hollywood Filter_Feed_Pump_Station_Rehabilitation_at_Wastewater_Treatment_Plant.pdf

INVITATION FOR BID

IFB-414-26-JM

FILTER FEED PUMP STATION REHABILITATION AT

WASTEWATER TREATMENT PLANT

FOR THE

CITY OF HOLLYWOOD, FLORIDA (CITY)

IFB Issue Date: July 7, 2026

Questions Due Date: July 28, 2026

Submittal Due Date: August 11, 2026, 3:00 pm

City of Hollywood

IFB-414-26-JM

Filter Feed Pump Station Rehabilitation at Wastewater Treatment

Plant

TABLE OF CONTENTS

1. SUMMARY

2. INTRODUCTION

3. SPECIAL TERM AND CONDITIONS

4. SCOPE OF WORK/SERVICES

5. BID SUBMISSIONS

6. PRICING (BID FORM)

7. GENERAL TERMS AND CONDITIONS

Attachments:

A - Previous Experience for Contractor

1. SUMMARY

1.1. Summary

The City of Hollywood is soliciting bids to establish a contract with a qualified and certified contractor to provide all labor, equipment, tools, and materials necessary to rehabilitate the Filter Feed Pump Station at the South Regional Wastewater Treatment Plant (SRWWTP), located at 1621 N 14th Ave, Hollywood, FL 33020.

1.2. Background

The City of Hollywood is a beachfront community located in southeastern Broward County midway between Miami and Fort Lauderdale. Founded by Joseph Young in 1925, Hollywood is approximately 30 square miles in size and is Broward’s third-largest municipality with a population of roughly 153,000 residents. Hollywood has an average annual high temperature of 83 degrees and low temperature of 68 degrees.

Hollywood is home to more than 60 parks, seven golf courses, seven miles of pristine beaches, and the one-of-a-kind Hollywood Beach Broadwalk, a promenade that stretches nearly 2.5 miles along the Atlantic Ocean. Named one of America's Best Beach Boardwalks by Travel + Leisure magazine, this brick-paved thoroughfare hosts pedestrians, joggers, bicyclists, rollerbladers, and millions of others every year. Dozens of eateries and inns line the Broadwalk and the promenade also features the Hollywood Beach Theatre, a children’s water playground at Charnow Park, and many other attractions. Hollywood Beach also offers dozens of luxury resort hotels and condominiums such as the Margaritaville Hollywood Beach Resort, Hyde Resort & Residences and Hollywood Beach Marriott. In addition to many independently owned and operated boutique inns and vacation properties.

Hollywood has steadily grown into a dynamic business hub with more than 10,000 companies in the City. Approximately 80 percent of Port Everglades, the world’s second-busiest cruise port, is located in Hollywood and the port is home to Royal Caribbean’s Allure of the Seas and Oasis of the Seas, the largest cruise liners in the world. Hollywood also provides easy access to Fort

Lauderdale/Hollywood International Airport and Miami International Airport, a major gateway to

Latin America. Hollywood also is home to the Memorial Healthcare System, the nation's fifth-largest healthcare network, its flagship hospital, Memorial Regional, and the Joe DiMaggio

Children's Hospital, the largest free-standing children's healthcare facility in Broward County.

1.3. Contact Information

Project Contact:

Joel Blanco Operation Superintendent

1621 N 14 AVE

Hollywood, FL 33020 Email: jblanco@hollywoodfl.org Phone: (954) 258-3886

Procurement Contact:

Julissa Marcano Senior Purchasing Agent

2600 Hollywood Blvd Suite 303 Hollywood, FL 33020 Email: jmarcano@hollywoodfl.org Phone: (954) 967-4455

Department:

Public Utilities

1.4. Timeline

Release Project Date July 7, 2026

Pre-Bid Meeting (Non-Mandatory) July 21, 2026, 2:00pm

Southern Regional Wastewater Treatment

Plant (SRWWTP) Second Floor Conference 1621 N 14th Ave Bldg A Hollywood, FL 33020

Question Submission Deadline July 28, 2026, 5:00pm

Bid Submission Deadline August 11, 2026, 3:00pm

2. INTRODUCTION

2.1. Purpose

The City of Hollywood, Florida (City) is seeking bids from qualified and experienced firms, hereinafter referred to as the Contractor or Bidder, to provide all labor, equipment, tools, and materials necessary to rehabilitate the Filter Feed Pump Station at the South Regional

Wastewater Treatment Plant (SRWWTP), located at 1621 N 14th Ave, Hollywood, FL 33020. for the City, in accordance with the terms, conditions, and specifications contained in this solicitation.

