How to Register In Illinois Bidbuy~1.docx

How to Register Your Business in Illinois BidBuy: Quick Guide

1. Go to BidBuy - /view/login/login.xhtml

2. Click on the “Supplier Registration” button in the upper right-hand corner

3. A window will open titled “Company Registration”. Fill in your company’s information required for each of the four (4) boxes, including the drop-down selection. Then Click the button at the bottom titled “Register”. You have two (2) options for Tax IT information to be provided (EIN or SSA#) in the first box.

*Please note there is NO CHARGE for Vendors to register in BidBuy.* BE SURE TO ADD NIGP CODES APPLICABLE TO THE SERVICES AND OR SUPPLIES YOU INTENDED TO OFFER TO THE STATE. Avoid use of NIGP Codes ending in -00. These are section placeholders that cannot be used to award a contract with the State.

The NIGP Codes for this Solicitation are as follows: 961-15, 918-52, 952-30, 961-38, 962-40, 972-18; 989-40 NIGP Code Brake Down- NIGP Class (3-digit number): 961 NIGP Item (2-digit number): 15 Disclaimer: Your use of BidBuy is subject to applicable State and Federal Laws, including the Illinois Freedom of Information Act (5 ILCS 140/), along with all other applicable policies. The State, at its sole option, may suspend and/or terminate your access to BidBuy. By accessing and using BidBuy, you are representing that: (i) you are an authorized user, and that you have properly logged into the system utilizing your unique user identification and password; (ii) you have all requisite permissions to enter data or provide electronic signatures in BidBuy; (iii) you will follow all State instructions for using the BidBuy; and (iv) you will not misuse in BidBuy. The information you provide in BidBuy will be accessible to and used by State Agencies and Universities for official business related to the procurement of State of Illinois contracts. While the State intends to maintain continuous access to this web site, from time to time, access to information and/or documents may be interrupted or prevented either because of site problems, user problems or Internet problems.

FOR NEW VENDORS: If your business is registered in the Illinois Procurement Gateway (IPG), an account has been created for you in BidBuy. To view and complete your registration in BidBuy choose Login Assistance below.

*Please allow 24-48 hours for your account to show in BidBuy if you have registered in IPG within the last 24 hours.

Login ID: We strongly encourage that an e-mail address be used.

Password Requirements: Must be alpha numeric with a special character. Minimum length is 8 characters.

For Vendor assistance contact the BidBuy Vendor Help Desk by email at il.bidbuy@illinois.gov or by phone at 866-455-2897

*Hours of Operation: Monday through Friday from 8:30am to 4:30pm CT.

Helpdesk: il.bidbuy@illinois.gov Phone: 866-455-2897 Video from CPO’s Office: BidBuy Video #1 - How to Register in BidBuy Vendor Registration Manual: https://pathway2procurement.illinois.gov/content/dam/soi/en/web/cpo-pathway-to-procurement/documents/bidbuy-documents/bidbuy-vendor-manual.pdf

POWER POINT PRESENTATION BELOW FOR ADDITIONAL ASSISTANCE:

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CMS_PPT_bbreg2020ready.ppt

State of Illinois

Bid Buy Registration Guide

Krebs, Cindy (CMS) (KC()

Enter the following in a system preferred browser such as

Google Chrome. bidbuy.illinois.gov and then select "Register."

Input your Tax ID/FEIN or Social Security number and Company name, then select your country and input your email address.

Fill out all the required information

Then select Save & Continue Registration.

Move to the Administrator tab and fill out the required fields & save and continue registration

Verify your address is correct and then click on continue registration

Nothing on this page needs to be filled out Just

Select the Save and Continue Registration link

You only have to complete the Federal Tax Classification Field and agree to the last statement.

Next you will select your commodity codes

Krebs, Cindy (CMS) (KC() - Throw a couple slides in on how to select codes. Add a statement that the codes drive what bids that they receive. This is highly important.

The best practice to add NIGP codes is to use the Keyword search function. These codes are what drives the bids that you receive. This is highly important.

Select the as many of the appropriate codes that pertain to your business model and capabilities.

You can now save or save and add more.

(The Summary Page)

“Complete Registration”

Then you will receive a Confirmation Email stating that your registration has been received.

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