INVITATION FOR BID

IFB-394-26-JM

JOHNSON STREET AND I-95 DRAINAGE CULVERT

(PROJECT NO. 24-11064)

FOR THE

CITY OF HOLLYWOOD, FLORIDA (CITY)

IFB Issue Date: August 19, 2026

Questions Due Date: September 8, 2026

Submittal Due Date: September 22, 2026, 3:00 pm

City of Hollywood

IFB-394-26-JM

Johnson Street and I-95 Drainage Culvert (Project No. 24-11064)

TABLE OF CONTENTS

1. SUMMARY

2. INTRODUCTION

3. SPECIAL TERMS AND CONDITIONS

4. SCOPE OF WORK/SERVICES

5. BID SUBMISSIONS

6. PRICING (BID FORM)

7. GENERAL TERMS AND CONDITIONS

Attachments:

A - Attachment A - Contract

B - Attachment B - General Conditions Public Utilities

C - Attachment C - Supplementary General Conditions Public Utilities

D - Attachment D - Performance and Payment Bond Forms

E - I95 & Johnson Culvert Tech Specifications 07-07-2026

F - I95 & Johnson Culvert Construction Plans 07-01-2026

1. SUMMARY

1.1. Summary

The interim project concept consists of:

· Raising the top of bank of the FDOT I-95 ditch along its eastern perimeter at a height sufficient to contain the runoff from exiting the ditch into the neighborhood (approx. 5 ft-NAVD.)

· Re-grading the FDOT ditch in between the trees south of Johnson to provide some additional storage and conveyance path to the north to the new culvert.

· Installing a new equivalent large culvert under Johnson Street and a canal to provide a positive outfall from the FDOT I-95 ditch to the City’s drainage system in the Sunset Park area.

1.2. Background

This CIP area is characterized residential land use. Pockets of low areas collect runoff and flood as water sheet Ilows from surrounding higher areas in the east and off of I-95, and there is an undersized positive system with an undersized SWPS serving the area. Runoff from the City and

FDOT enters the shared FDOT storage ditch which is undersized and has no positive outfall along the eastern edge of I-95 at its southern end, Iills, and spills over into the neighborhood near

Fillmore, Pierce, and Lincoln streets, and floods the area.

1.3. Contact Information

Project Contact:

Hugo Davalos Senior Project Manager 1621 N. 14th Ave Hollywood, FL 33020 Email: hdavalos@hollywoodfl.org Phone: (954) 329-8955

Procurement Contact:

Julissa Marcano Senior Purchasing Agent 1621 N 14th Ave Building A Hollywood, FL 33020 Email: jmarcano@hollywoodfl.org Phone: (954) 710-9956

Department:

Public Utilities

1.4. Timeline

Release Project Date August 19, 2026

Pre-Bid Meeting (Non-Mandatory) August 31, 2026, 3:00pm

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2376217556

66696?p=itJK0PlVKvQU0iayFC Meeting ID: 237 621 755 666 696 Passcode: VN9yh3FJ

Need help? | System reference Dial in by phone +1 689-206-0382,,395446466# United States, Orlando Find a local number Phone conference ID: 395 446 466# For organizers: Meeting options | Reset dial-in

PIN

Question Submission Deadline September 8, 2026, 5:00pm

Bid Submission Deadline September 22, 2026, 3:00pm

2. INTRODUCTION

2.1. Purpose

The City of Hollywood, Florida (City) is seeking bids from qualified and experienced firms, hereinafter referred to as the Contractor or Bidder, to provide Interim Drainage Improvements at

Johnson Street and FDOT I-95 ditch for the City, in accordance with the terms, conditions, and specifications contained in this solicitation. Responses to this solicitation are due by Tuesday, September 22, 2026, by 3:00 pm, and will be opened in a virtual public setting on September 22, 2026, at 3:00 PM.

Submittals shall be received electronically through OpenGov, the City's eProcurement Portal

("Portal").

