Homestead Invasive Species ITB & SOW.pdf

DMA-ITB-321-Homestead Invasive Species Control Project

Invitation to Bid

Homestead Invasive Species Control Project

Florida Army National Guard

Homestead Air Reserve Base (HARB)

Property Parcels A-E

Homestead, Dade County, Florida 33039

Contact Information

John D. Connor, Purchasing Director

John.D.Connor2.nfg@army.mil (904) 823-0241

Neal Newton, Contract/Grant Manager

Neal.Newton@dma.fl.gov (904) 823-0243

82 Marine Street

St. Augustine, FL 32084 mailto:John.D.Connor2.nfg@mail.mil mailto:Neal.Newton@dma.fl.gov

STATE OF FLORIDA

DEPARTMENT OF MILITARY AFFAIRS

DMA-ITB-321

BID LIST REGISTRATION

Item(s) for BID Homestead Invasive Species Control Project

Potential proposal/bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below scan and email to neal.newton@dma.fl.gov or john.d.connor2.nfg@army.mil or mail to the address below:

State of Florida

Department of Military Affairs

State Quartermaster – P&C

82 Marine Street

P. O. Box 1008

St. Augustine, Florida 32085-1008

Note: Completion/Submission of this form is for informational purposes only. No information will be provided as a result of submission. All available documentation and solicitation information will be available on the Florida Vendor Bid System unless otherwise noted. The Solicitation document is subject to change. Notice of changes

(addenda) will be posted on the Florida Vendor Bid System at https://vendor.myfloridamarketplace.com. It is the responsibility of all potential proposal/bidders to monitor this site for any changing information prior to submitting your proposal/bid.

Company Name

Address

City, State & Zip

Attn:

Fed ID #

Telephone ( )

FAX No. ( )

Email Address

For further information on this process, you may telephone (904) 823-0243/0241.

mailto:neal.newton@dma.fl.gov mailto:john.d.connor2.nfg@army.mil https://vendor.myfloridamarketplace.com/

CALENDAR OF EVENTS

The following time schedule will be strictly adhered to in all actions relative to the ITB, unless modified by the Department by addendum to this ITB.

Date Time* Action* Location

October 1, 2024 C.O.B. Release of Solicitation MyFlorida.com web site, Vendor Bid System https://vendor.myfloridamarket place.com

October 8, 2024 9:00 AM Potential Bidders

Mandatory Site Visit

Mandatory Site Visit at 9:00

AM October 8, 2024, at

Homestead Air Reserve

Base, Corner of

Bougainville Blvd. and St.

Lo Blvd., Homestead, FL

33039

October 15, 2024 2:00 PM Final date and time for written question submission.

Questions may be submitted earlier.

Send to:

John.D.Connor2.nfg@mail.mil and Neal.Newton@dma.fl.gov

October 17, 2024 2:00 PM Anticipated date that questions and response will be posted on the vendor bid system.

MyFlorida.com web site, Vendor Bid System https://vendor.myfloridamarket place.com

October 18, 2024 C.O.B.

Anticipated date that solicitation amendment may be posted as a result of questions submissions, omissions, changes or clarifications.

MyFlorida.com web site, Vendor Bid System https://vendor.myfloridamarket place.com

October 29, 2024 2:00 PM

All Proposals/Bids Due -

Proposal/Bid Opening

Opening location will be at: Florida National

Guard Headquarters, St.

Francis Barracks, 82

Marine Street, St.

Augustine, FL 32084.

October 29, 2024 3:00 PM Anticipated Date of Posting

Bid Tab

MyFlorida.com web site, Vendor Bid System https://vendor.myfloridamarket place.com

November 1, 2024 3:00 PM Notice of Intended Award MyFlorida.com web site, Vendor Bid System https://vendor.myfloridamarket place.com

C.O.B –By Close of Business, All times are Eastern Time, unless otherwise stated.

*Bold Times & Actions in Print are Public Meetings https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ mailto:John.D.Connor2.nfg@mail.mil mailto:Neal.Newton@dma.fl.gov https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

