HP MFP 6800zfsw Printers SOW.docx

ZUNI SERVICE UNIT-IT

INDUSTRIAL PRINTERS

Statement of Specifications

A. INTRODUCTION AND BACKGROUND

The purpose of this contract is to provide HP Color Laser Jet Enterprise Flow MFP 6800zfsw printers that will be located within the departments at the Zuni Comprehensive Community Health Center. The HP printers are used daily from administrative to clinical/patient needs. These printers will be replacing older models that are no longer supported and are at the end of the use cycle.

B. SCOPE

Under this contract, the vendor shall be required to provide HP Color Laser Jet Enterprise Flow MFP 6800zfsw printers, no refurbished printers will be accepted. The printers are required for daily business operations, clinical needs, appointments and to support administrative duties. Due to the high usage of printed documents by all departments the printers are requiring replacement. A contract award will ensure that printers will be available for ordering without delay to daily operations.

C. PURPOSE

The contractor shall provide BRAND NAME “HP COLOR LASER JET ENTERPRISE FLOW MFP 6800zfsw” printers to the following Albuquerque Area Indian Health Service Facility:

Zuni Comprehensive Community Health Center IT Department Attn: Aaron Zunie 21 B Avenue Zuni, New Mexico 87327

Acquisition will be for firm-fixed price for the purchase of HP Enterprise Color MFP 6800zfsw printers.

D. SPECIFICATIONS

HP Color Laser Jet Enterprise Flow MFP 6800zfsw, AI-enabled Functions: Print, copy, scan, fax Print Speed-Black (normal) up to 55 ppm Print speed-Color (normal) up to 55 ppm First page out (ready) black as fast as 6.4 sec First page out (ready) color as fast as 7.3 sec Resolution (black) up to 1200 x 1200 dpi Resolution (color) up to 1200 x 1200 dpi Resolution technology: HP ImageREt 3600, Enhanced (600x600 dpi), Fine Lines (1200x1200 dpi), Quickview (300x300 dpi) Monthly duty cycle up to 100,000 pages HP recommends that the number of printed pages per month be within the stated range for optimum device performance, based on factors including supplies replacement intervals and device life over an extended warranty period.

Recommended monthly page volume: 2000 to 14,000 Print Technology: Laser Display: 10.1 in (25.6 cm) Color Graphics Display (CGD) with touchscreen; rotating (adjustable angle) display Number of print cartridges: 4 (1 each black, cyan, magenta, yellow) Replacement cartridges:

W2130A HP 213A Black Original LaserJet Toner Cartridge (~3,500 pages); W2131A HP 213A CyanOriginal LaserJet Toner Cartridge (~3,000 pages); W2132A HP 213A Yellow Original LaserJet Toner Cartridge (~3,000 pages); W2133A HP 213A Magenta Original LaserJet Toner Cartridge (~3,000 pages); W2130X HP 213X High Yield Black Original LaserJet Toner Cartridge (~9,000 pages); W2131X HP 213X High Yield Cyan Original LaserJet Toner Cartridge (~6,000 pages); W2132X HP 213X High Yield Yellow Original LaserJet Toner Cartridge (~6,000 pages); W2133X HP 213X High Yield Magenta Original LaserJet Toner Cartridge (~6,000 pages); W2130Y HP 213Y Extra High Yield Black Original LaserJet Toner Cartridge, (~18,000 pages); W2131Y HP 213Y Extra High Yield Cyan Original LaserJet Toner Cartridge (~12,000 pages); W2132Y HP 213Y Extra High Yield Yellow Original LaserJet Toner Cartridge (~12,000 pages); W2133Y HP 213Y Extra High Yield Magenta Original LaserJet Toner Cartridge (~12,000 pages); W2170Z HP 217Z Ultra Yield Black Original LaserJet Toner Cartridge (~32,000 pages); W2171Z HP 217Z Ultra Yield Cyan Original LaserJet Toner Cartridge (~24,000 pages); W2172Z HP 217Z Ultra Yield Yellow Original LaserJet Toner Cartridge (~24,000 pages); W2173Z HP 217Z Ultra Yield Magenta Original LaserJet Toner Cartridge (~24,000 pages)[2] Product disclaimer: This printer is intended to work only with cartridges that have a new or reused HP chip, and it uses dynamic security measures to block cartridges using a non-HP chip. Periodic firmware updates will maintain the effectiveness of these measures and block cartridges that previously worked. A reused HP chip enables the use of reused, remanufactured, and refilled cartridges.

