amendment to RFP.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The purpose of this amendment is to (1) provide questions and answers, (2) add one 12-month option period, (3) amend sections L&M to include evaluation of the option period, and (4) extend the proposal receipt date.

SUMMARY OF CHANGES

Questions and answers regarding "Instructions to offerors", section 1.2 page 48 are below:

Question 1: Does the page limit of 20 pages include SF33, Sections B, G or I (where fill-ins are required)?

Answer: No. The page limitation applies to the technical proposal only as delineated in this RFP, Section L, paragraph 2.2.6. The page limitation does not include the SF33 or Sections B through K.

Question 2: Does the requirement for the electronic version of the proposal include the SF33 and Sections B, G, I and K (where fill-ins are required?

Answer: Yes

Question 3: If the answer to question 2 is "yes", may the forms and pages with fill-ins be scanned to a pdf file?

Answer: Yes Question 4: Will MDA consider modifying the OCI provisions of the subject RFP (Clause H-09) to only the key individual providing advisory services and not the entire company that employees the individual?

Answer: No. Clause H-09 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) (MAY 2005) will not be modified. Whether or not to pursue an award under HQ0006-09-R-0004 or some future potential developmental effort resulting from the work coming out of the contract that will be awarded as a result of HQ0006-09-R-0004 is a business decision. As required by the clause, offerors are required to submit an “OCI Analysis/Disclosure Form” with their proposal. Offeror’s may also submit a Mitigation Plan for Government consideration. The Government will review the Plan and notify the contractor of its acceptability. However, there is no guarantee the mitigation plan will be approved.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0101 is added as follows:

T&M

Provide Advisory and Assistance Services (A&AS) in support of the Missile Defense Agency (MDA) Precision Tracking Space System (PTSS) in accordance with the Contract Statement of Work (Contract Section J, Attachment 1).

FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

CLIN 0102 is added as follows:

COST

Travel costs and incidental material costs in support of CLIN 0001 in accordance with the Statement of Work (Contract Section J, Attachment 1). Travel and Material shall be reimbursed in accordance with 52.232-7 Payments Under Time and Material and Labor Hour Contracts. Provision H-05, Authorized Travel Costs as Specified under a Travel CLIN (Apr 2009), applies. Travel costs will not exceed the parameter of the Joint Travel Regulation.

ESTIMATED COST

CLIN 0103 is added as follows:

Lot

T&M

Provide data and reports for CLINs 0001 and 0002 as identified in the contract, the Contract Statement of Work (Contract Section J, Attachment 1), and Contract Data Requirements List, DD Form 1423-1 (Contract Section J, Exhibit A). NOT SEPARATELY PRICED

TOT ESTIMATED PRICE

CEILING PRICE

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0101:

The following Acceptance/Inspection Schedule was added for CLIN 0102:

The following Acceptance/Inspection Schedule was added for CLIN 0103:

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item has been added to CLIN 0101:

POP 01-NOV-2011 TO

31-OCT-2012

BOB MORGAN

BLDG 5222 MARTIN RD

REDSTONE ARSENAL AL 35898-0001

256-955-1989

HQ0147

The following Delivery Schedule item has been added to CLIN 0102:

POP 01-NOV-2011 TO

BOB MORGAN

BLDG 5222 MARTIN RD

REDSTONE ARSENAL AL 35898-0001

256-955-1989

HQ0147

The following Delivery Schedule item has been added to CLIN 0103:

POP 01-NOV-2011 TO

BOB MORGAN

BLDG 5222 MARTIN RD

REDSTONE ARSENAL AL 35898-0001

256-955-1989

HQ0147

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

G-07

PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION

CITATIONS (MAY 2005)

CLIN(s) 0001, 0002, and Option CLINs 0101 and 0102 may be funded by multiple accounting classifications. The Contractor shall segregate cost and submit vouchers as required by provision G-05, Submission of Payment Requests Using Wide Area Work Flow – Receipt and Acceptance (WAWF-RA). The Defense Finance and Accounting Service (DFAS) shall make payments from those Accounting Classification Record Numbers (ACRNs) assigned each CLIN as described in provision Section G under Accounting and Appropriation Data.

