HMA_Pavement-_County_Projects_(2026).pdf

REQUEST FOR BID

2026-RFB-012

HMA PAVEMENT- COUNTY PROJECTS (2026)

County of Dane

City-County Building, Room 425, 53703

Madison, WI 53703

RELEASE DATE: January 26, 2026

DEADLINE FOR QUESTIONS: February 19, 2026

RESPONSE DEADLINE: February 26, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR BID

HMA Pavement- County Projects (2026)

I. Introduction II. Bid Guidelines and Overview

III. Bid Specifications IV. Vendor Questionnaire V. Standard Terms and Conditions

Attachments:

A - 26012-HMA Pavement- County Projects - Attachment A

B - County Highway G Plan

C - CTH CV - Manholes and Valve Boxes

Request For Bid #2026-RFB-012 Title: HMA Pavement- County Projects (2026)

1. Introduction

1.1. Summary

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a bid response for: HMA Pavement- County Projects.

The County intends to use the results of this process to award a contract(s) or issuance of purchase order for the product(s) and or services(s) stated above.

1.2. Contact Information

Hazel Schuster

Purchasing Officer

Email: schuster.hazel@countyofdane.com

Phone: (608) 896-3861

Department:

Highway & Transportation

1.3. Timeline

Desired Bid Release Date January 26, 2026

Vendor Question Submission Deadline February 19, 2026, 4:00pm

Question Response Deadline February 23, 2026, 4:00pm

Proposal Submission Deadline February 26, 2026, 2:00pm mailto:schuster.hazel@countyofdane.com tel:(608)896-3861

2. Bid Guidelines and Overview

2.1. GENERAL SOLICITATION PROCESS

1. REASONABLE ACCOMMODATIONS

1. The County will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you need accommodations at a vendor conference or site visit, contact the Purchasing Officer listed or call WI Relay 711 for TDD Services.

2. VENDOR REGISTRATION

1. Interested vendors are required to register at the County's eProcurement Portal. Registration is free and will ensure that you receive notifications of solicitations that match your profile and category codes as well as providing the County with up-to-date company contact information.

2. Once registered, please double check to make sure your vendor information including commodity codes is up-to-date by signing into your account at the County's eProcurement

Portal.

3. CALENDAR OF EVENTS

1. Specific and estimated dates and times of actions related to this solicitation are listed in the timeline in the Introduction Section. The actions with specific dates must be completed as indicated unless otherwise changed by the County. In the event that the County finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing an addendum to this RFP and posting such addendum on the Dane

County eProcurement Portal.

4. CLARIFICATION OF THE SPECIFICATIONS / QUESTIONS

1. All inquiries concerning this solicitation must be submitted via the County's eProcurement

Portal.

2. Questions must be submitted before 4:00 pm on Thursday, February 19, 2026.

1. Requests submitted after that time frame will not be considered.

3. Proposers are expected to raise any questions, exceptions, or additions they have concerning the solicitation at this point in the process. If a proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this solicitation, the proposer should immediately notify the contact person of such error and request modification or clarification to the solicitation document.

4. Proposers are prohibited from communicating directly with any employee of Dane County, except as described herein. No County employee or representative other than those individuals https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane listed as County contacts on this solicitation is authorized to provide any information or respond to any question or inquiry concerning this solicitation.

5. ADDENDA & REVISIONS

1. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this bid, addenda and/or supplements will be posted via the

County's eProcurement Portal. Bidders are responsible to regularly monitor the web site for any such postings. It is recommended to check the eProcurement Portal for addenda prior to submitting a proposal. Bidders must acknowledge the receipt/review of any addenda via the eProcurement Portal.

2. The Purchasing Division has the sole authority for modifications to specifications and/or the solicitation document.

6. INSPECTION OF PREMISES/VENDOR SITE VISIT - when applicable

1. When applicable, bidder’s may inspect site(s) prior to submitting bids to determine all requirements associated with the project by contacting Hazel Schuster. Failure to do so will in no way relieve the successful bidder from the necessity of providing, without additional cost to the County, all necessary services that may be required to carry out the intent of the resulting contract.

2.2. BID / PROPOSAL SUBMISSION

Dane County strongly encourages all vendors to submit proposals well in advance of the solicitation deadline. By doing so, if there are any technical difficulties, there is time to attempt to resolve the situation before the deadline. Late bids will not be accepted.

If there are technical difficulties while trying to submit, first, contact OpenGov Support by clicking into the small blue circle on the bottom, right side of your screen while logged into the OpenGov system.

1. SUBMITTAL INSTRUCTIONS

1. Dane County reserves the right to accept any part of this bid deemed to be in the best interest of the County. The County also retains the right to accept or reject any or all bids.

2. Proposals must be submitted via the County's eProcurement Portal before 2:00 pm on Thursday, February 26, 2026. Late, faxed, mailed, hand-delivered, or incomplete proposals will be rejected unless otherwise specified. Dane County is not liable for any cost incurred by proposers in replying to this solicitation.

3. To Submit a Proposal:

1. Register at the County's eProcurement Portal at https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane

2. Click on the green "+Subscribe" button on the left side of the screen and proceed to create an account or sign in if an account already exists.

