Hoover and Paun Moving Bid March 2020.pdf

FEBRUARY 21, 2020

LINCOLN PARK PUBLIC SCHOOLS

INVITATION TO BID

MOVING SERVICES

Bid Due Date: Monday, March 30, 2020 at 10:00 A.M.

Bids are being solicited for MOVING SERVICES at Hoover Elementary School and Paun Elementary School as set forth in this invitation. Enclosed are general conditions, specifications and other information necessary to respond to this request.

All bidders are notified that invitations to bid issued by LINCOLN PARK PUBLIC SCHOOLS will bind bidders and successful bidders to the terms and specifications set forth and such terms and specifications will form the basis for each purchase contract awarded.

All bids must be submitted to the LINCOLN PARK PUBLIC SCHOOLS Finance Department, as designee of the Board of Education, no later than 10:00 A.M. Eastern Daylight Savings Time, on Monday, March 30, 2020 (bid closing) at which time they will be publicly opened and read aloud at the Lincoln Park Public Schools Administration Office, 1650 Champaign, Lincoln Park MI 48146. No recommendation for award will be made at this time. The Board of Education will not consider or accept a bid received after the date and time specified for bid submission.

After review of the responses, the Finance Department will make a recommendation to the Buildings and Grounds Committee and then to the Board of Education who will either award or reject the bids at a regularly scheduled meeting.

As required by Public Act 517 of 2012, all bids must be accompanied by a sworn and notarized statement certifying that the bidder or any subcontractor of the bidder is not an Iran Linked Business. Bids not accompanied by this sworn and notarized statement will not be accepted by the Board. Failure to comply will result in automatic bid disqualification and non-acceptance of the bid. This statement is included as part of this Invitation.

A mandatory pre-bid meeting shall be held at Paun Elementary School located at 2821 Bailey, Lincoln Park, MI 48146 on Tuesday, March 10, 2020 at 3:00 p.m. At that time, the project scope will be discussed by Ron Revoir, Lead Maintenance. Contractors are required to visit each of the sites, accompanied by Ron Revoir.

It is the intent of LINCOLN PARK PUBLIC SCHOOLS to award the bid to the lowest responsive and responsible bidder, provided the bid proposal has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available.

The Board of Education reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to split awards by item; to select one or more firms to perform the project;

to waive any informalities or irregularities therein; for reasons of establishing uniformity or for any reason, and to accept bid proposals which, in its judgment, are in its own best interest, which includes awarding the contract to other than the low bidder(s). If either a unit price or extended price is obviously in error or one is obviously correct, the incorrect price will be disregarded.

The Bidder shall immediately notify LINCOLN PARK PUBLIC SCHOOLS upon discovery and in every case prior to submitting its Bid, of every error or omission in the bidding documents that would be identified by a reasonably competent, diligent Bidder.

All proposals and any accompanying documents become the property of LINCOLN PARK PUBLIC SCHOOLS and will not be returned. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed.

Submission of bid documents constitutes agreement and compliance with the terms and conditions listed in this invitation to bid and become the contract when awards are made by the Board of Education.

All bids shall be firm and not withdrawn for ninety (90) days from the date of the bid closing. For bids to be considered they must meet or exceed all specifications herein.

All bids must be submitted on the Proposal Pricing Form provided and be signed by the Bidder.

No oral, telephonic, telegraphic, electronic or facsimile proposals will be considered.

Bids shall be submitted in a sealed envelope that contains one (1) original and two (2) copies of the Proposal Pricing Form, the bid signature page, the references form, and the notarized compliance statement and shall be addressed to the attention of:

Angela Black, Director of Finance

MOVING SERVICES

1650 CHAMPAIGN ROAD

LINCOLN PARK, MI 48146

Please address all questions regarding the Invitation to Bid to Ron Revoir, Lead Maintenance, at 313-363-0506 or at Ronald.Revoir@lpps.info or to Ron Revoir, Jr., Assistant Lead Maintenance, at Ronald.Revoir.Jr@lpps.info or 313-799-7806.

mailto:Ronald.Revoir@lpps.info mailto:Ronald.Revoir.Jr@lpps.info

GENERAL CONDITIONS:

1. LINCOLN PARK PUBLIC SCHOOLS Board of Education Policy prohibits smoking throughout buildings, grounds and vehicles.

2. Bidder agrees to accept responsibility for loss or damage to any person or entity, and to protect, defend, indemnify, hold harmless and release LINCOLN PARK PUBLIC SCHOOLS, and its officers and employees from and against any and all losses, expenses, actions, claims, damages, disabilities or the cost of litigation that are asserted by any person or entity to the extent arising out of the negligent acts or omissions or willful misconduct in the performance by the bidder hereunder, whether or not there is concurrent negligence on the part of LINCOLN PARK PUBLIC SCHOOLS, but excluding liability due to the active negligence or willful misconduct of LINCOLN PARK PUBLIC SCHOOLS. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for bidder or its agents, under workmen’s compensation acts, disability benefits acts or other employees’ benefits acts.