Table of Contents

1.0 Invitation & General Information

2.0 General Conditions: PUR 1001-General Instructions to Respondents

3.0 General Conditions: PUR 1000-General Contract Conditions

4.0 Special Conditions

5.0 Statement of Work

6.0 Bid Submittal

Expanded Contents

1.0 Invitation and General Information 1.1 Invitation

1.2 Purchasing Director

1.3 Contract Administrator

1.4 Project Manager

2.0 2.0 General Conditions PUR 1001 - General Instructions to Respondents

3.0 3.0 General Conditions PUR 1000 - General Contract Conditions

4.0 4.0 Special Conditions 4.1 MyFloridaMarketPlace

4.2 Minority Business Enterprise (MBE) Utilization

4.3 Communications, Bid Questions & Answers

4.4 Estimated Expenditures

4.5 Qualifications

4.6 Department Reservations and Responsiveness of Bids

4.7 Vendor’s Contractual Obligations

4.8 Intellectual Property

4.9 Copyrighted Materials

4.10 Costs Incurred in Responding

4.11 Bid Submission

4.12 Bid Opening

4.13 Identical Evaluation of Responses

4.14 Posting of Intended Award

4.15 Award of Contract

5.0 Statement of Work 5.1 Introduction

5.2 Scope of Work

5.3 Mandatory Site Visit

5.4 Vendor Responsibilities and Deliverables

5.5 Performance and Consequences

5.6 Invoicing & Payment

5.7 Special Considerations

6.0 Bid Submittal 6.1 Price Sheet

6.2 References

6.3 Drug Free Workplace

6.4 Required Certifications

6.5 Vendor Check List

Attachments A Price Sheet B Vendor References

C Certification of Drug-Free Workplace

D Minimum Qualifications Statement

E Vendor Certification Scrutinized Companies

F Vendor Check List G Memorandum 22-11

H Memorandum 22-062

Exhibit I – Scope of Work & Maps of Property

1.0 Invitation and General Information:

1.1 Invitation: This solicitation is to procure a contract with the Department of Military Affairs

(DMA) to remove invasive species and some native trees and transplant threatened and endangered (T&E) species for habitat improvement and restoration to support Florida Army

National Guard (FLARNG) land management, training, and readiness. FLARNG is currently responsible for the use and management of a portion of leased land from Miami- Dade County adjacent to the Homestead Air Force Reserve Base (HARB) located along St Lo Boulevard and

Schweinfurt Road in Homestead, Florida. The land is divided into 5 parcels (A-E) and totals 76 acres, all of which are overgrown. It is anticipated that one contract will be awarded for a period of 3 (three) years. The complete term of the contract is expected to begin on or about November

30, 2024, and end on or about December 1, 2027.

Vendors submitting a proposal/bid must be registered in MyFloridaMarketPlace prior to contract award. (see NEW REGISTRATION REQUIRED FOR FLORIDA VENDORS section, 4.1).

A vendor shall not be considered for an award if not registered in MyFloridaMarketPlace.

1.2 Purchasing Director: The Purchasing Director, acting on the behalf of the Department of

Military Affairs, is the sole point of contact with regard to all procurement matters relating to the

ITB, from the date of release until the Department's Notice of Agency Decision.

John Connor, Purchasing Director

State Quartermaster – Purchasing & Contracting

P. O. Box 1008

St. Augustine, Florida 32085-1008

Telephone No. (904) 823-0241

Email: John.D.Connor2.nfg@army.mil

Alternate Physical Address: Department of Military Affairs, State Quartermaster, 82 Marine Street, St Augustine, Florida 32084

1.3 Contract Administrator: The DMA employee identified below is designated as Contract

Administrator and shall act on behalf of the Department of Military Affairs for contractual matters and is responsible for maintaining the contract file, certifying invoices and financial information, final acceptance of all deliverables and serves as a liaison with the Project

Managers.

Neal Newton, FCCM, Contract/Grants Manager

State Quartermaster – Purchasing & Contracting

82 Marine Street

St. Augustine, Florida 32084

Telephone No. (904) 823-0243

Email: Neal.Newton@dma.fl.gov mailto:John.D.Connor2.nfg@army.mil mailto:Neal.Newton@dma.fl.gov

1.4 Project Manager & On-Site Coordinator: The DMA employees identified below are designated as Project Managers and shall act on behalf of the Department of Military Affairs.

The Project Managers are responsible for enforcing the performance of the contract terms and conditions and serve as a liaison with the vendor after the Notice of Agency Decision has been completed and the Contracts are executed.

Gaelin Mcleod, Environmental Specialist III

Construction & Facilities Management Office - Environmental Office

2305 State Road 207

Saint Augustine, Florida 32086

Telephone No. (904) 823-0249

Email: gaelin.a.mcleod.nfg@army.mil

2.0 General Conditions: General Instructions to Respondents (PUR1001)

This section explains the General Instructions to Respondents (PUR 1001) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return the document to the Department of

Military Affairs.

https://www.dms.myflorida.com/business_operations/state_purchasing/ documents_forms_references_resources/state_purchasing_pur_forms

Exception: Item 3- DMA does not currently accept Electronic Submission of Responses.

