HIGH SCHOOL LOCKER REPLACEMENT PROJECT.pdf

HIGH SCHOOL LOCKER REPLACEMENT

HARTFORD PUBLIC SCHOOLS

NOTICE TO BIDDERS

The Hartford Public School District will receive sealed Bids for the High School Locker Replacement Project as a standalone project in which the bidder will be District’s sole-contractor. Prices must include the installation of new lockers of the size and type specified by this request. This standalone project will include demolition and removal of existing lockers and vinyl cove base in addition to the installation of new lockers, firring at the top and bottom of locker banks, and new vinyl cove base. Sealed bids must be submitted by 3:30 PM on March 17, 2020. The School District will not accept or consider late bids.

Bids shall be mailed, or delivered in person, before the 3:30 PM deadline, to Superintendents Office, 115 School Street, Hartford, MI 49057. Bids can also be delivered in person to the location of the Bid opening, at Administration Board Room, 115 School Street, Hartford, MI 49057. They will be opened publicly and read aloud immediately after the bid time.

The District intends to award Contracts on or about March 24, 2020.

Bid Security in the amount of five percent (5%) of Base Bid shall accompany each Proposal.

All Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship (or lack of a relationship) that exists between the Owner or any employee of the Bidder and any member of the Board of Education of Hartford Public Schools or the Superintendent of the School District. The District shall not award to a Bidder that does not furnish a sworn and notarized Disclosure Statement.

All Proposals shall be accompanied by an Iran Economic Sanctions Act Certification. The District shall not award to a Bidder that does not furnish this Certification.

All Bids submitted shall remain valid for a period of forty-five (45) days after the Bid Date. The Board of Education reserves the right to waive any irregularities, reject any or all Bids, or accept any Bid which, in its opinion, will best serve its interests.

Questions may be directed to Andrew Hubbard, Superintendent, by calling 269-621-7001.

INSTRUCTION TO BIDDERS

Contractor’s Qualifications for Installation The contractor will meet the following criteria:

1. All of the contractor’s employees must abide by the policies of the (School District). The District has a zero tolerance for the use of drugs, tobacco, and alcohol on District property. Failure to meet District policy requirements can lead to contract cancellation by the District.

2. All sub-contractors shall be held responsible for the accuracy of measurement and fit of components.

3. Skilled workmen, fully experienced in this type of work shall do the work specified herein.

4. The contractor shall be responsible for removing all debris from the site and properly disposing of it.

5. If any work is subcontracted, the contractor must notify the District of this fact and have subcontracted workers properly identified and notified of District policy. The District will have the right to accept or reject subcontractors.

Liability Insurance – Installation of Lockers

Contractor will furnish a Certificate of Insurance covering comprehensive general liability and comprehensive automobile liability for bodily injury and property damage in the amount of $100,000 and Workmen’s Compensation for the construction portion of this project. The contractor shall provide satisfactory evidence to the District of such insurance coverage before work begins and shall hold the school district harmless in any incident involving the contractor, his employees, his equipment and vehicles.

Site Work

Any modifications or changes necessary to complete the installation are the sole responsibility of the vendor. However, before any modifications or changes can be made to the site, the District must approve them. Changes for any major modifications, which might substantially affect the vendor’s proposal price, should be explained in a separate letter and supplied with the proposal form. Failure to notify the owner of required modifications in a letter shall be deemed as acceptance of the project and the vendor will be held responsible for all work required for installation.

Approved Product List

The following manufacturers are approved for metal lockers:

Interior Penco Lockers Lyon Metal Products Republic Steel Alternates will be considered

Warranty

A. Warrant all materials for a minimum of five years against becoming unserviceable or causing an objectionable appearance resulting from either defective or noncomforming materials. Defects shall include, but not be limited to, the following:

1. Rapid deterioration of finish.

2. Loose or missing parts.

3. Nonfunctioning components and mechanisms.

4. Rust, delamination, warp, rot or breakage.

B. Warrant the installation for a minimum of two years against defects and omissions in workmanship.

High School Locker Specifications

- 392 Frames (392 doors) SINGLE TIER Lockers @ 12x12x60

- Heavy Duty Locker Doors to be 14 Gauge

- Standard louver vents at top and bottom of door

- Sides and Bank to be 24 Gauge, BOTH flanged to provide DOUBLE LAPPED rear vertical corner

