how-to-respond-to-qq.pdf
PDF 1 MB Posted
- Solicitation number
- QQ-130785
- Issued by
- Alexandria City, Nathalie CDP, Virginia
About this file
This document is a procedural guide published by eVA (Virginia's eProcurement platform) detailing the steps for vendors to respond to Quick Quote solicitations posted on the Virginia Business Opportunities (VBO) page. The guide walks bidders through the submission process, beginning with reviewing opportunity information and attachments, then accessing the online response portal. Vendors must navigate to the Response Information section to edit labels and add validity dates, utilize the Item section to enter unit prices for each line item, and then validate and submit their complete proposal. The document emphasizes that Quick Quotes are awarded to the lowest responsive, responsible bidder and advises vendors to submit their best pricing.
The guide provides practical tips for vendors, noting that proposals can be saved and resumed at any time before final submission by logging back into their eVA account and accessing the draft under Sourcing and Manage RFx's. The document stresses the importance of thoroughly reviewing all solicitation attachments and contacting the buyer directly with questions, as the buyer establishes all terms and conditions for the opportunity. No specific pricing terms, set-asides, funding sources, or contract terms are detailed in this instructional document, which serves solely as a training resource for the submission process on the eVA platform.
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Other files
| File | Type | Posted |
|---|---|---|
| QQ Equipment Spot Special Terms and Conditions.pdf | ||
| Specifications.pdf | ||
| QQ General Terms & Conditions.pdf |
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Text version
pg. 1 eVA.virginia.gov Updated 02/05/2024
HOW TO RESPOND TO A QUICK QUOTE
You received your daily Leads notification email or perhaps saw a solicitation posted on the
Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond
Online.
pg. 2 eVA.virginia.gov Updated 02/05/2024
3. Click here to start your proposal.
4. From the left navigation, click Response Information. You can edit the Label, add a Validity End date, and add a Description. Use
Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 3 eVA.virginia.gov Updated 02/05/2024
5. From the left navigation, click Item. Here is where you will put in your Unit Price for each item. Then click Save.
6. The total for your bid will calculate and when you’re ready click Validate & Submit.
pg. 4 eVA.virginia.gov Updated 02/05/2024
7. Then click Submit my proposal and a message will display confirming your submittal.
pg. 5 eVA.virginia.gov Updated 02/05/2024
Tips!
At any time before you’re ready to submit your proposal, you can Save and Close. To pick up where you left off, simply log back into your account. Navigate to Sourcing, Manage RFx’s.
Then click the pencil icon to access your draft. Note, proposals “in progress” will have a yellow indicator.
Remember!
Quick Quotes are awarded to the lowest responsive, responsible bidder, so always bid your best price.
The buyer sets the terms and conditions, so read everything carefully.
Always go back to the buyer who issued the solicitation with all questions.
File details come from the government source that posted it. Updated .