G-10

SEGREGATION OF COSTS (MAY 2005)

For CLIN(s) 0001, 0002, and Option CLINs 0101 and 0102, vouchers shall contain actual hours and costs by cost element (cost elements shall be at the lowest level of identification/ discrimination consistent with the Contractor's cost accounting system) and overall cumulative summaries of all work vouchered to date.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

H-15

EXERCISE OF OPTIONS (MAY 2005)

Any option under this contract shall be exercised by a unilateral contract modification signed by the Contracting Officer. Specific contract line items or sub-line items delineating a description of the supplies or services, quantity requirements, and a corresponding delivery schedule for the exercised options shall be identified in the unilateral contract modification. The Government may exercise from time to time, either in whole or in part, some or all the option line items. Time limitations for exercise of options are set forth in Section I, FAR Clause 52.217-9, Option to Extend the Term of the Contract.

SECTION I - CONTRACT CLAUSES

The following have been added by full text:

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice via contract modification not later than 5 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed thirty (30) months .

(End of clause)

The following have been modified:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 30 days prior to expiration of the current period of performance.

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

1.0 GENERAL INSTRUCTIONS

This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposals. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal or failure to comply with all RFP instructions at the time of proposal submission may result in the proposal being not responsive to the Government’s requirement and found unacceptable and eliminated from consideration for award.

1.1 GENERAL INFORMATION

1.1.1 Offerors are advised that their proposals shall clearly state how it intends to meet the requirements. Mere acknowledgement or restatement of a requirement or task is not acceptable. Offeror shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation only on information presented in the Offeror’s proposal, except where otherwise noted in this solicitation.

1.1.2 The exclusive responsibility for this source selection resides with the Government. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423) (hereinafter referred to as "the Act") as implemented in the FAR.

1.1.3 The Offeror shall not include classified information in the proposal.

1.1.4 In accordance with FAR Subpart 4.8 (Government Contract Files) the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful files.

1.1.5 Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

1.1.6 Inquiries

The Procuring Contracting Officer (PCO), Mr. Charles T. Clements, is the point of contact for this acquisition. Address any questions or clarifications regarding the RFP to the PCO. He may be reached at the following address:

For Regular Mail, Registered Mail, or Postal Express:

MDA/DACK

Attn: Mr. Charles T. Clements

7100 Defense Pentagon

Washington, DC 20301-7100

RFP # HQ0006-09-R-0004

PROPOSAL

For Federal Express, UPS, or DHL:

MDA/DACK

ATTN: Mr. Charles T. Clements, Room 40042

Navy Annex

1301 Southgate Road

Arlington, VA 22202

RFP # HQ0006-09-R-0004

PROPOSAL

Phone: (703) 693-7060

Fax: (703) 695-8837

E-Mail: Charles.Clements@mda.mil

Copy to: E-Mail: Raymond.Ogilvie.ctr@mda.mil

All inquiries shall be made in writing and submitted by email as a Microsoft Word attachment to the above e-mail addresses. State in the subject line of the email “DACK SETA RFP Questions.” Offerors must identify the applicable RFP Section, page number and paragraph number for each question. All responses will be answered in writing and posted to FedBizOpps. Prospective Offerors are cautioned against contacting other Government personnel in regard to this solicitation prior to award. Prospective Offerors are also cautioned to advise potential subcontractors or teaming contractors of this instruction. If such contact occurs and is found to prejudicial to competing Offerors, the Offeror (including subcontractors or teaming contractors) making such contact may be excluded from award consideration. Only responses from the Contracting Officer in writing shall be considered for the purposes of award of this procurement. The Government will publish any RFP revisions resulting from potential Offeror questions by Amendment(s) to the RFP on FedBizOpps. It is each Offeror’s responsibility to monitor FedBizOpps for Amendments to the RFP. All Amendments shall be acknowledged in Block 14 of the Standard Form 33 as part of the proposal submission.

1.1.7 Prime Contractor

The Offeror will be the Prime Contractor for the proposed contract and has full responsibility for the overall performance of the contract. To maximize competition and source selection options, Offerors are discouraged from forming exclusive teaming arrangements.

1.1.8 Debriefings

The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.1.9 Submission of Offers

Offers and any modifications or withdrawals thereof and acknowledgement of receipt of any amendments to this solicitation must be sent to and marked as follows: (Submissions will be sent via a method described below and via E-Mail to addressees below.)