Responses to this solicitation are due by Tuesday, August 11, 2026, by 3:00 pm, and will be opened in a virtual public setting on August 11, 2026, 2:00pm Southern Regional Wastewater

Treatment Plant (SRWWTP) Second Floor Conference 1621 N 14th Ave Bldg A Hollywood, FL

33020.

Submittals shall be received electronically through OpenGov, the City's eProcurement Portal

("Portal").

Submittals shall be considered an offer on the part of the bidder/proposer, which offer shall be deemed accepted upon approval of the City, and in case of default, the City reserves the right to accept or reject any or all bids/proposals, to waive irregularities and technicalities, and request new bids/proposals. The City also reserves the right to award any resulting agreement as it deems will best serve the interests of the city.

Submission of a bid/proposal shall serve as prima facie evidence that the Bidder/Proposer has examined this solicitation and is fully aware of all conditions affecting the provision of services and the evaluation criteria and scoring methodology as set forth in this solicitation document.

2.2. Pre-bid Conference and/or Site Visit (Non-Mandatory)

There will be a non-mandatory pre-bid conference and/or site visit scheduled for this solicitation.

Attendance is required if the event is mandatory, and in the event that it is non-mandatory, it is strongly suggested that all Contractors attend the pre-bid conference and/or site visit to receive information that may be critical to their understanding of this solicitation.

Please keep in mind that site visits at other times might not be available. It is the sole responsibility of the Contractor to become familiar with the scope of the City’s requirements prior to submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance.

Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

2.3. OpenGov ("Portal")

The City of Hollywood uses OpenGov, the e-Procurement Portal (“Portal”)

(https://procurement.opengov.com/portal/hollywoodfl) to administer the competitive solicitation process, including but not limited to soliciting proposals, issuing addenda, posting results and issuing notification of an intended decision.

The City shall not be responsible for a Proposer’s inability to submit a proposal by the proposal end date and time for any reason, including issues arising from the use of the Portal.

2.4. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Point of

Contact within the Office of Procurement Services, Julissa Marcano, Senior Purchasing Agent at jmarcano@hollywoodfl.org or by phone at (954) 967-4455, or Jean Joinville, Procurement

Manager at jjoinville@hollywoodfl.org or by phone at 954-921-3290. Such contact is to be for clarification purposes only. All questions must be submitted in writing via the Portal by Tuesday, July 28, 2026 at 5:00 pm, in order to receive a timely response.

Project Manager: Joel Blanco, Operation Superintendent, Public Utilities, email:

jblanco@hollywoodfl.org, or by phone: (954) 258-3886.

For information concerning technical specifications, please utilize the question / answer feature provided by the Portal at https://procurement.opengov.com/portal/hollywoodfl. Questions of a material nature must be received prior to the cut-off date specified in the solicitation schedule.

Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of Portal). Bidders please note: No part of your bid can be submitted via FAX. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in the Portal shall become part of any contract that is created from this solicitation.

It is the sole responsibility of the Bidder to ensure that their bid is submitted electronically through the Portal at https://procurement.opengov.com/portal/hollywoodfl

2.5. Cone of Silence

The City of Hollywood City Commission adopted Ordinance No. O-2007-05, which created

Section 30.15(F) imposing a Cone of Silence for certain City purchases of goods and Services.

The Cone of Silence refers to limits on communications held between vendors and vendor’s representatives and City elected officials, management and staff during the period in which a

Formal Solicitation is open.

The Ordinance does allow potential vendors or vendor’s representatives to communicate with designated employees for the limited purpose of seeking clarification or additional information.

The names and contact information of those employees that may be contacted for clarification or additional information are included in the solicitation.

The Cone of Silence does not prohibit a vendor or vendor’s representative from communicating verbally, or in writing with the City Manager, the City Manager’s designee, the City Attorney or the

City Attorney’s designee on those procurement items to be considered by the City Commission.

The Cone of Silence does not prohibit a vendor or vendor’s representative from making public presentations at a duly noticed pre-bid conference or duly noticed evaluation committee meeting or from communicating with the City Commission during a duly noticed public meeting.

The Cone of Silence shall be imposed when a formal competitive solicitation has been issued and shall remain in effect until an award is made, a contract is approved, or the City Commission takes any other action which ends the solicitation.