3. Once registered, click on the "draft" button to draft your proposal.

4. Provide company information

5. Complete the entire Vendor Questionnaire

6. Where indicated, upload the required documents.

7. The file upload status can be seen for each document uploaded.

8. Confirm all files have been uploaded

9. Review your work and click on "submit" proposal

10. Acknowledge any addenda

2. MULTIPLE PROPOSALS & ACCEPTANCE

1. Multiple proposals from a vendor will be permissible; however, the proposer must create separate accounts with separate log-in sequences, emails, and passwords on the

County’s eProcurement Portal. Each such proposal must be submitted separately and labeled as

Proposal #1, Proposal #2, etc.

2. Please message procurementsupport@opengov.com with any questions regarding set up.

3. GENERAL INSTRUCTIONS ON SUBMITTING COST PROPOSALS

1. The Cost Proposal section of this solicitation will either be incorporated into the system as a

Pricing Table or as a separate Cost Proposal Attachment that must be downloaded, completed, saved, and uploaded to the Vendor Questionnaire section.

2. Price(s) quoted shall include all labor, materials, equipment, shipping and other costs and conditions outlined within the bid. Pricing shall remain fixed.

4. RIGHT TO REJECT PROPOSALS & NEGOTIATE CONTRACT TERMS

1. The County reserves the right to accept any part of a submission deemed to be in the best interest of the County and to reject any and all proposals and to negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, the County may negotiate a contract with the next highest scoring proposer.

2.3. VENDOR QUESTIONNAIRE DEFINITIONS

1. LOCAL VENDOR PURCHASING PREFERENCE - applicable to RFBs - DOES NOT APPLY TO PUBLIC WORKS

BIDS

mailto:procurementsupport@opengov.com

1. Under Dane County Ordinance 25.08(11)(c-e), a Locally Based and Owned Vendor, Locally

Operated Vendor, or Non-Locally Operated Vendor may be invited to match the low bid if the low bid is offered by a vendor that is not identified as a Locally Based and Owned Vendor, Locally Operated Vendor, or Non-Locally Operated Vendor according to Dane County Ordinance requirements. Local Vendor Preferences do not apply to bids for sand, gravel, salt, asphalt and concrete.

Locally Based and Owned Vendors:

1. When bids are reviewed, the County will determine if a Locally Based and Owned Vendor responding to the bid is the low bidder. If a Locally Based and Owned Vendor is the low bidder, they will be awarded the bid.

2. If a Locally Based and Owned Vendor is not the low bidder but is within 15% of the low bid, the

County will contact the Locally Based and Owned Vendor and provide that vendor the option of matching the low bid price.

3. If no Locally Based and Owned Vendors are among the responding bidders, or the Locally Based and Owned Vendor declines to match the low bid, then the County will determine if a Locally

Operated Vendor has responded to the bid.

Locally Operated Vendors:

4. If a Locally Operated Vendor is within 10% of the low bid, the County will contact the Locally

Operated Vendor and provide that vendor the option of matching the low bid price.

5. If no Locally Operated Vendors are among the responding bidders, or the Locally Operated

Vendor declines to match the low bid, then the County will determine if a Non-Locally Operated

Vendor has responded to the bid.

Non-Locally Operated Vendors:

6. If a Non-Locally Operated Vendor is within 5% of the low bid, the County will contact the Non-

Locally Operated Vendor and provide that vendor the option of matching the low bid price.

7. If no Non-Locally Operated Vendors are among the responding bidders, or the Non-Locally

Operated Vendor declines to match the low bid, then the County will award the bid to the low bidder without regard to the location of the vendor.

2. LOCAL VENDOR PURCHASING PREFERENCE - applicable to RFPs - DOES NOT APPLY TO PUBLIC WORKS

BIDS

1. Under County ordinances, a Local Vendor is defined as a supplier or provider of equipment, materials, supplies or services that has an established place of business within the County of

Dane. An established place of business means a physical office, plant or other facility. A post office box address does not qualify a vendor as a Local Vendor.

1. County ordinance provides that a local vendor (within Dane County) automatically receive five points toward the evaluation score.

2. County ordinance provides that vendors located within the counties adjacent to Dane County

(Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) automatically receive two points toward the evaluation score.

3. LOCAL CONTENT VENDOR PREFERENCE - generally only applicable to RFBs - DOES NOT APPLY TO

PUBLIC WORKS BIDS

1. Under Dane County Ordinance 25.08(4)(f-j), bidders offering goods made in Dane County, its surrounding counties, or the State of Wisconsin receive a price preference on sealed bid solicitations. Bids are first evaluated to determine if any bidders are offering products that qualify as Dane County-Made Goods, Regionally-Made Goods, or Wisconsin-Made Goods. Local

Vendor Preferences do not apply to bids for sand, gravel, salt, asphalt and concrete.

