hollywood PROFESSIONAL_SERVICES_RELATED_TO_WATER_AND_WASTEWATER_TREATMENT_PLANT_PROGRAM_MANAGEMENT_(PROJECT_NO._26-1351).pdf

REQUEST FOR QUALIFICATION

RFQ-426-26-JM

PROFESSIONAL SERVICES RELATED TO WATER AND

WASTEWATER TREATMENT PLANT PROGRAM

MANAGEMENT (PROJECT NO. 26-1351)

FOR THE

CITY OF HOLLYWOOD, FLORIDA (CITY)

RFQ Issue Date: October 6, 2026

Questions Due Date: October 26, 2026

Submittal Due Date: November 10, 2026, 3:00 pm

City of Hollywood

RFQ-426-26-JM

PROFESSIONAL SERVICES RELATED TO WATER AND

WASTEWATER TREATMENT PLANT PROGRAM

MANAGEMENT (PROJECT NO. 26-1351)

TABLE OF CONTENTS

1. SUMMARY

2. INTRODUCTION

3. SPECIAL TERMS AND CONDITIONS

4. SCOPE OF WORK/SERVICES

5. PROPOSALS INSTRUCTIONS AND CONTENT

6. EVALUATION AND AWARD

7. WEIGHTED EVALUATION CRITERIA

8. GENERAL TERMS AND CONDITIONS

9. PROPOSAL SUBMISSION REQUIREMENTS AND QUESTIONNAIRES

Attachments:

A - Attachment A - City of Hollywood Water Master Plan - Final

B - Attachment B - City of Hollywood Wastewater Master Plan - Final

C - RFQ-426-26-JM WWWTP Consulting Agreement_Draft

1. SUMMARY

1.1. Summary

The City of Hollywood has taken a major step forward in shaping the future of its water and wastewater systems. With the successful approval and adoption of the Water & Wastewater

Master Plan (WWWMP) by the City Commission, the City is now launching an exciting new phase:

bringing the plan to life.

This RFQ seeks a dynamic Water and Wastewater Program Management team to lead the implementation of the WWWMP and support the ongoing operation and maintenance of the City’s water and wastewater treatment system. The selected firm will guide a wide spectrum of engineering responsibilities—planning projects, conducting studies, securing approvals, coordinating with consultants and contractors, managing permitting, overseeing design and construction, and serving as the City’s representative in public meetings and community outreach.

In short, this team will help turn long-term infrastructure goals into tangible results.

During the WWWMP Implementation Workshop, the City laid out an ambitious roadmap of major capital projects, urgent interim improvements, and critical renewal and replacement needs. These projects—scheduled from 2026 through 2035—represent a transformative investment in

Hollywood’s water and wastewater future, ensuring reliable service, regulatory compliance, and resilient infrastructure for decades to come.

1.2. Background

The City of Hollywood is planning long-term improvements to its wastewater and drinking water systems to ensure safe, reliable service as the community grows and infrastructure ages. The

Wastewater Master Plan outlines needs through 2045, including upgrades to sewers, lift stations, force mains, and the Southern Regional Wastewater Treatment Plant. It reviews current conditions, future population demands, storm surge and sea level rise risks, and recommends projects with estimated costs and timelines.

Similarly, the Water Master Plan will guide 20 years of improvements to the City’s Water

Treatment Plant and distribution system. These upgrades are needed to meet stricter regulations, maintain water quality, expand capacity, and replace aging equipment.

1.3. Contact Information

Project Contact:

Steven Urich Public Utilities Engineering Division Administrator 1621 N. 14th Ave.

Hollywood, FL 33020 Email: surich@hollywoodfl.org Phone: (954) 921-3930

Procurement Contact:

Julissa Marcano Senior Purchasing Agent 1621 N 14th Ave

Hollywood, FL 33020 Email: jmarcano@hollywoodfl.org Phone: (954) 710-9956

Department:

Public Utilities

1.4. Timeline

Release Project Date October 6, 2026

Pre-Proposal Meeting (Non-

Mandatory)

October 20, 2026, 9:00am

Agenda

Virtual Pre-proposal Meeting Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2955090503

28304?p=bjzxHNB7gDxbFk8E5C Meeting ID: 295 509 050 328 304 Passcode: b5XR6BA9

Dial in by phone +1 689-206-0382,,594888649# United States, Orlando Phone conference ID: 594 888 649#

Question Submission Deadline October 26, 2026, 5:00pm

Proposal Submission Deadline November 10, 2026, 3:00pm

2. INTRODUCTION

2.1. Purpose

The City of Hollywood, Florida (City) is seeking responses from qualified and experienced firms, hereinafter referred to as the Consultant or Proposer, to provide Water and Wastewater

Treatment Plant Program Management for the City, in accordance with the terms, conditions, and specifications contained in this solicitation. Responses to this solicitation are due by Tuesday, November 10, 2026 at 3:00 pm, and will be opened on November 10, 2026, by 3:00 PM EST.

