Highway Road Salt Specifications-Locations-Quantities~1.doc

State of Nevada

Steve Sisolak Department of Administration

Governor

Purchasing Division

515 E. Musser St., Room 300

Kevin Doty Carson City, NV 89701

Administrator

THE NEVADA STATE PURCHASING DIVISION IS SOLICITING BIDS FOR

A ONE YEAR MULTIPLE AWARD CONTRACT FOR HIGHWAY ROAD SALT

TONOPAH AND RENO AREAS ONLY

INVITATION TO BID NO. 80DOT-S1598

F.O.B. Nevada Department of Transportation, Statewide as Indicated Release Date:

Requisition No. OTC For additional information or to obtain a copy of this Invitation to Bid, please contact:

Marti Marsh, Purchasing Officer

(775) 684-0180 (TTY for the Hearing Impaired: 1-800-326-6868 and ask the relay agent to dial (775) 684-0180) Company Name: ____________________________________________________________________

Delivery (days ARO) ____________________________________ Payment Terms _______________ (The delivery information and payment terms above must also be entered into NevadaEPro. Failure to provide the information will cause the default delivery to be 15 days and payment terms of Net 45) Minimum Order Requirement ___________________________________

SPECIFICATIONS

It is the purpose of this bid to obtain prices, F.O.B. bidders’ plant and F.O.B. delivered, as applicable, for highway salt for use by NEVADA DEPARTMENT OF TRANSPORTATION Maintenance Districts throughout the State of Nevada.

QUANTITIES REQUESTED ARE ESTIMATES FOR BIDDING PURPOSES ONLY. ACTUAL QUANTITIES MAY BE MORE OR LESS DEPENDING ON NEED. QUANTITIES SPECIFIED AT SPECIFIC LOCATIONS MAY NOT BE ORDERED DEPENDING ON BUDGETARY AND NEED REQUIREMENTS.

PRICES BID SHALL BE FOR THE ENTIRE CONTRACT PERIOD BEGINNING FROM DATE OF AWARD THROUGH MAY 31, 2022.

2021-2022 ROAD SALT SPECIFICATIONS

General Provisions:

These specifications/requirements are for Road Salt (Sodium Chloride), to be used on the highways during the winter months. Due to the uncertainty of job requirements, it is not possible for the Nevada Department of Transportation to determine exact quantities of Road Salt required during the contract period. Therefore, the Nevada Department of Transportation’s reserves the right to purchase more or less than is estimated in the ROAD/Sea Salt Requirements 2021-2022.

Description:

This specification is intended to specify Road Salt (Sodium Chloride) that will meet service requirements for highway ice/snow removal. Salt must be free from dirt.

Sampling and Testing Requirements:

EPA Test Reports:

Section B. 5.17 of the National Pollutant Discharge Elimination System (NPDES) Permit for Discharges requires NDOT to report on salt applied to roadways for snow and ice control Statewide The successful bidder shall take a source specific representative samples of materials upon award, with a report delivered to NDOT.

All materials delivered to NDOT for application to roadways must include a report of testing from an independent Nevada Certified laboratory with procedures conforming to regulations pursuant to 40CFR, Part 136. If the lab reports have not been submitted prior to delivery of the products, the invoices will not be paid until reports are received.

Reports delivered to:

Storm Water Program Office, 1263 S. Stewart St., Carson City, NV 89712, Attn.: James Murphy jmurphy@dot.nv.gov , and CC – wwalter@dot.nv.gov (If the source of material has changed any time during the bid cycle, then a new representative sample will be required.)

Analyze for the following:

Total Phosphorous

Total Nitrogen

Total Iron

Percent NaCl.

These analyses are for information ONLY and are not used for acceptance or rejection of any product.