To view the Cone of Silence, go to the City of Hollywood Code of Ordinance online, and view

Section 30.15F

All communications regarding this bid should be sent in writing to the Procurement Services

Division as identified in this bid.

3. SPECIAL TERM AND CONDITIONS

3.1. Addenda, Changes, and Interpretations

It is the sole responsibility of each firm to notify the Point of Contact utilizing the question / answer feature provided in the Portal and request modification or clarification of any ambiguity, conflict, discrepancy, omission or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and

Answer (Q & A) Deadline. Requests received after this date may not be addressed. Questions and requests for information that would not materially affect the scope of services to be performed or the solicitation process will be answered within the question / answer feature provided in the

Portal and shall be for clarification purposes only. Material changes, if any, to the scope of services or the solicitation process will only be transmitted by official written addendum issued by the City and uploaded to OpenGov as a separate addendum to the solicitation. Under no circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding upon the City and should be disregarded. All addenda are a part of the competitive solicitation documents and each firm will be bound by such addenda. It is the responsibility of each to read and comprehend all addenda issued.

3.2. Changes and Alterations

Bidder may change or withdraw a Bid at any time prior to Bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the Bid deadline.

3.3. Bidder’s Costs

The City shall not be liable for any costs incurred by Bidders in responding to this solicitation.

3.4. Pricing/Delivery

All pricing must include delivery and installation and be quoted FOB: Destination, unless specified otherwise in the #SCOPE OF WORK/SERVICES section.

3.5. Price Validity

Prices provided in this solicitation shall be valid for at least One-Hundred and Twenty (120) days from time of solicitation opening unless otherwise extended and agreed upon by the City and

Bidder.

3.6. No Exclusive Contract

Bidder agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

3.7. Responsive

In order to be considered responsive to the solicitation, the firm’s bid shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

3.8. Responsible

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

3.9. Minimum Qualifications

To be eligible for award of a contract in response to this solicitation, the Bidder must demonstrate that they have successfully completed services, as specified in the #SCOPE OF

WORK/SERVICES section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed (if required) to perform such work. In addition, the Bidder must have no conflict of interest with regard to any other work performed by the Bidder for the City.

3.10. Award of Contract

Award may be in the aggregate, or by line Item, or by group, whichever is determined to be in the best interest of the City. Award will be made to the responsive and responsible bidder, quoting the lowest price, for that product/service that will best serve the needs of the City.

The City also reserves the right to accept or reject any or all bids, part of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The City also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the City.

As applicable, the City shall comply with Section 287.05701, Florida Statutes, in not considering or giving preference for an award based on a vendor’s social, political, or ideological interest.

3.11. Manufacturer/Brand/Model Specific Request

This is a manufacturer/brand/model specification. No substitutions will be allowed unless specified in Section: SCOPE OF WORK/SERVICES.

3.12. Contract Period

The initial contract term shall commence upon date of award by the City for a one (1) year term.

In the event services are scheduled to end because of the expiration of this contract, the

Contractor shall continue the service upon the request of the City as authorized by the awarding authority. The extension period shall not extend for more than 120 days beyond the expiration date of the existing contract. The Contractor shall be compensated for the service at the rate in effect when this extension clause is invoked by the City.

3.13. Warranties of Usage

Any estimated quantities listed are for information and tabulation purposes only. No warranty or guarantee of quantities needed is given or implied. It is understood that the Contractor will furnish the City's needs as they arise.

3.14. Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company or parties interested in the proposal as principals are named therein; that the bid is made without collusion with any other person(s), company or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the principal bidder.

3.15. Conflict of Interests Prohibited

Any respondent submitting a response to this solicitation is responsible for being aware of, and complying with Section 34.02 of the City Code of Ordinances. If you have questions concerning whether you may or may not need to comply with the ordinance, please contact the City of

Hollywood, Procurement Office at 954-921-3299.

3.16. Protest Procedure

Any respondent who is not recommended for award of a contract and who alleges a failure by the

City to follow the City’s Procurement Code or any applicable law may protest to the CPO, by delivering a letter of protest to the CPO in accordance with Section 38.52 of the City’s

Procurement Code within five days after a notice of intent to award is posted on the City’s web site, OpenGov, City Clerk’s Office, Open Government, and/or City’s Sunshine Board

(https://www.hollywoodfl.org/Archive.aspx?AMID=140).

3.17. Insurance Requirements

All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and satisfactory to the Owner. All companies be rated a minimum A-VII, as per A.M. Best Company’s Key Rating Guide, latest edition.