The purpose of this competitive process is to ensure City of Hollywood’s compliance with Section

287.055 Florida Statutes known as the “Consultants’ Competitive Negotiation Act” (CCNA). The

CCNA establishes contracting procedures by which cities must select architects, professional engineers, landscape architects, and surveyors and mappers (“Professional Firms”) for architectural, engineering, landscaping and mapping services (“Professional Services”). The

CCNA process allows for professional firms to be chosen on quality of personnel, past performance, willingness to meet time and budget requirements, location, workload, and volume of work previously awarded to each Professional Firm by the City.

The proposed contract shall be for a single contract in accordance with Florida Statute 287.055, "Consultants’ Competitive Negotiation Act." The award of a contract does not guarantee that work will be assigned in any given fiscal year. Work will be assigned based on availability and the corresponding expertise of the Respondent to perform the work. This is a non-continuing contract.

Submittals shall be received electronically through OpenGov, the City's eProcurement Portal

("Portal").

Submittals shall be considered an offer on the part of the bidder/proposer, which offer shall be deemed accepted upon approval of the City, and in case of default, the City reserves the right to accept or reject any or all bids/proposals, to waive irregularities and technicalities, and request new bids/proposals. The City also reserves the right to award any resulting agreement as it deems will best serve the interests of the city.

Submission of a bid/proposal shall serve as prima facie evidence that the Bidder/Proposer has examined this solicitation and is fully aware of all conditions affecting the provision of services and the evaluation criteria and scoring methodology as set forth in this solicitation document.

2.2. Pre-Proposal Conference and/or Site Visit (Non-Mandatory)

There will be a non-mandatory pre-proposal conference and/or site visit scheduled for this solicitation. Attendance is required if the event is mandatory, and in the event that it is non-mandatory, it is strongly suggested that all Consultants/Contractors attend the pre-proposal conference and/or site visit to receive information that may be critical to their understanding of this solicitation.

Please keep in mind that site visits at other times might not be available. It is the sole responsibility of the Proposer to become familiar with the scope of the City’s requirements prior to submitting a proposal. No variation in price or conditions shall be permitted based upon a claim of ignorance.

Submission of a proposal will be considered evidence that the Proposer has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

2.3. OpenGov ("Portal")

The City of Hollywood uses OpenGov, the e-Procurement Portal (“Portal”)

(https://procurement.opengov.com/portal/hollywoodfl) to administer the competitive solicitation process, including but not limited to soliciting proposals, issuing addenda, posting results and issuing notification of an intended decision.

The City shall not be responsible for a Proposer’s inability to submit a proposal by the proposal end date and time for any reason, including issues arising from the use of the Portal.

2.4. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Point of

Contact within the Office of Procurement and Performance Management, Julissa Marcano, Senior

Purchasing Agent at jmarcano@hollywoodfl.org or by phone at (954) 710-9956, or Steve Stewart, Chief Procurement Officer (CPO) at sstewart@hollywoodfl.org or by phone at 754-329-0451.

Such contact is to be for clarification purposes only. All questions must be submitted in writing via the Portal by Monday, October 26, 2026, by 5:00 pm, in order to receive a timely response.

Project Manager: Steven Urich, Public Utilities Engineering Division Administrator, at surich@hollywoodfl.org or by phones at (954) 921-3930.

For information concerning technical specifications, please utilize the question and answer feature provided by the Portal at https://procurement.opengov.com/portal/hollywoodfl. Questions of a material nature must be received prior to the cut-off date specified in the solicitation schedule.

Material changes, if any, to the scope of services or solicitation procedures will only be transmitted by written addendum. (See addendum section of the Project Page).

Proposers please note: No part of your proposal can be submitted via FAX. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a proposal will be considered evidence that the Proposer has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire proposal response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in the Portal shall become part of any contract that is created from this solicitation.

It is the sole responsibility of the Proposer to ensure that their proposal is submitted electronically through the Portal.

2.5. Cone of Silence

The City of Hollywood City Commission adopted Ordinance No. O-2007-05, which created

Section 30.15(F) imposing a Cone of Silence for certain City purchases of goods and Services.

The Cone of Silence refers to limits on communications held between vendors and vendor’s representatives and City elected officials, management and staff during the period in which a

Formal Solicitation is open.

The Ordinance does allow potential vendors or vendor’s representatives to communicate with designated employees for the limited purpose of seeking clarification or additional information.

The names and contact information of those employees that may be contacted for clarification or additional information are included in the solicitation.

The Cone of Silence does not prohibit a vendor or vendor’s representative from communicating verbally, or in writing with the City Manager, the City Manager’s designee, the City Attorney or the

City Attorney’s designee on those procurement items to be considered by the City Commission.

The Cone of Silence does not prohibit a vendor or vendor’s representative from making public presentations at a duly noticed pre-bid/proposal conference or duly noticed evaluation committee meeting or from communicating with the City Commission during a duly noticed public meeting.