2. A bidder offering Dane County-Made Goods will be considered the successful bidder if their price is up to 15% higher than the low bid for goods that are not Dane County-Made Goods. If no vendors meet this criteria, then the County will determine if any bidder is offering Regionally-

Made Goods. If so, then such a bidder will be considered successful if their price is up to 12.5% higher than the low bid for goods that are not Regionally-Made Goods. If no vendors meet this criteria, then the County will determine if any bidder is offering Wisconsin-Made Goods. If so, that bidder will be considered successful if their price is up to 10% higher than the low bid for goods that are not Wisconsin-Made Goods. If no vendors are offering Dane County-Made, Regionally-Made, or Wisconsin-Made Goods, then the County will evaluate the low bid without regard to the content of the goods.

4. FAIR LABOR PRACTICES CERTIFICATION

1. Dane County Ord. 25.09 (1) is as follows:

1. (28) BIDDER RESPONSIBILITY. (a) Any bid, application or proposal for any contract with the county, including public works contracts regulated under chapter 40, shall include a certification indicating whether the bidder has been found by the National Labor Relations

Board (NLRB) or the Wisconsin Employment Relations Committee (WERC) to have violated any statute or regulation regarding labor standards or relations within the last seven years.

The purchasing manager shall investigate any such finding and make a recommendation to the committee, which shall determine whether the conduct resulting in the finding affects the bidder’s responsibility to perform the contract.

2. If a company indicates that they have been found by the NLRB or WERC to have such a violation in the Vendor Questionnaire section, a copy of any relevant information regarding such violation with is required to be uploaded with the bid submission.

3. Additional information about the NLRB and WERC can be found using the following links:

www.nlrb.gov and http://werc.wi.gov.

5. COOPERATIVE PURCHASING

1. Participating in cooperative purchasing gives vendors the opportunity for additional sales without additional bidding. Municipalities and state agencies use cooperative purchasing to expedite purchases. A “municipality” is defined as any county, city, village, town, school district, https://www.nlrb.gov/ http://werc.wi.gov/ board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having authority to award public contracts (s.

16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (20, Wis.

Stats.

2. In the Vendor Questionnaire section, you will have the opportunity to participate in allowing municipalities and state agencies to piggyback this bid. Participation is not mandatory. A vendor’s decision on participating in this service has no effect on awarding the bid.

3. Dane County is not a party to these purchases or any dispute arising from these purchases and is not liable for delivery or payment of any of these purchases.

6. DESIGNATION OF CONFIDENTIAL & PROPRIETY INFORMATION - generally only applicable to RFPs

1. RFP responses are public records under Wisconsin Law. Dane County may be required to release your RFP response if someone makes a public records request. There are few exceptions to disclosure under Wisconsin’s Open Records Law.

2. All proposed restrictions on the use of data contained within a proposal and all confidential information must be clearly stated on the Vendor Information Attachment under the

“Designation of Confidential and Proprietary Information” section.

3. Proprietary information submitted in a proposal, or in response to the RFP, will be handled in accordance with the applicable Wisconsin State Statute(s) to determine whether such information must be disclosed. Dane County shall not provide advance notice prior to release of any requested record.

4. Submitted pricing will always become public information when proposals are opened and therefore cannot be designated as confidential. Designating the RFP response or proposal in its entirety as confidential is never warranted and will result in its release.

5. One exception under the Wisconsin Open Records Law is if information constitutes a “trade secret.” Trade secret is defined in Sect. 134.90 (1)(c)) of the WisconsinStatutes, as follows:

"Trade secret" means information, including a formula, pattern, compilation, program, device, method technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

County cannot guarantee that such information will be treated as a trade secret or confidential.

6. To the extent permitted by law, it is the intention of Dane County to withhold the contents of the proposal from public view until such times as competitive or bargaining reasons no longer require non-disclosure, in the opinion of Dane County. At that time, all proposals will be available for review in accordance with the Wisconsin Open Records Law.

7. In the event the Designation of Confidentiality of this information is challenged, undersigned agrees to provide legal counsel or other necessary assistance to defend the Designation of

Confidentiality and to hold Dane County harmless for any costs or damages arising out of Dane

County withholding the materials. .

8. Failure to designate confidential and proprietary information within the Designation of

Confidential and Proprietary Information section of the Vendor Information Attachment may mean that all information provided as part of the proposal response will be open to examination or copying. The County considers other markings of confidential in the proposal document to be insufficient. The undersigned agrees to hold the County harmless for any damages arising out of the release of any material unless they are specifically identified within the Designation of

Confidential and Proprietary Information section of the Vendor Information Attachment.

2.4. EVALUATION

1. PRELIMINARY EVALUATION

1. The proposals will first be reviewed to determine if all applicable requirements are met. Failure to meet mandatory requirements may result in the proposal being rejected. In the event that all vendors do not meet one or more of the mandatory requirements, the County reserves the right to continue the evaluation of the proposals and to select the proposal which most closely meets the requirements specified in the solicitation.

2. PROPOSAL SCORING - applicable to RFPs

1. Accepted proposals will be reviewed by an evaluation team and scored against the stated criteria in the evaluation section of the RFP posting. This scoring will determine the ranking of vendors based upon their written proposals. If the team determines that it is in the best interest of the County to require a Phase 2 Evaluation which may include oral presentations, the highest-ranking vendors will be invited to make such presentations. Those vendors that participate in the interview process will then be scored, and the final ranking will be made based upon those scores.RFP Cost Proposal's will be scored using a standard quantitative calculation where the most cost criteria points will be awarded to the proposal with the lowest cost.