Any sub-consultant shall supply such similar insurance required of the Consultant. Such certificates shall name the City as additional insured on the general liability and auto liability policies.

The City of Hollywood needs to be the certificate holder as per the following format:

City of Hollywood (nothing else on this line)

Public Utilities

1621 N. 14th Ave

Hollywood, FL 33020

Ensure that the project number and project title are included in the certificate description to accurately identify and document the project.

The Contractor shall furnish certificates of insurance to Risk Management for review and approval prior to the execution of this agreement. No failure to renew, material change or cancellation of the insurance shall be effective without a 30-day prior written notice to and approval by the Owner.

Contractor shall maintain, at its sole expense, during the term of this agreement the following insurance:

i. Premises Operations

ii. Products and Completed Operations

iii. Personal & Advertising Injury

iv. Damages to rented premises

A. Commercial Automobile Liability Insurance

Recognizing that the work governed by this contract requires the use of vehicles, the

Contractor, prior to the commencement of work, shall obtain Vehicle Liability

Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for:

Owned, Non-Owned, and Hired Vehicles

The minimum limits acceptable shall be:

$300,000 Combined Single Limit

B. Worker’s Compensation Insurance / Employers Liability

Prior to the commencement of work governed by this contract, the consultant shall obtain

Workers' Compensation Insurance with limits sufficient to respond to the applicable State statues.

In addition, the Consultant shall obtain Employers' Liability Insurance with limits of not less than:

$500,000, bodily injury by accident

$500,000 bodily injury by disease, each employee

$500,000 bodily injury by disease, policy limit

C. Additional Coverage(s)

Please Note: The Certificate shall contain a provision that coverage afforded under the policy will not be cancelled until at least thirty (30) days prior written notice has been given to the City. Certificates of insurance, reflecting evidence of the required insurance, shall be provided to the City. In the event the Certificate of Insurance provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the vendor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverage for the balance of the period of the Agreement or extension thereunder is in effect.

The insurance policy shall not contain any exceptions that would exclude coverage for risks that can be directly or reasonably related to the scope of goods or services in this bid/proposal. A violation of this requirement at any time during the term, or any extension thereof shall be grounds for the immediate termination of any contract entered in to pursuant to this bid/proposal. In order to show that this requirement has been met, along with an insurance declaration sheet demonstrating the existence of a valid policy of insurance meeting the requirements of this bid/proposal, the successful proposer must submit a signed statement from insurance agency of record that the full policy contains no such exception.

The City reserves the right to require additional insurance in order to meet the full value of the contract.

Consultant waives, and Consultant shall ensure that Consultant’s insurance carrier waives, all subrogation rights against the City, its officials, employees, and volunteers for all losses or damages. The City requires the policy to be endorsed with WC 00 03 13 Waiver of our

Right to Recover from Others or equivalent.

Consultant shall ensure that Consultant’s insurance policy is primary and non-contributary.

The City reserves the right to require any other insurance coverage it deems necessary depending upon the exposures.

3.18. Uncontrollable Circumstances (Force Majeure)

The City and Contractor will be excused from the performance of their respective obligations under this agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their control including, fire, flood, explosion, strikes or other labor disputes, acts of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that:

A. The non performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the Force Majeure;

B. The excuse of performance is of no greater scope and of no longer duration than is required by the Force Majeure; and

C. No obligations of either party that arose before the Force Majeure causing the excuse of performance are excused as a result of the Force Majeure; and

D. The non-performing party uses its best efforts to remedy its inability to perform.

Notwithstanding the above, performance shall not be excused under this Section for a period in excess of two (2) months, provided that in extenuating circumstances, the City may excuse performance for a longer term. Economic hardship of the Contractor will not constitute Force Majeure. The term of the agreement shall be extended by a period equal to that during which either party's performance is suspended under this Section.

3.19. Supplier Portal (Oracle) Payment Method

The City has implemented software that contains a supplier portal allowing suppliers to submit and update their information via the supplier portal. New suppliers will be required to register; and current suppliers will need to confirm and update their information.

Firms are responsible for ensuring that all contact, payment, and general information is updated at all times, and will not hold the City liable for any inaccurate information.

3.20. Debarred or Suspended Bidders or Proposers

Firm(s) certifies, by submission of a response to this solicitation, that neither it nor its principals and subcontractors are presently debarred or suspended by any federal, state, county or municipal department or agency.