The Cone of Silence shall be imposed when a formal competitive solicitation has been issued and shall remain in effect until an award is made, a contract is approved, or the City Commission takes any other action which ends the solicitation.

To view the Cone of Silence, go to the City of Hollywood Code of Ordinance online, and view

Section 30.15F

All communications regarding this request for bid/proposal should be sent in writing to the

Procurement Services Division as identified in this soliciation.

3. SPECIAL TERMS AND CONDITIONS

3.1. Addenda, Changes, and Interpretations

It is the sole responsibility of each firm to notify the Point of Contact utilizing the question / answer feature provided by the Portal and request modification or clarification of any ambiguity, conflict, discrepancy, omission or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and

Answer (Q & A) Deadline. Requests received after this date may not be addressed. Questions and requests for information that would not materially affect the scope of services to be performed or the solicitation process will be answered within the question / answer feature provided in the

Portal and shall be for clarification purposes only. Material changes, if any, to the scope of services or the solicitation process will only be transmitted by official written addendum issued by the City and uploaded to OpenGov as a separate addendum to the solicitation. Under no circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding upon the City and should be disregarded. All addenda are a part of the competitive solicitation documents and each firm will be bound by such addenda. It is the responsibility of each to read and comprehend all addenda issued.

3.2. Proposal Changes and Alterations

Proposer may change or withdraw a proposal at any time prior to proposal submission deadline;

however, no oral modifications will be allowed. Modifications shall not be allowed following the proposal deadline.

3.3. Proposer’s Costs

The City shall not be liable for any costs incurred by Proposers in responding to this solicitation.

3.4. Mistakes, Discrepancies, Errors and Omissions

The Proposer shall examine this RFQ carefully. The submission of a SOQ shall be prima facie evidence that the Proposer has full knowledge of the scope, nature, and quality of the work to be performed; the detailed requirements of the specifications; and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the Proposer from liability and obligations under the Contract. Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported in writing to the City’s Procurement Services Division. Should it be necessary, a written addendum will be incorporated to the RFQ. The City will not be responsible for any oral instructions, clarifications, or other communications.

The Proposer shall, at all times, indemnify, hold harmless, and defend the City, its agents, servants, and employees from and against any claim, demand, judgment, decree, or cause of action of any kind or nature which may arise out of any error, omission, or activity of the Proposer, its agents, servants, or employees.

The Proposer shall pay all costs, attorney’s fees, expenses, and liabilities incurred in the investigation and defense of any claim, demand, judgment, decree, or cause of action of any kind or nature which may arise out of any error, omission, or activity of the Proposer, its agents, servants, or employees. The provisions of this Section shall survive the expiration or earlier termination of the Contract.

Nothing in the RFQ shall be deemed to affect the rights, privileges, or immunities of the City under the doctrine of sovereign immunity or as set forth in Section 768.28 of the Florida Statutes.

3.5. Acceptance of Responses / Minor Irregularities

The City reserves the right to accept or reject any or all responses, part of responses, and to waive minor irregularities or variances to specifications contained in responses that do not make the response conditional in nature and minor irregularities in the solicitation process. A minor irregularity shall be a variation from the solicitation that does not give a Proposer an advantage or benefit not enjoyed by other Proposers, does not adversely impact the interests of other firms, and does not affect the fundamental fairness of the solicitation process. The City also reserves the right to reissue a Request for Qualifications.

The City reserves the right to disqualify a Proposer during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Proposer.

3.6. No Exclusive Contract

Proposer agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

3.7. Responsive

In order to be considered responsive to the solicitation, the firm’s proposal shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

3.8. Responsible

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

3.9. Minimum Qualifications

To be eligible for award of a contract in response to this solicitation, the Proposer must demonstrate that they have successfully completed services, as specified in the SCOPE OF

WORK/SERVICES section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed (if required) to perform such work. In addition, the Proposer must have no conflict of interest with regard to any other work performed by the

Proposer for the City.

3.10. Contract Period

The initial contract term shall commence upon final execution of the contract by the City and shall expire five (5) years from the execution date. The City reserves the right to extend the contract for two (2) additional two (2) year periods, providing all terms, conditions and specifications remain the same, both parties agree to the extension, and such extension is approved by the City.

In the event services are scheduled to end because of the expiration of this contract, the

Consultant/Contractor shall continue the service upon the request of the City as authorized by the awarding authority. The extension period shall not extend for more than 120 days beyond the expiration date of the existing contract. The Consultant/Contractor shall be compensated for the service at the rate in effect when this extension clause is invoked by the City.

3.11. Conflict of Interests Prohibited

Any respondent submitting a response to this solicitation is responsible for being aware of, and complying with Section 34.02 of the City Code of Ordinances. If you have questions concerning whether you may or may not need to comply with the ordinance, please contact the City of

Hollywood, City Clerk’s Office at 954-921-3211.