3. Bidder agrees that it is their responsibility and not the responsibility of LINCOLN PARK

PUBLIC SCHOOLS to safeguard their property or the property and materials of all employees, consultants or subcontractors used or in possession while performing under this contract. Further the bidder agrees to hold LINCOLN PARK PUBLIC SCHOOLS harmless for any loss of such property and materials used by any such persons pursuant to the bidder’s performance under the contract or which is in their possession.

4. The successful bidder agrees, at its sole cost and expense, to purchase and maintain the following insurance coverage in the minimum amounts indicated for the entire duration of the contract. The Board reserves the right to request increased limits and coverage to protect the interests of LINCOLN PARK PUBLIC SCHOOLS. The bidder shall not commence work under the contract until it has obtained and presented all insurance required; nor shall the bidder allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained and presented.

The bidder shall purchase and maintain insurance as stated in the bid from a company or companies licensed to do business in the State of Michigan that carry an A.M. BEST rating of A-, VII, or better on all coverages that will name and protect both LINCOLN PARK PUBLIC SCHOOLS and the contractor from claims which may arise out of or as a result of the bidder’s operations under the contract, whether such operations be by it or by any subcontractor, or by anyone directly or indirectly employed by and of them, or by anyone whose acts of them may be liable.

GENERAL CONDITIONS (continued):

Commercial General Liability Insurance: On an “Occurrence Basis” with limits of liability not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: A) Contractual Liability; B) Products and Completed Operations; C) Independent Contractor’s Coverage; D) Broad Form General Liability Extensions or equivalent E) Deletion of all Explosion, Collapse and Under group (XCU) Exclusions, if applicable.

Workers’ Compensation including Employer’s Liability Coverage: of $500,000 each accident, $500,000 each employee, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Motor Vehicle Liability: If bidder or its employees will use motor vehicles to satisfy its responsibilities under this contract, then bidder must have a minimum amount of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No-Fault coverage as required by law.

Umbrella Liability Insurance: Occurrence Policy with limits of liability not less than $2,000,000 each occurrence, $2,000,000 general aggregate, High Hazard Operations may require $5,000,000 limit. Umbrella is to be Excess of the Commercial General Liability, Automobile Liability and Employers Liability.

If an insurance coverage furnished by the bidder is on a “claims made” basis, the bidder shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

In addition, bidder shall include the following as additional insured: LINCOLN PARK PUBLIC SCHOOLS and its affiliates, including all units, divisions, and subsidiaries, are included as additional insureds on a primary and non-contributory basis under all policies except workers compensation and professional liability insurance. Additionally, the Endorsement for the CGL shall state that the Lincoln Park Public Schools, Board of Education, Employees and Volunteers are included as additional insureds on a primary and non-contributory basis.

The Description of the certificate shall state (in addition to the Additional Insured statement above): “All policies provide waiver of subrogation in favor of District, and its affiliates, including all units, divisions and subsidiaries.”

An endorsement or statement waiving the right of cancellation or reduction in coverage, unless thirty (30) days prior written notice is given to the District by registered or certified mail, shall be included.

5. Although LINCOLN PARK PUBLIC SCHOOLS is tax exempt, materials furnished to contractors are taxable to them.

6. Bid prices shall include all delivery charges and all materials, supplies and labor needed for installation.

7. All proposals submitted shall remain firm for ninety (90) days after the date of bid opening.

8. Any deviation from the specifications set forth must be clearly detailed on the Proposal Pricing Form; otherwise, it will be considered that items offered are in strict compliance with these specifications and the scope of work presented and successful bidder will be held responsible therein.

9. The Board of Education reserves the right to accept or reject any or all bids, to split awards by item, or to select one or more firms to perform the project.

10. This bid is made without any previous understanding or agreement with any other person, firm or corporation making a bid for the same purpose, and is in all respects fair and without collusion or fraud.

11. No member of LINCOLN PARK PUBLIC SCHOOLS Board of Education, or any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work, services or any portion of the profits thereof to which it relates.

12. It is mandatory that bidders sign and include the enclosed “sworn and notarized statement” with the bid certifying compliance with the Iran Economic Sanctions Act (P.A. 517)

13. The Bidder or its representative shall make personal investigations of the site of the work and of existing structures and shall determine to its own satisfaction the conditions to be encountered, the nature of the ground, the difficulties involved, and all other factors affecting the work proposed under this Contract. The Bidder to whom this Contract is awarded will not be entitled to any additional compensation unless conditions are clearly different from those which could reasonably have been anticipated by a person making diligent and thorough investigation of the site.