Print languages: HP PCL 6; HP PCL 5c; HP postscript level 3 emulation, native PDF printing (v 1.7), URF (AirPrint) Automatic paper sensor:Yes Paper trays, standard: 4 Paper trays, maximum: up to 4 Mobile Printing Capability: Apple AirPrint™; Mopria™ Certified; NFC Touch-to-print (optional) Connectivity, standard: 1 Fax; 1 Gigabit Ethernet 10/100/1000T network; 1 Hardware Integration Pocket 2nd generation (HIP2); 1 Hi-Speed USB 2.0 (host); 1 SuperSpeed USB 3.0 (device); 1 SuperSpeed USB 3.0 (host); 802.11a/b/g/n (2.4/5 GHz) Wi-Fi radio + BLE Connectivity, optional:HP Jetdirect 3100w BLE/NFC/Wireless Accessory 3JN69A

Security management:

Identity management: Kerberos authentication; LDAP authentication; 1000 user PIN codes; optional HP and 3rd party advanced authentication solutions (e.g.; badge readers); Network: IPsec/firewall with Certificate; Pre-Shared Key; and Kerberos authentication; Supports WJA-10 IPsec configuration Plug-in; 802.1X authentication (EAP-PEAP; EAP-TLS); SNMPv3; HTTPS; Certificates; Access Control List; Data: Storage Encryption; Encrypted PDF & Email (uses FIPS 140 validated cryptographic libraries from Microsoft); Secure Erase; SSL/TLS (HTTPS); Encrypted Credentials; Device: Security lock slot; USB port disablement; hardware integration pocket for security solutions; Hardware-based Memory ShieldTM with Control Flow Integrity (CFI) in-device monitoring for attacks; SureStart Secure Boot - BIOS Integrity Checking with self-healing capability; Whitelisting - loads only known good code (DLLs, EXEs, ...); Security management: Compatible with Device Security Syslog Messages processed and accessable in Arcsight and Splunk SIEMs Minimum system requirements:

2 GB available hard drive space; Internet connection; or USB port; Internet browser. For additional OS hardware requirements see apple.com;

2 GB available hard disk space; Internet connection; or USB port; Internet browser. For additional OS hardware requirements see microsoft.com;

Compatible operating systems:

Windows 11; Windows 10; Windows Client OS; Android; iOS; Mobile OS; macOS 10.15 Catalina; macOS 11 Big Sur; macOS 12 Monterey; Linux; Citrix; Chrome OS Memory, standard: 6 GB Memory, maximum: 6 GB Printer management: HP Web JetAdmin; Embedded Web Server; HP Security Manager; HP Insights; HP Advance; HP Command Center; HP Smart Device Services (SDS) Supported network protocols:

Via built-in networking solution: TCP/IP, IPv4, IPv6; Print: TCP-IP port 9100 Direct Mode, LPD (raw queue support only), Web Services Printing, IPP 2.0, Apple AirPrint™, Google Cloud Print; Discovery: SLP, Bonjour, Web Services Discovery; IP Config: IPv4 (BootP, DHCP, AutoIP, Manual, TFTP Config, ARP-Ping), IPv6 (Stateless Link-Local and via Router, Statefull via DHCPv6); Management: SNMPv2/v3, HTTP/HTTPs, Telnet, TFTP Config, FTP FW Download, Syslog; Security: SNMPv3, SSL Cert Management, Firewall, ACL, 802.1x Hard disk: Standard, minimum 500 GB HDD; Optional, 256 GB SSD (via CTO) Paper handling input, standard: 3x 550-sheet input trays, 100-sheet multi-purpose tray Paper handling output, standard: up to 1000 sheets Duplex printing:Automatic Finished output handling: Input: Sheet fed; Output: Staple; Stack; Job Offset;

Media sizes supported:

Tray 1: letter, legal, executive, statement, Oficio, 3 x 5 in, 4 x 6 in, 5 x 7 in, 5 x 8 in, envelopes (No. 9, No. 10, Monarch); Tray 2, Tray 3 (1x550-sheet feeder), Tray 4 (1x550-sheet feeder): letter, legal, executive, statement, Oficio, 4 x 6 in, 5 x 7 in, 5 x 8 in; optional 2,100-sheet high-capacity feeder: letter, legal; statement (with optional accessory) Media sizes supported:

Tray 1: A4, A5, A6, RA4, B5, B6, 16k, 10 x 15 cm, Oficio, postcards (JIS single and double) envelopes (DL, C5, B5, C6); Tray 2, Tray 3 (1x550-sheet feeder), Tray 4 (1x550-sheet feeder): A4, A5, A6, RA4, B5, B6, 10 x 15 cm, Oficio, 16k, Dpostcard (JIS); optional 2,100-sheet high-capacity feeder: A4; A5 (with optional accessory) Media sizes, custom:

Tray 1: 2.52 x 5 to 8.5 x 47.24 in; Tray 2, Tray 3 (1x550-sheet feeder), Tray 4 (1x550-sheet feeder): 4 x 5.83 to 8.5 x 14 in; optional 2,100-sheet high-capacity feeder: custom sizes not supported in this tray Media types:

Paper (plain, light, intermediate, light bond, bond, recycled, mid-weight, heavy, mid-weight glossy, heavy glossy, extra heavy, extra heavy glossy, cardstock, card glossy), color transparency, labels, letterhead, envelope, preprinted, prepunched, colored, rough, opaque film, user-defined Supported media weight:

Tray 1: 16 to 58 lb (plain), 32 to 58 lb (glossy); Tray 2: 16 to 58 lb (plain), 32 to 58 lb (glossy); optional 550-sheet input trays: 16 to 58 lb (plain), 32 to 58 lb (glossy); optional 2,100-sheet high-capacity input: 16 to 58 lb (plain) Media weights by paper path:

Tray 1: 60 to 220 g/m² (plain), 120 to 220 g/m² (glossy); Tray 2: 60 to 220 g/m² (plain), 120 to 220 g/m² (glossy); optional 550-sheet input trays: 60 to 220 g/m² (plain), 120 to 220 g/m² (glossy); optional 2,100-sheet high-capacity input: 60 to 220 g/m² (plain) Power: Input voltage: 100V to 127V nominal (+/-10%), 50 - 60Hz nominal (+/- 3Hz), 12 A; Input voltage: 220 V to 240V nominal, (+/-10%) 50 - 60Hz nominal (+/- 3Hz), 6 A Power consumption: 717 watts (Printing/Copying), 63.4 watts (Ready), 1.1 watts (Sleep), 0.1 watts (Auto Off/Manual On), 0.1 watts (Manual Off) Power requirements are based on the country/region where the printer is sold. Do not convert operating voltages. This will damage the printer and void the product warranty.

Energy efficiency: CECP; IT ECO Declaration; Blue Angel; SEPA; KOECO; EPEAT® registered; ENERGY STAR® certified Operating temperature range: 50 to 91°F Recommended operating temperature: 59 to 80.6°F Software included:

No software solutions are included in the Box only on http://hp.com http://123.hp.com;

FCC: FCC Class A emissions - for use in commercial environments, not residential environments Warranty: One-year, next-business day, onsite warranty. Warranty and support options vary by product, country and local legal requirements. Go to http://hp.com/support to learn about HP award winning service and support options in your region.

Dimensions (W X D X H): 20.5 x 20.8 x 45.4 in Dimensions Maximum (W X D X H): 34.3 x 32.4 x 55.1 in Weight: ~169.62 lb Package weight: ~201.90 lb What's in the box:

HP Color LaserJet Multifunction Printer; HP Black Original LaserJet Toner Cartridge (~9,000 yield), HP Cyan, Magenta and Yellow Original LaserJet Toner Cartridges (~6,000 yield each) (toner cartridges installed); Documentation (Hardware Install Guide); Power cord; For 6800zfw+ and 6801zfw+, floor-standing finisher (632P1A) must be ordered together with the printer Sustainability Impact

5% post-consumer recycled plastic; ENERGY STAR® certified; EPEAT® registered Dynamic security:

Dynamic security enabled printer Certain HP printers are intended to work only with cartridges that have a new or reused HP chip or electronic circuitry. These printers use dynamic security measures to block cartridges using a non-HP chip or electronic circuitry. Periodic firmware updates will maintain the effectiveness of these measures and block cartridges that previously worked. Reused HP chips and electronic circuitry enable the use of reused, remanufactured, and refilled cartridges.

