HK Covering Letter _Group Life Insurance 19HK3025R0002 Dec 5 2024.pdf

CONSULATE GENERAL OF THE

UNITED STATES OF AMERICA

HONG KONG

December 5, 2024

SUBJECT: Solicitation Number: 19HK3025R0002

Group Life Insurance Services to Employees of the Government of the United States of America in Hong Kong

Dear Prospective Offeror:

The Consulate General of the United States of America in Hong Kong invites you to submit a proposal for locally employed staff life insurance coverage. The U.S. Consulate encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The U.S. Consulate intends to conduct a pre-proposal conference call on December 16, 2024, 10:00am (local time). All prospective offerors who have received a solicitation package are invited to join in the conference call. Please also See Section L of the attached Request for Proposals (RFP).

If your firm would be interested in joining the pre-proposal conference call, please e-mail or fax the information below for each attendee to e-mail: hkprocurementbids@state.gov or fax no. (852) 2845-1598 no later than 12:00 noon (local time) on December 12, 2024.

Name Email address Contact phone number

To attend the pre-proposal conference call, please follow the dial-in instructions below:

Recommended to use Google Chrome Go to: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVlMTQ5ZTctNWY5My00Mjk4LWE4OTAtNWNjOTMyNWE0Y2Mz %40thread.v2/0?context=%7b%22Tid%22%3a%2266cf5074-5afe-48d1-a691-a12b2121f44b%22%2c%22Oid%22%3a%22672737bc-eae0-461b-801a-9f66c1af2dc3%22%7d

Proposals are due by January 6, 2025, 17:00hrs local date and time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

mailto:hkprocurementbids@state.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVlMTQ5ZTctNWY5My00Mjk4LWE4OTAtNWNjOTMyNWE0Y2Mz%40thread.v2/0?context=%7b%22Tid%22%3a%2266cf5074-5afe-48d1-a691-a12b2121f44b%22%2c%22Oid%22%3a%22672737bc-eae0-461b-801a-9f66c1af2dc3%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVlMTQ5ZTctNWY5My00Mjk4LWE4OTAtNWNjOTMyNWE0Y2Mz%40thread.v2/0?context=%7b%22Tid%22%3a%2266cf5074-5afe-48d1-a691-a12b2121f44b%22%2c%22Oid%22%3a%22672737bc-eae0-461b-801a-9f66c1af2dc3%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVlMTQ5ZTctNWY5My00Mjk4LWE4OTAtNWNjOTMyNWE0Y2Mz%40thread.v2/0?context=%7b%22Tid%22%3a%2266cf5074-5afe-48d1-a691-a12b2121f44b%22%2c%22Oid%22%3a%22672737bc-eae0-461b-801a-9f66c1af2dc3%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVlMTQ5ZTctNWY5My00Mjk4LWE4OTAtNWNjOTMyNWE0Y2Mz%40thread.v2/0?context=%7b%22Tid%22%3a%2266cf5074-5afe-48d1-a691-a12b2121f44b%22%2c%22Oid%22%3a%22672737bc-eae0-461b-801a-9f66c1af2dc3%22%7d

Your proposal must be submitted electronically to HKProcurementBids@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-33

2. Section B, Pricing Schedule.

3. Section B, Retention Amounts in B.3 and B.7.

4. Section K, Representations and Certifications; and

5. Additional information as required in Section L.

6. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;

7. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Yvonne M. Waters Contracting Officer

Enclosure:

mailto:HKProcurementBids@state.gov http://www.irs.gov/w14 https://www.sam.gov/