Combined_Synopsis_Solicitation_Call_and_Response__Change_1.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is HQ0002-31560-485-000 this solicitation is a Request For Quotation

(RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-68. This acquisition will be a 100% set-aside for small business; the North American Industry Classification System (NAICS) code is 541512, Computer Systems Design Services. The small business size standard is $25.5M.

This Request for Quotation consists of the following Contract Line Item Numbers (CLINs):

CLIN SERVICE/DESCRIPTION

QTY UNIT

PRICE

UNIT

OF

ISSUE

TOTAL

Database Call and Response, See Attachment A, Performance Work Statement (PWS), Database “Call and Response” Service, June 2013

Each

Support and Maintenance, See Attachment A, Performance Work Statement (PWS), Database “Call and Response” Service, June 2013 (480 Hours/Yr. - Estimate)

Option Year One

1001 Data Call and Response 1 Each

Support and Maintenance (400 Hours/Yr. – Estimate)

Option Year Two

2001 Data Call and Response 1 Each

Support and Maintenance (360 Hours/Yr. – Estimate)

Inspection and Acceptance shall be at destination (products shall be delivered to the destination at the expense of the contractor).

The Government estimates award of a Firm Fixed Price Contract no later than 17 23 July 2013.

Estimated Period of Performance is One 12 month base year and two option year periods. .

Quotes must be Firm-Fixed Priced.

The following Federal Acquisition Regulations (FAR) provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in FAR 52.212-1 Instructions to Offerors -- Commercial Items. FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in order of importance: (1) Technical Capability, and (2) Price.

52.212-2 Evaluation-Commercial Items: The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforming to this solicitation will provide overall best value to the Government; technical, and price considered. The following factors shall be used to evaluate offers;

(1) Factor 1. Technical Capability

(2) Factor 2. Price: Quotes must be firm-fixed priced, and include all services requested.

Offerors shall provide a detailed breakout of all costs for each line item, (e.g. quantity, descriptions, personnel, amount of time).

Quotes will be reviewed and evaluated in accordance with the evaluation criteria identified below:

(1) Technical Capability: The Offerors must define their technical capabilities that satisfy the requirements defined in the Performance Work Statement (PWS): Items:

3.0 Database “Call and Response” Service

3.1 Capability

3.2 Management

3.3 Marketing Materials

Each offerors Technical Capability will be evaluated and assigned an adjectival rating. The following rating scheme for Technical Capability will be used: Outstanding, Good, Marginal, and Unsatisfactory

Technical Capability Rating Definitions

Outstanding: – The offeror’s response substantially exceeds the stated requirements. The Offeror has convincingly demonstrated that the solicitation’s requirements have been exceeded and the supplies/services should be of exceptional work quality. Fulfilling the definition of “outstanding” indicates there is a significant probability of success and insignificant risk that the offeror would fail to meet the quantity, quality, and schedule requirements. Furthermore, the offeror has demonstrated their proposed solution exceeds the solicitation requirements in most areas, has no deficiencies, many strengths, and few or no weaknesses and risks.

Good: The offeror’s response meets or exceeds the stated requirements. The Offeror has credibly demonstrated that the solicitation’s requirements have been fully met or in some instances, exceeded, and the supplies/services should be of better than average work quality.

Fulfilling the definition of “good” indicates that there is a reasonable probability of success and little risk that this offeror would fail to meet quantity, quality, and schedule requirements.

Furthermore, the offeror has no deficiencies, some or few weaknesses or risks, and some strength that will benefit the agency.

Marginal: The response to the factor does not meet the stated requirements and/or does not address the specific factor being awarded. Deficiencies were noted. The offeror has demonstrated that the solicitation’s requirements may not have been met and the supplies/services would result in significant risk to achieving any work quality. Fulfilling the definition of “unsatisfactory” indicates that what was submitted lacks essential information or is conflicting and unproductive. The proposal contains significant deficiencies such that a major corrective action would be required to enable the offeror to meet the minimum requirements.

Furthermore, the degree of risk is so high that there is no reasonable likelihood of success;

regardless of price.

Unsatisfactory: The response to the factor does not meet the stated requirements and/or does not address the specific factor being awarded. Deficiencies were noted. The offeror has demonstrated that the solicitation’s requirements may not have been met and the supplies/services would result in significant risk to achieving any work quality. Fulfilling the definition of “unsatisfactory” indicates that what was submitted lacks essential information or is conflicting and unproductive. The proposal contains significant deficiencies such that a major corrective action would be required to enable the offeror to meet the minimum requirements.

