Summary of Government File

This is a procurement guidance document related to a Request for Quotation issued by the State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases, for the procurement of one new 4-wheel drive side-by-side ATV. The ATV must be equipped with a 475 cc fuel-injected liquid-cooled four-stroke engine, electric start transmission, independent double wishbone suspension, and hydraulic disc brakes. The solicitation requires responses through the AdvantageME Vendor Self Service electronic procurement system, with quotations due on September 11, 2015, at 2:00 p.m. local time. The awardee must be an authorized Maine ATV dealer capable of providing ongoing service support. Delivery is required to Bolton Hill in Augusta, Maine, unless prior arrangements are made. All questions and responses must be submitted through the e-Procurement system's Q&A List tab, and all submissions remain valid and binding for 180 days from the bid opening date.

Quotations must include all delivery and service costs with pricing submitted FOB destination, excluding federal taxes and Maine state sales and use taxes. Award will be made on a Best Value basis considering conformity with specifications, delivery date, and economic impact on the State. For bids exceeding $100,000, bidders must complete an Economic Impact Form detailing salaries paid to Maine residents, payments to Maine-based subcontractors, state and local tax payments, and charitable contributions; the highest economic impact bidder receives a 10 percent reduction on their total bid for evaluation purposes. The State reserves the right to negotiate with the selected bidder, will not request best and final offers, and maintains the right to award to the next-ranked bidder if negotiations fail.