Exception: Item 5 - Refer to Section 4.3

3.0 General Conditions: General Contract Conditions (PUR 1000)

This section explains the General Contract Conditions (PUR 1000) of the solicitation process.

This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return this document to the Department of Military Affairs.

https://www.dms.myflorida.com/business_operations/state_purchasing/ documents_forms_references resources/state_purchasing_pur_forms

4.0 SPECIAL CONDITIONS

4.1 MyFloridaMarketPlace

Since July 1, 2003, the Department has been using the State of Florida's web-based electronic procurement system, MyFloridaMarketPlace. BIDDERS MUST BE REGISTERED IN THE

STATE OF FLORIDA'S MYFLORIDAMARKETPLACE SYSTEM BY DATE OF THE

CONTRACT AWARD OR THEY WILL BE CONSIDERED NON-RESPONSIVE. All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com to complete on-line registration or call 1-866-352-3776 for assisted registration.

mailto:gaelin.a.mcleod.nfg@army.mil mailto:William.R.Webber.nfg@mail.mil http://www.dms.myflorida.com/business_operations/state_purchasing/ https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/state_purchasing_pur_forms http://www.dms.myflorida.com/business_operations/state_purchasing/ https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/state_purchasing_pur_forms

4.2 Minority Business Enterprise (MBE) Utilization

DMA encourages the recruitment and utilization of certified and non-certified minority businesses. DMA, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that minority businesses have the opportunity to compete for and perform contract work for the DMA in a nondiscriminatory environment.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the

Internet at www.osd.dms.state.fl.us.

4.3 Communications, Bid Questions and Answers

No negotiations, decisions or actions shall be initiated or executed by a vendor as a result of any discussion with any State employee. Only those communications that are in writing from the office of Purchasing & Contracts may be considered as duly authorized expressions on behalf of this Department. The only recognized exception is that questions will be answered during

Mandatory Site Visits or Briefings.

Any questions arising from this ITB must be forwarded, in writing, to the procurement official designated in Sections 1.2 or 1.3 above. DMA’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Bid System at https://vendor.myfloridamarketplace.com , then click on "Search Advertisements", then enter this

Agency Advertisement Number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid/proposal.

Only written inquiries from vendors, which are signed by persons authorized to contractually bind that company, will be recognized by the Department as duly authorized expressions on behalf of the vendor.

4.4 Estimated Expenditures

It is anticipated that DMA will spend approximately $120,000 under any contract resulting from this bid. This estimated figure is given only as a guideline for preparing your bid/proposal and should not be construed as representing actual contract pricing. Contract award and/or renewals are contingent upon availability of funds.

4.5 Qualifications

4.5.1 General: The Vendor must prove to the satisfaction of DMA that their company has actively and normally been engaged in business for the services/items being procured under this solicitation for at least three (3) years of continuous operation. (This shall be demonstrated through references which have been in place at least one (1) continuous year). The Bidder shall have available under their direct supervision the necessary organization, experience, equipment, and staff to properly fulfill all the conditions, requirements, and specifications required under this solicitation.

http://www.osd.dms.state.fl.us/

4.5.2 Bidder Qualifications: When submitting the bid, each bidder must submit a written statement, detailing their qualifications that demonstrate they meet the minimum qualifications contained in 4.5.1. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

4.5.3 Authorized to do Business in the State of Florida: In accordance with sections

607.1501, 608.501, and 620.169, Florida Statutes, foreign corporations, foreign limited liability companies, and foreign limited partnerships must be authorized to do business in the State of

Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State

Tallahassee, Florida 32399

(850) 245-6051

4.5.4 License to conduct services in the State of Florida: If the services being provided require that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation

Tallahassee, Florida 32399-0797

(850) 487-1395

4.6 Department Reservations and Responsiveness of Bids

4.6.1 Valid Proposal: A responsive offer in full compliance with the Invitation to Bid specifications and conditions by a responsible person or firm. The responsiveness of a bid/proposal shall be determined based on the documents submitted with the proposal and attendance at the mandatory briefing. Vendors shall submit the original and two (2) copies of the bid/proposal. The responsiveness of the bid/proposal is the responsibility of the Offeror and will be determined during the evaluation process.

a. Responsive offer means a person or firm that has submitted a bid/proposal and conforms in all material respects to the Invitation to Bid.

b. Responsible or qualified Offeror means a person or firm with the capability in all respects to perform fully the Contract requirements and the integrity and reliability to assure good faith performance. Failure to provide information to determine responsibility in response to a condition of a bid/proposal requiring information may be cause for such bid/proposal to be rejected.