3.12. Protest Procedure

Any respondent who is not recommended for award of a contract and who alleges a failure by the

City to follow the City’s Procurement Code or any applicable law may protest to the CPO, by delivering a letter of protest to the CPO in accordance with Section 38.52 of the City’s

Procurement Code within five days after a notice of intent to award is posted on the City’s web site, BIDSYNC, City Clerk’s Office, Open Government, and/or City’s Sunshine Board

(https://www.hollywoodfl.org/Archive.aspx?AMID=140).

3.13. Sub-Proposers

A Sub-Proposer is an individual or firm contracted by the Proposer or the Proposer’s firm to assist in the performance of services required under this RFQ. A sub-Proposer shall be paid through

Proposer or Proposer’s firm and not paid directly by the City. Sub-Proposers are permitted by the

City in the performance of the services pursuant to the contract. The Proposer must clearly reflect in its SOQ the major sub-Proposer(s) to be utilized in the performance of required services. The

City retains the right to accept or reject any sub-Proposer proposed in the response of the successful Proposer or prior to contract execution. Any and all liabilities regarding the use of a

Sub-Proposer shall be borne solely by the successful Proposer and insurance for each sub-

Proposer must be maintained in good standing and approved by the City throughout the duration of the contract. Neither the successful Proposer nor any of its sub-Proposers are considered to be employees or agents of the City. Failure to list all sub-Proposers and provide the required information may disqualify any proposed sub-Proposer from performing work under this RFQ.

Proposers shall include in their responses the requested sub-Proposer information and include all relevant information required of the Proposer. In addition, within five working days after the identification of the award to the successful Proposer, the Proposer shall provide a list confirming the sub-Proposer(s) that the successful Proposer intends to utilize in in doing the work and the

Contract will include the sub-Proposers, if applicable. The list shall include, at a minimum, the name, and location of the place of business for each sub-Proposer, the services sub-Proposer will provide relative to any contract that may result from this RFQ, any applicable licenses, insurance, references, ownership, and other information required of Proposer.

3.14. Insurance Requirements

The Consultant will be required and shall require all of its Sub-Consultants and Sub-Contractors to provide, pay for, and maintain in force at all times during the term of the Contract, such insurance, including Professional Liability Insurance, Workers’ Compensation Insurance, Comprehensive General or Commercial Liability Insurance, Business Automobile Liability

Insurance, and Employer’s Liability Insurance, along with required endorsements, as stated below.

Companies authorized to do business in the State of Florida and having agents upon whom service of process may be made in the State of Florida shall issue such policy or policies. The

Consultant shall specifically protect City and the City Commission by naming the City and the City

Commission as additional insureds under the Comprehensive Liability Insurance policy hereinafter described.

A. Workers' Compensation Insurance to apply for all employees in compliance with the

"Workers’ Compensation Law" of the State of Florida and all applicable federal laws, for the benefit of the Consultant’s employees.

B. Sub-Consultants not eligible for Professional Liability Coverage, by virtue of their trade, shall provide Commercial General Liability coverage acceptable to the Contract Administrator and

City’s Risk Manager. Sub-Consultants and sub-contractors eligible for professional liability coverage shall be required to provide professional liability coverage acceptable to the contract administrator and City’s Risk Manager on a task order by task order basis.

C. The Consultant shall provide the Risk Manager of the City an original certificate of insurance and required endorsements for policies required by Article 2.13. All certificates shall state that the

City shall be given thirty (30) days prior to cancellation or modification of any stipulated coverage.

The insurance provided shall be endorsed or amended to comply with this notice requirement. In the event that the insurer is unable to accommodate, it shall be the responsibility of the Consultant to provide the proper notice. Such notification will be in writing by registered mail, return receipt requested and addressed to the Procurement Services Division. Such policies shall: (1) name the insurance company or companies affording coverage acceptable to the City, (2) state the effective and expiration dates of the policies, and (3) include special endorsements where necessary. Such policies provided under Article 2.13.2.d. shall not be affected by any other policy of insurance that the City may carry in its own name.

D. Consultant shall as a condition precedent of the Contract furnish to the City of Hollywood, c/o

Office of Procurement Services, 2600 Hollywood Blvd, Room 303, Hollywood, FL 33020, certificate(s) of insurance and endorsements upon execution of the Contract indicating that insurance coverage has been obtained that meets the requirements as outlined below understanding the City reserves the right to lower limits:

1. Commercial General Liability:

Prior to the commencement of work governed by this contract, the Consultant/Contractor shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum:

o Premises Operations o Products and Completed Operations o Personal & Advertising Injury o Damages to rented premises

The minimum limits acceptable shall be:

o $1,000,000 Each Occurrence / $2,000,000 General Aggregate

The City of Hollywood shall be named as Additional Insured.

The City of Hollywood must be the certificate holder per the following format:

City of Hollywood (Nothing else on this line) Public Utilities, Engineering Support Services Division 1621 N 14th Avenue Hollywood, FL 33020

I understand and am responsible for the insurance requirements and corresponding due date as documented in this solicitation.

