1._HJCA_RFP-SOW_Uniform_Clothing_Bid_April_1 _2016_-_March_30 _2017.doc

Request for proposal

Uniform Clothing Supplies Bids Due by 4:00 PM February 11, 2016 The Hartford Job Corps Academy (HJCA) and Education & Training Resources (ETR); located at 100 William Shorty Campbell Street, Hartford, CT. 06106, are desirous of a fully insured Uniform Clothing Supplier Vendor to submit a bid on the federally funded project mentioned herein; and if successfully awarded the subject blanket purchase agreement to satisfactorily provide the following supplies according to the established criteria contained within same. ALL bidders must have a “Dun & Bradstreet” (DUNS) number to be awarded a federal contract and provide documentation of such. ALL bidders must be registered in “System for Award Management” (SAM) before being awarded a federal contract and provide documentation of such. Final bids are due to this center, not later than 11th of FEBRUARY 2016 at 4:00 PM. Payment for services rendered will be according to the agreed upon through March 31, 2017, with Fee-For-Service schedule, the base period of April 1, 2016 to March 31, 2017. Point of contact for this project is the Purchasing Department. They can be reached via email at: patti.bartlum@etrky.com and/or attipoe.doe@jobcorps.org Scope of Work

1. Vendors are needed to provide and deliver the specified uniform clothing items to the Hartford Job Corps Academy.

2. All vendors must completely fill out, sign and return the “Uniform Clothing Bid Pricing Information Sheet” found on page two of this scope of work with their proposal.

3. All vendors must use the HJCA Uniform Clothing Bid Sheet 1APR 2016 – 31 MAR 2017” (Form) for individual pricing of uniform supply items, and submit it electronically in the provided Excel format to: patti.bartlum@etrky.com and/or attipoe.doe@jobcorps.org. All other required items can be submitted by fax, mail or also sent electronically.

4. All items are to be bid as written. A specific brand name and model/style has been requested-ONLY substitute product of equivalent quality and UOM.

5. All materials are to be delivered to our location at 100 William Shorty Campbell Street, Hartford CT. 06106, by the successful bidder (s).

6. All fuel/freight or delivery charges must be included in the unit price for each item on the bid sheet. No misc./freight/fuel charges will be honored with this agreement. Bids that contain freight charges will not be considered.

7. All orders placed by HJCA will be for a minimum of $200.00 per transaction, on a blanket purchase order (BPO) system. A numbered release will be made from the BPO for each order.

8. Selection of the vendor (s) will be based on the lowest Fee-For-goods pricing for each item, from vendors that comply with this scope of work. This is NOT a single source procurement solicitation.

9. Please see attached link for obtaining a DUNS number and registering with SAM. http://fedgov.dnb.com/webform https://www.sam.gov/portal/public/SAM/10.

10. If there is a tie on a line item price, the item will be awarded to the vendor that submitted their complete bid electronically first.

11. Bids must include a copy of your business license (if applicable), current W9 & our vendor acknowledgement form-completely filled out, with authorized vendor signature and dated (available as a downloadable form).

*Award is contingent upon U.S. Department of Labor Regional Approval Any Blanket Agreement would not be executed by the center until a DOL Center Prime Contract Extension period is granted.

Please submit all bids via email to: patti.bartlum@etrky.com and/or attipoe.doe@jobcorps.org ATTN: Procurement Office

Education & Training Resources Hartford Job Corps Academy 100 William Shorty Campbell Street Hartford, CT 06106 Uniform Clothing Bid Information Sheet

(HJCA_2016_Uniform_Bid_1APR2016_31MAR2017)

OFFER TO: Education & Training Resources (ETR), Attn: Purchasing Department, Hartford Job Corps Academy, 100 William Shorty Campbell Street, Hartford, CT. 06106 In compliance with the Bid Provision, Scope of Work, Terms & Conditions, and other specifications contained in this RFP, the undersigned hereby proposes to provide the materials listed for the center.

Fee for goods-Bid Price for period: 1 APRIL 2016 – 31 MARCH 2017:

The Rates herein are no higher than would be for any other customer, either commercial and/or agencies of the United States Government, for similar services.

Above rates include necessary labor, transportation, and supervision required to accomplish Scope of Work. Any additional charges for service or product that are not included in the above items will be listed below:

Requested Payment Terms (Net 30, Net 15, etc.): ________________________________________

Submitted by: ____________________________ Company name & Address: ___________________ Signature: ________________________________ __________________________________ Date: ____________________________________ __________________________________

Duns#:_____________________________ Phone #: ____________________________

Vendor signature above signifies the understanding that the following applies:

(Government Funding out clause for any potential or future agreement)

In the event the Government terminates a Center’s prime contract with ETR for any reason during the base term or option period of the agreement and Government funds are no longer available to support this Blanket Purchase Order, ETR shall (in writing) notify the vendor company of such occurrence, and provide evidence of such same occurrence and the Blanket Purchase Order Agreement shall terminate on the same day as the unavailability of funds to support this Agreement or prime contract termination. In the event of such termination, ETR and the Hartford Job Corps Academy operated by ETR under the agreement shall terminate without penalty.

· FAR 52.209.5 and 6 (certification regarding debarment) applies to this SUBCONTRACTING PURPOSE

· FAR 52.222-41 (Service Contract Act) also applies to this SUBCONTRACTING PURPOSE

· All of ETR’s terms & conditions/applicable FAR clauses located at our website: www.etrky.com

· FAR 52.204-9 &10 (Subcontractor Government reporting)

· FAR 53-243.2 - establishing a minimum wage for contractors (FAR Deviation Dated July 2014)

· HJCA FAR Clause Bridge Contract #DOL-ETA-15-C-0035

“THIS IS A SUBCONTRACTING OPPORTUNITY”

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