Hoist Replacement Program - SOW 18 Apr DRAFT.docx

STATEMENT OF WORK

1.0 INTRODUCTION

The Fleet Readiness Center Southwest (FRCSW) is a major depot level maintenance center located at Naval Air Station, North Island, CA.

FRCSW is an industrial facility that reworks, repairs, and overhauls various aircraft, engines, and components. To support depot-level maintenance operations, equipment sustainment efforts are needed to adequately support and meet fleet aircraft delivery schedules.

1.1. Scope

1.1.1. The intent of this action is to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract to procure, replace, upgrade, and repair overhead pneumatic/electric traveling hoists, associated hangers, runway rails and pneumatic/electrical control systems identified at the Task Order (TO) level. This IDIQ Single Award Contract will establish the acquisition framework necessary to deliver full scope cost-effective weight handling equipment solutions and capabilities to support FRCSW in their quest to increase productivity, resolve complex challenges, and create opportunities for equipment consolidation, footprint reduction, and common solutions across multiple locations and buildings.

1.1.2. The Contractor shall evaluate the existing hoist structures consisting of existing overhead pneumatic/electric traveling hoists, associated hangers and runway rails; submit an inspection report based on the evaluation; submit a Firm Fixed Price quote; replace with new overhead traveling hoist structure or repair existing hoist structure as defined at Task Order (TO) level.

1.1.3. The Period of Performance (POP) for the requested services is for a period of sixty (60) months after contract award date.

2.0 APPLICABLE PLACE OF PERFOMANCE

2.1 Fleet Readiness Center Southwest - Naval Air Station North Island, San Diego, CA 92135

2.2 Buildings:

2.2.1 Each building will be identified at the Task Order level.

2.3 Applicable Documents:

2.3.1 Navy Crane Center Instruction 11450.2 – Design of Navy Shore Weight Handling Equipment

2.3.2 Navy Crane Center Instruction 11450.1B – Acquisition Policy for Navy Weight Handling Program for Shore Activities

2.3.3 Naval Facilities Engineering Command (NEC) – NAVFAC P-307

2.3.4 FRCSWINST 4730.1T – Management of Weight Handling Equipment

2.3.5 OSHA 29 CFR 1910.179

2.3.6 OSHA 29 CFR 1910.306, paragraph (b)

2.3.7 ASME B30 Safety Standard Cranes and Related Equipment

2.3.8 CMAA No. 74 Specifications for Top Running & Under Running Single Girder Electric Traveling Cranes Utilizing Under Running Trolley Hoist

2.3.9 Dept. of the Navy Local Population ID Card/Base Access Pass Registration SECNAV Form 5512/1

2.3.10 Commander, United States Fleet Forces Command/US Navy North (CUSFF/NAVNORTH) COVID-19 Screening Questionnaire

3.0 EQUIPMENT DESIGNATION LIST

3.1 The configuration of the equipment designated by type, capacity, building, power source and lifter type will be identified at the TO level. See Hoist Replacement Program – Catalog Table.

4.0 GENERAL REQUIREMENTS

4.1 The Contractor shall provide all labor, equipment, tools, and any other items and material necessary to meet performance requirements as outlined by this Statement of Work (SOW). All travel and any applicable shipping costs shall be included in the fixed price of this SOW. The individual TO requirements shall include one or more of the following areas: Evaluation, Replacement, Repair, and Maintenance. The Contractor shall follow the lock out / tag out procedures provided by FRCSW during the execution of this SOW.

4.1.1 The Contractor is required to be technically proficient, qualified and experienced in all phases of hoist replacement, including but not limited to, disassembly, repairs, assembly and installation, and all equipment referenced in Section 3.1.

4.1.2 The Contractor is required to perform all work in accordance with the applicable documents listed in Sections 2.3.

4.1.3 Upon completion of work, the hoist structure and overhead pneumatic or electrical traveling hoist will be inspected and certified by FRCSW personnel.

4.1.4 The Contractor is required to provide all tools and materials, including but not limited to test equipment, alignment tools, meters, support equipment, material handling equipment, and hardware required to perform the requested hoist replacement/repair.

4.1.5 All equipment required to perform the hoist structure, incidental service equipment such as forklifts, aerial working platforms, fall protection equipment, etc. shall be provided by the Contractor. All Material Handling Equipment (MHE) must be submitted to the Technical Point of Contact (TPOC) for approval by the Government. The TPOC will escort the vehicles delivering all MHE through the gate upon entering the base.

