Hotel PWS Rev 1.pdf

Performance Work Statement (PWS) 366 Contracting Squadron Hotel Lodging

Blanket Purchase Agreement

20 February 2026

1. GENERAL:

This is a non-personal services contract to provide hotel lodging services in Mountain Home Idaho and/or its immediate surrounding areas within a 65-mile radius. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. Description of Services/Introduction:

The Contractor shall furnish all personnel, supervision, labor, materials, equipment, tools, parts, transportation, accommodations, and hospitality services necessary to deliver and maintain safe, clean, and fully functional lodging accommodations for military personnel and authorized personal in accordance with the requirements specified under each Contract Line-Item Number (CLIN).

3. Background:

To support the growing lodging requirements for the 366 Fighter Wing the Government intends to establish a multiple-award Blanket Purchase Agreement (BPA). The Government will only be obligated to the extent of calls actually placed against this BPA by authorized callers, separately identified on the “Authorized Caller List”. Following the award of the BPA, the government shall use the Task Order Form found in attachment 1.

4. Objectives:

The Contractor shall furnish lodging accommodations for authorized personnel. All services and amenities shall be equivalent to those customarily offered to the general public, and compliant with applicable health, safety, and accessibility standards.

5. Scope:

This contract is for non-personal services to provide accommodation for authorized personnel. The Contractor shall ensure all accommodations are safe, clean, functional, and fully equipped in accordance with the specifications outlined under each Contract Line-Item Number (CLIN). Services include, but are not limited to, facility management, housekeeping, maintenance, emergency response, and the provision of furnishings, utilities, and amenities. The Contractor is responsible for delivering a turnkey lodging solution that supports the operational needs of the Government while maintaining a high standard of comfort and reliability.

6. GENERAL INFORMATION

6.1 Claims and Liability:

The Government shall not be held liable for incidental charges or damages incurred by individual travelers. The Contractor shall notify each tenant that personal charges such as room service, meals, telephone usage, pay-per-view entertainment, smoking violations, and facility damages are the sole responsibility of the tenant and are not covered under this contract.

To cover such potential costs, all travelers will be required to provide a personal credit card to the Contractor upon check-in for any and all incidental charges.

6.2 Facility and Room Requirements

This section outlines the minimum standards for all lodging accommodation provided under this contract. Each room and facility must meet the specifications detailed below to ensure safety, comfort, and operational readiness for Government personnel.

6.3 Lodging Requirements:

The Contractor shall provide lodging facilities with the following minimum guaranteed capacity:

• Total Capacity: The Contractor shall have a max occupancy of at least 100 rooms in the facility.

• Single Occupancy Rooms: Shall contain a minimum of one (1) queen bed.

• Double Occupancy Rooms: Shall contain a minimum of two (2) queen beds.

6.4 Plumbing:

Each lodging room shall be equipped with a continuous supply of both hot and cold water. Every room must include a fully functional sink, toilet, and either a shower or bathtub to ensure sanitary and comfortable accommodation for all occupants.

6.5 Potable Water:

All potable water provided within the lodging facility shall meet the requirements of the Safe Drinking Water Act (SDWA) and comply with all applicable standards established by the U.S.

Environmental Protection Agency (EPA) to ensure safety and quality for human consumption.

6.6 Furnishings

Each lodging room shall be furnished with a flat screen smart television, shared microwave, and shared mini fridge. There must be individual clothing storage such as a closet, wardrobe, or dresser for each occupant. Beds must be equipped with a full-size mattress and box spring, fitted and flat sheets, pillow(s) with pillowcase(s), and a comforter or duvet to ensure a comfortable and restful stay.