Submittals shall be considered an offer on the part of the bidder/proposer, which offer shall be deemed accepted upon approval of the City, and in case of default, the City reserves the right to accept or reject any or all bids/proposals, to waive irregularities and technicalities, and request new bids/proposals. The City also reserves the right to award any resulting agreement as it deems will best serve the interests of the city.

Submission of a bid/proposal shall serve as prima facie evidence that the Bidder/Proposer has examined this solicitation and is fully aware of all conditions affecting the provision of services and the evaluation criteria and scoring methodology as set forth in this solicitation document.

2.2. Pre-bid Conference (Non-Mandatory)

There will be a non-mandatory virtual pre-bid conference scheduled for this solicitation (refer to

IFB Section 1.4 for meeting details). Attendance is required if the event is mandatory, and in the event that it is non-mandatory, it is strongly suggested that all Contractors attend the pre-bid conference and/or site visit to receive information that may be critical to their understanding of this solicitation.

Please keep in mind that site visits at other times might not be available. It is the sole responsibility of the Contractor to become familiar with the scope of the City’s requirements prior to submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance.

Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

2.3. OpenGov ("Portal")

The City of Hollywood uses OpenGov, the e-Procurement Portal (“Portal”)

(https://procurement.opengov.com/portal/hollywoodfl) to administer the competitive solicitation process, including but not limited to soliciting proposals, issuing addenda, posting results and issuing notification of an intended decision.

The City shall not be responsible for a Proposer’s inability to submit a proposal by the proposal end date and time for any reason, including issues arising from the use of the Portal.

2.4. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Point of

Contact within the Office of Procurement Services, Julissa Marcano, Senior Purchasing Agent atjmarcano@hollywoodfl.org or by phone at (954) 710-9956, or Jean Joinville, Procurement

Manager, at jjoinville@hollywoodfl.org or by phone at 954-921-3290. Such contact is to be for clarification purposes only. All questions must be submitted in writing via the Portal by Tuesday, September 8, 2026, by 5:00 pm, in order to receive a timely response.

Project Manager: Hugo Davalos, Senior Project Manager, Public Utilities, email:

hdavalos@hollywoodfl.org, or by phone: (954) 329-8955.

For information concerning technical specifications, please utilize the question / answer feature provided by the Portal at https://procurement.opengov.com/portal/hollywoodfl. Questions of a material nature must be received prior to the cut-off date specified in the solicitation schedule.

Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of Portal). Bidders please note: No part of your bid can be submitted via FAX. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in the Portal shall become part of any contract that is created from this solicitation.

It is the sole responsibility of the Bidder to ensure that their bid is submitted electronically through the Portal at https://procurement.opengov.com/portal/hollywoodfl

2.5. Cone of Silence

The City of Hollywood City Commission adopted Ordinance No. O-2007-05, which created

Section 30.15(F) imposing a Cone of Silence for certain City purchases of goods and Services.

The Cone of Silence refers to limits on communications held between vendors and vendor’s representatives and City elected officials, management and staff during the period in which a

Formal Solicitation is open.

The Ordinance does allow potential vendors or vendor’s representatives to communicate with designated employees for the limited purpose of seeking clarification or additional information.

The names and contact information of those employees that may be contacted for clarification or additional information are included in the solicitation.

The Cone of Silence does not prohibit a vendor or vendor’s representative from communicating verbally, or in writing with the City Manager, the City Manager’s designee, the City Attorney or the

City Attorney’s designee on those procurement items to be considered by the City Commission.

The Cone of Silence does not prohibit a vendor or vendor’s representative from making public presentations at a duly noticed pre-bid conference or duly noticed evaluation committee meeting or from communicating with the City Commission during a duly noticed public meeting.

The Cone of Silence shall be imposed when a formal competitive solicitation has been issued and shall remain in effect until an award is made, a contract is approved, or the City Commission takes any other action which ends the solicitation.

To view the Cone of Silence, go to the City of Hollywood Code of Ordinance online, and view

Section 30.15F

All communications regarding this bid should be sent in writing to the Procurement Services

Division as identified in this bid.