4.1.6 The Contractor shall provide rigging with the use of its own MHE.

4.1.7 The Contractor is required to verify all clearances around the work area. In certain work areas, there are industrial machines and/or fixtures that cannot be moved. FRCSW will cover these machines, fixtures, and surrounding equipment to protect from debris.

4.1.8 The Contractor is responsible for transportation, delivery, offloading of all material and equipment necessary. Upon completion of the job, the Contractor is responsible for removing all tools, equipment, and unused material off the Government installation.

4.1.9 The Contractor is required to remove or install items during FRCSW’s normal business hours. Workweeks typically include two (2) shifts, Monday through Friday, 6:00 a.m. to 2:30 p.m. and 2:00 p.m. to 10:30 p.m., excluding Federal holidays unless prior arrangements have authorized by the TPOC. The Contractor must provide a written work schedule to the TPOC.

4.1.10 The Contractor is required to meet all standards identified in NAVCRANECENINST 11450.2A and NAVFAC P-307.

4.1.11 The contractor shall be responsible for submitting required documentation through Navy Crane Center, in the event a Crane Alteration Request (CAR), defined in 11450.2A is applicable.

4.1.12 The hoist design must be accomplished by, or directly supervised by, a registered professional engineer (PE). PE licensing must be by a board or agency authorized to license and register professional engineers. The PE may be a Contractor's regular employee or a consultant. The PE's review and attestation of specification compliance and professional responsibility must be signified by his or her PE original seal and dated signature on the final drawings. The professional engineers must only undertake and perform work under this contract in the branch(s) of engineering in which they are licensed.

5.0 SPECIFIC REQUIREMENTS

The Contractor shall provide all labor and material as required to evaluate and replace or repair each hoist as specified in the individual TO. Each TO will identify the piece of equipment being repaired by manufacturer’s name and serial number as well as location. The Contractor shall replace/repair the subject equipment to full operating condition and insure optimum reliability for the intended use in accordance with applicable OEM specifications.

The Contractor is required to perform a hoist (including overhead pneumatic or electric traveling hoist, runway, control system, and pneumatic or electrical system) evaluation and replacement/repair project in accordance with all applicable documents referenced in Section 2 and subject to each specific TO.

5.1 Evaluation (CLIN 0001)

5.1.1 Teardown and Inspection/Evaluation (TD&IE) - Level One Level One TD&IE is considered critical. For equipment requiring TD&IE Level One, the Contractor shall mobilize to FRCSW to perform the TD&IE within five (5) business days of receipt of the TO. Level One requires the Contractor to physically be onsite at the requesting facility unless alternative method of support (telephonic or virtual presence) is approved by FRCSW COR and is successful. In the event of approved but unsuccessful telephone support, the Contractor shall mobilize to the FRCSW to perform the TD&IE within three (3) business days of the support being confirmed unsuccessful by the COR. The Contractor shall perform the initial inspection, disassembly, cleaning, adjustments, alignment, troubleshooting and efforts required for the determination of the equipment replacement/repair. The Contractor shall submit a Test and Inspection report in accordance with IAW CDRL A001. The contractor shall also submit the Contractor’s best turnaround for replacement/repair to the COR IAW CDRL A002

5.1.2 Teardown and Inspection/Evaluation (TD&IE) - Level Two Level Two TD&IE is considered non-critical. The TD&IE shall take place no later than ten (10) business days after receipt of TO. This category includes the initial inspection, disassembly, cleaning, adjustments, alignment, troubleshooting and efforts required for the determination of failure. The Contractor shall submit an inspection report IAW CDRL A001. The contractor shall also submit the Contractor’s best turnaround for replacement/repair to the COR IAW CDRL A002.

5.2 Hoist Repair (CLIN 0002)

5.2.1 Required NCC safety features at a minimum include travel limits, overload limiting, braking system and maintenance bypass switching (IAW Section 2.3.1 and 2.3.2).

5.2.2 Functions required to complete a repair shall include, but not be limited to:

5.2.2.1 Structural analysis (CDRL A003) of existing hoist structure, building truss, and attachments points to ensure proper design and installation.

5.2.2.2 Design of the hoist repair shall conform to all applicable requirements per applicable documents listed in Section 2.3 as follows.

5.2.2.2.1 The Contractor shall provide a Preliminary Design Review for the design of the hoist repair for review by the Government IAW CDRL A004.