- Heavy Duty (16 Gauge) locker floors

- Rivet Assembled (the best and longest lasting method of mechanical assembly)

- Upgrade to Heavy Duty (16 Gauge) continuous sloped top

- Upgrade to Heavy Duty (16 Gauge) Filler Panels

- No Filler Panel to exceed 6” wide

- Three single prong wall hooks. One double prong ceiling hook

- NEW Built in combination locks (Master brand, the best mfr.) Must include 10% for attic stock

- Nickel plated Die cast Zinc Alloy recessed handles (far superior to formed or folded stainless)

- Multi Point Latching with alloy latch fingers equipped with Nano Roller at pint of contact

- Completely new numbers system (Numbers 1-392)

- Removal and legal disposal of all existing lockers being replaced

- Powder Coated Pain finish including selection from at least 34 standard colors

- All “non exposed” parts to be manufacturer’s standard neutral color (PUTTY)

- Based on award of contract and all details by 4/1/20 – Job to be completed by 7/15/20

Lockers to be firred out to 1 1/2” to provide minimal toe kick space. Continuous firring to be located at top and bottom of each bank of lockers AND at top of sloped top. Upper firring to be covered by angle formed metal strips minimum 20 gauge.

Demolition/Installation

A. Demolition and removal of existing lockers and 6” vinyl cove base B. Assemble lockers in accordance with the manufacturer’s written instructions. Lockers shall have no sharp edges.

C. Install number plates in order as directed.

D. Install doors to close smoothly and completely without binding. Ensure hinges do not bind.

E. Adjust hardware latches for smooth operation and positive latching and automatic locking.

F. Furnish and install of continuous firring along the top and bottom of each bank of lockers and at the top of the sloped top.

G. Furnish and install of new vinyl cove 6” base

Submittals

A. Product Data: Submit schedules, charts, literature, and illustrations to indicate the performance, fabrication procedures, product variations, and accessories.

B. Warranty information.

C. Samples: Submit full range of colors, patterns, textures, and finishes available for selection.

D. District Bid Form including all required documents as noted in the Notice to Bidders.

High School Locker Replacement Hartford Public Schools Hartford, Michigan

BID FORM

Owner:

Hartford Public Schools 115 School Street Hartford, Michigan 49057 Attention: Andrew Hubbard, Superintendent

The undersigned, having carefully examined the Notice to Bidders, Instructions to Bidders, the premise and conditions affecting this work, together with drawings and specifications for the HS Locker Replacement and other documents related thereto, does herby propose to furnish labor, materials, services and equipment necessary to complete all work, called for by and in accordance with the drawings and specification for same, issued for bidding and dated March 3, 2020.

BID SECURITY

Enclosed herewith fine (Certified Check), (Cashier’s Check), (Bid Bond), in the amount of $ being percent of the maximum bid herein, made payable to the Hartford Public Schools. The proceeds of which are to remain the property of the Hartford Public Schools, if bidder does not, within ten (10 days) after notice of acceptance of bid, enter into a written contract.

EXCEPTIONS AND/OR SUBSITIUTIONS

We have submitted our proposal(s) complete as specified and in accordance with the Construction Documents WITH/WITHOUT (circle one) exceptions or substitutions. (Explain the exceptions or substitutions below).

BASE BID High School Locker Replacement:

ACCEPTANCE

The undersigned agree(s) to accept a contract for the work covered by this proposal, in accordance with the contract and bidding documents.

The District reserves the right to accept or reject any and all proposals or parts of the same.

BIDDER STATUS

(Check One)

Individual Partnership Corporation

Submitted By:

Company

Address

Telephone/Fax

Email

Signature/Date

Print Name/Title

SCHEDULE

The proposed schedule may be a deciding factor in the selection of the successful bidder.

Please indicate the proposed schedule as follows:

Proposed Material Delivery Date:

Proposed Installation State Date:

Proposed Completion Date:

SUBCONTRACTORS

Provided a list of subcontractors included in this bid: