Attachment 3 - Performance Work Statement.docx

USSTRATCOM/J012 HISTORICAL SUPPORT

PERFORMANCE WORK STATEMENT

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USSTRATCOM/J012 HISTORICAL SUPPORT

PERFORMANCE WORK STATEMENT

1.0. DESCRIPTION OF SERVICES

1.1. Background: The USSTRATCOM History Office provides a broad range of historical support to the Combatant Command (CCMD) and subordinate joint headquarters by capturing the official history of their roles in the development and implementation of national security policy. This includes providing written official histories; fulfilling requests for information; preparing historical briefs; conducting special historical studies and oral history interviews; preserving historically important documentation, interviews, and supporting materials; and providing immediate, value-added historical support to the Commander (CDR). The History Office also serves as the central historical collection point and research office for USSTRATCOM. These products and services inform the strategic planning process; facilitate resolution of operational problems and requirements; prevent duplication of errors by providing pertinent examples from the past; educate government personnel; and facilitate governmental efforts to keep the public informed.

1.2. Scope: The USSTRATCOM History Office requires the services of a senior military or diplomatic historian and an experienced archivist to deliver timely and accurate historical support to the CDR and CCMD staff.

1.3. Objective: Historical support services include documenting the USSTRATCOM contribution to national security policy through research and writing of the USSTRATCOM official history; conducting, transcribing, and editing oral history interviews; researching and responding to requests for information; and providing professional archival management, research, and reference services.

1.4. Performance:

1.4.1. Period of Performance: The period of performance shall be one base year following the date of the award. Two (2) one-year option periods may be exercised at the discretion of the government.

1.4.2. Place of Performance: USSTRATCOM, Building 1000, Offutt AFB, NE

1.5. Tasks:

1.5.1. The Contract Historian shall provide research, writing, and editorial services in support of the production of classified USSTRATCOM official histories covering the tenures of General John Hyten (2016-2019) and Admiral Charles Richard (2019-2022). Each history shall follow standards outlined in Chairman of the Joint Chiefs of Staff Instruction (CJCSI) 5320.01D, Enclosure B and the U.S. Strategic Command Office of the Command Historian Style and Evaluation Guide (Appendix 1). Each history shall be 100+ pages covering, but not limited to, the topics in the preliminary outlines and contain multiple appendices. (CDRL A005)

1.5.1.1. The Contract Historian shall collect pertinent data related to the role of USSTRATCOM in the development, implementation, and execution of national security policy to fill in gaps in the current collection relevant to each history. Sources may include documents from higher headquarters, commander, staff, components, and appropriate external government agencies. Applying specialized knowledge of historiographic methods, the Contract Historian shall analyze and synthesize this data and produce a professional, objective, narrative history of a wide variety of USSTRATCOM mission-related activities. As appropriate, the Contract Historian shall produce tables, charts, and other appendices necessary to support the official history. In matters of writing style, level of documentation, and footnote usage, the history shall conform to the USSTRATCOM Office of the Command Historian Style and Evaluation Guide and academic standards for scholarly research (such as Turabian and the Chicago Manual of Style). (CDRL A003, A004, A007)

1.5.1.2. The Contract Historian shall conduct interviews with senior government officials as necessary to improve the quality of information included in the official history. These interviews shall follow standards in CJCSI 5320.01D, Enclosure C and USSTRATCOM Office of the Command Historian Style and Evaluation Guide. The Contract Historian shall prepare for assigned interviews by researching primary and secondary sources to develop appropriate questions; conduct interviews alone or in conjunction with others; format, edit, and revise transcripts; and ensure transcripts and audio recordings are properly accessioned into the USSTRATCOM Operational Archive and Reference Collection. (CDRL A003)

1.5.2. The Contract Archivist shall provide professional archive management for the USSTRATCOM Operational Archive and Reference Collection, ensuring the collecting, accessioning, and archiving of historically significant material meets the current and evolving USSTRATCOM Operational Archive and Reference Collection Arrangement Plan (Appendix 2) and relevant professional standards, such as, but not limited to, the Society of American Archivists Describing Archives: A Content Standard (DACS). The Contract Archivist shall maintain a comprehensive and detailed knowledge of the arrangement and content of the archive adequate to ensure effective operations. (CDRL A003)