3. SPECIAL TERMS AND CONDITIONS

3.1. Addenda, Changes, and Interpretations

It is the sole responsibility of each firm to notify the Point of Contact utilizing the question / answer feature provided in the Portal and request modification or clarification of any ambiguity, conflict, discrepancy, omission or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and

Answer (Q & A) Deadline. Requests received after this date may not be addressed. Questions and requests for information that would not materially affect the scope of services to be performed or the solicitation process will be answered within the question / answer feature provided in the

Portal and shall be for clarification purposes only. Material changes, if any, to the scope of services or the solicitation process will only be transmitted by official written addendum issued by the City and uploaded to OpenGov as a separate addendum to the solicitation. Under no circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding upon the City and should be disregarded. All addenda are a part of the competitive solicitation documents and each firm will be bound by such addenda. It is the responsibility of each to read and comprehend all addenda issued.

3.2. Changes and Alterations

Bidder may change or withdraw a Bid at any time prior to Bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the Bid deadline.

3.3. Bidder’s Costs

The City shall not be liable for any costs incurred by Bidders in responding to this solicitation.

3.4. Pricing/Delivery

All pricing must include delivery and installation and be quoted FOB: Destination, unless specified otherwise in the #SCOPE OF WORK/SERVICES section.

3.5. Price Validity

Prices provided in this solicitation shall be valid for at least One-Hundred and Twenty (120) days from time of solicitation opening unless otherwise extended and agreed upon by the City and

Bidder.

3.6. No Exclusive Contract

Bidder agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

3.7. Responsive

In order to be considered responsive to the solicitation, the firm’s bid shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

3.8. Responsible

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

3.9. Minimum Qualifications

To be eligible for award of a contract in response to this solicitation, the Bidder must demonstrate that they have successfully completed services, as specified in the #SCOPE OF

WORK/SERVICES section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed (if required) to perform such work. In addition, the Bidder must have no conflict of interest with regard to any other work performed by the Bidder for the City.

3.10. Award of Contract

Award may be in the aggregate, or by line Item, or by group, whichever is determined to be in the best interest of the City. Award will be made to the responsive and responsible bidder, quoting the lowest price, for that product/service that will best serve the needs of the City. As a condition of award, the successful bidder must possess and maintain the applicable Florida Department of

Transportation (FDOT) prequalification(s), when required by the solicitation, at the time of bid submission and through contract award. Failure to meet this requirement may result in the bidder being deemed non-responsive or non-responsible and ineligible for award.

The City also reserves the right to accept or reject any or all bids, part of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The City also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the City.

As applicable, the City shall comply with Section 287.05701, Florida Statutes, in not considering or giving preference for an award based on a vendor’s social, political, or ideological interest.

3.11. Manufacturer/Brand/Model Specific Request

This is a manufacturer/brand/model specification. No substitutions will be allowed unless specified in Section: SCOPE OF WORK/SERVICES.

3.12. Contract Period

The initial contract term shall commence upon date of award by the City for a duration of 210

Calendar days. The City reserves the right to extend the contract providing all terms, conditions and specifications remain the same, both parties agree to the extension, and such extension is approved by the City. Refer to Attachment C - Supplementary General Conditions.

In the event services are scheduled to end because of the expiration of this contract, the

Contractor shall continue the service upon the request of the City as authorized by the awarding authority. The extension period shall not extend for more than 120 days beyond the expiration date of the existing contract. The Contractor shall be compensated for the service at the rate in effect when this extension clause is invoked by the City.

3.13. Warranties of Usage

Any estimated quantities listed are for information and tabulation purposes only. No warranty or guarantee of quantities needed is given or implied. It is understood that the Contractor will furnish the City's needs as they arise.

3.14. Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company or parties interested in the proposal as principals are named therein; that the bid is made without collusion with any other person(s), company or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the principal bidder.

3.15. Conflict of Interests Prohibited

Any respondent submitting a response to this solicitation is responsible for being aware of, and complying with Section 34.02 of the City Code of Ordinances. If you have questions concerning whether you may or may not need to comply with the ordinance, please contact the City of

Hollywood, Procurement Office at 954-921-3299.