3. ORAL PRESENTATIONS/INTERVIEW - applicable to RFPs

1. Top ranked selected proposers may be required to make oral interview presentations and/or site visits to supplement their proposals, if requested by the County. The County will make every reasonable attempt to schedule each presentation at a time and location that is agreeable to the proposer. Failure of a proposer to conduct a presentation to the County on the date scheduled may result in rejection of the vendor’s proposal.

2.5. AWARD

1. RFB AWARD

1. The County will award the bid to the most responsive and responsible bidder whose bid is most advantageous to the County. In determining the most advantageous bid, the County may consider criteria such as, but not limited to, cost, bidder’s past performance and/or service reputation, and service capability, quality of the bidder’s staff or services, customer satisfaction, references, the extent to which the bidder’s staff or services meet the County’s needs, bidder’s past relationship with the County, total long term cost to the County, fleet continuity and any other relevant criteria listed in this solicitation.

2. A resulting award and any part thereof shall not be subcontracted or assigned to another

Contractor without prior written permission of the County. The Contractor shall be directly responsible for any Subcontractor’s performance and work quality when used by the Contractor to carry out the scope of the job. Subcontractors must abide by all terms and conditions under this Contract.

2. RFP AWARD

1. An RFP award will typically be granted in one of two ways.

1. The award may be granted to the highest scoring responsive and responsible proposer.

2. Alternatively, the highest scoring proposer or proposers may be requested to submit final and best offers. If final and best offers are requested, they will be evaluated against the stated criteria, scored and ranked. The award will then be granted to the highest scoring proposer.

2. A resulting award and any part thereof shall not be subcontracted or assigned to another

Contractor without prior written permission of the County. The Contractor shall be directly responsible for any Subcontractor’s performance and work quality when used by the Contractor to carry out the scope of the job. Subcontractors must abide by all terms and conditions under this Contract.

3. PAYMENT TERMS AND INVOICING

1. Unless otherwise agreed upon in writing, Dane County will pay properly submitted vendor invoices within thirty (30) days of receipt of goods or services. Payment will not be made until goods or services are delivered, installed (if required), and accepted as specified. Invoices presented for payment shall be submitted to via email to the Department Invoice Email

Address shown on the Bill To section of the PO issued. The Dane County purchase order number must be noted on the submitted invoice.

2. Other incidental or standard industry charges not identified herein, are not allowed under this contract. Miscellaneous service charges used to help the Contractor pay various fluctuating current and future costs are not allowed. These charges include, but are not limited to, costs directly or indirectly related to the environment, energy issues, fuel charges, service and delivery of goods and services.

4. NOTIFICATION OF INTENT TO AWARD

1. Upon finalizing the award, a notification email may be sent via the OpenGov system showing the awarded vendor(s).

2. As a courtesy, the County may send a Notice of Intent letter to responding vendors at the time of the award. - applicable to RFPs

3. Written notice of award to a vendor in the form of a purchase order or other document, mailed or emailed to the address shown on the bid will be considered sufficient notice of acceptance of bid.

5. CERTIFICATE OF INSURANCE

1. The successful vendor is required to submit to Dane County a Certificate of Insurance prior to performing any work under this contract. The certificate is required prior to issuance of purchase order. See the Insurance Responsibility section within the Standard Terms &

Conditions.

2. Please contact your insurance representative to issue an Additional Insured Endorsement naming County of Dane, a municipal corporation, its boards, commissions, agencies, officers, employees and representatives listed as an ADDITIONAL INSURED on the General Liability policy.

3. Indicate mailing address as:

o County of Dane

Risk Management

City County Building Room 425

210 Martin Luther King Jr., Blvd.

Madison, WI 53703

4. Please inform your insurance representative that you have agreed to provide us with 30 Days written notice in the event of cancellation for any reason before the expiration date of your policy or policies.

5. Vendor may email Certificates of Insurance to risk.management@danecounty.gov.

6. Call 608-266-4965 with any questions.

6. PERMITS & LICENSES

mailto:risk.management@danecounty.gov

1. The Contractor selected under this bid shall be required to obtain the necessary permits and licenses prior to performing any work under this contract. The Contractor will be required to demonstrate valid possession of appropriate required licenses and will keep them in effect for the term of this contract.

2. Contractor must be financially responsible for obtaining all required permits and licenses to comply with pertinent regulations, municipal, county, State of Wisconsin and Federal laws, and shall assume liability for all applicable taxes.

7. SATISFACTORY WORK

1. Any work found to be in any way defective or unsatisfactory shall be corrected by the

Contractor at its own expense at the order of the County. The County also reserves the right to contract out services not satisfactorily completed and to purchase substitute services elsewhere. The County reserves the right to charge the vendor with any or all costs incurred or retain/deduct the amount of such costs incurred from any monies due or which may become due under this contract.