1.5.2.1. The Contract Archivist shall assign existing organizational schema and metadata categories to digital files on the unclassified and classified networks. The Contract Archivist may also develop additional organizational schema categories as necessary based on the growth in the collection. The Contract Archivist shall use these categories and the existing preliminary finding aid to develop an official archival finding aid based on standard archival practices and descriptions as noted in para 1.5.2. (CDRL A003)

1.5.2.2. The Contract Archivist shall protect the archive by performing appropriate archival conservation and preservation work to ensure the long-term preservation of material, both digital and hard-copy, and by reviewing and identifying archive materials for potential security downgrading and eventual declassification according to prescribed guidance. The Contract Archivist shall report all damaged or missing material in accordance with History Office and relevant security and information protection directives. (CDRL A003)

1.5.2.3. The Contract Archivist shall assist the Command Historian in developing a circulation policy for materials contained within the Operational Archive and Reference Collection. The Contract Archivist shall oversee and coordinate circulation of materials in the archive in accordance with this policy to meet researcher requirements, while ensuring accountability of all items on loan and complying with all security requirements. (CDRL A003)

1.5.3. The contractors shall provide research and reference services in support of Requests for Information (RFIs) from USSTRATCOM leadership, staff, other military organizations, government agencies, and the general public not to exceed 80 hours in each contract year. (CDRL A003)

1.5.3.1. Request for Information responses may range from a simple email response requiring 15 minutes of research to an information paper or briefing slides requiring complex research across multiple sources. Contractors shall use archival finding aids and comparable research tools to locate the references or documents required. This includes, but is not limited to, research and coordination with appropriate outside agencies such as the National Archives, the Presidential Libraries, etc., to find appropriate sources that may not be included in the USSTRATCOM Operational Archive and Reference Collection. (CDRL A003)

1.6. Pre-priced Expansion Tasks: The expansion tasks are unfunded and subject to proceed at the direction of the Government, contingent on available funding. The following additional support may be required to perform tasks described in PWS 1.5 and sub-paragraphs thereof:

1.6.1. Up to two (2) additional FTEs may be required for each performance period. Additional FTEs may be any combination of historian or archivist. Qualifications must meet paragraph 2.1 and sub-paragraphs thereof.

2.0. GENERAL INFORMATION

2.1. Personnel Qualifications: The contractor shall maintain a stable work force with minimal employee turnover and prompt replacement (30 days or less) when vacancies do occur. The contractor personnel shall possess the necessary training, qualifications, and clearances to accomplish all requirements identified in this PWS. The contractor team shall demonstrate a full understanding of the requirement, procedures, and mission. Qualification Summaries of each person supporting the tasks and writing samples from the proposed historian shall be provided to demonstrate/validate skill sets prior to the commencement of work. In the event of contractor employee turn-over, qualification summaries of replacement personnel and writing samples from any proposed historian shall be submitted to the Contract Administrator and forwarded to the COR for verification of skill sets in accordance with Schedule B, Local Clause, Section H - Special Contract Requirements item H-4, of the task order. The contractor shall provide personnel with the following minimum qualifications:

2.1.1. The Contract Historian shall possess professional knowledge of historical principles, concepts, research, sources, methodology, and techniques with an advanced degree in History; a minimum of five (5) years of relevant practical experiences; and a knowledge of a broad range of related historical fields with an emphasis on one or more of the following: modern military history, strategic deterrence theory, post-World War II defense policy, post-World War II foreign policy, kinetic and non-kinetic strategic weapons and warfare, arms control and disarmament, and/or strategic nuclear/nuclear weapons planning and policy. The Contract Historian shall have demonstrated ability to conduct oral history interviews, search government archives and on-line repositories; be aware of guidelines and instructions dealing with the handling of classified information, the release of sensitive information, and the Freedom of Information Act; and be able to operate in a controlled workspace.

2.1.2. The Contract Archivist shall possess professional knowledge of archival principles, concepts, methodology, techniques, and a familiarity with National Archive and Records Administration (NARA) standards and publications, with an advanced degree in Archival Studies or Library and Information Science and a minimum of five (5) years of relevant practical experiences. The Contract Archivist shall have a knowledge of a broad range of related historical fields with an emphasis on one or more of the following: modern military history, strategic deterrence theory, post-World War II defense policy, post-World War II foreign policy, kinetic and non-kinetic strategic weapons and warfare, arms control and disarmament, and/or strategic nuclear/nuclear weapons planning and policy. The Contract Archivist shall understand the methods, procedures, and techniques used to assist researchers and staff members in locating and retrieving archival materials, as well as a thorough understanding of digitization standards and the development and maintenance of metadata schema. The Contract Archivist shall be aware of guidelines and instructions dealing with the handling of classified information, the release of sensitive information, and the Freedom of Information Act; and be able to operate in a controlled workspace.

2.2. Travel: Travel associated with the task order is not expected. If required travel is subsequently identified during discovery, the Government would process this via a bilateral negotiated modification, prior to any travel being conducted. Additionally, the PWS would be revised to reflect such change.

2.3. Type of Contract: The Government anticipates award of a Firm Fixed Price (FFP) contract.

2.4. Security: This requirement supports classified programs and involves access to classified systems and material. All contractor personnel performing work on the requirement shall be a United States citizen and comply with applicable program security requirements.

2.4.1. Contractor shall provide personnel for performance that each possess the following within 30 days after the task order award. In the case of a replacement, within 30 days after commencement of work/replacement approval: A Top Secret (TS) security clearance with eligibility for Sensitive Compartmented Information (SCI) and Nuclear Command and Control-Extremely Sensitive Information (NC2-ESI).

2.4.1.1. Contractor and its personnel shall follow the security requirements outlined in the task order DD254, Department of Defense Security Classification Specification. The contractor and its personnel shall not divulge any information about files, data, processing activities or functions, user IDs, passwords or other knowledge that may be gained while performing under the task order to anyone who is not authorized to have access to such information.

2.4.1.2. Contractor and its personnel shall acknowledge in writing that failure to ensure proper control of classified and/or restricted distribution information may be sufficient cause for removal/termination and that such conduct may be cause for criminal prosecution and imposition of severe criminal and civil penalties.

2.4.1.3. Contractor personnel shall keep the Special Security Office (SSO) and the COR apprised of any security concerns and/or changes in personal status that could affect eligibility for access to SCI.

2.4.1.4. Contractor personnel shall fully comply with DoD and USSTRATCOM in-processing and out- processing guidelines.

2.4.2. Privacy Act Information: Contractor personnel working on this requirement may have access to Privacy Information and, therefore, all said personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a, and all applicable agency rules and regulations. The intentional or unintentional divulging or releasing of personal information for other than intended Government purposes shall be cause for the immediate removal of the releaser. Non-disclosures agreements shall be required for contractors with access to sensitive PII.

2.5. Core Working Times: The Contractor’s Task Order Manager/Project Manager shall determine the core work times based on the level of effort specified in the task order and input from the COR concerning the Government’s immediate needs, deployments/exercises may significantly impact said needs. If contractor personnel work beyond the core work times due to the Government’s immediate needs, the core work times before and/or after the period of extended work times shall be adjusted to stay within the total level of effort for the applicable period of performance specified in the task order. The contractor shall not bill/invoice the Government and/or be paid for performance occurring on the Government site unless Government oversight is available. Examples of periods when Government oversight is not available include Federal Holidays, Declared Federal Holidays (e.g. Christmas Eve 2012), “Down Days”, joint temporary duty trips of the Command and Senior Historian, and Base closures during which no direct Government oversight is present in the workplace.

2.5.1. If the COR authorizes the contractor personnel to work at an off-site location, the location shall be an approved corporate facility in which the supervisor/team lead shall be present to ensure all work being accomplished is directly attributable to the task order. Prior to such performance being authorized, the COR shall submit to the CO, in writing, said authorization for the contractor to work at the contractor’s corporate off-site location. A home office is not an approved off-site work location unless approved by the COR & CO under extenuating circumstances. The COR shall permit contractor personnel to adjust schedules to compensate for such missed work times and have the option to work extended workdays, if desired.

2.5.2. Contractor personnel shall complete all specified annual training to maintain necessary accesses and certifications.

2.6. Deliverables by CDRL: The deliverables specified herein shall be produced in soft copy using media compatible with Government software applications. All such work product produced is done exclusively at government expense and shall not include any restrictive legends. The contractor shall use its own format except as specified, however the format is ultimately subject to the approval of the Government. The Contractor shall submit deliverables that are free from clerical errors, logically organized, technically correct, and that meet all contract and task order requirements. The contractor shall submit all deliverable corrections within two (2) working days of a defect notification by the COR. Anything first prepared, produced, created, generated, or required to be delivered and/or delivered in the performance of the task order shall be approved and released through the designated Government representative. The contractor and contractor personnel shall not release information except as specifically provided in the applicable DD FORM 254.

2.6.1. CDRL A001 – History Production Timeline: Sixty (60) days after commencement of work, the Contractor shall submit a timeline and milestone plan for completion of the Command Histories. Contractor shall update this plan quarterly to account for any challenges or adjustments that often come with historical research.

2.6.2. CDRL A002 – Program Progress Report: The Contractor shall provide a quarterly progress review that includes work performed, deliverables completed, work in progress, percentage of annual effort expended by effort, problems encountered, recommended solutions, and work planned during the next reporting period. The Progress Report shall include a cumulative running total of effort expended in performance of the contract.

2.6.3. CDRL A003 –Technical Reports: The Contractor shall prepare technical reports as required that reflect the professional activities of historians and archivists. These may include, but are not limited to, interview transcripts, edited transcripts, archive organizational and metadata schema, finding aids, responses to information requests, conservation/preservation reports, and library circulation plans.

2.6.4. CDRL A004 - Conference/Meeting Minutes/Notes and Trip Reports. The Contractor shall prepare conference or meeting minutes or notes as required. Conference or meeting notes may serve as source documents to be added to the official history. If travel is necessary and approved via bilateral negotiated modification, the Contractor shall present a trip report to the Government within five (5) working days after completion of travel.

2.6.5. CDRL A005 – Command History: The Contractor shall submit command histories providing an objective record of the Combatant Command’s mission activities. The histories will be classified documents following requirements in the Chairman of the Joint Chiefs of Staff Instruction 5320.01D, the format found in the USSTRATCOM Office of the Command Historian Style and Evaluation Guide, and academic standards for scholarly research.

2.6.6. CDRL A006 – Presentation Materials: Copies of specified presentation material shall be provided for Government approval at least five (5) working days before distribution or presentation, unless otherwise specified. Copies of same shall be provided for review in at least soft copy format and readable through Command standard format(s).

2.6.7. CDRL A007 – Data Rights: The Contractor shall return all data pertaining to the Task Order to the Government upon task order expiration. The contractor shall give written notice prior to task order expiration that the contractor intends to file for copyright or patent protection relating to anything first produced, created, generated, or required to be delivered in the performance of the task order.

2.7. Data Rights and Classified Materials:

2.7.1. The contractor and contractor personnel shall be provided access to information required to accomplish assigned requirements commensurate with security clearance and on a need to know basis.

2.7.2. Except as otherwise specified in the task order, the contractor and contractor personnel shall not use, release, reproduce, distribute, redistribute, or publish anything first produced, created, generated, or required to be delivered and/or delivered in the performance of the task order, nor authorize others to do so, without the written permission of the CO.

2.7.3. During the performance period, all data pertaining to the Task Order shall be returned to the Government upon task order expiration. The contractor shall not retain classified or unclassified material generated or received under the task order after the order ends without written approval of the appropriate office of primary responsibility.

2.7.4. The Government shall have unlimited rights to anything first produced, created, generated, or required to be delivered and/or all deliverables developed in the performance of the task order. The Government shall retain custody of all records associated with contractor deliverables and shall have exclusive control in the distribution of all written deliverables. The contractor shall not use any materials pertaining to the task order for business development or any other vendor strategic purposes.

2.7.5. The CO shall be given written notice prior to task order expiration that the contractor intends to file for copyright or patent protection relating to anything first produced, created, generated, or required to be delivered in the performance of the task order in accordance with Schedule B Patent clause 252.227-7039 and Rights in Special Works clause 252.227-7020.

2.8. Computer Software and Computer Software Documentation:

2.8.1. The contractor shall clearly identify all software and software documentation that the contractor utilizes and/or creates during the performance of the task order to which the Government will receive less than unlimited rights in accordance with DoDI 5230.24, all applicable data and software rights clauses, regulations, and instructions set forth in Schedule B.

2.8.2. All Command Line Sequences, keys, decryption keys, and inputs needed to access computer software and computer software documentation, including software source code and executables therefor, used by the contractor and contractor personnel in the performance of the task order, if applicable, shall be available to the Government during performance and delivered to the Government at the conclusion of the task order for the Government’s continued use, including use on a follow-on task order or contract.

2.9 Quality Control: The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. At a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 3, Services Summary. The contractor’s quality control plan shall be submitted to the CO and COR within 30 days of contract award.

2.10. Quality Assurance: The Government will monitor and evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance through intermittent inspections of the contractor’s quality control program and receipt of feedback from personnel. The Government may inspect each task as completed and increase the frequency of quality control inspections at its discretion in the event of repeated quality control inspection failures or customer feedback.

3.0. SERVICES SUMMARY

1.5.1.1 Performance is acceptable when: a) 95% of deliverable requirements are met and received on time.

AND

b) Critical information is 100% accurate. No more than two sets of corrections/edits; for accuracy or agreed to format; all corrections must be accomplished within two calendar weeks after a defect notification by the COR.

AND

b) Critical information is 100% accurate. No more than two sets of corrections/edits; for accuracy or agreed to format; all corrections must be accomplished within two working days after a defect notification by the COR.

1.5.2.1 1.5.2.2 1.5.2.3 Performance is acceptable when critical information is 100% accurate. No more than two sets of corrections/edits; for accuracy or agreed to format; all corrections must be accomplished within 2 working days after a defect notification by the COR.

1.5.3.1 Performance is acceptable when: a) 90% of deliverable requirements are met and received on time.

AND

Performance is acceptable when critical information is 100% accurate. No more than two sets of corrections/edits; for accuracy or agreed to format; all corrections must be accomplished within 2 working days after a defect notification by the COR.

4.0. WORKING SPACE/MATERIAL/EQUIPMENT

4.1. The Government will provide access to relevant Government organizations, information, documentation, manuals, text briefs, and associated materials as required and available.

4.2. The Government will provide access to facilities, office space, supplies and services, to include workstations, computers and phones. Access will be granted to classified and unclassified military local area network (LAN) services, LAN support, telephones, and reproduction facilities. If the contractor determines additional equipment is required, the contractor shall notify the Government, in writing, of the applicable information/equipment required to accomplish the requirements.

5.0. TRANSITION PLANS

5.1. Phase-Out Transition Plan: Within 60 days after the last option period is exercised (or earlier if requested by the COR), the contractor shall develop/deliver a Phase-Out Transition Plan for phasing-out contractor performance at the conclusion of the contract.

5.1.1. During the phase-out period, the contractor’s personnel shall interface with the incoming contractor’s personnel, if applicable, and Government personnel for purposes of transferring knowledge, lessons learned, and continuity of information and documents.

5.1.2. During the phase-out period, the incumbent contractor shall, if applicable, fully cooperate with and assist the incoming contractor, if applicable, and Government personnel, to prepare to meet all continuing technical requirements on the replacement task order/contract full performance start date.

5.1.3. All facilities, equipment, and materials utilized by the contractor personnel during performance of the task order shall remain accessible to the Government and contractor personnel during the phase-out period pursuant to the applicable security in-processing and out-processing guidelines.

5.1.4. The Phase-Out Transition Plan shall identify the contractor personnel that will conduct a joint inventory with Government personnel of all Government-Furnished Property (GFP), if any such property is being used to perform the requirement.

5.1.5. The Phase-Out Transition Plan shall describe how the contractor intends to coordinate and transfer knowledge to the inbound contractor personnel, if applicable, and Government personnel, including specifically the following:

5.1.5.1. Project management processes;

5.1.5.2. Points of contact;

5.1.5.3. Location of technical and project management documentation;

5.1.5.4. Status of ongoing technical initiatives;

5.1.5.5. Appropriate contractor to contractor coordination to ensure a seamless transition;

5.1.5.6. Schedules and milestones; and

5.1.5.7. Actions required of the Government.

6.1. APPENDICES

6.1. Appendices:

6.1.1. Appendix 1. U.S. Strategic Command Office of the Command Historian Style and Evaluation Guide

6.1.2. Appendix 2. USSTRATCOM Operational Archive and Reference Collection Arrangement Plan