3.16. Protest Procedure

Any respondent who is not recommended for award of a contract and who alleges a failure by the

City to follow the City’s Procurement Code or any applicable law may protest to the CPO, by delivering a letter of protest to the CPO in accordance with Section 38.52 of the City’s

Procurement Code within five days after a notice of intent to award is posted on the City’s web site, OpenGov, City Clerk’s Office, Open Government, and/or City’s Sunshine Board

(https://www.hollywoodfl.org/Archive.aspx?AMID=140).

3.17. Insurance Requirements

Contractor shall maintain, at its sole expense, during the term of this agreement the following insurances:

All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and satisfactory to the Owner. All companies be rated a minimum A-VII, as per A.M. Best Company’s Key Rating Guide, latest edition.

Any sub-contractor shall supply such similar insurance required of the Contractor. Such certificates shall name the City as additional insured on the general liability and auto liability policies.

The Contractor shall furnish certificates of insurance to Risk Management for review and approval prior to the execution of this agreement. No failure to renew, material change or cancellation of, the insurance shall be effective without a 30-day prior written notice to and approval by the Owner.

A. Commercial General Liability Prior to the commencement of work governed by this contract, the Contractor shall obtain General

Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum:

a. Premises Operations

b. Products and Completed Operations

c. Personal & Advertising Injury

d. Damages to rented premises

The minimum limits acceptable shall be:

$1,000,000 Each Occurrence / $2,000,000 General Aggregate

The City of Hollywood shall be named as an Additional Insured in the Description of Operations

Box.

The City of Hollywood must be the certificate holder per the following format:

City of Hollywood (Nothing else on this line) Public Utilities, Engineering Support Services Division 1621 N 14th Avenue Hollywood, FL 33020

B. Commercial Automobile Liability Insurance

Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for:

Owned, Non-Owned, and Hired Vehicles

The minimum limits acceptable shall be:

$1,000,000 Combined Single Limit

The City of Hollywood shall be named as Additional Insured in the Description of Operations Box.

The City of Hollywood must be the certificate holder per the following format:

City of Hollywood (Nothing else on this line) Public Utilities, Engineering Support Services Division 1621 N 14th Avenue Hollywood, FL 33020

C. Worker’s Compensation / Employers Liability Insurance

Prior to the commencement of work governed by this contract, the contractor shall obtain Workers'

Compensation Insurance with limits sufficient to respond to the applicable State statues.

In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:

$500,000 bodily injury by accident $500,000 bodily injury by disease, each employee $500,000 bodily injury by disease, policy limit

D. Contractors Pollution Liability Coverage

For sudden and gradual occurrences and in an amount not less than $1,000,000 per claim arising out of this Agreement, including but not limited to, all hazardous materials identified under the

Agreement.

E. Builder’s Risk / Property Coverage, if applicable:

For buildings/structures under construction, coverage must be afforded in an amount not less than 100% of the total project cost, including soft costs, with an All Other Peril (AOP) deductible of no more than $25,000 each claim. Coverage form shall include, but not be limited to:

• All Risk Coverage including Flood and Windstorm with no coinsurance clause

• Any separate Flood and/or Windstorm deductibles are subject to approval by the City

• Waiver of Occupancy Clause Endorsement, which will enable the City to occupy the facility under construction/renovation during the activity

• Storage and transport of materials, equipment, supplies of any kind whatsoever to be used on or incidental to the project

• Equipment Breakdown for cold testing of all mechanized, pressurized, or electrical equipment

This policy shall insure the interests of the owner, contractor, and subcontractors in the property against all risk of physical loss and damage and name the City as a loss payee. This insurance shall remain in effect until the work is completed and the property has been accepted by the City.

Please Note: The Certificate shall contain a provision that coverage afforded under the policy will not be cancelled until at least thirty (30) days prior written notice has been given to the City.

Certificates of insurance, reflecting evidence of the required insurance, shall be provided to the

City. In the event the Certificate of Insurance provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the vendor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverage for the balance of the period of the Agreement or extension thereunder is in effect.