8. GOVERNMENT STANDARDS

1. All materials, equipment, and supplies provided to the County must fully comply with all safety requirements as set forth by the Wisconsin Department of Commerce and all applicable OSHA

Standards. Bidders shall comply with all local, state and federal regulations, directives and laws.

9. DANE COUNTY SUSTAINABILITY PRINCIPLES

1. On October 18, 2012, the Dane County Board of Supervisors adopted Resolution 103, 2012-2013 establishing the following sustainability principles for the county:

o Reduce and eventually eliminate Dane County government’s contribution to fossil fuel dependence and to wasteful use of scarce metals and minerals;

o Reduce and eventually eliminate Dane County government’s contribution to dependence upon persistent chemicals and wasteful use of synthetic substances;

o Reduce and eventually eliminate Dane County government’s contribution to encroachment upon nature and harm to life-sustaining ecosystems (e.g., land, water, wildlife, forest, soil, ecosystems); and o Reduce and eventually eliminate Dane County government’s contribution to conditions that undermine people’s ability to meet their basic human needs.

2.6. CONTRACTING

1. CONTRACT/PROJECT ADMINISTRATION

1. The County department(s) utilizing the service will be responsible for drafting, coordinating, monitoring and administering the resulting service contract/purchase order. The department shall be responsible for notifying the awarded vendor about contract renewals or extensions.

Any modifications or additions to the contract(s)/purchase order(s) shall be communicated by the department to the Purchasing Division.

2. CONTRACT ASSIGNMENT - SUBCONTRACTORS

1. A resulting contract and any part thereof shall not be subcontracted or assigned to another

Contractor without prior written permission of the County. The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. Subcontractors must abide by all terms and conditions under this Contract.

3. CONTRACT ADDITIONS

1. The County reserves the right to add new items and locations at a price conforming to other like items on the contract. The procedure for such additions shall be as follows:

1. The County Purchasing Officer will contact the vendor requesting pricing for the item(s) to be added.

2. The vendor, within three working days, should respond in writing and include the bid number, contract period and the price for each item or service to be provided.

3. Upon receipt, the County shall issue a Change Order adding the service or product(s) to the

Contract or Purchase Order.

2. The County reserves the right to accept or reject prices and obtain bids on the open market for these add ons.

3. When applicable, Contractor may be required to sign a Dane County Contract.

4. CONTRACT TERMINATION

1. If for any reason the successful contractor fails to fulfill the requirements of the contract for providing the specified services, the County shall have the right to cancel the contract at any time and negotiate for the services with another contractor.

3. Bid Specifications

Dane County as represented by the Purchasing Division will accept bids for the purchase of specified item(s) as described within this document.

The specifications below describe an acceptable product. Minor variations in specification may be accepted if, in the opinion of County staff, they do not adversely affect the quality, maintenance or performance of the item(s). Dane County reserves the right to accept or reject any and all bids, to waive informalities and to choose the bid that best meets the specifications and needs of the County.

Specification Compliance:

1. Bidder shall review every numbered specification listed within this section.

2. Any deviation from the minimum specifications stated herein must be identified in detail in the Bid

Spec Deviations section of the Vendor Questionnaire and must include a description of how the proposed item(s) differ from the bid specification requirements, along with detailed justification for such deviation.

3. Bidder shall include photos and schematics as necessary, for complete clarification. If additional documents are needed to explain and illustrate deviations, upload that file to the Supplemental

Documents section of the Vendor Questionnaire.

3.1. TERM

1. The contract shall be effective on the date indicated on the Dane County purchase order or the

Dane County contract execution date and shall run for one year from that date.

3.2. GENERAL

1. The special provisions in this proposal shall supplement and take precedence over the Standard

Specifications.

2. The Dane County Highway and Transportation Department, the issuer of this bid proposal, shall hereinafter be referred to as "the County." On certain projects, when specified on the schedule of prices, other municipalities or County agencies will be awarding and administering their own contract.

3. All projects included in this proposal are subject to available funds and budget restraints.

3.3. PRODUCTION

1. On certain projects, when specified on the schedule of prices, the contractor shall supply a minimum of 200 ton per hour of asphaltic material on a continuous basis to provide a reasonable rate of production. If the contractor falls below this rate, the County shall have the option of suspending work and liquidated damages of $300 per day will be assessed until full production is resumed.

2. After the milling, pulverizing, or asphaltic paving has started, the contractor shall proceed to complete the project at the earliest possible date.

3. If the contractor should determine it necessary to stop the paving operation, the contractor shall make a request to the County for permission to stop work.

1. The request shall be received by the County at least 24 hours before the proposed time of work stoppage.

2. The request shall specify the proposed date and time of work stoppage, the reason for stopping work, and the period of time before paving is to resume.

3. If permission is granted to discontinue work, the same liquidated damages as noted above will apply to further delays beyond the agreed resumption date.

4. The above conditions apply to all work on projects covered under this proposal. Contractors or sub-contractors, whether performing paving, grinding, milling and shaping, or pulverizing, are expected to maintain normal progress. Normal progress is defined as that which is reasonable for the scope of work involved.