4.6.2 General: DMA reserves the right to accept or reject any or all bids/proposals received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and ensure

DMA-ITB-321 – Homestead Invasive Species Control Project delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of DMA's official file, without obligation to DMA.

4.6.3 Responsiveness of Bids: Proposals/bids will not be considered if not received by DMA on or before the date and time specified as the due date for submission. All proposals/bids must be typed or printed in ink. Offers by facsimile or telephone are not acceptable. A responsive proposal/bid is an offer to perform the scope of services called for in this ITB in accordance with all requirements of this ITB. Proposals/bids found to be non-responsive will not be considered.

Proposals/bids may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A proposal/bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. All bid/proposal prices shown on the price sheets submitted are final and mistakes will be at proposer/bidder’s risk.

4.6.4 Other Conditions: Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the United States Comptroller General's List of

Ineligible Contractors for Federally Financed or Assisted Projects.

4.7 Vendor’s Contractual Obligations

The Vendor will be required to ensure that each individual, partnership, firm, corporation, or subcontractor that performs on this contract, will be subject to, and comply with, the contractual requirements.

4.7.1 Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Vendor utilize the U.S.

Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Vendor to perform employment duties within Florida; and,

(b) All persons (including subcontractors) assigned by Vendor to perform work pursuant to this

Contract, i.e., the Vendor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify.

The Department of Homeland Security’s E-Verify system can be found at:

http://www.dhs.gov/files/programs/gc_1185221678150.shtm

Compliance with the requirements of this section is required prior to commencing performance under any Contract issued as a result of this solicitation.

4.7.2 Unauthorized Aliens: The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act (8 U.S.C.

1324a. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

4.7.3 Vendor Certification Regarding Scrutinized Companies: Section 287.135, Florida

Statutes prohibits agencies from contracting with companies, for goods or services over

$1,000,000.00 that are on either the Scrutinized Companies with Activities in Sudan List or the

Scrutinized Companies with Activities in the Iran Petroleum Energy Section List. Both lists are created pursuant to section 215.473 Florida Statutes. The Scrutinized List of Prohibited

Companies is updated quarterly and can be viewed at https://www.sbafla.com/reporting/ .

4.7.4 Liability Insurance: The Vendor shall not commence any work until they have obtained the following types of insurance. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida

Department of Military Affairs, Procurement Office, Attention: Neal Newton, 82 Marine

Street, St. Augustine, Florida 32084 within ten (10) days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $300,000.00 per person and $500,000.00 each occurrence, and property damage insurance of at least $300,000.00 each occurrence, for the services to be rendered in accordance with this contract.

All insurance policies shall be with insurers qualified and licensed to do business in the state of

Florida. Such policies shall provide that the insurance is not cancelable except upon thirty (30) days prior written notice to DMA.

DMA shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance.

4.7.5 Preferred Price: The Vendor agrees to submit to the Department at least annually an affidavit from an authorized representative attesting that the Vendor is in compliance with the preferred pricing provision of Section 4(b) of form PUR 1000.

4.7.6 Public Records: The Vendor shall comply with Chapter 119, Florida Statutes.

Specifically, the Vendor shall:

(1) Keep and maintain public records required by the Department to perform the service.

(2) Upon request from the Department’s custodian of public records, or his designee, provide the Department with a copy of the requested records or allow the records to be inspected or https://www.sbafla.com/reporting/ copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the

Contract term and following completion of the Contract if the Vendor does not transfer the records to the Department.

(4) Upon completion of the Agreement, transfer, at no cost, to the Department, all public records in possession of the Vendor or keep and maintain public records required by the Department to perform the service. If the Vendor transfers all public records to the Department upon completion of the contract, the Vendor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Vendor keeps and maintains public records upon completion of the Contract, the Vendor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Department, upon request from the Department’s custodian of records, or his designee, in a format that is compatible with the information technology systems of the Department.