The insurance policy shall not contain any exceptions that would exclude coverage for risks that can be directly or reasonably related to the scope of goods or services in this bid/proposal. A violation of this requirement at any time during the term, or any extension thereof shall be grounds for the immediate termination of any contract entered into pursuant to this bid/proposal. In order to show that this requirement has been met, along with an insurance declaration sheet demonstrating the existence of a valid policy of insurance meeting the requirements of this bid/proposal, the successful proposer must submit a signed statement from insurance agency of record that the full policy contains no such exception.

The City reserves the right to require additional insurance in order to meet the full value of the contract.

Contractor waives, and Contractor shall ensure that Contractor’s insurance carrier waives, all subrogation rights against the City, its officials, employees, and volunteers for all losses or damages. The City requires the policy to be endorsed with WC 00 03 13 Waiver of our Right to

Recover from Others or equivalent.

Contractor shall ensure that Contractor’s insurance policy is primary and non-contributary.

The City reserves the right to require any other insurance coverage it deems necessary depending upon the exposures.

I understand and am responsible for the insurance requirements and corresponding due date as documented in this Bid.

3.18. Uncontrollable Circumstances (Force Majeure)

The City and Contractor will be excused from the performance of their respective obligations under this agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their control including, fire, flood, explosion, strikes or other labor disputes, acts of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that:

A. The non performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the Force Majeure;

B. The excuse of performance is of no greater scope and of no longer duration than is required by the Force Majeure; and

C. No obligations of either party that arose before the Force Majeure causing the excuse of performance are excused as a result of the Force Majeure; and

D. The non-performing party uses its best efforts to remedy its inability to perform.

Notwithstanding the above, performance shall not be excused under this Section for a period in excess of two (2) months, provided that in extenuating circumstances, the City may excuse performance for a longer term. Economic hardship of the Contractor will not constitute Force Majeure. The term of the agreement shall be extended by a period equal to that during which either party's performance is suspended under this Section.

3.19. Supplier Portal (Oracle) Payment Method

The City has implemented software that contains a supplier portal allowing suppliers to submit and update their information via the supplier portal. New suppliers will be required to register; and current suppliers will need to confirm and update their information.

Firms are responsible for ensuring that all contact, payment, and general information is updated at all times, and will not hold the City liable for any inaccurate information.

3.20. Debarred or Suspended Bidders or Proposers

Firm(s) certifies, by submission of a response to this solicitation, that neither it nor its principals and subcontractors are presently debarred or suspended by any federal, state, county or municipal department or agency.

3.21. Public Records

A. Public Records/Trade Secrets/Copyright:

All responses will become the property of the City. The Consultant’s response to the solicitation is a public record pursuant to Florida law and is subject to disclosure by the City pursuant to Chapter 119.07, Florida Statutes (“Public

Records law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the

Contract to be executed for this solicitation, subject to the provisions of Chapter

119, Florida Statutes.

Any language contained in the Consultant’s response to the solicitation purporting to require confidentiality of any portion of the Consultant’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Consultant submits any documents or other information to the City that the Consultant claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Consultant shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Consultant must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Consultant’s response to the solicitation constitutes a Trade

Secret. The City’s determination of whether an exemption applies shall be final, and the

Consultant agrees to defend, indemnify, and hold harmless the City and the City’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the City’s treatment of records as public records. In the event of

Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City. Proposals purporting to be subject to copyright protection in full or in part will be rejected.

EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE

SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR RESPONSE TO

THE SOLICITATION AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION OR ANY PART THEREOF AS COPYRIGHTED.

B. PUBLIC RECORDS GENERAL

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN

OF PUBLIC RECORDS AT CITY CLERK’S OFFICE, 2600 HOLLYWOOD BOULEVARD,

HOLLYWOOD, FLORIDA 33020 OR AT (954) 921-3211,

PCERNY@HOLLYWOODFL.ORG.

• Consultant shall:

o Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.

o Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes.

o Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the Consultant does not transfer the records to the City.

o Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the

City to perform the service. If the Consultant transfers all public records to the City upon completion of this Contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of this Contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. It is solely and exclusively the

Contractor’s responsibility to familiarize itself with Chapter 119, Florida Statutes, and to ensure compliance with its requirements.