3.4. REMOVING ASPHALT SURFACE MILLING, Item 204.0120

This work shall be in accordance with the requirements of Section 204 of the Standard Specifications, except as hereinafter amended.

A. Description: In most cases, milling will involve at least one vertical "butt" joint in order to match existing pavement. Should topographic or other physical constraints prevent a milling machine from making a satisfactory straight line, vertical "butt" joint, the contractor shall provide all labor and equipment necessary to complete the joint by other means. The contractor shall take measures to ensure that large milled areas on the mainline of the highway are not left open for more than 72 hours and not during rain events. The contractor shall be responsible for repairing underlying lower layers of pavement or base course that becomes damaged due to exposure to significant precipitation or traffic following milling.

B. Construction Method: When adjacent to an existing concrete gutter, the contractor shall "wedge" cut the existing pavement surface to a width as specified by the County.

The depth of the "wedge" cut shall be a minimum of 1 1/2 inches adjacent to the gutter and 1/8 inch on the outside edge towards the street centerline. The depth of cut shall be measured to the top of the ridges.

C. Method of Measurement: Milling shall be measured by the square yard of pavement surface ground.

Widths of grinding greater than designated by the County shall be at the contractor's expense.

D. Basis of Payment: Milling will be paid for at the contract unit price bid for grinding, and shall be full compensation for grinding the existing pavement surface, constructing vertical butt joints, for wedging utility castings after grinding, for street cleaning, and for all equipment, tools, labor, and incidentals necessary to complete the work in accordance with this contract.

3.5. HMA PAVEMENT – Item 460.5000 thru 460.8999

A. Description: Materials covered under this provision shall conform to the State of Wisconsin, Department of Transportation's specifications for each “Type” mix.

The contractor will be responsible for providing mix design(s) and for testing required to insure uniformity of mix and adequacy of compaction. A mix design must be submitted to the County for approval a minimum of 2 weeks prior to the start of paving. In no case will paving be allowed to begin until the County is in receipt of said mix design(s).

The contractor will be responsible for working with the County to schedule projects promptly after being notified that County work has been completed and the project is ready for paving. The County has listed the earliest date a project will be ready for paving in this RFB, and the County will contact the contractor approximately 2 weeks prior to a project being ready for paving. The contractor is expected to act in good faith (within 1 week of notification) to schedule a paving start date with the County engineer not more than 4 weeks following notification unless approved by the County. The County reserves the right to award a paving project to the 2nd lowest bidder if the lowest bidder is not responsive on scheduling a paving date. If the contractor needs more information on anticipated schedule in the weeks or months leading up to the paving, they can contact the County engineer.

Section 460.2.1 Replace the entire text with the following:

(1) Furnish a homogeneous mixture of coarse aggregate, fine aggregate, mineral filler if required, SMA stabilizer if required, recycled material if used, warm mix asphalt additive or process if used, and asphaltic material. Design mixtures conforming to table 460-1 and table 460-2 to 4.0% air voids to establish the aggregate structure.

(2) Determine the target JMF asphalt binder content for production from the mix design data corresponding to 3.0% air voids (97% Gmm) target at the design the number of gyrations (Ndes). Add liquid asphalt to achieve the required air voids at Ndes.

(3) For SMA, determine the target JMF asphalt binder content for production from the mix design data corresponding to 4.0% air voids (96% Gmm) target at Ndes.

B. Method of Measurement: Payment will be made only for supplied material accompanied by a ticket containing the following information

1. Ticket number, date, and time

2. Type of material

3. Gross and net weights

A copy of the tickets will be given to the County inspector on the job site.

C. Basis of Payment: HMA Pavement bid item is full compensation for providing HMA pavement including binder, accepted as stated above, compacted in place and shall include all work necessary to provide quality management programs in accordance with QMP Management Program (QMP) listed below.

Partial payments will be made no sooner than monthly by the County as the work proceeds. Final payment will be withheld until final acceptance is made by the County.

D. Acceptance: Final acceptance of all asphaltic mixes shall be based primarily on the overall quality of finished pavement, compacted densities, the quality of workmanship and QMP documentation. QMP

Documentation must be turned into the County before final acceptance. Documentation of the contractor's quality management program are definite factors in determining final acceptance, however the County reserves the right to reject any pavement on the basis of an obvious inconsistency, poor appearance, or poor ride.

3.6. QUALITY MANAGEMENT PROGRAM (QMP)

A. Description. The provisions of WisDOT Specification 460.2.8 (QMP) are removed from these specifications and replaced with the Specifications listed under field quality control.

B. Field Quality Control:

1. The Contractor is required to maintain an in-house Quality Control Program. Contractor personnel must be qualified per section 8-36 of the WisDOT Construction and Materials Manual to run this program. The engineer shall implement a Quality Assurance Program to reasonably assure that the specification are adhered to. The Contractor shall notify the Engineer of Work stages as they progress.

