HowtoSearchBidsandRespond.pdf

This is a quotation request document from the State of Maine Department of Administrative and Financial Services, Division of Procurement Services, on behalf of the Department of Corrections. The project involves the replacement and retrofit of 21 lighting control panels at Long Creek Youth Development Center located at 675 Westbrook Street in South Portland. The scope requires supply and installation of PCI brand lighting control panels (model CKT32-120/277-SS0-SL8-STO-SHVB0-SHVD0 or equivalent), 21 panel circuit terminals (CKTLB or equivalent), one FPA-W44-1757 module, one EIM module, and one startup component. A pre-bid facility tour is scheduled for March 16, 2023 at 9:00 a.m., with quotations due by March 23, 2023 at 4:00 p.m. EST. The relays will be integrated with the facility's Access Control software to allow staff control from the day room screen or Control Center, with integration programming to be completed by the facility's security controls maintenance contractor.

Quotations must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) system and must include cost on company letterhead with Free on Board Destination shipping terms, product data sheets confirming specification compliance, warranty information, a signed Appendix A Bid Cover Page, and a Debarment Form. Evaluation will be conducted on a best value basis considering conformity to specifications, delivery dates, and the State's best interests, with award made to the lowest-priced conforming bidder. The State reserves the right to reject the lowest bidder if the vendor has documented poor performance or a contract that was terminated or not renewed within the last five years. Contract payment is anticipated on net 30 terms upon receipt of acceptable invoice. Vendors attending the pre-bid tour may receive preference consideration. Questions must be submitted through VSS no later than two business days prior to closure.