Holbrook Fire Department Cardiac Monitors Invitation to Bid~1.pdf

Holbrook Fire Department 300 South Franklin Street

Holbrook, MA 02343

Business line: 781-767-2234 Fax line: 781-767-1738

Town of Holbrook - Invitation For Bids (IFB)

• Project Type: Procurement of Goods and Associated Services Related to Said Goods

• Acquisition Type: Outright Purchase and Installation

• Project Description: Procurement of 15 Lead Cardiac Monitor/Defibrillator with CPR

Guidance, Post-Event Review, End-Tidal Carbon Monoxide Monitoring, Serum Pressure

Oxygen Monitoring, Non-Invasive Blood Pressure Monitoring, Manufacturers Training, Warranty, Accessories, and related Accessories/Services.

General Information

The Holbrook Fire Department is accepting bids for the purchase and installation of:

A. 15 Lead Cardiac Monitor/Defibrillator with CPR Guidance, Post-Event Review, End-Tidal Carbon

Monoxide Monitoring, Serum Pressure Oxygen Monitoring, Non-Invasive Blood Pressure Monitoring, Manufacturers Training, Warranty, and Accessories (including related accessory equipment such as cables, mounts/hardware, etc.) – Quantity: Three (3)

B. Installation Services of the above items (installation should be construed to also include the removal of any existing Cardiac Monitor mounts/equipment as appropriate and replacement of similar new mounts/equipment) – Quantity: Three (3)

C. Related incidental services and training on use and maintenance of the above equipment.

The Holbrook Fire Chief, acting as an agent of the Holbrook Select Board, will receive sealed bids to purchase Three (3) 15-Lead Cardiac Monitor/Defibrillators (and related accessories/equipment) for the

Town of Holbrook Fire Department. Bid specifications will be available on April 6, 2026 at 9:00 A.M. at the Town of Holbrook’s Public Safety Building, located at 300 South Franklin Street, Holbrook, MA, as well as via the Commonwealth of Massachusetts e-Procurement System (COMMBUYS) system.

Sealed bids will be received in hard-copy at the Town of Holbrook’s Public Safety Building, 300 South

Franklin Street, Holbrook, MA, as well as via the Commonwealth of Massachusetts e-Procurement System

(COMMBUYS) system, until 12:00 P.M. (noon) on April 22, 2026, at which time they shall be opened and read publicly in the Lower Level Training Room of the Holbrook Public Safety Building.

Bidding procedures shall be in strict compliance with MGL, Chapter 30B and all other applicable laws governing public bidding. Awarding of the bid will be within 60 calendar days from the opening date. The

Holbrook Fire Department – Cardiac Monitor/Defibrillator Procurement

Invitation for Bids Notice

Fire Chief/Town of Holbrook reserve the right to reject any or all bids and to waive formalities not required by law or take any action it deems to be in the public interest.

Necessary specifications are available for download in the COMMBUYS system and at Holbrook Fire

Department Headquarters, 300 South Franklin Street, Holbrook, Massachusetts, 02343.

Unexpected Situations: If, at the posted Bid Opening Date and Time, bids are unable to be opened due to uncontrolled events such as fire, snow, ice, wind, building evacuation, information/technology malfunctions or similar unpredictable events, the bid opening will be postponed until 2:00 P.M. on the next normal business day. Bids will be accepted until the amended date and time.

The awarding authority (Fire Chief/Select Board) reserves the right to accept or reject any or all bids.

Bidding procedures shall be in strict compliance with Federal Procurement Standard 2 C.F.R. § 200, Massachusetts General Law – Chapter 30B, and all other applicable laws governing public bidding.

All bids must be properly executed in compliance with Federal Procurement Standard 2 C.F.R. § 200, Massachusetts General Laws, Chapter 30B, Chapter 7, Section 22, Chapter 30, Sections 51 and 52, 801

Commonwealth of Massachusetts Regulations 21.00, and all other applicable laws governing public bidding.