% Moisture Sampling:

Preliminary Sample tests may be taken at the bidder’s plant prior to delivery. Acceptance samples will be taken at the various delivery sites at the time of delivery. Moisture in excess of 5% will be deducted from the weight of the material delivered, prior to making payment. (For example if 100 tons is ordered at $50 per ton for a total of $5,000, and test results are 8% moisture, you would take the 100 tons multiplied by the percent moisture that is above the 5% allowable which is 3%; Example (100 tons X .03 moisture = 3 tons of moisture) So 3 tons will be subtracted from the total of 100 tons, and payment will be adjusted to 97 tons at $50 for a total due of $4,850.)

If anti – caking is ordered, percent moisture would have to be taken at the bidder’s plant prior to addition of anti – caking material.

Delivery Requirements:

Delivery of material must be coordinated with respective location. Delivery coordination must take place at least two (2) business days prior to delivery, holidays excluded.

Delivery must take place between the hours of 7:00 a.m. and 3:30 p.m. upon designated delivery day. No deliveries shall be made without an NDOT representative present. Delivery ticket or invoice must be signed by both delivery driver and NDOT representative to be approved for payment. Failure to obtain both signatures may result in non-payment of delivery.

Material delivered will be visually assessed for gradation, color, and observable debris at the time of delivery and corroborated between the delivery driver and NDOT representative present at time of delivery. Any deficiencies will be noted on delivery ticket or invoice alongside required signatures.

If material is rejected for cause by NDOT representative, material must be returned to source at vendor’s expense. Delivery will not be allowed.

Material delivered must be placed at requested stockpile location, neatly placed. Delivery must comply with applicable Facility Pollution Prevention Plan (FPPP) for the site. Failure to comply with these requirements will result in a deduction in payment from the weight of the material delivered. Such penalty deduction from payment will be assessed according to the following formula:

Any material deposited outside of approved stockpile location will be measured as follows:

1. Spill Area will be measured by the cubic foot of actual area at one (1) inch depth, unless depths greater than one (1) inch are encountered. The greater depth shall prevail as if all areas are at that depth.

2. 70 pounds per cubic foot shall be used as density conversion factor for weight.

3. Quantity shall be doubled, for containment and cleanup, with the deduction made prior to making payment.

4. Photographs of spill area will be taken.

Example:

If 100 tons is ordered at $50 per ton for a total of $5,000, and an area of 100 feet by 100 feet is dropped, dragged, or otherwise found outside the requested stockpile location, the quantity would be 100 x 100 x 0.08 (1-inch depth) = 800 cuft divided by 70 lbs/cuft = 11.4 tons x 2 = 22.8 tons. This total would be subtracted from the delivered total of 100 tons and payment will be adjusted to 77.2 tons at $50 for a total payment amount of $3,860.

STOCKPILE LOCATION:

The Department of Transportation will specify the acceptable type of haul truck depending on the delivery location at the time the order is placed with the successful vender. The acceptable types of haul trucks are (end dump, live bottom rear dump, transfer trucks, or side dump). Material delivered must be placed at requested stockpile location and NDOT will stack material delivered unless otherwise specified within this bid.

SEA-SALT SPECIFICATIONS Chemical Analysis:

· By difference of impurities and moisture (ASTM), includes <0.05% potassium chloride.

Physical Properties:

Pour (loose) bulk density of .96-1.12 g/ml (60-70 lbs./ft3) Sea-Salt Sieve Analysis:

Typical % Retained**

Range

*25.4 millimeters per inch

**On individual sieves dried salt.

ROAD SALT REQUIREMENTS 2021-2022

DISTRICT I - TONOPAH AREA

One plant price for each different plant location is required.

SEA SALT REQUIREMENTS 2021-2022

DISTRICT I – TONOPAH AREA

District I Tonopah-Area

Sea Salt Requirements

ROAD SALT REQUIREMENTS 2021-2022

DISTRICT II – RENO AREA

ROAD SALT REQUIREMENTS 2021-2022

Delivered Price Per Ton

SEA SALT REQUIREMENTS 2021-2022

District II-Reno-Area

Sea Salt Requirements

Revised 05/2012

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