For Regular Mail, Registered Mail, or Postal Express:

MDA/DACK

Attn: Mr. Charles T. Clements

7100 Defense Pentagon

Washington, DC 20301-7100

RFP # HQ0006-09-R-0004

PROPOSAL

For Federal Express, UPS, or DHL:

MDA/DACK

ATTN: Mr. Charles T. Clements, Room 40042

Navy Annex

1301 Southgate Road

Arlington, VA 22202

RFP # HQ0006-09-R-0004

PROPOSAL

Additionally, send E-Mail copies as follows:

E-Mail: Charles.Clements@mda.mil

Copy to: Raymond.Ogilvie.CTR@mda.mil

If you intend to hand carry your proposals, please make prior arrangements 24 hours in advance of delivery by contacting the Contracting Officer identified in paragraph 1.1.1. It is your responsibility to ensure the proposals are delivered by the due dates and times required in the solicitation.

Offers shall be received no later than 2:00 PM EST on the closing date specified on Block 9 of the SF 33. Faxed offers will not be considered.

The completion and submission of the proposal as specified in Section L constitute the Offeror’s acceptance to the terms and conditions in this RFP and in any attachments thereto. The Government reserves the right to award a contract without discussions as provided by FAR 15.501-1.

1.2 PROPOSAL ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

Offeror’s will submit 1 original (paper), 1 copy (paper), and an electronic version. The proposal, sans data supplied as result of Section K is limited to 20 pages.

1.3 COMPANY/DIVISION ADDRESS, IDENTIFYING CODES, AND APPLICABLE DESIGNATIONS

Provide company/division’s street address, county and facility code, CAGE code, DUNS code, size of business (large or small) under NAICS 541611.

1.4 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) MITIGATION PLAN

An OCI Mitigation Plan is required only if the Offeror has an actual or potential conflict of interest. The Offeror shall submit a negative response if no conflict exists. Regardless of the contracting office, if the Offeror has or is proposing on other MDA contracts (as a prime or subcontractor), the Offeror is required to describe the contract, identify actual or potential conflicts of interest, and describe how the Offeror plans to mitigate actual or potential OCI issues.

2.0 OFFEROR’S PROPOSAL

2.1 The Offeror shall provide all information required by FAR 52.215-1(c)(2).

2.2 RFP SECTIONS

2.2.1 Provide the Standard Form 33, with blocks 12 through 18 completed by the Offeror and acknowledgement of all RFP amendments. The Offeror shall clearly mark block 15 in Section A to indicate that the proposal is valid for 180 days.

2.2.2 RFP Section B, Supplies or Services and Prices/Costs shall include total cost for labor for the one (1) year basic period of performance and the one (1) year option period of performance. The Government has filled in the estimated quantity of labor hours for CLIN 0001 and Option CLIN 0101, Support Services. The offeror must fill in the Unit Price (fully loaded (includes hourly rate, indirect costs, and fee) blended rate) per Labor Hour for CLIN 0001 and Option CLIN 0101.

NOTE: All remaining CLINs in Section B require no action from the Offeror. The Government has provided an estimated dollar amount for CLIN 0002 (No Fee) and Option CLIN 0102 (No Fee), Travel and Material. CLIN 0003 and Option CLIN 0103, Data and Reports, are not separately priced.

2.2.3 Provide RFP Sections G and I with only those provisions or clauses that have Offeror fill-ins.

2.2.4 Offeror shall complete either 52.204-8 Annual Representations and Certifications, or complete RFP Section K, Certifications, Representations and Other Statements. Offerors that complete 52.204-8 shall also provide a copy of its ORCA certifications, and complete 52.204-3, and acknowledge DFARS 252.209-7001, 252.209-7002, 252.225-7003, and 252.225,7031, which are incorporated by reference.

2.2.5 Offeror shall HAVE A Top Secret / Sensitive Compartmented Information (TS/SCI) clearance to be eligible for award. This is a PASS / FAIL requirement.

2.2.6 Offeror shall provide a technical proposal limited to 20 pages; font size 12 or larger. The technical proposal shall include the contractor’s knowledge of ballistic missile threats and countermeasures, knowledge of ballistic missile defense systems and technologies of the requirement and understanding of modern space systems RDT&E, deployment, operations and costs. The technical proposal shall also include the proposed personnel that will be conducting the study as well as their education and experience in space systems development. The technical proposal page limitation does not include the SF33 or Sections B through K.

