How to Use This Contract - V12192024.docx

How to Use This Contract Facilities Maintenance, Repair and Operations (MRO) and Industrial Supplies (31160000-25-NASPO-ACS) Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/facilities_maintenance_repair_and_operations_mro_and_industrial_supplies2.

State Agencies

· Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Facilities Maintenance, Repair and Operations (MRO) and Industrial Supplies. Some contractors may not be contracted to provide all of the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] that are available under this contract; the selected vendors must offer the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] requested in the RFQ. Please refer to the contract webpage, [Pricing section] to determine the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] that each contractor is contracted to provide.

· The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:

· Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).

· State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed; contractor contact information is accessible from the contract webpage.

· Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.

· CATALOG TYPE:

· Punchout - Search the catalog by supplier name or contract number; click the ‘Buy from Supplier’ button. Locate and select the item(s) on the contractor’s website, then checkout; the item(s) will be added to the requisition.

· All other contractors: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.

· COMMODITY CODE: Select the most appropriate eight-digit commodity code under 15120000, 23241600, 24102000, 24102100, 24102200, 24112000, 24113100, 24120000, 24140000, 26101100, 26101200, 26111700, 26121500, 26121600, 26121700, 27110000, 30162300, 30180000, 31150000, 31160000, 31200000, 31210000, 31400000, 31410000, 32000000, 39000000, 40100000, 40142000, 46161500, 46180000, 47120000, 47130000, 46171500, or 55121700; the current list of commodity codes activated in MFMP is located at; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes.

· METHOD OF PROCUREMENT: C - Alternate contract source

· Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.

Eligible Users

· Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.

Frequently Asked Questions

· Can I purchase from a vendor outside of this contract if they offer better pricing?

· State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.

· What should I do if I have an issue with the contractor?

· If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.

Contact Information

· If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.

· If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.

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