Initial _________ Date __________

2. Automobile Liability Insurance: Not applicable

3. Worker's Compensation Insurance:

Prior to the commencement of work governed by this contract, the Contractor shall obtain

Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes.

In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:

o $500,000 Bodily Injury by Accident o $500,000 Bodily Injury by Disease, policy limits o $500,000 Bodily Injury by Disease, each employee

I understand and am responsible for the insurance requirements and corresponding due date as documented in this solicitation.

Initial _________ Date __________

4. Professional Liability

Coverage must be afforded for Wrongful Acts in an amount not less than:

o $1,000,000 Each Claim / $2,000,000 Aggregate

Contractor must keep the professional liability insurance in force until the third anniversary of expiration or early termination of this Agreement or the third anniversary of acceptance of work by the City, whichever is longer, which obligation shall survive expiration or early termination of this Agreement.

I understand and am responsible for the insurance requirements and corresponding due date as documented in this solicitation.

Initial _________ Date __________

Please Note: The Certificate shall contain a provision that coverage afforded under the policy will not be cancelled until at least thirty (30) days prior written notice has been given to the

City. Certificates of insurance, reflecting evidence of the required insurance, shall be provided to the City. In the event the Certificate of Insurance provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the vendor shall furnish, at least thirty

(30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverage for the balance of the period of the Agreement or extension thereunder is in effect.

The insurance policy shall not contain any exceptions that would exclude coverage for risks that can be directly or reasonably related to the scope of goods or services in this bid/proposal. A violation of this requirement at any time during the term, or any extension thereof shall be grounds for the immediate termination of any contract entered into pursuant to this bid/proposal. In order to show that this requirement has been met, along with an insurance declaration sheet demonstrating the existence of a valid policy of insurance meeting the requirements of this bid/proposal, the successful proposer must submit a signed statement from insurance agency of record that the full policy contains no such exception.

The City reserves the right to require additional insurance in order to meet the full value of the contract.

The City reserves the right to require any other insurance coverage it deems necessary depending upon the exposures.

I understand and am responsible for the insurance requirements and corresponding due date as documented in this solicitation.

Initial _________ Date __________

3.15. Contract

A contract will be awarded by the City Commission. The City reserves the right to execute or not execute, as applicable, a contract with the Proposer that is determined to be in the City’s best interests. Example contract is attached to this RFQ. Actual agreement will be negotiated after evaluation and ranking process. The City reserves the right to award a contract to more than one

Proposer as is in the City’s best interest.

The City reserves the right to accept or reject any or all proposals, in whole or in part, to waive minor irregularities or informalities in proposals or in the proposal process, and to award the contract on a lump sum, split award, individual item, group, or other basis determined to be in the best interest of the City.

As applicable, the City shall comply with Section 287.05701, Florida Statutes, in not considering or giving preference for an award based on a vendor’s social, political, or ideological interest.

3.16. Scrutinized Companies

Subject to Odebrecht Construction, Inc., v. Prasad, 876 F.Supp.2d 1305 (S.D. Fla. 2012), affirmed, Odebrecht Construction, Inc., v. Secretary, Florida Department of Transportation, 715

F.3d 1268 (11th Cir. 2013), with regard to the “Cuba Amendment,” the Consultant/Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes (2020), that it is not engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as provided in section 287.135, Florida Statutes (2020), as may be amended or revised. The City may terminate the Contract at the City’s option if the Consultant/Contractor is found to have submitted a false certification as provided under subsection (5) of section 287.135, Florida

Statutes (2020), as may be amended or revised, or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum

Energy Sector List or the Scrutinized Companies that Boycott Israel List created pursuant to

Section 215.4725, Florida Statutes (2020), or is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes

(2020), as may be amended or revised.

3.17. Uncontrollable Circumstances (Force Majeure)

The City and Consultant/Contractor will be excused from the performance of their respective obligations under this agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their control including, fire, flood, explosion, strikes or other labor disputes, acts of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that:

A. The non performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the Force Majeure;

B. The excuse of performance is of no greater scope and of no longer duration than is required by the Force Majeure; and

C. No obligations of either party that arose before the Force Majeure causing the excuse of performance are excused as a result of the Force Majeure; and

D. The non-performing party uses its best efforts to remedy its inability to perform.

Notwithstanding the above, performance shall not be excused under this Section for a period in excess of two (2) months, provided that in extenuating circumstances, the City may excuse performance for a longer term. Economic hardship of the

Consultant/Contractor will not constitute Force Majeure. The term of the agreement shall be extended by a period equal to that during which either party's performance is suspended under this Section.

3.18. Supplier Portal (Oracle) Payment Method

The City has implemented software that contains a supplier portal allowing suppliers to submit and update their information via the supplier portal. New suppliers will be required to register; and current suppliers will need to confirm and update their information.