The presence or absence of inspection or field observations shall not relieve the Contractor from inherent responsibility to conform to the specifications.

a. The contractor shall submit a proposed Job Mix Formula (JMF) for the Engineer’s review at a minimum of 2 weeks prior to paving. The JMF shall be based on properties as specified by the Project’s

Detailed Specifications.

b. A WisDOT HTCP Certified Mix Design Technician shall sign the JMF. If certified personnel are not available, a Professional Engineer shall sign the above statement.

c. Mix designs must be preapproved by the Wisconsin Department of Transportation.

d. The Contractor shall take samples under their Quality Control Program. For each mix produced, the contractor will sample and test as per the frequency requirements listed in the materials section of the

QMP specifications. Each sample shall be tested for gradation and air voids. The average of all tests shall comply with the following specifications when compared to the JMF:

25.0 mm +/- 6.0%

19.0 mm +/- 5.0%

12.5 mm +/- 5.0%

9.5 mm +/- 5.0%

2.36 mm +/- 5.0%

75 µm +/- 2.0%

Asphaltic Content +/- 0.3%

Air Voids +/- 1.3%

VMA2 +/- 0.5%

VMA limits based on minimum requirement for mix design nominal maximum aggregate size in table

460-1.

2. For each mix produced, the contractor shall submit one Asphalt Binder sample to be tested for compliance. This sample shall be in a one quart can and clearly labeled.

3. Testing Agency: Contractor shall engage qualified testing agency to perform density tests.

4. Thickness: In place compacted thickness of hot-mix asphalt courses will be checked by Engineer.

5. Surface Smoothness: Finished surface of each hot-mix asphalt course will be observed by Engineer for compliance with smoothness tolerances.

6. In-Place Density: Testing agency will determine density using nuclear density methods.

a. Testing shall be performed the day of placement.

b. There shall be a minimum of five density tests for every 500 tons placed. The five tests should be taken across the mat at given location as may be designated by the Engineer. The average of these five tests shall meet the minimum required density conforming to Table 460-3 of the WisDOT Specifications

ASP-6.

c. Density tests will not be performed on leveling (scratch) courses.

7. Mixtures with failing densities will be accepted and paid for as provided in WisDOT Section 460.5.2.2.

8. Materials: The Contractor will randomly take samples of the delivered asphalt mix to be tested for compliance with the mix design.

a. Frequency of Testing. Daily sampling is required per each range of tonnage placed: 50-600 TN; 601-

1,500 TN; 1,501-2,700 TN; 2,701-4200 TN.

b. Asphalt sample(s) to be tested for asphalt content, gradation, Bulk Specific Gravity (Gmb), Maximum

Specific Gravity (Gmm), Air Voids (VA), Voids in Mineral Aggregates (VMA), and Percent Binder (Pb%).

9. Materials: The Contractor will randomly take samples of the delivered asphalt binder to be tested for compliance with the mix design. The Contractor will take one test at a minimum one test per mix;

testing for penetration and viscosity.

C. Basis of Payment: The contractor (bidder) shall include the Quality Management Program in the unit bid price for the asphaltic mixture. Said bid price shall be full compensation for all work herein specified and for all labor, tools, equipment, sampling, testing, record keeping and incidentals necessary to complete the work. A copy of all testing records shall be submitted to the County at the completion of paving operations. Testing records may be submitted as hard copies or electronically.

D. Acceptance. Final acceptance of all asphaltic mixes shall be based primarily on the overall quality of finished pavement, compacted densities, and the quality of workmanship. Documentation of the contractor's quality management program are definite factors in determining final acceptance, however the County reserves the right to reject any pavement on the basis of an obvious inconsistency, poor appearance, or poor ride.

3.7. CONCRETE CURB & GUTTER, Items 601.0407, 601.0411 & 601.0557

This work shall be in accordance with the requirements of Section 601 of the Standard Specifications, except as hereinafter amended.

601.3.6 Expansion Joints. Place expansion joints in curb, gutter, or curb & gutter constructed next to asphaltic pavement or surfacing. Locate joints everywhere that tangent and radial curb, or curb & gutter meet; on each side of every inlet 5-6’ from the inlet, but no closer than 6 feet from another joint; and on tangent sections place between 6 feet and 300 feet.

3.8. MOBILIZATION MILL, Item SPV.0060.01

A. Description: This section describes the work and operations necessary to move personnel, equipment, supplies and incidentals to the project site to accomplish milling hourly operations.

B. Materials: (Vacant)

C. Construction: (Vacant)

D. Method of Measurement: Mobilization Mill shall be measured as each individual unit acceptably completed. In the event of multiple projects there will be a fixed mobilization charge to the first project site, with an hourly charge starting when the mill unloads at the first project site and ending when the clean-up at the last project site is complete.

E. Basis of Payment: Payment for Mobilization Mill is full compensation for supplying and providing all materials and services, and for performing all work necessary to complete this contract bid item.

3.9. MILLING, HOURLY, Item SPV.0075.01, SPV.0075.02; 1-4’ Mill, 4+-12’ Mill respectively.

A. Description: This item is the same as Removing Asphaltic Surface Milling, Item 204.0120, except as modified below. Under this item, the County will supply the traffic control. The contractor will notify the

County 48 hours in advance of milling in order for the County to provide traffic control.