All submitted bids will include a certification that the bid was made in good faith and without collusion or fraud. The Fire Chief (awarding authority) shall have a maximum of sixty (60) calendar days from the bid opening to make an award. The time for award may be extended for up to 45 additional days by mutual agreement between the Town and the apparent lowest responsive and responsible bidder (or, for a contract requiring payment to the Town, the apparent highest responsive and responsible bidder.) Notwithstanding the foregoing, the Town reserves the right to cancel this contract on thirty day notice for non-performance or substandard performance.

The Fire Chief reserves the right to reject any or all bids and to waive formalities not required by law or take any action it deems to be in the public interest.

Bids will be received via the COMMBUYS system in compliance with the aforementioned statutes, standards, and regulations.

Changes, Questions, and Modification Information

If any changes are made to this Invitation for Bids, an addendum will be issued. Addenda will be emailed to all solicited vendors and/or bidders having submitted bids/quotes via the COMMBUYS system.

Questions concerning this Invitation for Bids must be submitted in writing via email (via the COMMBUYS system). Written responses will be emailed via the COMMBUYS system to all solicited vendors and/or bidders having submitted bids/quotes.

A bidder may correct, modify, or withdraw a bid by email correspondence (via the COMMBUYS system) prior to the time and date set for the bid opening. Bid modifications must be in writing via email (via the

COMMBUYS system), and must contain in the Subject Line: "Modification No.__." Each modification must be numbered in sequence, and must reference the original Invitation for Bids. Corrections, modifications, and withdrawals will be accepted via the COMMBUYS system prior to the date and time shown in the

COMMBUYS system.

Other Information

• Pre-Bid Conference: Not Applicable/None.

• Town’s Right to Cancel or Reject Bids: The Town may cancel this Invitation for Bids, or reject in whole or in part any and all bids, if the Town determines that cancellation or rejection serves the best interests of the

Town.

• Bid Pricing Requirements: All bid prices submitted in response to this Invitation for Bids must remain firm for sixty (60) days following the posted Bid Opening Date and Time.

• Unexpected Situations: If, at the posted Bid Opening Date and Time, bids are unable to be opened/received due to uncontrolled events such as fire, snow, ice, wind, building evacuation, information/technology malfunctions or similar unpredictable events, the bid opening/receipt will be postponed per COMMBUYS system policies. Bids will be accepted until the amended date and time.

• Trade-in Requirements: Contractors that agree to accept trade-ins must negotiate in good faith with the

Holbrook Fire Department with regard to trade in value at the time of trade-in. The vendor awarded this contract must accept Fire Equipment trade-ins that are intended to be replaced by the products being purchased.

• Worker’s Compensation Certificate: The vendor awarded this contract shall provide proof of Worker's

Compensation at statutorily required limits. Within five days of notice of award, the successful bidder shall supply the Town with an insurance certificate showing coverage in place for any work that may be performed on Town of Holbrook property, and naming the Town of Holbrook as an additional insured.

• General Liability Insurance Certificate: The vendor awarded this contract shall provide evidence of general liability insurance in the amount of $500,000.00 for all risks. Within five days of notice of award, the successful bidder shall supply the Town with an insurance certificate showing coverage in the place for any work to be performed on Town of Holbrook property, and naming the Town of Holbrook as an additional insured.

• State and Federal Regulation Compliance: The vendor awarded this contract shall comply with all applicable federal and state regulations, including but not limited to, Immigration and Naturalization

Service, OSHA, MCAD, Right-to-Know.

• Business Relationship: The vendor awarded this contract shall act as an independent contractor, and shall provide all labor, fringe benefits, and related overhead.

Bid Submission Requirements

• Submission Requirements: Bid Submissions shall be properly executed via the COMMBUYS system.

• Non-Collusion Form: Required. Include with Bid.

• Tax Compliance Certificate: Required. Include with Bid.

• Bid Pricing Sheet: Required. (Itemized per specifications and otherwise as appropriate on bidder’s company letterhead or acceptable equivalent). Include with Bid.