Firms are responsible for ensuring that all contact, payment, and general information is updated at all times, and will not hold the City liable for any inaccurate information.

3.19. Debarred or Suspended Bidders or Proposers

Firm(s) certifies, by submission of a response to this solicitation, that neither it nor its principals and subconsultants/subcontractors are presently debarred or suspended by any federal, state, county or municipal department or agency.

3.20. Public Records

Public Records/Trade Secrets/Copyright:

All responses will become the property of the City. The Consultant’s response to the solicitation is a public record pursuant to Florida law and is subject to disclosure by the

City pursuant to Chapter 119.07, Florida Statutes (“Public Records law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the Contract to be executed for this solicitation, subject to the provisions of Chapter 119, Florida Statutes.

Any language contained in the Consultant’s response to the solicitation purporting to require confidentiality of any portion of the Consultant’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Consultant submits any documents or other information to the City that the Consultant claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public

Records Laws”), the Consultant shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Consultant must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Consultant’s response to the solicitation constitutes a

Trade Secret. The City’s determination of whether an exemption applies shall be final, and the

Consultant agrees to defend, indemnify, and hold harmless the City and the City’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the City’s treatment of records as public records. In the event of Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City.

Proposals purporting to be subject to copyright protection in full or in part will be rejected.

EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE SECRETS

PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR RESPONSE TO THE SOLICITATION

AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR RESPONSE TO THE

SOLICITATION OR ANY PART THEREOF AS COPYRIGHTED.

3.21. PUBLIC RECORDS GENERAL

Consultant shall:

A. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.

B. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the Consultant does not transfer the records to the City.

D. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of this Contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

If the Consultant keeps and maintains public records upon completion of this Contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. It is solely and exclusively the Consultant's/Contractor’s responsibility to familiarize itself with Chapter 119, Florida Statutes, and to ensure compliance with its requirements.

3.22. Unauthorized Work

The Successful Proposer shall not begin work until a contract has been awarded by the City

Commission, the contract has been executed, and an Authorization to Proceed has been issued.

Proposer agrees and understands that the issuance of an Authorization to Proceed shall be issued and provided to the Proposer following the execution of a contract.

3.23. Warranties of Usage

Any estimated quantities listed are for information and tabulation purposes only. No warranty or guarantee of quantities needed is given or implied. It is understood that the Consultant/Contractor will furnish the City's needs as they arise.

3.24. Prohibition Against Contingent Fees

The Proposer warrants that he, she or it has not and will not employ or retain any company or person, other than a bona fide employee working solely for the Proposer to solicit or secure a contract pursuant to this competitive solicitation and that he, she or it has not and will not pay or agree to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Proposer any fee, commission, percentage, gift, or other consideration contingent upon or resulting from an award or making of a contract pursuant to this competitive solicitation.

For breach or violation of this warranty, the City shall have the right to annul/terminate the contract without liability or at its discretion to deduct the full amount of such fee, commission, percentage, gift or contingent fee from any fees due the A/E firm. This solicitation and prohibitions against contingent fees is issued in accordance with Section 287.055, Florida Statutes.

3.25. Indemnity/Hold Harmless Agreement

The Proposer agrees to protect, defend, indemnify, and hold harmless the City and its officers, employees and agents from and against any and all losses, penalties, damages, settlements, claims, costs, charges for other expenses, or liabilities of every and any kind including attorney’s fees, in connection with or arising directly or indirectly out of the work agreed to or performed by

Proposer under the terms of any contract that may arise due from this RFQ and the solicitation process.

Without limiting the foregoing, any and all such claims, suits, or other actions relating to personal injury, death, damage to property, defects in materials or workmanship, actual or alleged violations of any applicable statute, ordinance, administrative order, rule or regulation, or decree of any court shall be included in the indemnity hereunder.

3.26. Contracting with Entities of Foreign Countries

By responding to this solicitation, your entity certifies and attests under penalty of perjury to not being a “foreign country of concern" as defined under Sections 287.138 and 692.202, Florida

Statutes, and compliance with all regulations within the statutes.

3.27. Federal Procurement Standards

This solicitation shall be subject to Federal procurement standards as defined under Sections

200.317 through 200.327 of the Code of Federal Regulations (CFR) if funded by a Federal award, including all contract provisions/clauses under Section 200.327 of the CFR.

3.28. Rules and Submittals of Proposals

The signer of the proposal must declare that the only person(s), company or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person(s), company or parties submitting a proposal; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the proposal has full authority to bind the principal proposer.

3.29. Local Preference

Local preference in the form of 5 points will be assigned to each firm identified as a Local

Hollywood Vendor. As outlined in the City of Hollywood Code of Ordinances, a Local Hollywood

Vendor shall mean a business entity that has maintained a permanent place of business with full-time employees within the City limits for a minimum of one year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business must be the primary place of business of the entity and may not be a post office box or a personal residence. The business must actually distribute goods, supplies, materials, equipment or services from the permanent place of business. The business must have a current local business tax receipt from the City and must not be publicly traded.