2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title and telephone number of the company/division point of contact who can contractually obligate the company.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been added by full text:

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

The following have been modified:

M-1 EVALUATION CRITERIA

GENERAL BASIS FOR CONTRACT AWARD

1.0 BASIS FOR CONTRACT AWARD

The Government will select the best overall offer(s) using the Evaluation Factors discussed in M.2 of this solicitation. This is a best value source selection conducted in accordance with FAR Part 15 and its supplements.

1.1 NUMBER OF CONTRACTS

The Government intends to award one or more contracts with a one (1) year basic period of performance and a one (1) year option period of performance which may or may not be exercised by the Government.

1.2 ACCEPTABLE PROPOSALS

The Government reserves the right to consider acceptable only those proposals submitted in accordance with all instructions set forth or referenced in this solicitation. A proposal that omits material elements required by Section L of the RFP may be dropped from further consideration. Failure to comply with the requirements of laws and regulations set forth in the solicitation may affect eligibility for award. The Government may reject any or all offers if such action is determined to be in the Government’s best interest. The technical proposal is limited to 20 pages. If the technical proposal exceeds 20 pages, only the first 20 pages will be considered.

1.3 CONTRACTOR RESPONSIBILITY

The Offeror must be determined responsible in accordance with FAR Part 9.1.

1.4 DISCUSSIONS

In accordance with FAR 52.215-1, the Government intends to award without discussions (except for clarifications as described in FAR 15.306(a)); therefore, the initial offers should contain the Offeror’s best terms from both a technical and cost perspective. However, the government reserves the right to conduct discussions if the contracting officer later determines them necessary (FAR 52.215-1 ALT 1). If discussions are conducted, the Government will request a final proposal revision. Offerors are advised that, if final proposal revisions are requested, unsupported changes may result in a lower overall proposal evaluation, and an otherwise acceptable proposal could be placed in jeopardy.

1.5 CLARIFICATIONS

Proposal clarification requests may be issued that encompass any and all aspects of the evaluation process as may be deemed necessary by the Government to fully understand and evaluate the merits of the proposals submitted.

M.2 EVALUATION

2.0 EVALUATION FACTORS, RELATIVE ORDER OF IMPORTANCE, AND REVIEW PROCEDURES

2.1 EVALUATION FACTORS AND THEIR RELATIVE ORDER OF IMPORTANCE

Offerors will be evaluated according to the following factors and sub-factors.

Pass/Fail: Contractor must have a Top Secret Sensitive Compartmented Information security clearance to be eligible for award.

Factor 1: Capabilities and Understanding

a. Working knowledge of ballistic missile threats and countermeasures

b. Working knowledge of ballistic missile defense systems and technologies

c. Understanding of modern space systems RDT&E, deployment, operations and costs

Factor 2: Technical

a. Experience in space systems development

b. PhD in a related science or engineering field

Factor 1 and 2 are equal in importance.

Both evaluation factors, when combined, are significantly more important than cost or price

2.2 DESCRIPTION OF REVIEW PROCEDURES

a. Rating System

Exceptional – Demonstrates a full understanding of the Statement of Work (SOW) requirements, proposes personnel for conducting the study with more than 20 years of relevant experience, and who possesses a PhD in a related science or engineering discipline.

Acceptable - Demonstrates less than full, but adequate, understanding of the SOW, proposes personnel for conducting the study with at least 20 years of relevant experience, and who possesses a PhD in a related technical discipline.

Unacceptable – Offeror does not demonstrate an understanding of the SOW requirements and the offeror does not possess adequate experience or education requirements.

b. Cost

It is anticipated that there will be adequate price competition. Therefore, price will be determined fair and reasonable based on adequate price competition in accordance with FAR 15.403-1( c)( 1). For evaluation purposes the Government will use an estimated level of 1000 hours each for CLINs 0001 and 0101. To arrive at a total estimated contract value for CLINs 0001 and 0101 the Government will multiply the offeror’s loaded labor rate times 1000 hours for each CLIN. Evaluation of this proposal is inclusive of the option.

c. Award will be made to the offeror(s) whose proposal represents the best value to the Government.

(End of Summary of Changes)