5.2.2.2.2 The Contractor shall provide a Critical Design Review. Once the preliminary design review has been completed, the Contractor shall provide the final design to the Government IAW CDRL A004.

5.2.2.2.3 The Contractor shall ensure all new components are designed, assembled, shop-tested, delivered, installed, field-tested, and made ready for use.

5.2.2.2.4 The Contractor shall ensure the Hoist configuration is designed to operate in the existing environment, and shall not impede any existing equipment, infrastructure, and utilities.

5.2.2.2.5 The Contractor shall remove all existing hoist structure and components to complete hoist repair as necessary.

5.2.2.2.6 The Contractor shall remove and reinstall the existing ceiling tiles as necessary to access the installation point as necessary.

5.2.3 In the event that any of the work cannot be completed as described above, the Contractor must notify the TPOC immediately and provide the details in writing.

5.2.4 The Contracting Officer will review the findings provided by the TPOC and make a determination as to whether the work can be performed within the scope and if a modification to the contract is required.

5.3 Over and Above Repair (CLIN 0003)

The Contractor shall perform additional required work as approved by the TPOC, Contracting Officer and the COR IAW DFARS 252.217-7028. These types of efforts are deemed warranted as over and above the normal repair requirements for equipment already inducted under the applicable CLINs. The over and above work shall include, but is not limited to, any removal and replacement of parts with OEM specified parts. Any deviation from OEM specified replacement material must be approved, in writing, by the TPOC. All part substitutions need to be documented, to include the old and new part number, and submitted to the TPOC.

5.4 Engineering Change Order

To facilitate unforeseen equipment configurations or site conditions that are identified after mobilization an Engineering Change Order (ECO) may be issued by the Government to resolve these situations. ECO’s shall be limited to those required for safety or operation purposes, to maintain functional or performance reliability, or resolve obsolescence issues.

5.5 Inspection and Acceptance (CLIN 0004)

5.5.1 The Government will conduct periodic inspections while the Contractor is on-site to ensure that all tasks are performed in accordance with the contract.

5.5.2 The Contractor is required to be on-site to witness FRCSW’s condition inspection and load test in accordance with Section 2.

5.5.3 The Contractor is required to demonstrate to FRCSW Technical/Engineering personnel that the hoist structure is operational and conforms to applicable documents in Section 2.

5.5.4 The Contractor is required to furnish a Certificate of Conformance (COC) (CDRL A005) in accordance with FAR 52.246-15 upon completion of the hoist repair. The COC will function as the Government’s inspection and acceptance (I/A) document and will become a deliverable upon completion.

5.5.5 The Government will provide test weights for certification.

6.0 GENERAL INFORMATION

6.1 QUALITY ASSURANCE / QUALITY CONTROL:

The Contractor shall implement and maintain a Quality Assurance/Quality Control (QA/QC) program. The Contractor shall comply with military or commercial standards and procedures. The Contractor's QA/QC program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Organization for Standardization (ISO) family of standards.

6.2 SAFETY REQUIREMENTS

The Contractor shall be responsible for the safety and accountability of all its employees. The Contractor shall comply with the safety program, host base safety requirements, Environmental Protective Agency (EPA) instructions, the Occupational Safety and Health Act of 1970, Public Law 91-596, and all other applicable environmental, safety and health statutes and regulations.

6.1.1 Emergency Procedures: For work being performed at Government facilities, the Government will provide the Contractor initial guidance on emergency response procedures (i.e., fire, tornado, active shooter, and bomb threats). Thereafter, the Contractor is responsible for providing employees procedures for responding. The Contractor shall account for their employees following an emergency situation. Contractor employees shall participate with government personnel in all emergency response procedures or drills.

6.1.2 Common Tools and Personal Protective Equipment: The Contractor shall ensure employees are issued common tools and Personal Protective Equipment (PPE) common to the specialty of the requirement.

6.1.3 In the event of an accident/mishap during the period or performance of a specific TO, the Contractor shall take all reasonable and prudent actions to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A notification phone call shall be made to the Contracting Officer and the COR within a reasonable period of time after the accident/mishap is managed. A reasonable time is generally considered to be the same business day or no later than the next business day. A written or email copy of the mishap / incident notification shall be sent within twenty-four (24) hours to the Contracting Officer and the COR.