3.21. Public Records

A. Public Records/Trade Secrets/Copyright:

All responses will become the property of the City. The Consultant’s response to the solicitation is a public record pursuant to Florida law and is subject to disclosure by the City pursuant to Chapter 119.07, Florida Statutes (“Public

Records law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the

Contract to be executed for this solicitation, subject to the provisions of Chapter

119, Florida Statutes.

Any language contained in the Consultant’s response to the solicitation purporting to require confidentiality of any portion of the Consultant’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Consultant submits any documents or other information to the City that the Consultant claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Consultant shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Consultant must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Consultant’s response to the solicitation constitutes a Trade

Secret. The City’s determination of whether an exemption applies shall be final, and the

Consultant agrees to defend, indemnify, and hold harmless the City and the City’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the City’s treatment of records as public records. In the event of

Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City. Proposals purporting to be subject to copyright protection in full or in part will be rejected.

EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE

SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR RESPONSE TO

THE SOLICITATION AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION OR ANY PART THEREOF AS COPYRIGHTED.

B. PUBLIC RECORDS GENERAL

• Consultant shall:

o Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.

o Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes.

o Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the

Consultant does not transfer the records to the City.

o Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the

City to perform the service. If the Consultant transfers all public records to the City upon completion of this Contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of this Contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. It is solely and exclusively the

Contractor’s responsibility to familiarize itself with Chapter 119, Florida Statutes, and to ensure compliance with its requirements.

3.22. Tie Breaker

In cases where there is a tie for the bid award, the award shall be made by giving preference to the low bidder(s) with the following items (in this order): (1) maintenance of a drug-free workplace in accordance with the requirements of Florida Statutes Section 287.087, (2) local Hollywood vendor preference, (3) closest proximity/location to project site or City Hall, and/or (4) minority-owned or disadvantaged business status. If a tie still exists after the aforementioned tiebreakers are utilized, the Chief Procurement Officer will make a recommendation for award among the tied bidders.

3.23. Local Preference

When the lowest responsive responsible bidder is a non-Hollywood business and a responsive responsible local Hollywood vendor’s Bid is within 5% of the Bid submitted by the lowest responsive responsible bidder, the local vendor is allowed to submit a second Bid. The second bid from the local Hollywood bidder must be lower than the bid submitted by the lowest responsive and responsible non-Hollywood bidder by at least 1% in order for the bid to be awarded to the local Hollywood bidder. If more than one responsive and responsible local Hollywood vendor is within 5%, each would be permitted to submit a best and final offer and the local Hollywood vendor submitting the lowest bid will be awarded the contract; provided, however, if none of the local

Hollywood vendors bids are lower than the lowest responsive and responsible non-Hollywood bidder by at least 1%, the non- Hollywood bidder will be awarded the contract.

3.24. Contracting with Entities of Foreign Countries

By responding to this solicitation, your entity certifies and attests under penalty of perjury to not being a “foreign country of concern" as defined under Sections 287.138 and 692.202, Florida

Statutes, and compliance with all regulations within the statutes.

3.25. Federal Procurement Standards

This solicitation shall be subject to Federal procurement standards as defined under Sections

200.317 through 200.327 of the Code of Federal Regulations (CFR) if funded by a Federal award, including all contract provisions/clauses under Section 200.327 of the CFR.

4. SCOPE OF WORK/SERVICES

4.1. Overview

The City of Hollywood is soliciting sealed bids from qualified and certified contractors to furnish all labor, materials, tools, equipment, and supervision necessary to rehabilitate the Filter Feed

Pump Station at the South Regional Wastewater Treatment Plant (SRWWTP).

The awarded contractor will deliver a turn-key project, including but not limited to demolition, infrastructure improvements, equipment installation, electrical work, controls integration, testing, and commissioning. All work shall comply with applicable federal, state, and local regulations.

4.2. Location of Work

Southern Regional Wastewater Treatment Plant (SRWWTP)

1621 N 14th Ave

Hollywood, FL 33020

4.3. Regulations and Standards

The awarded contractor shall comply with all applicable local, state, and federal laws, regulations, and standards, including, but not limited to OSHA and environmental requirements. All work must conform to recognized industry and safety standards.

4.4. Safety Requirements

Contractor shall:

• Adhere to all OSHA, federal, state, and local safety regulations.

• Provide and enforce proper use of PPE, traffic control, and vehicle safety measures.

• Maintain all necessary safety programs and precautions at the contractor’s sole expense.

• Protect all personnel, materials, and surrounding property from damage or injury.