• Bid Specifications Checklist: Required. Include with Bid.

• Bid Authorization: A bid must be signed as follows: 1) if the bidder is an individual, by her/him personally;

2) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed. Bid Submissions properly executed via the COMMBUYS system shall be considered to have been authorized by electronic signature.

• Bonding Requirements (performance or payment bonds): Not Required.

• Bid Deposit: Not Required.

Holbrook Fire Chief

Town of Holbrook

Scope of Work and Specifications

Section I

SCOPE OF WORK

1. SCOPE OF WORK:

The Town of Holbrook Fire Department (herein referred to as “Town” or “Department”) is requesting proposals from qualified vendors for the purchase and installation of three (3) 15 Lead Cardiac Monitor/Defibrillator with CPR Guidance, Post-Event Review, End-Tidal Carbon Monoxide Monitoring, Serum Pressure Oxygen Monitoring, Non-Invasive Blood

Pressure Monitoring, Manufacturers Training, Warranty, and Accessories (including related accessory equipment such as cables, mounts/hardware, etc.) into our fleet of Fire Department Ambulances operated by the Town of Holbrook.

Installation of said equipment must be in full compliance with the Specifications contained in Section II.

2. PRICES AND PRICE ADJUSTMENTS:

All pricing shall include any and all charges that may be imposed in fulfilling the terms of the resulting contract including purchase, shipping/delivery, warranty, and installation.

3. DELIVERY OF EQUIPMENT AND INSTALLATION:

The Department requires delivery to be made within the shortest time possible after the date of award. To allow for installation of equipment, the Holbrook Fire Department agrees to either deliver the applicable Town Fire Department

Ambulances (at a staggered interval so as not to impede the Town’s emergency operations), to a certified installation location that must be within a 50-mile radius of Holbrook Fire Headquarters, at a time and for a duration that is mutually agreeable to the Town and the awarded Vendor, or allow the awarded Vendor to perform the delivery/installation at

Holbrook Fire Headquarters. All equipment must be delivered, installed, and accepted by the Town as soon as is practicable, but in no event later than July 28, 2026. Bidders are required to provide an estimated time frame for the arrival of the equipment at a certified installation location, and an estimate for time needed to complete installation(s).

4. QUALITY OF EQUIPMENT:

The quality of the required equipment and installation of same is critical due to the emergency nature of the intended use.

Bidders may find limited use of brand names in the specifications, however it is expressly noted that such use of brand names has only been included in an effort to acquaint bidders with the general type of item(s) required and as a reference by which alternate or competitive items offered may be judged. Any competitive items that are of an equal or superior quality and of the same reputation for quality and workmanship as any brand names included in the specifications will be considered. Any variations between the items described in the specifications and those being offered must be fully explained by the bidder as part of the bid. In the absence of any changes by the bidder, it will be presumed and required that the items described in these specifications will be delivered and installed by a certified vendor and installation shop.

The Town of Holbrook/Holbrook Fire Department shall be the sole judge concerning whether or not a proposal meets these specifications and requirements.

5. EVALUATION OF BIDS:

The Town reserves the right to evaluate all bids submitted and determine whether or not the proposed system and equipment will meet the department’s operational needs and standards.

Scope of Work and Specification Checklist

Section II

SPECIFICATIONS

It is the intent of the Town of Holbrook/Holbrook Fire Department to purchase three (3) 15 Lead Cardiac

Monitor/Defibrillator with CPR Guidance, Post-Event Review, End-Tidal Carbon Monoxide Monitoring, Serum Pressure

Oxygen Monitoring, Non-Invasive Blood Pressure Monitoring, Manufacturers Training, Warranty, and Accessories and related accessory equipment from a qualified vendor capable of fully supplying and installing said equipment into our current fleet of Holbrook Fire Department Ambulances.

