Highlandton invasie control scope of work revised 7-10.docx

Name or Title of the Service or Supply: Highlandtown Wildlife Area Invasive Species Control Ordering Division and address: Division of Wildlife

Specifications:

The Ohio Department of Natural Resources Division of Wildlife (DOW) is seeking bids to complete herbicide application of trees and shrubs on Sections of the Highlandtown wildlife area. Primary species to be treated but not limited to, autumn olive, locust, multiflora rose, black cherry and sumac. Comment by Ervin, Michael: Vendor must kill >95% of woody plants within the treatment areas, primary species are...

0. Description of the areas: Highlandtown Wildlife Area is located in east central Ohio in southern Columbiana County. The density of woody vegetation encroaching in the treatment areas varies from very little to near closed canopy. It is the responsibility of the vendor to research all aspects of completing treatment on these areas including consideration for access, treatment methods, staging areas, topography, vegetation density, etc.

0. This project is split into two different target sites.

1. Target site 1 (Upland Fields): 55 total acres (refer to maps)

0. Unit J9- 9.3 Acres

0. Unit J10- 14.3 Acres

0. Unit J11- 7.1 Acres

0. Unit J12- 2.0 Acres

0. Unit J13- 22.8 Acres

1. Target site 2 (Woody Corridors): 3038.86 linear feet (refer to maps)

0. Treatment means and methods are at the discretion of the vendor but must be specified in the bid.

0. Prior to submitting a bid response, venders are encouraged to visit the Highlandtown wildlife area to become familiar with the site.

0. If a vendor has additional contracts with ODNR, those need to be completed as well. Comment by Ervin, Michael: Clean this one up a bit.

0. Project goals and specifications:

5. 100% kill of all non-native invasive woody stems within the delineated treatment areas. Some native species that are also to be treated include Black cherry and Sumac

5. All soft mast producing trees and shrubs are to be left. Example apple, hawthorn, pear etc.

5. All pesticide applications must follow the label.

5. Treatment must be completed by June 30, 2026.

5. Initial treatment must be effective and visible within four weeks.

5. All bids must include follow-up treatment at no additional cost. Follow up treatment must be completed on any woody vegetation not killed by the first treatment. Follow up treatment must be completed within six weeks of initial treatment.

0. Pre-work on-site visit: Awarded vendor is required to attend a pre-work on-site visit. Visit will be scheduled following award. Comment by Ervin, Michael: Maybe say…’Awarded vendor…’ that way its clear the pre-work meeting is only for the winning vendor.

0. Georeferenced PDFs of the treatment areas will be provided to the vendor. Vendor must use Avenza maps or an application capable of using georeferenced PDF maps with a mobile GPS in the field to determine treatment areas. KMLs or shapefiles of the project area will be provided only if necessary for the treatment method

8. Chemicals, chemical quantities per acre, and solution total per acre.

8. Planned treatment schedule. Herbicide treatments may not occur on the following, during youth turkey season weekend as well as the first 9 days of the 2026 spring turkey season. Turkey hunting season dates will be provided to the vendor by DOW once seasons are finalized. Starting Saturday September 6, no work may be done on all weekend days. No work can be done during any Ohio deer gun season.

8. Preparation of staging areas and or landing zones is the responsibility of the vendor. The treatment plan must include all areas proposed to be staging areas, landing zones, etc.

8. The treatment plan must include proof of all necessary license and certifications required for the proposed treatment method (i.e. pesticide applicators certification with appropriate categories, FAA certifications, etc.).

0. Post-work on-site visit will be scheduled no sooner than two weeks after the follow-up treatment, or until the effects of both the initial and follow-up treatments are evident. Final determination of success will be made by DOW. Payment will not be made until after the post work on-stie visit and completion of any necessary retreatments.

0. Bids will be accepted by one lot total . The award will be to the lowest responsible vendor.

0. Spray records must be made available upon request.

Delivery Contact Name: Trevor Wise

Delivery Date: Beginning date is Date of fully executed agreement and Purchase Order, and will expire on June 30th, 2026 Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact: Site visits available by appointment only. To schedule an appointment, contact:

Trevor Wise

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

Bill to information:

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS) There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov FAX the invoice to: (614) 485-1039 MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 image1.png