4. SCOPE OF WORK/SERVICES

4.1. Project Description

On June 3, 2026, the City Commission approved the City of Hollywood Water and Wastewater

Master Plan. The purpose and intent of this RFQ is to identify and select a qualified firm to provide

Program Management Services to help plan and direct the actions needed to implement the

W/WWT Master Plan, and to provide additional engineering and project management support to ensure the continued proper operation of the City of Hollywood Water and Wastewater Treatment

Plants.

The selected firm will provide a full spectrum of professional engineering and program management services. These services include project planning, feasibility studies, development of project initiation documents, preparation of materials for City Commission approval, and support in the solicitation and procurement of consultants and contractors. Additional responsibilities encompass permitting activities, pre design services, and the management of design and construction for Water and Wastewater Treatment Plant projects. The program manager will serve as the City’s representative, facilitating public meetings, responding to community inquiries, and ensuring transparent communication throughout all project phases.

This program encompasses all utility projects within and directly related to the Water and

Wastewater Treatment Plants, including all equipment, structures, operations, and process conversions and upgrades identified in the Water and Wastewater Treatment Master Plans. It further includes all existing and planned CIP projects related to water and wastewater Treatment

Plant infrastructure, ensuring these improvements advance in a coordinated, strategic, and efficient manner.

Engineering design work will support Public Utilities projects through multiple disciplines, including but not limited to Civil, Structural, Mechanical, and Electrical. Each task will come through an individual Work Order, detailing the specific scope and responsibilities. These may include design, permitting, construction administration, project management, studies, and reviews that support both the City’s day to day operations and its Capital Improvement Program (CIP). The

CIP has identified nearly $4 Billion in necessary construction projects.

Contracts issued under this RFQ will cover a wide mix of general consulting needs, including but not limited to the following examples of general work:

A. Wastewater Treatment Plant Projects: Upgrades and improvements across treatment facilities and processes to meet capacity, regulatory, and maintenance needs. Tasks may involve process upgrades, backup power installations, chemical system updates, asset management, regulatory compliance, permitting, and oversight. Work may include condition assessments, asset management, rehabilitation of aging infrastructure, effluent disposal planning, and permit support. Services can span studies, design, permitting, and construction management.

B. Water Supply and Treatment Projects: Improvements to treatment plants, wells, storage tanks, and booster stations. Tasks may involve process upgrades, backup power installations, membrane replacements, chemical system updates, asset management, regulatory compliance, permitting, and oversight for new wells and pipelines. Work may include condition assessments, asset management, rehabilitation of aging infrastructure, and permit support. Services can span studies, design, permitting, and construction management.

C. Quality Assurance/Quality Control (QA/QC) & Value Engineering (VE): Constructability reviews, VE studies, and QA/QC for City led projects. Contracts in this category are dedicated solely to these functions to avoid conflicts of interest.

Previously identified projects include but are not limited to the following project list: At the City’s sole discretion, the following projects may be awarded to consultants selected through this RFQ.

No. Row-Ref

No.

Project Name

1 17 SRWWTP Grit Removal Project

2 18 SRWWTP - Oxygenation Flow Distribution Box

Isolation Valve Repair/Replace

3 19 SRWWTP - RAS Pump Unit No. 5 Discharge Valve

Replacement

4 20 SRWWTP - RAS Pump No. 9 & 10 Replacement

5 21 SRWWTP - WAS Pump No. 2 Replacement

6 22 SRWWTP - Polymer Station Rehabilitation - Phase 1

7 23 SRWWTP - North Electric Service Center Generator

No. 2 Repairs

8 24 SRWWTP - Grit Chamber No. 2 Rehabilitation and

Mechanism

9 25 SRWWTP - Injection Well Pump Station No. 1 Pump

Repairs

10 26 SRWWTP - Belt Filter Press Nos. 1-6 Rehabilitation

11 27 SRWWTP -Oxygenation Train Mixer Replacement

12 28 Consent Order Implementation - Program Support

13 29 SRWWTP Electrical Switchgear Upgrade and Arc

Flash Study

14 30 SRWWTP Facilities Updating Phase 1

15 31 SRWWTP - Capital Maintenance & Replacement

Equipment >$5,000

16 32 SRWWTP - Fire Alarm System Upgrade

17 33 SRWWTP Roof Reconstruction

18 34 SRWWTP - Polymer Station Rehabilitation - Phase 2

19 35 SRWWTP - Digitizing and Linking Record Drawings to GIS Program

20 37 SRWWTP Maintenance and Yard Pipe Repair

21 38 SRWWTP WAS PS Pump Replacement

22 57 WTP - Utility Asset Management

23 59 SRWWTP - Utility Asset Management

24 66 WTP - Cyber Safety

25 67 SRWWTP - Cyber Safety

26 69 SRWWTP - Reclaimed Water Heat Exchanger

27 76 Regional Biosolids Facility

28 77 SRWWTP - Modified Biosolids Facility

29 80 SRWWTP - Influent Pump Station Replacement

Phase 2 (9220)