Furthermore, the degree of risk is so high that there is no reasonable likelihood of success;

regardless of price.

Adjectival Ratings

(Outstanding) – Outstanding quality; offers one or more significant strengths not offset by weaknesses;

very good probability of success with overall low degree of risk in meeting the government’s requirements.

(Good) – High quality: offers one or more strengths not offset by weaknesses; good probability of success with overall low to moderate degree of risk in meeting the Government’s requirements.

(Acceptable) – Fair quality: any strengths are offset by weaknesses; fair probability of success with overall moderate to high degree of risk in meeting the Government’s requirements.

(Marginal )‐ Overall quality can not be determined because of minor errors, omissions, or deficiencies which are capable of being corrected without a major rewrite or revision of the proposal.

(Unacceptable) ‐ A proposal which contains major errors, omissions, or deficiencies, or an unacceptably high degree of risk in meeting the Government’s requirements, and these conditions can not be corrected without a major rewrite or revision of the proposal.

(2) Price: Price is not rated. A price analysis will be used to evaluate an offeror’s proposed price. Price will be evaluated for value offered for the price, and extent which it is fair and reasonable in terms of the Government’s requirement.

Technical Capability is more important than Price. Price will become increasingly more important as the non-price evaluation factor becomes increasingly equal. The importance of price in the evaluation for award will depend upon the differences in evaluated technical quality among offerors.

FAR 52.212-3 Alt I Offeror Representations and Certifications – Commercial Items. FAR 52.212-4 Contract Terms and Conditions - Commercial Items will be incorporated into any resultant Purchase Order by reference. FAR 52.212-5 (Dev) Contract Terms and Condition Required to Implement Statues or Executive Orders-Commercial Items (Deviation).

FAR 52.209-6 protecting the Government’s Interests When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. FAR 52.219-6 Notice of Total Small Business Set Aside. FAR 52.222-3 Convict Labor. FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies. FAR 52.222-21 Prohibition of Segregated Facilities. FAR 52.222-26 Equal Opportunity. FAR 52.222-36 Affirmative Action for Workers with Disabilities. FAR 52.222-50 Combating Trafficking in Persons. FAR 52.232-33 Payment by EFT – CCR. FAR 52.233-3 Protest After Award. FAR 52.233-4 Applicable Law for Breach of Contracts. FAR 52.247-34 FOB Destination. FAR 52.253-1 Computer Generated Forms. DFARS 252.225-7001 Buy American Act and Balance of Payments Program. DFARS 252.225-7002 Qualifying Country Sources as Subcontractors. DFARS 252.232-7003 Electronic Submission of Payment Request; requests for payments must be submitted electronically through the Wide Area Workflow system at https://wawf.eb.mil. DFARS 252.247-7023 Alt III Transportation of Supplies by Sea, Alternate III.

FAR 52.219-28 Post-Award Small Business Program Representation. FAR 52.252-2 Clauses Incorporated by Reference, with the following two fill-ins: http://www.arnet.gov/far and http://farsite.hill.af.mil. FAR 52.252-6 with the following fill-in: Defense Federal Acquisition Regulation 48 CFR Chapter 2.

Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the System for Award Management (SAM).Wide Area Work Flow (WAWF) at http://wawf.eb.mil.

Question regarding this requirement may be submitted immediately via email but no later than, 8 July 2013 EST to: Karen Smith, Contract Specialist, email: Karen.Smith@whs.mil and Dhavidson Cayanan, Contracting Officer, email: Dhavidson.Cayanan@whs.mil Questions with the Government’s responses will be posted as an amendment to this solicitation.

HOW TO RESPOND

Email Submission Instructions

Offerors shall submit quotes via email in Microsoft(MS) Office 2003or 2007 Format. Quotes should be clearly marked RFQ HQ0002-31560-485-000 Due to email server and pipeline limitations, please limit the size of each email with attachments to 2MB. Please send quotes as an attachment to: Karen Smith, Contract Specialist, email: Karen.Smith@whs.mil and Dhavidson Cayanan, Contracting Officer, email: Dhavidson.Cayanan@whs.mil NO LATER THAN 11 16 July, 2013 11:00 AM, EST.

It is the responsibility of each offeror to review the publication website for notice of amendments, updates or changes to current information. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

Late quotes will be rejected and will not be considered or evaluated for award.