6.2 HAZARDOUS MATERIAL AND ENVIRONMENTAL COMPLIANCE

The Contractor (and its sub-contractors) shall comply with all federal, state and local environmental and occupational and safety laws, regulations and policies for all activities defined in this contract whether conducted at Government or Contractor owned or managed facilities. The Contractor shall be solely responsible for the management, cleanup, protective measures, and disposal of any and all emissions, effluents, wastes and hazardous materials used in, generated by, or associated with the actions required by this contract.

6.2.1 The Contractor shall ensure their employees are aware the performance of these services will occur in industrial areas. FRCSW is industrial complexes and has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, methylene chloride, lead, asbestos, and hydrazine. While the Contractor will not perform duties in a regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR Part 1910.10), there may be contact hazards with these materials. The Contractor shall ensure proper protective measures and training are taken to ensure contracted employees are protected from hazards.

6.2.2 The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

6.2.3 Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to base dispatch. If using a cellular phone, the call will go to an off-base call center; the Contractor is responsible for asking the 911 dispatcher to be transferred to the designated base. The liability for the spill or release of such substances rest solely with the Contractor and its agent.

6.3 SECURITY REQUIREMENTS:

6.3.1 The Contractor shall comply with all applicable physical and cyber security requirements, abide by direction given by military police or other security personnel, and adhere to installation traffic laws. Contract security shall be IAW DOD 5000.02, DOD 5220.22-M, and DOD 5220.22-R, or latest guidance.

6.3.2 The Contractor shall be given proper credentials and identification cards, shall wear a uniform when prescribed by the Theater Commander, shall be subject to appropriate recognition under the rules of war, and shall be subject to such regulations as have been or may hereafter be issued by the Navy, Marine Corps, Air Force, or Army in foreign theaters of operation. Upon termination of services of any employee, the contractor shall immediately upon occurrence turn in all government credentials issued to that employee to the specified Government representative.

6.3.3 IT systems and/or components shall conform to NIST cybersecurity standards and pass the Risk Management Framework approval process. Manufacturers must harden systems and apply all applicable security controls under NIST SP 800-53. Operating systems must be at Windows10 or more current. Equipment required to be installed on NMCI networks must be available on the current NMCI contract catalogue.

6.4 FOREIGN OBJECT DAMAGE (FOD) & TOOL CONTROL: The Contractor shall comply with all Foreign Object Damage (FOD) & tool control policies.

6.4.1 Contractor employees performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. This program shall be outlined in the Contractor’s quality plan and must be coordinated with the COR. All Contractor employees shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools. As a minimum, Contractors shall uniquely and permanently identify all tools used for each TO. A list of tool IDs and proof of daily inspection shall be available for COR inspection at any time during TO performance.

6.4.2 If tools, and/or equipment are lost during the period of performance for a specific TO, the Contractor will report the loss to the COR no later than two (2) hours after discovery.

6.5 WORKING CALENDAR:

6.5.1 Installation Closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility. Contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company's policies.

6.5.2 Generally, Contractor personnel may not perform work on-site at a government facility without supervision from Federal personnel. In limited circumstances, Contractor personnel identified as necessary to perform mission essential work despite the facility being otherwise closed for normal operations are authorized to work.

6.5.3 Rescheduling: If there are lost hours for any reason, the COR may reschedule tasks to a later date and will coordinate with the contractor as needed.

7 ANTITERRORISM (AT), COMMON ACCESS CARD (CAC) AND OPERATIONAL

SECURITY (OPSEC) REQUIREMENTS

7.1 Antiterrorism Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Government installations, facilities, and controlled access areas shall complete AT Level I awareness training available at website http://jko.jten.mil. All contractor employees, to include subcontractor employees, not authorized to obtain access to DoD networks (i.e. Foreign Nationals), alternative methods to comply with this training will be specified.

7.2 Contractors Requiring Common Access Card (CAC): Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation IAW SECNAVINST 5510.30B, and Department of Defense Instruction (DODI) 5200.46. The Contractor will be issued a CAC only if duties involve one of the following:

a. Physical access to a DOD facility and logon access to DOD networks (on-site or remotely).

b. Remote logon access to a DOD network using approved remote access procedures; or Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of six months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

7.3 Contractors Not Requiring CAC and Requiring Access to a DOD Facility or Installation: The Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center (NCIC), DODI 5525.19, DODI 5200.46, and applicable installation or facility access policies and procedures provided by the Government as specified.

7.4 OPSEC Program: The Contractor shall comply with specific Command-approved OPSEC awareness training and OPSEC program participation IAW Department of Defense Manual (DODM) 5205.02M.