14. In no case will a Bidder be allowed the benefit of extra compensation or time to complete the work under this Contract for extra expenses or time spent as a result of the error or omission.

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation, and other facilities necessary or used for the execution and completion of the work. Unless otherwise specified, all materials incorporated in the permanent work shall be new, and both workmanship and materials shall be of the highest quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

The Contractor shall at all times enforce strict discipline and good order among its employees and subcontractors, and shall seek to avoid employing or subcontracting on the work any unfit person or anyone not skilled in the work assigned.

15. No permits are anticipated for this project. However, if any permits are required, such permits will be reimbursed to the contractor by the School District.

The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the contract documents are at variance with those requirements, it shall promptly notify the Supervising Professional in writing, and any necessary changes shall be adjusted as provided in the Contract for changes in the work.

16. All work within the specifications including all restoration must be completed no later than

September 2, 2020. Failure to comply with the deadline for completion may result in a back-charge for any damages incurred by LINCOLN PARK PUBLIC SCHOOLS as a result of non-compliance with this requirement.

17. The successful contractor shall receive a purchase order for each location listed in this request.

18. Upon entering into a contract with LINCOLN PARK PUBLIC SCHOOLS, the successful supplier(s) shall not assign or delegate any obligation to another supplier(s) without written consent of LINCOLN PARK PUBLIC SCHOOLS. All subcontractors supplying products or services must be identified within the bid response including name, address, phone number and products or services to be supplied.

If the supplier(s) fails to deliver within the time specified, or within reasonable time as interpreted by LINCOLN PARK PUBLIC SCHOOLS, or fails to make replacement of rejected articles, when so requested, immediately or as directed, LINCOLN PARK PUBLIC SCHOOLS may purchase from other sources to take the place of the item or service rejected or not delivered. LINCOLN PARK PUBLIC SCHOOLS reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary.

On all such purchases, the supplier(s) agrees to reimburse LINCOLN PARK PUBLIC SCHOOLS promptly for excess costs occasioned by such purchases. Should the cost be less, the supplier(s) shall have no claim to the difference. Such purchases will be deducted from the contract quantity.

In the event that the supplier(s) shall fail, neglect or refuse to perform any or all of the duties, obligations or agreements by it to be performed under these contract documents, LINCOLN PARK PUBLIC SCHOOLS may perform such duties, obligations or agreements or have such duties, obligations or agreements performed and charge all costs thereof or incurred in connection therewith, to the supplier(s) and the supplier(s) shall pay all of said costs to LINCOLN PARK PUBLIC SCHOOLS and, not in limitation of the generality of the foregoing, LINCOLN PARK PUBLIC SCHOOLS may collect the same in any manner authorized by law or may deduct such costs from any monies due or to become due to the supplier(s) or collect the same from the oblige under the performance bond filed in connection with this contract.

In the case that the supplier(s) cannot meet deadlines, LINCOLN PARK PUBLIC SCHOOLS may contract out or perform these duties itself and receive from the vendor the cost incurred. In the case that LINCOLN PARK PUBLIC SCHOOLS employees perform the work, the vendor will pay all labor costs for services specified, plus the IRS mileage rate per mile driven in association with this labor.

SPECIFICATIONS AND REQUIREMENTS/DESCRIPTION OF WORK:

1. Work for this Bid Package shall consist of moving furniture, equipment, loose equipment and boxed materials at (2) two building sites in Lincoln Park Public Schools. The description of work is as described below.

2. Bidders are responsible to review the facilities prior to submission of a bid proposal. No extras or allowances will be granted for the misjudgment of materials, equipment or furnishings within any and all facilities.

3. Bidders are to attach the following information to the bid proposal:

a. Reference sheet outlining similar work performed (provided).

b. Letter outlining Company policies, procedures and principles (format to be determined by the Bidder).

c. Detailed letter for each building, indicating required manpower, man-hours, supplies, and equipment to be used to meet the prescribed moving dates (format to be determined by the Bidder).

d. Unit pricing as requested on the Proposal Pricing Form provided.

4. Bidders will be providing (2) two separate, lump sum bids. The bids are to be broken down by building. The District reserves the right to award contracts for buildings to separate companies, even if the bid is not the apparent low bid.