30 81 SRWWTP - Influent Pump Station Replacement

Phase 1

31 82 SRWWTP - Oxygenation Train No. 3 Rehabilitation

(9422)

32 83 SRWWTP - Outfall Pump Addition and Rehabilitation

33 85 SRWWTP - Oxygenation Train No. 4 Rehabilitation

34 86 SRWWTP - Oxygenation Train No. 5 Rehabilitation

35 87 SRWWTP - Oxygenation Train No. 1 Rehabilitation

36 88 SRWWTP - Oxygenation Train No. 2 Rehabilitation

37 89 SRWWTP - Clarifier Nos. 5-8 Flow Distribution Box

Pump Replacement

38 90 SRWWTP - Clarifier No. 1 Rehabilitation

39 91 SRWWTP - Clarifier No. 2 Rehabilitation

40 92 SRWWTP - Clarifier No. 3 Rehabilitation

41 93 SRWWTP - Clarifier No. 7 Rehabilitation

42 94 SRWWTP - Clarifier No. 8 Rehabilitation

43 95 SRWWTP - Clarifier Nos. 4,5 & 6 Rehabilitation

44 96 SRWWTP - IWPS No. 2 Pump Addition

45 97 SRWWTP - Effluent Reuse System Rehabilitation

Phase 1

46 98 SRWWTP - Headworks Odor Control Replacement

(9219)

47 99 Oxygen Generation System - Cryo Rehabilitation

Phase 1

48 100 Oxygen Generation System - Cryo Instrumentation

Upgrade

49 102 General Consulting Services - Water

50 104 General Consulting Services - Sewer

51 109 SRWWTP Facilities Updating Phase 2

52 112 SRWWTP Alternative FPL Feeder.

53 113 SRWWTP Plant-wide PLC and Telemetry Upgrade

Phase 1

54 114 Oxygen Generation Facility- Plant Compressors

Update

55 115 WTP - Cityworks Training

56 116 SRWWTP - Cityworks Training

57 117 Wastewater Needs Analysis 2027

58 118 Wastewater Needs Analysis 2032

59 119 Wastewater Needs Analysis 2037

60 122 SRWWTP - Oxygenation Trains Influent Piping and

Flow Meters Replacement

61 123 SRWWTP - RAS PS No. 3 Repairs

62 124 Oxygen Generation Facility - VPSA Conversion

63 126 SRWWTP - SESC Rehabilitation

64 127 SRWWTP - Polymer Station Rehabilitation - Phase 3

65 128 SRWWTP - Permanent Sodium Hypochlorite Facility

66 129 WTP Per and Polyfluoroalkyl Substances (PFAS)

67 130 West Elevated Tank Rehabilitation

68 131 WTP Maintenance Package A (4261)

69 132 WTP Maintenance Package B

70 133 WTP Maintenance Package C

71 134 Elevated East Tank Rehabilitation

72 135 WTP Power and Resiliency Improvements

73 138 WTP Administration Building Safety Inspection (4258)

74 140 Water Emergency Small Project Repair (Package D)

75 143 WTP Laboratory Equipment Replacement

76 144 Fire Alarm System Upgrade - WTP

77 146 WTP Plant-wide PLC and Telemetry Upgrade Phase

78 147 WTP Switchgear

79 148 WTP Locker Room, Kitchen, Lunch Room Upgrade

80 149 WTP Painting, Paving, Fencing & Landscaping

81 153 2030 Water Supply Plan Update

82 154 2030 AWIA Risk and Resilience Assessment and

ERP Update

83 155 2030 SRWWTP ERP Update

84 156 SRWWTP - 2031 MIT

85 157 SRWWTP - Public Utilities Security System (1701A)

86 158 WTP - Public Utilities Security System (1701A)

87 162 Oxygen Generation Facility - Cryo Plant Molecular

Sieve Air Pretreatment (PPU)

88 163 SRWWTP - Bar Screens Rehabilitation Improvement

(STAG)

89 164 WTP -Portable Generator Renewal and Replacement

Phase 1

90 166 SRWWTP - NESC Diesel Storage Tank Addition

91 167 SRWWTP - Electrical Feeders

92 168 SRWWTP - Electrical Manhole Covers

93 169 WTP - Electrical Manhole Covers

94 237 SRWWTP - Deep Injection Well System

Rehabilitation

95 239 SRWWTP - Yard Piping Rehabilitation Phase 1

96 240 SRWWTP - Electrical Drawing Consolidation

97 241 SRWWTP - New Main Control Building

98 243 SRWWTP - Effluent Reuse System Rehabilitation

Phase 2

99 244 SRWWTP - NESC Generator Nos. 1-3 Replacement

100 249 SRWWTP - Yard Piping Rehabilitation Phase 2

101 256 SRWWTP - Grit Removal Program Phase 2

102…