3.22. Tie Breaker

In cases where there is a tie for the bid award, the award shall be made by giving preference to the low bidder(s) with the following items (in this order): (1) maintenance of a drug-free workplace in accordance with the requirements of Florida Statutes Section 287.087, (2) local Hollywood vendor preference, (3) closest proximity/location to project site or City Hall, and/or (4) minority-owned or disadvantaged business status. If a tie still exists after the aforementioned tiebreakers are utilized, the Chief Procurement Officer will make a recommendation for award among the tied bidders. Tie breakers apply only among bidders confirmed to be FDOT prequalified in accordance with the Grant Agreement.

3.23. Local Preference

Not applicable to this solicitation.

3.24. Hiring Preference

Pursuant to Section 255.099, Florida Statutes, contractors on state-funded projects must prioritize hiring Florida residents when qualifications are substantially equal to nonresidents.

3.25. Contracting with Entities of Foreign Countries

By responding to this solicitation, your entity certifies and attests under penalty of perjury to not being a “foreign country of concern" as defined under Sections 287.138 and 692.202, Florida

Statutes, and compliance with all regulations within the statutes.

3.26. Federal Procurement Standards

This solicitation shall be subject to Federal procurement standards as defined under Sections

200.317 through 200.327 of the Code of Federal Regulations (CFR) if funded by a Federal award, including all contract provisions/clauses under Section 200.327 of the CFR.

4. SCOPE OF WORK/SERVICES

4.1. Project Description

Interim Drainage Improvements – FDOT I-95 Ditch / Johnson Street

The project includes interim drainage improvements to reduce flooding near the FDOT I-95 ditch and the adjacent neighborhood. Work consists of:

• Raising the eastern top-of-bank of the FDOT I-95 ditch to approximately5 ft-NAVD to prevent overflow.

• Re-grading the ditch south of Johnson Street to improve storage capacity and conveyance toward the north.

• Installing a new large-capacity culvert beneath Johnson Street and across the canal to create a positive outfall to the City’s drainage system in Sunset Park.

• Performing all associated excavation, grading, stabilization, MOT, utility coordination, site restoration, and erosion control.

• Complying with all permit conditions and completing all required certifications and permit close-out documents for the agencies having jurisdiction.

Construction Plans, Technical Specifications, and Bid Form provide all detailed requirements.

4.2. Technical Specifications

See attachment B I95 & Johnson Culvert Tech Specifications 07-01-2026

4.3. Contractor Qualifications

The Contractor must be actively prequalified by the Florida Department of Transportation (FDOT) in accordance with Chapter 337, Florida Statutes, and Chapter 14-22, Florida Administrative

Code. The Contractor shall submit a current and valid FDOT Certificate of Qualification in

DRAINAGE (DR) as proof of credentials prior to contract execution.

4.4. Deliverable and Objectives

In the attachment section, see construction plans, technical specifications and bid form.

See also attachments section the following documents Attachment C: General Conditions Public Utilities Attachment D: Supplementary General Conditions Public Utilities

4.5. Implementation Schedule / Timeline

Substantial Completion 180 days

Final Completion 30 days after substantial Completion

4.6. Questions

The Contractor must answer and/or address the following questions in their response to this solicitation.

5. BID SUBMISSIONS

The responsibility for submitting a bid/proposal on or before the time and date is solely and strictly the responsibility of the bidder/proposer, the City will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. No part of a bid/proposal can be submitted via FAX or via direct Email to the City. No variation in price or conditions shall be permitted based upon a claim of ignorance.

5.1. VENDOR REFERENCE FORM*

Please download the document below and provide it to your reference for completion. Once completed, have your reference return the form to you, and upload the completed form with your submission. The City of Hollywood will contact your reference directly to verify the information provided.

• Vendor_Reference_Form_(Fill...