If the Vendor has questions regarding the application of Chapter 119, Florida Statutes, to the Vendor’s duty to provide public records relating to this Contract, contact the Custodian of Public Records at:

Florida Department of Military Affairs Attn: John Connor 82 Marine Street Saint Augustine, FL 32144 John.D.Connor2.nfg@army.mil

(904) 823-0241

FAX (904) 823-0153

4.7.7 Inspector General Requirements: In accordance with 20.055(5), “It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

4.8 Intellectual Property

The parties do not anticipate that any intellectual property will be developed as a result of this solicitation. However, any pre-existing software, or other work of authorship used by the

Vendor, to create a deliverable but which exists as a work independently of the deliverable, shall remain the property of the Vendor.

mailto:John.D.Connor2.nfg@mail.mil

4.9 Copyrighted Materials

Copyrighted material will be accepted as part of a proposal/bid only if accompanied by a waiver that will allow DMA to make paper and electronic copies necessary for the use of DMA staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter

119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

4.10 Costs Incurred in Responding

This Invitation to Bid does not commit the Department or any other public agency to pay any costs incurred by the bidder in the submission of a bid or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

4.11 Bid Submission

4.11.1 GENERAL: Sealed Proposals/bids will be received until (2:00 PM), local time, on

October 29, 2024. Proposals/bids received after that time and date will not be considered.

By submitting a proposal/bid, the bidder represents that it understands and accepts the terms and conditions to be met and the character, quality, and scope of services to be provided. The bidder must use the attached "Bid Sheet" to submit their Proposal/bid. All proposals/bids and associated forms must be signed and dated in ink by a duly authorized representative of the bidder. Each bidder must fully acquaint themselves with the conditions relating to the performance of services under the conditions of this solicitation. The bidder shall submit the original and two (2) copies of the bid/proposal. The ITB number, opening date and time should appear on the envelope of the proposal/bid. DMA does not currently accept electronic submissions.

4.11.2 Mail or Deliver Proposals/Bids to: (DO NOT FAX)

Florida Department of Military Affairs

Attention: Neal Newton

82 Marine Street

Saint Augustine, Florida 32084

4.11.3 Modifications, Re-submittal, and Withdrawal: Bidders may modify submitted proposals/bids at any time prior to the due date. Requests for modification of a submitted proposal/bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire proposal/bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified proposal/bid.

4.11.4 Attachment to ITB Submittal – Confidential Material: The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Request for Proposal, Number DMA-ITB-

321 - Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Bidder upon submission, effective after opening.

4.12 Bid Opening

The sealed bids will be opened by the DMA’s Procurement Office personnel at St. Francis

Barracks, 82 Marine Street, St. Augustine, Florida 32084, on October 29, 2024, at 2:00 PM. All bid openings are open to the public, if you plan to attend the opening, please plan accordingly as it may take a few minutes to clear the Security Desk at the main entrance to St. Francis Barracks.

4.13 Identical Evaluation (Tied Score) of Responses

In the event the evaluation/bid process results in identical scores, DMA will select a respondent based on the criteria identified in Rule 60A-1.011 F.A.C. and applicable Florida Law.

4.14 Posting of Intended Award

4.14.1 General: DMA's decision will be posted on the Florida Vendor Bid System at www.myflorida.com, (click on "BUSINESS", click on "Doing Business with the State", under

"Everything for Vendors and Customers", click on "Vendor Bid System (VBS)", on or about

May 16, 2023, and will remain posted for a period of seventy two (72) hours. Any bidder who is adversely affected by the DMA's recommended award or intended decision must file a protest in accordance with Florida Statute Section 120.57(3).

4.14.2 Inability to Post: If DMA is unable to post as defined above, DMA will notify all bidders by electronic notification on the Florida Vendor Bid System, by mail, and/or by fax.

4.14.3 Request to Withdraw Bid: Requests for withdrawal will be considered if received by

DMA, in writing, within seventy-two (72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon an obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

4.15 Award of the Contract

Services will be authorized to begin when the Vendor receives a written document incorporating the terms and conditions of the solicitation, the vendor’s proposal/bid indicating the encumbrance of funds and award of the contract. DMA may elect to make award for individual sites based on funding availability.

5.0 Statement of Work

The objective of this solicitation is to control invasive species and provide T&E species relocation work that will improve habitat by controlling the prevalence and spread of noxious vegetation while protecting two T&E species present on site: the Smalls Milk Pea (Galactia smallii) and Sand Flax (Linum Arenicola). The two most prevalent invasive species on site are

Brazilian pepper (Schinus terebinthifolia) and Australian pine (Casuarina equisetifolia).

These control methods will be used to improve military lands for training and restoring native http://www.myflorida.com/ http://www.myflorida.com/ plant communities, following the goals of the HARB Integrated Natural Resource Management

Plan (INRMP) and the FLARNG Endangered and Invasive Exotic Species Management Plan.

FLARNG’s overall objective is maintaining native biodiversity and supporting and improving the integrity of natural communities. For this project, invasive species will be removed from

Parcels A, C, D and E (totaling approximately 60 acres) and T&E species will be transplanted to

Parcel A (Conservation Area) from Parcel C.