E. PERIOD OF PERFORMANCE

Estimated delivery between February 02, 2026 – March 02, 2026

F. DELIVERY LOCATION

The contractor shall provide the HP Printers to the following Albuquerque Area Indian Health Service Facility:

Zuni Comprehensive Community Health Center IT Department Attn: Aaron Zunie 21 B Avenue Zuni, New Mexico 87327

G. DELIVERABLES

· HP Color LaserJet Enterprise Flow MFP 6800zfsw shall be original manufactured printer.

· HP Color LaserJet Enterprise Flow MFP 6800zfsw must be free of any recalls or defects.

H. WARRANTY

HP's Premium Protection Warranty. The HP product shall be warranted to be free from defects in materials and workmanship.

I. EVALUATION FACTORS:

The following will be used to technically evaluate the proposals and are listed in descending order of importance:

1. Pricing

2. Deliverables

3. Past Performance

RATING FACTORS— Technical evaluation will be determined through analysis of strengths, weaknesses, and risks of each proposal. The following is an adjectival rating system that will be used to evaluate offertory’s proposals:

Factors 1 and 2 are more important than Factors 3. Factors 1 through 3, when combined, are significantly important to provide overall quality services. The award will be made on a best-value basis; both price and other factors considered.

J. POC: The vendor shall coordinate delivery with the Shipping/Receiving and POC:

Aaron Zunie, IT 505-782-7575 Michelle Sanchez, 505-782-7352

K. CONTRACTING OFFICER AND CONTRACT OFFICER REPRESENTATIVE (COR):

The Contract Officer’s Representative responsibilities include ensuring contractor accountability, monitoring the contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements, interpreting the statement of work, performing technical evaluations as required, performing technical inspection and acceptance required, assisting the contractor in the resolution of technical problems encountered during performance and receiving and processing invoices for payment.

L. SUBCONTRACTS:

None of the services furnished under this agreement shall be subcontracted or transferred to another contractor, or organization, without the specific prior written approval of the Contracting Officer.

M. IHS CONTRACTING OFFICER:

The authority to negotiate a change in terms, conditions, or amounts cited is reserved for the IHS Contracting Officer, Shannon Eldridge-Shorty. The COR designated holds no such authority.

N. GENERAL CONTRACT INFORMATION:

Contractor Requirements Mandated by the Federal Acquisition Regulation (FAR) to comply with the mandate, beginning April 4, 2022, the Unique Entity ID from SAM.gov is the authoritative identifier for those doing business with the federal government. The DUNS Number is no longer valid for federal award identification. All of the Integrated Award Environment (IAE) systems—SAM.gov, eSRS, FSRS, FPDS, FAPIIS, and CPARS—are now only using the Unique Entity ID to identify entities.

Contractors/Vendors wanting to do business with the government are required to register in CCR and revalidate annually. This provides payment information, validates Small Business Administration certifications as small, disadvantaged, 8(a), or HUB-Zone businesses, calculates business size, and validates taxpayer IDs with IRS.

O. CONTRACT ADMINISTRATION DATA:

Accounting and Appropriation Data The accounting data must be cited on invoice for reimbursement.

P. CONTRACTING OFFICER RESPONSIBILITY:

The authorities to negotiate changes in the terms and conditions or the amounts cited in the contract are reserved to the Contracting Officer.

Q. INVOICE SUBMISSION:

The Contractor shall submit invoices directly to the Invoice Processing Platform (IPP).

The following information must be cited on each invoice submitted for payment.

- Contract No.

- Contractors Name and Address

- Date of Invoice period

- Quantity of supplies provided during the invoiced period.

- Invoice No.

- Invoice signed and dated, and to include the following certification:

"I hereby certify that all services provided and invoiced are for appropriate purposes and in accordance with the terms and conditions of the cited contract."

Per mandate by the U. S. Department of Treasury and effective July 1996, all contractor payments will be by Electronic Funds Transfer System (EFT).

Payment Office The payment office is:

1. Albuquerque Indian Health Service Division of Accounting Services 4101 Indian School Road NE, Suite 225 2nd Floor Albuquerque, NM 87110

Electronic Funds Transfer (EFT) Disbursed by:

1. U S Department of Treasury Office of Disbursements Austin, TX 73301