6.7 Climate Control:

Each contract lodging room shall be equipped with individually controlled air conditioning units capable of maintaining indoor temperatures between 65°F and 75°F. Adequate ventilation must be provided to ensure continuous comfort for all occupants. In the event of a utility failure excluding area wide outages lasting more than four (4) consecutive hours, the Contractor shall relocate all affected guests to a lodging facility of equal or higher quality at no additional cost to the Government or the occupants. If the installed air conditioning system does not include dehumidification capabilities, the Contractor shall provide portable dehumidifiers upon request. Government personnel will be responsible for emptying the dehumidifier units.

6.8 Internet

Each lodging room shall be equipped with high-speed, stable wireless internet (Wi-Fi), defined as a network capable of supporting simultaneous use by up to 100 personnel for common government and personal activities, including video conferencing, email, and secure network access. The connection must be reliable and consistently available. The Contractor shall be responsible for all maintenance and the prompt resolution of any reported outages or performance issues. The Government will report any service degradation that fails to meet this performance standard, and the Contractor shall be required to take corrective action within a reasonable timeframe. The Government reserves the right to install its own networking or cybersecurity equipment as needed to meet operational requirements.

6.9 Security:

Each lodging room shall be equipped with secure locking mechanisms to ensure the safety and privacy of occupants. Room access shall be strictly limited to assigned Government personnel and authorized facility staff. The Contractor must implement procedures to prevent unauthorized entry and maintain accountability for all issued keys or key cards throughout the duration of the guest’s stay.

All lodging facilities must feature interior corridors, and all guest room entrances must be from an indoor hallway.

6.10 Parking Fees:

The Contractor shall disclose any mandatory parking fees at the time of quotation. Government payment for parking fees is authorized if, and only if, the traveler utilizes the hotel’s designated on-site parking facility. Fees for off-site or valet parking are not covered by the Government.

7 CONTRACTOR RESPONSIBILITIES

7.1 Housekeeping:

The Contractor shall provide general cleaning services twice weekly, including trash removal and linen replacement. Towels must be washed and replaced twice a week. Pest control should be conducted as needed to maintain a clean and safe environment.

7.2 Emergency Power:

The facility must be equipped with a backup generator capable of powering the entire premises and maintaining continuous water supply during outages.

7.3 Fire Safety:

The facility shall include a comprehensive fire alarm and suppression system, with smoke detectors installed in each room to meet applicable safety codes.

7.4 Maintenance:

The Contractor shall provide both routine and emergency maintenance services at no additional cost to the Government. A 24/7 point of contact must be available, with a one-hour response time for urgent issues. Emergency maintenance includes, but is not limited to, water leaks, electrical faults, and structural damage. The Contractor is responsible for delays in service and must replace any worn or failed parts promptly.

7.5 Emergency Service Response:

Upon notification by the Contracting Officer or designated representative, the Contractor shall respond to emergency service requests within one (1) hour. A qualified technician must arrive onsite within one

(1) business day to assess and begin repairs. If the issue is not resolved within 24 hours of initial notification, the Contractor shall arrange alternate lodging accommodations of equal or better quality within 12 hours, at no additional cost to the Government or affected personnel.

8. CANCELLATION

BPA may be discontinued upon thirty (30) days written notice by the vendor or the government.

9. INSURANCE

This Blanket Purchase Agreement will be utilizing the insurance provided by the contractor as allowed by FAR 28.301(b), due to no prior issues with the contractor’s insurance in the past. Utilizing the insurance provided by the contractor is more cost efficient than the insurance requirement listed in FAR 28.307-2.

Attachment 1 Task Order Ordering for Hotel Rooms

General:

This task order is being issued off of BPA (Contract Number to be added at time of order). The contractor shall provide the hotel rooms and amenities as outline in the base BPA performance of work statement for this task order.

Task Order Requirements:

Check in-

Check out-

**If the authorized tenants arrive early or check out later then the date indicated on this task order. Then the tenant will be responsible for those additional fees.

Occupancy Per Night Total

Queen Single Occupancy

King Single Occupancy

Queen queen (Double Occupancy)

King King (Double

King Queen (double