15 Lead Cardiac Monitor/Defibrillator with CPR Guidance, Post-Event Review, End-Tidal Carbon Monoxide

Monitoring, Serum Pressure Oxygen Monitoring, Non-Invasive Blood Pressure Monitoring, Manufacturers

Training, Warranty, and Accessories:

A. Goods Specifications:

15 Lead Cardiac Monitor/Defibrillator with CPR Guidance, Post-Event Review, End-Tidal Carbon Monoxide Monitoring, Serum Pressure Oxygen Monitoring, Non-Invasive Blood Pressure Monitoring, Manufacturers Training, Warranty, and

Accessories (including related accessory equipment such as cables, mounts/hardware, etc.) – Quantity: Three (3). Per specifications and/or superior/equivalent to Stryker LIFEPAK 35 Cardiac Monitor/Defibrillator. All bidders should refer to and complete the Bid Specifications Checklist for specific details on goods (equipment) specification requirements.

B. Service (Installation/Training) Specifications:

The Holbrook Fire Department currently operates a fleet of Fire Department Ambulances equipped with previous generation Cardiac Monitors/Defibrillators. The Holbrook Fire Department intends to replace our existing Cardiac

Monitor/Defibrillators on a one-for-one basis so as to allow the for use and patient care utilizing modern 15 Lead Cardiac

Monitoring/Defibrillating devices/equipment. All existing Holbrook Fire Department Cardiac Monitoring/Defibrillating equipment will remain the property of the Town of Holbrook absent “trade-in” allowances/activities undertaken by the

Town and the Vendor pursuant to the “Trade-In Requirements” section of this Invitation to Bid (IFB).

With regard to mounting equipment for any Cardiac Monitors/Defibrillators proposed pursuant to this Invitation to Bid

(IFB), at minimum the bidder shall identify the installation service center company and location, (including street address, phone number, municipality, and contact name on company letterhead) as a component of the proposal. Because the

Department requires delivery to be made within the shortest time possible after the date of award, to allow for installation of equipment in the shortest available time-frame, the Holbrook Fire Department agrees to either deliver the applicable

Fire Department Ambulances (at a staggered interval so as not to impede the Town’s emergency operations), to a certified installation location that must be within a 50-mile radius of Holbrook Fire Headquarters, at a time and for a duration that is mutually agreeable to the Town and the awarded Vendor, or to allow the awarded Vendor to perform the delivery and installation of equipment at Holbrook Fire Department Headquarters. All equipment must be delivered, installed, and accepted by the Town as soon as is practicable, but in no event later than July 28, 2026. Bidders are required to provide an estimated time frame for the arrival of the equipment at a certified installation location, and an estimate for time needed to complete installation(s).

Bidders should refer to and complete the Bid Specifications Checklist for specific details on service (installation/training) specification requirements.

Scope of Work and Specification Checklist

☐ This bid, submitted by ____________________________, contains no exceptions to the Scope of Work and/or Specifications

☐ This bid, submitted by ____________________________, contains the following exceptions to the Scope of Work and/or

Specifications:

(Attach additional sheets if necessary)

BID AUTHORIZATION

The undersigned certifies under penalties of perjury that submission of this bid has been authorized:

1) If the bidder is an individual, by her/him personally; or,

2) If the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; or,

3) If the bidder is a corporation, by the authorized officer, whose signature must be attested to by the

Clerk/Secretary of the corporation and the corporate seal affixed.

Attested:

Signature

Printed Name

Title

Printed Name

Printed Name

(Affix Corporate Seal if Applicable)

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the work "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group or individuals.

(Signature of person signing bid)

(Date)

(Printed name of person signing bid)

(Name of business)

CERTIFICATE OF TAX COMPLIANCE

The undersigned certifies under penalties of perjury that I, to my best knowledge and belief, have filed all state tax returns and paid all state taxes as required under law.

*Signature of Individual By: Corporate Officer

** Social Security # (Voluntary) or Federal Identification Number

Your social security number or tax identification number will be furnished to the Massachusetts

Department of Revenue to determine whether you have met tax filing or tax payment obligations.

Failure to comply will subject the vendor to termination of this contract.