• Coordinate activities to minimize disruption to plant operations and maintain all existing utilities throughout demolition and infrastructure improvements.

• Notify owners of adjacent property and utilities of any work that may affect them.

4.5. Personnel

Contractor shall employ competent, uniformed personnel and provide professional supervision at all times.

• A designated Foreman/Superintendent must be on-site during all working hours.

• Contact information (email and cell phone) must be provided upon receipt of the Notice to Proceed.

• All vehicles and uniforms must display the contractor’s company name.

4.6. Working Hours

Work is permitted Monday through Friday, between 7:00 AM and 5:00 PM (or sundown).

No work shall occur on City-observed holidays or weekends without prior written authorization.

Contractor must adhere to the City’s noise ordinance at all times.

4.7. Permits

Per Florida Statute Section 218.80, the awarded contractor is responsible for obtaining and paying for all required permits, licenses, and associated fees.

Permit information and cost estimator: https://www.hollywoodfl.org/917/Permit-Cost-Estimator

4.8. Scope of Work

The scope of work will be incorporated into the Agreement.

The City of Hollywood is seeking bids from licensed and insured contractors for the rehabilitation of the Filter Feed Pump Station, located at South Regional Wastewater Treatment Plant

(SRWWTP), Filter Feed Pump Station Building, 1621 N 14th Ave, Hollywood, FL, 33020. Bidders shall provide a turnkey solution that includes all labor, materials, equipment, machinery, tools, transportation, supplies, services, permits, and incidental costs necessary to complete the work.

All costs associated with furnishing and installing the required improvements shall be included in the bid and will be considered in the evaluation of a responsive bidder.

The scope of work includes, but is not limited to:

• Conduct site evaluation walk-through to inspect and verify current pumps and check measurements for the equipment installation.

• Permit fees associated with above-mentioned work.

• Concrete demolition, replacement, and rehabilitation

• No substitutes will be accepted. Any unauthorized changes or deviations from this contract document will be made at the contractor’s sole expense. In such a case, the contractor will be required to provide the contractually specified item at no charge to the COH, unless prior written authorization has been granted by the COH.

• Submittal documents will be required for approval before the demolition/rehabilitation work begins.

Demolition:

The Contractor is responsible for all required demolition outlined in this contract which will include but not limited to:

• Pumps Base Demolition

• Pipe Pedestals

• Old Seal Water System Station

Improvements:

• New Pump Bases

• New Pipe Pedestals

• New Seal Water System

• New Backflow preventer mounted to the wall with a new stainless-steel bracket

• The disconnect panels will now be part of the pump concrete base

• New exhaust fans and ductwork (3)

• Installation of two (2) New Fluid Engineering Series 723 Eliminator® Self-Cleaning

Strainer, along with four (4) 20 in DeZurik butterfly isolation valves and four (4) 20 in

Victaulic couplings, provided by the City of Hollywood.

Rehabilitation:

• The suction and discharge pipes support will be rehabilitated to the original condition or re-casted depending on their condition and will be decided on a case-by-case basis.

• Windows and windows screen.

• Provide the lifting and hauling service equipment required to perform the equipment removal and installation, including any arrangement necessary for the pumps to be transported to and from the pump station.

• The sequencing for the installation will be managed and coordinated with the Plant

Operation Superintendent based on the Plant needs.

• Lock Out and Tag Out existing electrical services.

• Disconnect existing electrical services.

• Removal of the existing pumps and electrical disconnects.

• Demolition of the existing concrete pump bases and Seal water system station.

• Furnish and install six (6) New Stainless Steel 150A Disconnects.

• Furnish and install six (6) Control Panels and VFD’s inside the Control room.

• Fabricate six (6) New concrete Pump Bases.

• Replace the existing 1¼” copper Water Service Line to the Filter Feed Pump Station with

2” SCH80 PVC pipe.

• Install a new Backflow preventer, provided by the City of Hollywood.

• Rehabilitate the floor drains, providing new floor drains and grates.

• Reinstall existing electrical services.

• Remove of existing units and demolition debris.

• Removal Lock Out and Tag Out.

• All PVC pipes and fittings to be provided will be SCH80.

• All hardware to be supplied in 316 Stainless Steel

• Provide and install three (3) new exhaust fans and ductwork. The contractor is required to submit submittal drawings for the three new exhaust fans for review and approval before proceeding with the purchase.

