HORIZONTAL BALER BID.pdf

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BID FOR

ONE (1) HORIZONTAL CARDBOARD BALER

WITH CHAMBER DOOR AND CONVEYOR

BID OPENING

June 28, 2024

AT 11:30 A.M.

Sealed bids will be received at the City of Thomasville, Purchasing Department by Friday June 28,2024, at

11:30 a.m., Eastern Standard Time, to be considered. The Purchasing Department is located at 923 Davenport

Drive, Thomasville, Georgia 31792. Bids can also be mailed to P.O. Box 1540, Thomasville, Georgia 31799.

If you wish to bid, please submit your sealed submittal on the blanks furnished, in a mailing container or envelope which is plainly marked on the outside with the notation “SEALED BID ENCLOSED – One (1)

HORIZONTAL CARDBOARD BALER WITH CHAMBER DOOR AND CONVEYOR” due on June

28, 2024, at 11:30 am EST. Oral, telegraphic, facsimile (fax) or email bids will not be accepted. No bid will be accepted after the opening time.

The City reserves the right to reject all bids, to waive minor irregularities, consider minor variations to specifications that are clearly detailed, and to accept the lowest or best bid combination which appears to be in the best interest of the City. Bids received after that time shall be considered late and will not be accepted. All persons and entities submitting bids are hereby notified that the City of Thomasville reserves the right to seek new bids to accept or reject any or all bids, in part or in whole, to waive minor irregularities, technicalities, and/or informalities in proposing, and to award a contract in part or as deemed to be in the best interest of The City of Thomasville. The City of Thomasville gives further notice that the lowest bid will not necessarily be considered the best bid, and the City reserves the right to select the bid deemed to be in the best interests of the City. If no acceptable bid is received, The City of Thomasville also reserves the right to re‐ bid at its sole discretion.

Bids and all addendums are available on the internet at www.thomasville.org under the Purchasing Department or by clicking the link https://thomasville.org/departments/purchasing/bid-opportunities.

The bids will be publicly opened and read aloud at the Fleet Services Building located at 923 Davenport

Drive, Thomasville Georgia 31792 at the appointed time. The bids will be considered by the City Council at a regularly scheduled council meeting within forty-five (45) days of the bid opening. Bid pricing should remain effective for sixty (60) days after the bid opening.

Questions regarding the specifications of this bid should be emailed to michelle.cox@thomasville.org http://www.thomasville.org/ https://thomasville.org/departments/purchasing/bid-opportunities mailto:michelle.cox@thomasville.org

CITY OF THOMASVILLE

SPECIFICATIONS FOR A

HORIZONTAL CARDBOARD BALER

Listed below are the specifications for the purchase of a Horizontal Cardboard Baler with Chamber

Door and Conveyor for use in the Solid Waste Department.

Notice to all dealers, suppliers or others involved in the bid process. This specification was patterned after a

Cram-A-Lot HX-60 Horizontal Baler. It however is intended to represent any of several manufacturer' s

Horizontal Baler with Chamber Door and Conveyor of equal or better quality. Full consideration will be given to all bid offers that meet the basics of the specifications. In all cases where the equipment offered does not meet the requirements as specified, the variance must be pointed out in the bid submission to permit full review and consideration. Bidder is required to furnish a copy of the manufacturer’s specification and performance data for the model of equipment submitted for bid.

Dealers who may have more than one model, which they feel meets the intent of the specifications, or provides for the City’s intended use, are encouraged to copy the bid sheet, and submit multiple bids for the City’s evaluation. All bids submitted may be included within the same bid submission package.

GENERAL REQUIREMENTS

1. DESIGN: Equipment offered shall be new and of current design and production. The equipment shall be fully assembled; it should also include all necessary operating components and accessories that are customarily furnished, to ensure reliability and efficiency in sustained regular operation. The equipment shall be designed to permit ready accessibility for maintenance purposes with minimal disturbance to other components or assemblies.

2. MANUALS: The dealer shall be required to supply one (1) complete set (in English) of all maintenance and repair manuals along with a complete parts listing, at time of delivery. This requirement may be provided in electronic format is so available.

3. REPAIR GUIDES: Complete repair guides must be available. Repair guides must include detailed repair procedures, maintenance procedures, specifications, and safety information for all major components of the product.

4. REPAIR PARTS: The dealer shall submit a list of established sources that have available spare/repair parts for equipment. The dealer must supply this list at the time of equipment delivery. This requirement may be provided in electronic format if so available.

5. OPERATOR TRAINING: An operator’s manual that describes the proper operation and maintenance of the product must accompany the product when it is shipped. Hands-on operator training must be provided at no additional cost at time of delivery by authorized dealership personnel.

6. DELIVERYAND AVAILABILITY OF PARTS: The manufacturer must have a system in place that provides special “unit down” shipment and delivery of parts for emergency situations.

7. LOCATION OF SERVICE FACILITY: To reduce the cost of maintaining the product, a full-service facility must be in a reasonably close geographic location to the customer’s main facility.

8. DECALS: Product decals must use universally recognized symbols. Written decals must be available in

English.

9. AFTER-HOURS SUPPORT: Dealership must provide names and phone numbers of personnel that may be called to provide emergency parts and/or service.

BID SPECIFICATIONS:

FORKLIFT TRUCK WITH SIDE SHIFTER

DESCRIPTION: COMPLY: NON-COMPLY:

60” Horizontal Baler, Left-Hand Hinge Chamber Door-

Heavy Duty. __________ __________

STANDARD EQUIPMENT: COMPLY: NON-COMPLY:

U.L. Listed Control Panel __________ __________

TEFC Control Panel __________ __________

Touch Screen Controls __________ __________

Hydraulic Fluid __________ __________

Conveyor Controls __________ __________

Standard Bale Slide __________ __________

Auto Cycle with Lower Photocell __________ __________

Start-Up Alarm and Light __________ __________

Spin-On Oil Filter __________ __________

OPTIONAL EQUIPMENT: COMPLY: NON-COMPLY:

42” Hopper with Right-Hand See-Thru Access Door and Interlock __________ __________

Conveyor __________ __________

Additional Keys (Qty: 2) __________ __________

Voltage, 20hp, 460V, 3PH __________ __________

Bale Ties 12ga x21’ (125 Count) __________ __________

OPTIONS (CONT.): COMPLY: NON-COMPLY:

Site Survey __________ __________

Compactor Installation and Offloading __________ __________

Shipping __________ __________

Removal and Disposal of Existing Unit __________ __________

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BID FOR

ONE (1) HORIZONTAL CARDBOARD BALER

BID OPENING

June 28, 2024

AT 11:30 A.M.

The undersigned hereby declares that they have carefully examined the City of Thomasville specifications for

One (1) HORIZONTAL CARDBOARD BALER WITH CHAMBER DOOR AND CONVEYORIDE

SHIFTER and will provide and deliver the unit called for in accordance with the specifications, ready for use for the below offered price.

$_________________ INDIVIDUAL COST PER MACHINE

$_________________ DELIVERY & SET UP COST

$ _________________ TOTAL COST

List manufacturer and model of unit being offered:

List warranty on unit (as delivered) Provide copies of manufacturer’s warranty:

List manufacturer delivery time: ____________________________________________

State what the extended warranty covers and for what period of time or mileage, whichever applies:

List all other exceptions or variations for the units being offered from the specifications as written:

Vendor Signature

Name (Printed)

Address Telephone