5. Bidders are to include all work as specified in the following work descriptions:

a. All classroom books and materials will be boxed by the District. The moving contractor is to provide boxes, labels, and tape for the District’s use. The moving contractor shall be responsible to provide labor, supplies, and equipment for the removal and replacement of all items in the classrooms per the schedule. The moving contractor shall also provide and install shrink-wrap material for moveable (i.e. on wheels or casters) cabinets and files as required to secure the materials inside during the move.

b. Documentation will be distributed at the pre-bid meeting for specific directions for the moving of furniture.

c. For replacement of equipment and boxes, the moving contractor will be responsible to have all labor, supplies, and equipment on site, at each facility, within a three (3) day notice from the District.

SPECIFICATIONS AND REQUIREMENTS/DESCRIPTION OF WORK (continued):

d. Any damage to the District's facility, equipment or furnishings caused by the work of the moving contractor will be replaced or corrected at the contractor's expense. The moving company is responsible to bring to the attention of the District, any existing furniture or equipment that is previously damaged prior to moving.

e. All materials & boxes for Hoover Elementary School will be moved to the gym at Hoover Elementary School New Addition for storage. The construction remodeling work within the building is being divided into phases as illustrated on the attached building floor plan. The gymnasiums of the schools will be designated storage areas.

Proper floor protection will be the responsibility of the moving contractor to assure that no damage is done to the gym flooring due to the work of this operation.

f. All materials & boxes will be removed from Paun Elementary School and be stored on the building grounds. The construction remodeling work within the building is being divided into phases as illustrated on the attached building floor plan.

g. The moving contractor shall designate a Supervisor for each building who will directly communicate with the District’s Construction Manager for scheduling.

MOVING SCHEDULE

1. The following schedules have been established to show dates for the moving of furniture, equipment and boxes from their current locations into the designated storage areas.

Contractors are reminded that time is of the essence for the completion of the work and the contractor agrees to perform the work within the time frame specified.

2. All contractors are required to include in the base bid costs for overtime, shift premium and additional manpower as required to complete the work within the scheduled time frames.

BUILDING GROUPINGS

Hoover Elementary School

START

DATE

FINISH

DATE

A. Phase 1 Move-out 6/12/2020 6/14/2020

B. Move-in period 8/31/2020 9/2/2020

Paun Elementary School

A. Phase 1 Move-out 6/12/2020 6/14/2020

B. Move-in period 8/31/2020 9/2/2020

DISTRICT MAP & FLOOR PLANS

A map of each building is provided for the use of the bidders. The addresses for the schools are listed below.

Hoover Elementary School

3750 Howard Street

Lincoln Park, MI 48146

Paun Elementary School

2821 Bailey Avenue

Lincoln Park, MI 48146

PROPOSAL PRICING FORM

BIDDER'S NAME:

1. Our Lump Sum Bid for the work at Hoover Elementary School is:

2. Our Lump Sum Bid for the work at Paun Elementary School is:

3. Unit Pricing Information

a. Hourly rate for boxing of materials $ /hr

b. Book sized boxes $ /box

c. Computer sized boxes $ /box

d. Speed pack boxes $ /box

e. Labels $ ______/box

f. Tape $ ______/box

g. Shrink wrap $ ______/box

BID SIGNATURE PAGE

I have examined the Invitation to Bid conditions and specifications herein and agree that if my company is awarded a contract to provide any of the products and/or services sought in this Invitation, my company will provide the District with the products and/or services according to the Invitation to Bid, General Conditions, and Specifications and Requirements of this Invitation and the Bid submitted herewith. Any and all deviations from the Invitation to Bid specifications are in writing and attached.

Submitted By:

Company Name: ____________________________________________

Company Address: ____________________________________________

City, State & Zip: ____________________________________________

Telephone: __________________________________

Fax: __________________________________

Email: ____________________________________________

Representative Name: ____________________________________________

Title: ____________________________________________

Signature: ____________________________________________

Date: ________________________________

Do not write below this line: For District Use Only The following items are enclosed and/or included in the Bid:

Proposal Pricing Form Bid Signature Page

References Form Iran Linked Business Affidavit

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Lincoln Park Public Schools Invitation to Bid-2019 New Bathroom Construction (the “Invitation”) hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) or any Subcontractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned Invitation, the Contractor or any Subcontractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder/Vendor: __________________________________________________________

By (officer): __________________________________________________________ (signature)

Name: __________________________________________________________________ (print)

Title: __________________________________________________________________ (print)

Date: __________________________________________________________________ (print)

NOTARIZED STATEMENT:

Subscribed and sworn to before me, on this day of , 2020

_______________________________________, ______________ County, Michigan

My commission expires on:

References Form

Please list reference contact information, including company name, company address, contact person, and phone number. (Preferably these references should be K-12 school districts.)

COMPANY NAME _____________________________________________________________

COMPANY ADDRESS __________________________________________________________

CONTACT PERSON________________________________ PHONE #___________________

COMPANY NAME______________________________________________________________