally on government contracts, offerors are asked to bid 1880 or 1920 hours, based on 40 hours per week year round performance, but taking into account a deduction for holidays and employee vacation time. Please clarify whether offerors are to assume 2088 hours of work performance for each position, and whether offerors will be paid for 2088 hours each year. The CLINs are Labor Hour type.

Therefore, DSCA will only pay for the hours that are worked. An individual will not be required to 2088 but a position may require 2088 hours of coverage. NESA will have the discretion to cover selected or all positions over the full contract period.

21. Under FAR 52.222-2 statement a says “(a) The use of overtime is authorized under this contract if the overtime premium cost does not exceed (0) or the overtime premium is paid for work –“ With a standard work year being 1920 hours and the Government projecting 2088 hours, it appears overtime is already projected but the clause includes “0” as a not to exceed. Please clarify. No overtime. The position is covered throughout the full contract days at the Government’s discretion.

22. Can you please provide input on what items should be included in the ODC CLINS (0030, 1030, 2030, 3030, 4030)? The solicitation will be amended to incorporate a Not to Exceed amount of 2 million per year for all ODC CLINs.

23. Is Annex A, Seminar Description, to be used to compute CLIN 0030, 1030, 2030, 3030, and 4030? Thank you for your assistant. The solicitation shall be amended to incorporate a Not to Exceed amount of 2 million per year for all ODC CLINs.

24. Hiw (How) will contractor ODCs be evaluated. The solicitation will be amended to incorporate a Not to Exceed amount of 2 million per year for all ODC CLINs.

25. Will the Government consider making the Past Performance a separate volume or adding additional pages to the 25 page limit? Do not confuse the details of the Technical Capability submission with the details of Volume II.

Technical Capability and Past Performance are to be submitted as content of Volume II. However, Section 8 addresses Technical Capability not Technical Capability and Past Performance.

26. Will the responses to the Past Performance Questionnaire be considered as part of the 25 page limit? Past Do not confuse the details of the Technical Capability submission with the details of Volume II. Technical Capability and Past Performance are to be submitted as content of Volume II. However, Section 8 addresses Technical Capability not Technical Capability and Past Performance. HQ0013-R-11-0010 shall be amended as follows: Under ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS (OCTOBER 2000), paragraph c is added to Section 9. Past Performance. 9.c reads as follow:

Past Performance Questionnaire:

The offeror shall forward a copy of the attached Past Performance Questionnaire to a POC for each of the contracts referenced in response to 9.b. The offeror shall instruct the POC to return the completed questionnaire to the DSAC contracting office, by the solicitation’s due date.

Names, addresses and numbers of the concerned DSAC personnel are listed on the questionnaires.

27. Do Matrixes and graphics count toward the limit of 25 pages? YES.

28. Are contingent offer letters included in the page limit? YES.

29. Pages (3-75) Do you require any pricing spreadsheets in addition to the CLIN sheets. If so, is there a template? None are required.

30. Can you provide the CLIN sheets (pg 3-75) in a Word document? DSCA will not be providing the CLIN sheets in a Word document.

31. Is it acceptable to provide the pricing in a spreadsheet form, as opposed to Schedule B as long as the same data elements are captured? Instruction to Offerors requires the submission of the Schedule/CLIN sheets.

32. 5.b. on page 121 under the Section "Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Items (October 2000). Para 5.b states, "The offeror shall submit (6) hard copies of its proposal, to the solicitation, and two

(2) versions on compact disks (CDs). What is meant by two (2) versions on compact disks (CDs). Does this mean two (2) compact disks (CDs) with Volume 1 and two (2) compact disks (CDs) with Volume 2? Thank you.

It means provide 6 hard copies of proposal information and 2 CDs with complete proposal information on each.

33. Is a facility clearance required for this contract? And if so, so long as a team member has a facility clearance it is still required that the Prime have one? Requirements are per the RFP page 99 of 141.

34. Which positions will require a security clearance and at what level (e.g., Public Trust, Secret, Top Secret, etc.)?

Per RFP qualifications the for Executive Officer and Strategic Plans Analyst.

35. Are the only positions that require a Secret clearance the Executive Officer and the Strategic Plans Analyst?

Per RFP qualifications for the Executive Officer and Strategic Plans Analyst.

36. Can you provide a range of languages necessary to support the bilingual requirement? Per the RFP under each position qualification description.

37. Will translation support be performed under this solicitation? No.

38. What is the mix of language support to be provided? Per the RFP under each position qualification description.

39. As reflected at page 95, paragraph 6.3.27, can you clarify the qualifications for each adjunct professor? Can you specify the academic mix required and specific skills unique to each of these professors? Not more than currently in the solicitation. Not more than currently in the solicitation.

40. Is it necessary for the winning company to be registered in the CCR Yes.

41. Is the incumbent contractor registered in the CCR Yes.

42. Can you please confirm that this contract will be Time and Materials (T&M)? The resulting contract will be a Labor Hour contract.