B. Materials: (Vacant)

C. Construction: (Vacant)

D. Method of Measurement: Milling, Hourly, shall be measured in 1/2 hour increments of time spent on the job plus a fixed mobilization charge to the project site. In the event of multiple projects there will be a fixed mobilization charge to the first project site, with an hourly charge starting when the mill unloads at the first project site and ending when the clean-up at the last project site is complete.

E. Basis of Payment.: Milling, Hourly will be paid for at the contract unit price bid for Milling, hourly and shall be full compensation for Milling the existing pavement surface, for wedging utility castings after

Milling, for street cleaning, and for all equipment, tools, labor, and incidentals necessary to complete the work in accordance with this contract.

3.10. TRUCKING MILLED MATERIAL, HOURLY, Item SPV.0075.03

A. Description: This item is for trucking with quad-axel dump trucks and disposal of material produced by milling operations.

B. Materials: (Vacant)

C. Construction: (Vacant)

D. Method of Measurement: Trucking, Hourly, shall be measured in 1/2 hour increments of time spent on the job. In the event of multiple projects time will start when the truck is loaded at the first project site and end when the truck leaves the last project site.

E. Basis of Payment: Trucking, Hourly, will be paid for at the contract unit price bid for trucking and shall be full compensation for the truck and operator and for all equipment, tools, labor, and incidentals necessary to complete the work in accordance with this contract.

3.11. SPV - ADJUSTING MANHOLE COVERS

A. Description: This Item is for raising or lowering existing manhole castings 6 inches, or less, including provision of adjusting rings and mastic and grouting the rings and casting inside and out. Unless this adjustment is done when the roadway is closed to through traffic for street reconstruction this bid item shall include provision and maintenance of a traffic barricade, with flashing lights, over the adjusted casting until such time as the pavement surface is adjusted to match the rim elevation of the casting.

B. Materials: (Vacant)

C. Construction: (Vacant)

D. Method of Measurement: The unit of measurement shall be each casting.

E. Basis of Payment: The Basis of Payment shall be each and for all equipment, tools, labor, and incidentals necessary to complete the work in accordance with this contract.

3.12. SPV - ADJUSTING WATER VALVE BOXES

A. Description: This Item is for removing existing valve box top, all gravel or other material removed from the inside of the remaining valve box, providing and installing a new valve box extension section, and reinstalling existing valve box top. Existing valve box top sections damaged during the removal by contractor shall be replaced incidental to this bid and the Village of Windsor shall supply new valve box top sections to contractor to install when existing valve box top sections are damaged before contractor removes existing. Disposal of the damaged top section, additional gravel backfill and compaction are incidental to this item.

B. Materials: (Vacant)

C. Construction: (Vacant)

D. Method of Measurement: The unit of measurement shall be each water valve extension.

E. Basis of Payment: The Basis of Payment shall be each and for all equipment, tools, labor, and incidentals necessary to complete the work in accordance with this contract.

3.13. Individual Description - CTH G (Britt Valley Road to STH 92) – Project No.

61011-2400

1. This project is to replace culverts, construct new storm sewer, construct new curb and gutter, replace guardrail, construct a 3-inch HMA scratch & overlay on the existing pavement on 1.55 mi of CTH G and build crushed aggregate shoulders.

2. Contractor work on this project includes the following items: Concrete Curb and Gutter, Removing Asphalt Surface Butt Joints, HMA Asphalt Pavement, Asphaltic Flumes and Traffic

Control.

3. Prior to the Contractor’s work, Dane County will replace culverts, construct storm sewer, and prep the curb and gutter areas. There is also 2 Bridge projects on this corridor that are being replaced in 2026. This work is anticipated to be completed by approximately September 2026

(subject to change). At completion of paving operations Dane County will construct gravel shoulders and guardrail.

4. Removing Asphalt Surface Butt Joints are shown in the attached plans.

5. Traffic Control: The road will be open to traffic during construction. Contractor will be responsible for installation and maintenance of all traffic control. Contractor shall provide a traffic control plan to the County at least 2 weeks prior to construction starting. Traffic control plan must be in compliance with the Manual on Uniform Traffic Control Devices (MUTCD). The

Contractor shall provide 2 Portable Changeable Message System (PCMS) at least 1 week prior to construction starting. The contractor will be responsible to replace traffic control drums and barricades moved during their operations. The contractor will be responsible for temporary signing and flagging required for their operations during construction. A minimum of two flaggers are required for all operations. Payment for the Traffic Control Bis Item is full compensation for all traffic control devices (Signs, PCMS boards, flagging) and any additional mobilizations required.

6. Proposed Pavement Structure

Pavement:

4 LT 58-28 S

Approx. Length

1.55 Miles

Width:

22 feet (Existing)

28 feet (Proposed)

Depth:

1” Scratch 22’ wide

3" Scratch outer 3' on each side

2” Upper 28’ wide

3.14. Individual Description - CTH CV (STH 19 to Vinburn Road) – Project No.

69232-2300

1. This project is to replace culverts, construct new storm sewer, construct new curb and gutter, replace retaining walls, replace guardrail, pulverize existing pavement, construct a 5-inch HMA overlay on the pulverized pavement on 2.96 mi of CTH CV and build crushed aggregate shoulders.

2. Contractor work on this…