how-to-respond-ifb.pdf
PDF 778 KB Posted
- Attached to
- DCR-VSP-Occoneechee State Park– Marina Dock Cable Assessment and Repair Contract (Clarksville)
- Solicitation number
- IFB-127419
- Issued by
- Middlesex County, Chesapeake City, Virginia
About this file
This is an instructional guide document from the Virginia e-procurement system (eVA) on how to submit bids in response to an Invitation for Bid (IFB) solicitation. The guide provides step-by-step procedures for Virginia-based vendors responding to state procurement opportunities posted on the Virginia Business Opportunities (VBO) page. The document outlines the process beginning with reviewing opportunity details and attachments, proceeding through proposal submission on the eVA platform, and concluding with confirmation of bid submittal. Key procedural steps include accessing the opportunity through My Leads, thoroughly reviewing all RFx documents, completing the Response Information tab with required supplier documentation, inputting unit prices for line items either directly or through an Excel download option, validating the completed bid, and submitting the proposal. The guide emphasizes the importance of reading all documents thoroughly before submission and notes that vendors can save their progress and return to incomplete submissions at any time through the Sourcing and Manage RFx's functions.
The instructional guide does not contain pricing information, set-aside provisions, incumbent details, or funding source specifications, as it is a procedural document rather than a specific solicitation. The guide serves as a general reference tool for all vendors preparing to respond to IFB opportunities through the eVA system, regardless of contract value, scope, or award timeline. It includes a tip regarding the ability to save work in progress and instructions for accessing previously submitted bids or matched solicitations for future reference.
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Text version
How to Respond to an IFB (Invitation for Bid)
pg. 1 eVA.virginia.gov Updated 03/22/2024
You received your daily Leads notification email or perhaps saw a solicitation posted on the Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online.
pg. 2 eVA.virginia.gov Updated 03/22/2024
3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL
DOCUMENTS THOROUGHLY!
After reviewing RFx documents, scroll back to the top of the page and click Click here to start your proposal to begin your response.
pg. 3 eVA.virginia.gov Updated 03/22/2024
4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 4 eVA.virginia.gov Updated 03/22/2024
5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate.
Or you have the option to download the item list to Excel, then upload your completed quotation.
Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete).
Once your bid is complete, click Validate & Submit.
pg. 5 eVA.virginia.gov Updated 03/22/2024
6. Then click Submit my proposal and a message will display confirming your submittal.
pg. 6 eVA.virginia.gov Updated 03/22/2024
7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s.
Tip! Prior to submitting your proposal, you can Save and Close at any time and your progress will be saved. To pick up where you left off, go to Sourcing, Manage RFx’s.
| 1. From My Leads, click View Opportunity. |
| 2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online. |
| 3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL DOCUMENTS THOROUGHLY! |
| 4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc. |
| 5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate. Or you have the option to download the item list to Excel, then upload your completed quotation. |
| Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete). |
| Once your bid is complete, click Validate & Submit. |
| 6. Then click Submit my proposal and a message will display confirming your submittal. |
| 7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s. |
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