43. Is a Sub Contracting Plan required? No.

44. Are any of the positions described available as a result of recent outsourcing of formerly governmental functions

3. Are there any plans to "insource" any of these positions as government employees and reduce the size of the contract during the term of this contract? No. Currently, there are no plans to insource the positions, however the government reserves the right to convert the positions to government personnel. Paragraph 12.5 shall be added to the solicitation. Paragraph 12.5 shall read as, “The government reserves the right to convert the positions to government personnel. The government will provide the contractor with sixty (60) days written notice before any functions covered by this contract are converted over to Government personnel. Labor costs will be adjusted accordingly.”

45. Are the current faculty members covered under this solicitation being displaced to make room for the new professors included in this solicitation; if so, which ones? No.

46. Is NESA increasing its faculty base under this solicitation? No.

47. Are any of the NESA faculty members currently reflected on the NESA web site (http://nesa-center.org/en/faculty) associated with performance of the current contract or this solicitation?

Yes.

48. Would you provide a list of current faculty member positions included in this contract solicitation? No.

49. In the Performance Work Statement, it talks about personnel reporting to, coordinating with, or supporting the Chief of Operations (see page81 and 85 of RFP for an example). Does this position need to be filled under this RFP?

If so, does this position go by another name in the Performance Objective No. 1 personnel requirements since there is no listed requirement of a Chief of Operations? Please clarify. No reference to Chief of Operations found on pages in the RFP. However, Chief of Outreach is mention, on the pages referenced. Chief of Outreach is not being filled by this solicitation .

50. Is a NESA wiring diagram that distinguishes between government and contractor positions currently available?

If so, can you provide? No.

51. What additional programs are under development that will be included in this current solicitation? Current requirements are reflected in the solicitation.

52. What additional positions will be necessary to support any additional future programs that will be included in this current solicitation? Current requirements are reflected in the solicitation.

53. The RFP appears to be missing the Defense Base Act Insurance clause. Please clarify. This will be addressed in the contract. Performance overseas is not frequent if occurring, at all. Insurance will be addressed as ODC, should overseas performance be required.

54. I would like to inquire about HQ0013-11-R-0010. Is this contract covered under the McNamara-O'Hara Service Contract Act (SCA), requiring staff to be SCA employees? A wage determination request was submitted to the Department of Labor. None of the categories were found to be applicable.

55. Is the incumbent eligible to compete as a “Small-Business” based on their growth and the NACIS 541990 Size Limit? The resulting contract will be awarded to a business that meets the Small Business size standard for

NAICS 541990.

56. In accordance with new Administration policy, will the small business prime be allowed to bid more frequently than monthly? The resulting contract will be set up with monthly billing allowed.

57. Being that deployment is required in CENTCOM AOR, shouldn’t there be the CENTCOM deployment requirements stated within the solicitation. Events are supported in four combatant command AORs and all personnel comply with DoD requirements for county clearances associated with seminars/conferences. The Managing Director is the only person operating in region on a continuous basis per the RFP.

58. What was the contract value for each of the last 2 years? $5,838,105.21 and $6,656,030.46

59. What is the value of the current work being performed that will be included under this solicitation? That will be determined by the terms of the resulting contract.

60. Can you provide base year and option period ‘not to exceed (NTE) other direct cost (ODC)’ estimates on the TDY to be performed? The solicitation shall be amended to incorporate a Not to Exceed amount of 2 million per year for all ODC CLINs.

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61. Historically, over the last few years, and currently, please provide the number of staff performing these positions, by position title. Position numbers varied based on requirements.

62. Historically, what percentage of the work is performed outside of the US? An estimated 15% per year may be expected throughout the course of the contract.

63. Historically, which countries have been travelled to by contractor employees?

Worldwide but mainly the NESA region countries which could include but are not limited to thirty-one participating nations/entities from the region. This includes:

Afghanistan, Algeria, Bahrain, Bangladesh, Egypt, India, Iraq, Israel, Jordan, Kuwait, Lebanon, Libya, Maldives, Mauritania, Morocco, Nepal, Oman, The Palestinian Authority, Pakistan, Qatar, Saudi Arabia, Sri Lanka, Tunisia, Turkey, The United Arab Emirates, Yemen, and the newly participating "Stan" countries:

Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan and Uzbekistan.

64. Are TDY locations adjacent to or included in the current US theater of operation? To date, no TDY has been conducted in the current US Theater of operation.

65. Can you provide greater specificity on the labor categories required to travel? All labor categories may be required to travel.

66. In support of the work effort reflected in this solicitation, does NESA receive its budget through the National Defense University (NDU)? If so – and given the substantial budget cut NDU is anticipating this fiscal year – will work to be performed under this solicitation be decremented by the same percentage? No.

67. Is the NESA budget supporting this contract under risk of reduction now or in future years? All DoD derived budgets are subject to reduction.