*Response required

5.2. HOLD HARMLESS AND INDEMNITY CLAUSE*

I, an authorized representative, the contractor, shall indemnify, defend and hold harmless the City of Hollywood and the State of Florida, Department of Transportation, including the Department’s officers and employees for any and all suits, actions, legal or administrative proceedings, claims, damage, liabilities, interest, attorney’ s fees, costs of any kind whether arising prior to the start of activities or following the completion or acceptance and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part by reason of any act, error or omission, fault or negligence whether active or passive by the contractor, or anyone acting under its direction, control, or on its behalf in connection with or incident to its performance of the contract.

☐ Please confirm

*Response required

5.3. NON-COLLUSION STATEMENT*

I , being first duly sworn, depose that:

A. He/she is an authorized representative of the Company, the Bidder/Offeror that has submitted the attached Bid/Proposal.

B. He/she has been fully informed regarding the preparation and contents of the attached

Bid/Proposal and of all pertinent circumstances regarding such Bid/Proposal;

C. Such Bid/Proposal is genuine and is not a collusion or sham Bid/Proposal;

D. Neither the said Bidder/Offeror nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant has in any way colluded, conspired, connived or agreed, directly or indirectly with any other

Bidder/Offeror, firm or person to submit a collusive or sham Bid/Proposal in connection with the contractor for which the attached Bid/Proposal has been submitted or to refrain from bidding/proposing in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder/Offeror, firm or person to fix the price or prices, profit or cost element of the

Bid/Proposed price or the Bid/Proposed price of any other Bidder/Offeror, or to secure an advantage against the City of Hollywood or any person interested in the Contract; and

E. The price or prices quoted in the attached Bid/Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bid/Proposal or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

☐ Please confirm

*Response required

5.4. CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION AND

OTHER RESPONSIBILITY MATTERS*

The applicant certifies that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;

B. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

D. Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default.

☐ Please confirm

*Response required

5.5. DRUG-FREE WORKPLACE PROGRAM*

A. IDENTICAL TIE BID/PROPOSALS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids/proposals which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids/proposals will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid/proposal a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid/proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program (if such is available in the employee’s community) by, any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of these requirements.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

5.6. SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY *

Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. “No Public officer, employee of an agency, local government attorney, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, local government attorney, or candidate would be influenced thereby.” The term “public officer” includes “any person elected or appointed to hold office in any agency, including any person serving on an advisory body.”

The City of Hollywood/Hollywood CRA policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City/CRA does business.

The State of Florida definition of “gifts” includes the following:

• Real property or its use,

• Tangible or intangible personal property, or its use,

• A preferential rate or terms on a debt, loan, goods, or services,

• Forgiveness of indebtedness,

• Transportation, lodging, or parking,

• Food or beverage,

• Membership dues,

• Entrance fees, admission fees, or tickets to events, performances, or facilities,

• Plants, flowers or floral arrangements

• Services provided by persons pursuant to a professional license or certificate.

• Other personal services for which a fee is normally charged by the person providing the services.

• Any other similar service or thing having an attributable value not already provided for in this section.

Any contractor, vendor, consultant, or business found to have given a gift to a public officer or employee, or his/her family, will be subject to dismissal or revocation of contract.

As the person authorized to sign the statement, I certify that this firm will comply fully with this policy.

☐ Please confirm

*Response required

5.7. Certificate of Insurance*

See requirements in the #SPECIAL TERM AND CONDITIONS section.

*Response required

5.8. PROOF OF SUNBIZ REGISTRATION*

Enter company FEIN to be verified in Sunbiz

*Response required

5.9. LICENSURE*

The Prime Contractor/Bidder shall hold an active Florida General Contractor license in accordance with Chapter 489, Florida Statutes.

NOTE: BIDDER’S LEGAL NAME MUST MATCH THE LICENSE.

*Response required

5.10. FDOT PRE-QUALIFICATION*

The Prime Contractor/Bidder shall be prequalified by the Florida Department of Transportation

(FDOT) at the time of bid opening. Minimum required FDOT work classes Contractor must be prequalified for include:

• Drainage (DR)

*Response required

5.11. W-9 - Request for Taxpayer Identification Number and Certification* Please download the below documents, complete, and upload.

• Form_11_-_W-9.pdf

*Response required

5.12. Trench and Safety Form*

Please download the below documents, complete, and upload.