Some native trees must be removed and/or relocated. Any removal or relocation of trees with a diameter breast height (DBH) of 3” or greater and/or a height of 12” or greater requires a tree removal permit from the Miami-Dade County Department of Environmental Resources

Management, Tree and Forest Resources Section.

5.1 Introduction

FLARNG requires a contract to remove invasive species and some native trees and transplant threatened and endangered (T&E) species for habitat improvement and restoration to support

FLARNG land management, training, and readiness.

The contractor will coordinate/schedule a meeting with the designated Project Manager or their designee within 1 (one) week of the contract award to conduct a site inspection of the parcels to be managed, to establish a project timeline and dates.

5.2 Scope of Work

See Exhibit I – for Scope of Work (SOW) & Site Maps - listing project details, requirements and locations of invasive species, T&E species and monitoring wells on the parcels A-E at HARB.

5.2.1 Callback Services – A callback is defined as a request from the Project Manager or designated personnel for the contractor to correct a specific problem and/or condition before the established completion date.

5.3 MANDATORY ON-SITE INSPECTION

October 8, 2024 Mandatory Site Visit by Prospective

Bidders is 9:00 AM, at Homestead Air

Reserve Base, Corner of

Bougainville Blvd. and St. Lo Blvd., Homestead, FL 33039

There will be a mandatory on-site inspection visit for all prospective bidders. The on-site inspection will be at 9:00 AM, meeting at the Homestead Air Reserve Base, Corner of

Bougainville Blvd. and St. Lo Blvd., Homestead, FL 33039. Representing DMA at the site visit will be Project Manager/On-site Coordinator Ms. Gaelin McLeod or her designee and Contract

Manager Mr. Neal Newton. The prospective bidder shall visit the site to become familiar with the site conditions, which may affect the work to be done or affects the equipment, material, labor and services required. Failure to attend the mandatory on-site inspection and complete the on-site inspection form shall preclude a prospective bidder from submitting a bid for this solicitation.

Ms. McLeod will NOT answer questions pertaining to this solicitation. Only questions resulting from the site visit and verbal service descriptions given by the On-site Coordinator will be addressed during the site visit. Any questions from vendors concerning this solicitation shall be submitted in writing, identifying the submitter, to Neal Newton or John Connor at the addresses specified in Sections 1.4 and 1.3 above or by email to Neal.Newton@dma.fl.gov or

John.D.Connor2.nfg@army.mil by 2:00 PM, October 15, 2024. Email inquiries are preferred.

All questions to the solicitation will be posted on DMS Vendor Bid System (VBS) by 2:00 PM, October 17, 2024. Any amendment to the solicitation will be posted on DMS Vendor Bid

System (VBS) by Close of Business (C.O.B.), October 18, 2024. It is the prospective vendor’s responsibility to periodically check the VBS. DMA bears no responsibility for any delays, or resulting impacts, associated with a prospective vendor’s failure to obtain the information made available through the DMS Vendor Bid System.

INFORMATION WILL NOT BE PROVIDED BY TELEPHONE. Any information received via telephone shall not be binding on DMA and shall not be relied upon by any prospective bidder.

Failure by a bidder to attend or be represented at this scheduled mandatory site visit will constitute a non-responsive determination to their bid package. Bids found to be non-responsive will not be considered.

5.4 Vendor Responsibilities and Deliverables

5.4.1 The Contractor shall have three years’ experience at a minimum and the contractor along with his/her employees shall be a licensed contractor by the Florida Department of

Business Professional Regulations in general construction. The Contractor shall have adequate technically qualified personnel employed within his/her organization to perform all phases of the contract requirements.

5.4.2 The Contractor shall obtain all environmental permits and meet all environmental requirements by HARB, County (DERM), State (FDEP) and Federal (BRAC & EPA) agencies prior to commencing any work at the site.

5.4.3 The Contractor shall clean and dispose of waste material from the work area upon completion of performed services. At the conclusion of each workday, before leaving the

Facility, the Contractor shall furnish the Project Manager a record of the work done.

5.4.4 DMA shall not be liable or responsible for any accidents, loss of personal property or any other damage that may arise as a result of this contract. Furthermore, the contractor shall agree to indemnify and hold harmless the DMA for any and all claims, demands, lawsuits or any other action arising from the services/labor under this contract. Any accidents while working on post must be reported immediately to the Facility Manager.

5.4.5 The Contractor and its employees shall cooperate with the DMA and shall conduct their work in a manner so as not to hinder, delay or impede any work process of DMA personnel.

