HowtoSearchBidsandRespond_VSS3.9.pdf

This is a procedural guidance document related to a quotation request issued by the State of Maine Department of Administrative and Financial Services, Division of Procurement Services, for a door lock upgrade project at Camp Keyes. The RFQ #181105*0142 requires suppliers to provide specified lock hardware components including 34 Marks cylindrical lever sets, 2 Sargent exit device trims, 6 Sargent mortise locks, 1 Von Duprin rim exit device, 1 Von Duprin leveler trim, 8 LSDA G1 dead latches, and 2 Corbin Russwin mortise lock bodies. No equivalent products are accepted. Quotations must be submitted by November 13, 2018 at 4:00 p.m. Eastern Standard Time through the State of Maine's AdvantageME Vendor Self Service e-procurement system. The selected awardee must perform assembly and deliver all materials to Building #8, Camp Keyes, Augusta, Maine no later than December 1, 2018. The anticipated contract term runs from November 14, 2018 through October 31, 2019, with two optional one-year renewal periods contingent upon funding availability and satisfactory performance.

Quotations must include itemized costs with all assembly and shipping expenses included in the pricing. The State evaluates bids on a best value basis and awards to the lowest-priced compliant bidder. Maine-based businesses receive up to a 10 percent price reduction calculated from Maine business analysis (2-4 percent) and Maine economic impact (2-6 percent) based on W-2 information and payroll data. All bid materials must be accompanied by required appendices including a bid cover page, debarment certification, Maine Business and Economic Impact Consideration Form, and Municipality Political Subdivision participation certification. Payment terms are net 30 upon receipt of accurate invoices, and the State is exempt from federal, state, and local taxes. All bids remain binding for 180 days from opening.