• Twelve (12) 10” PRATT BF Valves, Model 2FII, with manual actuator MDT 2S

• Six (6) 10” GA CV, Fig 250DSL to match S/N 432032023, Addtl Info 114395 with limit switch

• Six (6) Brooks Rotameter 1624ATFA2AA13D00A

• Six (6) ASHCROFT Pressure Switch Cat. No. B424S to match S/N 2010120129

• Six (6) ASCO Solenoid Valve Cat. No. 8210G094V to match S/N 962027

• Six (6) HAYWARD 1/2" PVC True Union Ball Check Valves w/EPDM O-rings

TC10050STE

• Twenty-four (24) HAYWARD 1/2" PVC True Union Ball Valve w/EPDM O-rings

TB1050STE

• Six (6) 1/2” inline “Y” brass strainers

• All ball valves to be provided will be TB Series True Union Ball Valves manufactured by

Hayward.

• Rehabilitate the lighting of the pumping station

• Painting and reconditioning the Pump Station Building, including the interior, exterior and the Control Room.

• Provide maintenance and recertification documentation of the overhead crane through the crane services specialist, Material Handling Systems Inc. located at:

2741 NE 4th Avenue, Pompano Beach, FL 33064

• Perform start up and calibration for peak performance.

• Disposed of the existing units.

The contractor will be responsible for supplying the following spare parts:

• One (1) 10” GA CV, Fig 250DSL to match S/N 432032023, Additional Info 114395 with limit switch

• Two (2) Brooks Rotameter 1624ATFA2AA13D00A

• Two (2) ASHCROFT Pressure Switch Cat. No. B424S to match S/N 2010120129

• Two (2) ASCO Solenoid Valve Cat. No. 8210G094V to match S/N 962027

• Four (4) HAYWARD 1/2" PVC True Union Ball Check Valves w/EPDM O-rings

TC10050STE

• Four (4) HAYWARD 1/2" PVC True Union Ball Valve w/EPDM O-rings TB1050STE

4.9. Electrical & Controls

The contractor is required to provide all materials and labor to:

• Make good the feeder cables and above ground conduits running from NESC for the

Pump Station alternative electrical supply.

• Replace the existing Pump 51001 through 51006 VFD panels with Schneider Electric

ATV660D22T4N2GNYABNT-Altivar 660 VFD with bypass packaged drives.

• Install stainless steel local disconnect switches for the new pumps 51001 through 51006.

• Accommodate each pump’s seal water controls within each VFD packaged drive control panel.

• Replace the VFD control panels in a coordinated sequence that maintains availability of

2 saline pumps and 2 low saline pumps at all times.

• Remove the existing Drive Isolation Transformers located in the pump room.

• Remove the Saline and Low Saline Pumps Emergency Low Level Cut Off panels.

• Make good all underground cable routes (power, instrument and control) including manholes and intermediate pull boxes between the Filter Feed Pump station MCC and the Strainer Pad. The following are existing: one 2”, one ½”, two ¾” conduits exiting the

Pump Station (Photograph FFPS Conduits and Contract 4 Drawings E7 and E11 show the existing conduits from the building). Below ground, conduits shall be schedule 80

PVC. The contractor shall run additional conduits as necessary from the Filter Feed

Pump Station to the Strainer Pad for:

▪ The saline strainer motor

▪ The saline strainer backwash valve

▪ The low saline strainer motor

▪ The low saline strainer backwash valve

▪ The saline filter feed flow meter; power and analog signal cables

▪ The low saline filter feed flow meter; power and analog signal cables

▪ The strainer pad pole lighting (277V)

▪ The strainer pad pole receptacle (120V) o The contractor shall further ensure that power and signal cables are appropriately separated where they run underground in new conduits. Separation by

▪ 480V / 277V

▪ 120V

▪ Analog 4-20mA

▪ 24VDC

• Make good all above ground conduits at the Strainers Pad. Above ground conduits shall be Rigid Aluminum. The coupling between underground conduit and above ground conduit shall be made using a Rigid Aluminum 90-degree coupling.

• Remove the redundant strainer control panel located at the strainer pad. Install stainless steel local disconnect switches for the new strainers.

• Replace the AC/DC Surge Protection (SLAC) boxes for the Filter Inflow Meters

FIT51403 and FIT51412.

Note:

The strainer motor starter and backwash valve controls shall remain within the existing motor control center MCC’s A and B.

The contractor is required to disconnect and connect signal and control cables as necessary at the PLC4 Remote I/O panel located in the MCC A room and in the MCC A starter compartments.