5.4.6 The Contractor must remain in compliance with all state and/or Federal laws currently in effect. Any new laws that may come into effect during the contractual period (including renewals) must also be complied with and incorporated into this existing contract.

mailto:neal.newton@dma.fl.gov mailto:neal.newton@dma.fl.gov mailto:John.D.Connor2.nfg@army.mil

5.5 Performance and Consequences:

The services shall be scheduled to begin on or about November 30, 2024. The Contractor will provide a company Point of Contact (POC) to ensure effective communications with the DMA

Project Manager/On-site Coordinator or his/her designee. This information shall include a name, business telephone number, cell phone number, and an email address.

On-site work activities must be pre-coordinated and approved by the DMA designated Project

Manager/On-site Coordinator or his/her designee prior to commencement of activities. The

Contractor is required to have frequent communication and closely coordinate all work with the

DMA Project Manager to ensure the quality of the work being conducted while on the property.

In the event the contractor fails to meet the minimum level of service identified in the Statement of Work, DMA will not pay invoices until the work is satisfactorily completed.

5.6 Invoicing and Payment

The contractor shall submit an invoice for each of the following work in arrears at the end of each completed work . Invoices must identify services performed during the completed work.

The services must be approved by DMA Project Manager, or his/her designee, prior to payment authorization. Payment may be withheld until such time as all scheduled services have been completed and approved by the Project Manager or his/her designee. The invoice shall contain the Contract number, ITB number and the appropriate vendor identification number (FEID #).

Invoice Work 1: After land clearing and grubbing (including on-site start up meeting, any initial herbicide application, tree removal, and T&E species relocation).

Invoice Work 2: After 90 Day Monitoring of T&E species, In-Progress Review Meeting &

Final Report Submittal (monitoring after relocation completed).

Invoices Work 3-10: After each mowing event (2 times/year for three years after Work 1

Completion).

Invoices 11-13 Work: After each Annual Vegetation Survey (for 3 years after Work 1

Completion).

Payment shall be made in accordance with 215.422 and 287.0585 of the Florida Statutes, which govern time limits for payment of invoices. Invoices that must be returned to the Contractor due to preparation errors will result in a delay in payment.

5.7 Special Considerations

5.7.1 All submittals, meeting minutes, correspondence, and reports are to be held in the strictest confidence. The release of information (written, electronic, or verbal) pertaining to any aspect of the services is not to be released to the public without written permission from the DMA Project

Manager.

5.7.2 Environmental Requirements

The contractor will contact Dade County Environmental Resource Management (DERM) and

BRAC Environmental Coordinator concerning their environmental requirements for ground disturbing projects on Homestead Air Reserve Base (HARB). DERM contact is: Thomas Kux, Thomas.kux@miamidade.gov , telephone (305) 372-6700 and BRAC coordinator is: Robert

Estrada, Robert.estrada@us.af.mil . Environmental requirements & permitting must be met prior to commencing any work at the site.

5.7.3 Security Requirements

Contractors will be briefed on an as needed basis concerning traffic routing and HARB security restrictions. Access Control Rosters for contractors are required and will be obtained prior to the contractor’s initial service date. The names of all the contractor’s employees who will be working on HARB will be listed on the document, which shall be printed on the contractor’s

Company letterhead and emailed to the Project Manager. The Project Manager will approve the

Access Control Rosters. Due to tightened security measures, submit a copy of the vehicle registration and proof of insurance for each vehicle that will be on HARB, and also a copy of each individual’s driver’s license. These are required prior to beginning any type of contracted work.

PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: Due to the instability of world events, there may be times during the performance period of this contract that the contractor might be asked to leave the Armory during higher threat conditions.

6.0 Bid Submittal

Vendors shall provide a brief description of their company history, which shall include but not be limited to business certifications, number of years in business and other information that may demonstrate company stability and reliability. (Attachment D)

6.1 Price Sheet: Vendors shall complete the price sheet to proposal/bid (Attachment A). Only prices submitted on the supplied price sheet will be considered. All pricing will be used in determining the overall bid price. Award and renewals are contingent upon funding availability.

6.2 Reference Sheet: Vendor shall provide three references. (Attachment B)

6.3 Drug Free Workplace: Attachment “C” Drug-Free Workplace Compliance Form must be signed and returned.

6.4 Vendor Certification Regarding Scrutinized Companies Lists: Attachment “E” must be signed and returned.

6.5 Vendor Checklist: Provided for convenience.

mailto:Thomas.kux@miamidade.gov mailto:Robert.estrada@us.af.mil

ATTACHMENT A

BID SHEET

Provide Quote for Initial Invasive Species Control, T&E Relocation, Mowing, .