• Form_12_-_Trench_Safety_For...

*Response required

5.13. Bid Guaranty Form*

Please download the below documents, complete, and upload.

• Form_13_-_Bid_Guaranty_Form...

*Response required

5.14. List of Subcontractors*

Please download the below documents, complete, and upload.

• Form_14_-_List_of_Subcontra...

*Response required

5.15. Information Required from Bidders*

Please download the below documents, complete, and upload.

• Form_15_-_Information_Requi...

*Response required

5.16. Bidder Good Faith Affidavit*

Please download the below documents, complete, and upload.

• Form_16_-_Bidder_Good_Faith...

5.17. ANTI-HUMAN TRAFFICKING AFFIDAVIT*

Pursuant to section 787.06 (14), Florida Statutes, the Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes, entitled “Human Trafficking”.

Please download the below documents, complete, and upload.

• Form_17_-_Affidavit_of_Nong...

*Response required

5.18. Performance and Payment Bonding Capacity Letter*

Please submit a performance and payment bonding capacity letter sufficient to cover the full contract value. Only the bonding capacity letter is required at this time.

NOTE: The City will notify the successful Contractor to furnish the required Performance and

Payment Bonds. Within ten (10) calendar days of receiving the City's notification, the Contractor shall provide Performance and Payment Bonds, each in an amount equal to one hundred percent

(100%) of the Contract Price, in accordance with FDOT Standard Specifications (2025), Section

2 and Florida Statues, Section 255.05. The Contractor shall execute and record the City's required bond forms and, before commencing the Work, provide the City with a certified copy of the recorded bonds.

All bonds must be retained until all claims are fully resolved.

*Response required

5.19. AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS*

By responding to this solicitation, your entity certifies and attests the following:

The Entity is not owned by the government of a foreign country of concern as defined in Section

287.138, Florida Statutes. (Source: § 287.138(2)(a), Florida Statutes); The government of a foreign country of concern does not have a controlling interest in Entity. (Source: § 287.138(2)(b), Florida Statutes); The Entity is not organized under the laws of, and does not have a principal place of business in, a foreign country of concern. (Source: § 287.138(2)(c), Florida Statutes);

The Entity is not owned or controlled by the government of a foreign country of concern, as defined in Section 692.201, Florida Statutes. (Source: § 288.007(2), Florida Statutes); The Entity is not a partnership, association, corporation, organization, or other combination of persons organized under the laws of or having its principal place of business in a foreign country of concern, as defined in Section 692.201, Florida Statutes, or a subsidiary of such entity. (Source: § 288.007(2), Florida Statutes); The Entity is not a foreign principal, as defined in Section 692.201, Florida

Statutes. (Source: § 692.202(5)(a)(1), Florida Statutes); and The Entity is in compliance with all applicable requirements of Sections 692.202, 692.203, and 692.204, Florida Statutes.

☐ Please confirm

*Response required

5.20. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a)

FLORIDA STATUTES ON PUBLIC ENTITY CRIMES

5.20.1. This form statement is submitted to the City of Hollywood by:* (Print individual’s name and title) (Print name of entity submitting sworn statement)

5.20.2. Sworn Statement Continuation:*

Enter business address:

*Response required

5.20.3. Sworn Statement Continuation:*

Enter Federal Employer Identification Number (FEIN) is:

If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement.

*Response required

5.20.4. Sworn Statement Continuation:*

I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida

Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in an federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

*Response required

5.20.5. Sworn Statement Continuation:*

I understand that “Affiliate,” as defined in paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime, or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

☐ Please confirm

*Response required

5.20.6. Sworn Statement Continuation:*

I understand that “person,” as defined in Paragraph 287.133(1)(e), Florida Statues, means any natural person or any entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids/proposals or applies to bid/proposal on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity.

The term “person” includes those officers, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

☐ Please confirm

*Response required

5.20.7. Sworn Statement Continuation:*

Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.)

Division of Administrative Hearings, determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the Final

Order).

Select all that apply

☐ Neither the entity submitting sworn statement, nor any of its officers, director, executives, partners, shareholders, employees,…