4.10. Minimum Qualification Requirements (MQRs)

To be considered responsive, bidders must meet all Minimum Qualification Requirements and submit supporting documentation with their bid response.

MQR #1 – Business Registration

• Bidder must be registered in OpenGov with an “Active” status.

• Provide proof of incorporation and filing date.

MQR #2 – Contractor Licensing and Experience

• Minimum five (5) years of experience performing similar installation or rehabilitation projects.

• Possess a valid State of Florida Certified/Registered General Contractor License.

• Verification: https://www.myfloridalicense.com/wl11.asp?mode=0&SID=

• Include license copy in submission.

MQR #3 – Relevant Project Experience

• Submit details of three (3) prior projects of comparable size and scope.

• Include project name, location, client contact information, and description of services performed.

• Clearly indicate if your firm was the Prime Contractor.

*** Bidders must provide the information for MQR #3 on provided attached charts. ***

4.11. Exhibits and Addenda

This IFB includes all related exhibits and addenda.

It is the responsibility of the bidder to check the City’s OpenGov portal prior to submission to ensure a complete and up-to-date bid package.

https://procurement.opengov.com/portal/hollywoodfl

4.12. Submission Instructions

All bids must be submitted electronically through OpenGov by the deadline indicated on the solicitation page.

Late submissions will not be accepted.

5. BID SUBMISSIONS

The responsibility for submitting a bid/proposal on or before the time and date is solely and strictly the responsibility of the bidder/proposer, the City will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. No part of a bid/proposal can be submitted via FAX or via direct Email to the City. No variation in price or conditions shall be permitted based upon a claim of ignorance.

5.1. VENDOR REFERENCE FORM*

Please download the below documents, complete, and upload.

• Vendor_Reference_Form.pdf

*Response required

5.2. HOLD HARMLESS AND INDEMNITY CLAUSE*

I, an authorized representative, the contractor, shall indemnify, defend and hold harmless the City of Hollywood, its elected and appointed officials, employees and agents for any and all suits, actions, legal or administrative proceedings, claims, damage, liabilities, interest, attorney’ s fees, costs of any kind whether arising prior to the start of activities or following the completion or acceptance and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part by reason of any act, error or omission, fault or negligence whether active or passive by the contractor, or anyone acting under its direction, control, or on its behalf in connection with or incident to its performance of the contract.

☐ Please confirm

*Response required

5.3. NON-COLLUSION STATEMENT*

I , being first duly sworn, depose that:

A. He/she is an authorized representative of the Company, the Proposer that has submitted the attached Proposal.

B. He/she has been fully informed regarding the preparation and contents of the attached

Proposal and of all pertinent circumstances regarding such Proposal;

C. Such Proposal is genuine and is not a collusion or sham Proposal;

D. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the contractor for which the attached Proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices, profit or cost element of the Proposal price or the

Proposal price of any other Proposer, or to secure an advantage against the City of

Hollywood or any person interested in the proposed Contract; and

E. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

☐ Please confirm

*Response required

5.4. CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION AND

OTHER RESPONSIBILITY MATTERS*

The applicant certifies that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;

B. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

D. Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default.

☐ Please confirm

*Response required

5.5. DRUG-FREE WORKPLACE PROGRAM*

A. IDENTICAL TIE PROPOSALS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program (if such is available in the employee’s community) by, any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of these requirements.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

5.6. SOLICITATION, GIVING, AND ACCEPTANCE OF GIFTS POLICY *

Florida Statute 112.313 prohibits the solicitation or acceptance of Gifts. “No Public officer, employee of an agency, local government attorney, or candidate for nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan, reward, promise of future employment, favor, or service, based upon any understanding that the vote, official action, or judgment of the public officer, employee, local government attorney, or candidate would be influenced thereby.” The term “public officer” includes “any person elected or appointed to hold office in any agency, including any person serving on an advisory body.”

The City of Hollywood/Hollywood CRA policy prohibits all public officers, elected or appointed, all employees, and their families from accepting any gifts of any value, either directly or indirectly, from any contractor, vendor, consultant, or business with whom the City/CRA does business.

The State of Florida definition of “gifts” includes the following:

• Real property or its use,

• Tangible or intangible personal property, or its use,

• A preferential rate or terms on a debt, loan, goods, or services,

• Forgiveness of indebtedness,

• Transportation, lodging, or parking,

• Food or beverage,

• Membership dues,

• Entrance fees, admission fees, or tickets to events, performances, or facilities,

• Plants, flowers or floral arrangements

• Services…