Homestead

Invasive Species

Control & T&E

Relocation

Parcels A-E

Invoice 1 -

Land Clearing

& Grubbing

(including tree removal, T&E relocation and initial herbicide application)

Invoice 2 -

90 Day

Monitoring

Invoices 3 -

Annual

Mowing

(2X/year = 6 mowings)

Invoices 4 -

Annual

Vegetation

Survey

(1X/3 years)

Total Cost

Per Mowing cost

X 6 =

Per Survey cost

X 3 =

Acknowledgment: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Company Name:

FED ID#:

Street Address:

City, State & Zip

Telephone No. Fax No.

Email Address:

Signature:

Date: Printed name:

ATTACHMENT B

Reference Sheet

The Respondent must list a minimum of three (3) separate and verifiable clients of the Respondent, which have been in place for at least one (1) continuous year. Any information not submitted on this attachment shall not be considered. The clients listed shall be for services similar in nature to that described in this solicitation. The same client may not be listed more than one (1) reference (for example, if the Respondent has completed one project for the

Florida Department of Transportation – District One and one project for the Florida Department of Transportation –

District Two, only one (1) of the projects may be listed because the client, the Florida Department of Transportation, is the same). Please provide at least two (2) Contact Names.

Address:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Service Dates: Dates must demonstrate at least one (1) continuous year to

Approximate Contract Value: $

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

ATTACHMENT C

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

Procurement No. DMA-ITB-287-Homestead Security Fence Project

1, , (Name) (Title) of , hereby certify that this firm has implemented

(Name of firm) a drug-free workplace program in accordance with the provision of Section 287.087, Florida

Statutes.

Date:

(Signature)

287.87 Preference to businesses with drug-free workplace programs. Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (I), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the

United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Attachment D

MINIMUM QUALIFICATIONS STATEMENT

How many years has your business performed the type of services being requested?

Provide a written statement detailing your company and employee qualifications:

ATTACHMENT E

VENDOR CERTIFICATIONS

Certification Regarding Scrutinized Companies Lists

Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are on either the Scrutinized Companies with Activities in

Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List. Both lists are created pursuant to section 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the

Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with

Activities in the Iran Petroleum Energy Sector List. I understand that pursuant to section

287.135, Florida Statutes, the submission of a false certification may subject a company to civil penalties, attorney’s fees, and/or costs.

Certification of Employment Eligibility Verification

Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Vendor utilize the U.S. Department of Homeland

Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Vendor to perform employment duties within

Florida; and,

(b) All persons (including subcontractors) assigned by Vendor to perform work pursuant to this

Contract, i.e., the Vendor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify. The

Department of Homeland Security’s E-Verify system can be found at:

http://www.dhs.gov/files/programs/gc_1185221678176.shtm

I, , (Name) (Title) of, hereby certify that this firm is in compliance

(Name of firm) with the above referenced Florida Statute and Executive Order.

Date:

(Signature)

DMA-ITB-287-Homestead Security Fence Project

ATTACHMENT F

VENDOR CHECKLIST

For your convenience, we offer the following checklist of items that must be returned by the proposal/bidding deadline. The bidder shall submit the original and two (2) copies of the bid/proposal. This checklist does not relieve the respondent of the responsibility of ensuring that all requirements of this Bid are included with their Bid submittal.

_ _1 Attachment A – Price Sheet, signed

_ _2. Attachment B –Vendor References

_ _3. Attachment C - Certification of Drug Free Workplace, signed.

_ _ 4. Attachment D – Minimum Qualifications Statement

_ 5. Attachment E – Vendor Certifications, signed

_ 6. Attachment F – Vendor Checklist

NOTE: Address your Bid submission to the point of contact specified in section 4.11 and write the following: DMA- ITB-287, Homestead Security Fence Project, Proposal/Bid due

May 12, 2023, and opening time 2:00 PM on the envelope, package or courier delivery document. DMA does not currently accept electronic submissions.

Invasive Species Removal and T&E Relocation Scope of Work

April 2024

SCOPE OF WORK

FOR THE

FLARNG

PINE ROCKLAND HABITAT IMPROVEMENT

IN SUPPORT OF

THE FLORIDA ARMY NATIONAL GUARD’S (FLARNG)

NATURAL RESOURCES PROGRAM

on Parcels A-E adjacent to

HOMESTEAD AIRFORCE RESERVE BASE (HARB)

FLORIDA ARMY NATIONAL GUARD

Construction & Facility Management Office (CFMO)

Environmental Section 2305 State Road 207

St.…