High School Barn RFP-Addended.pdf

Armada High School Barn Bids 2025

Addendum #1

High School Barn Bids

Public Bid

Bid Release Date:

Wednesday, April 16, 2025

Pre-Bid Meeting

Tuesday, April 22, 2025 @ 11 a.m.

JV Baseball Field

Tuesday April 22, 2025

PROPOSALS DUE:

Friday, May 2, 2025

9:00 a.m.

Return to:

Don Penzien

Department of Buildings and Grounds

Armada Area Schools

74500 Burk Street, Armada, MI 48005

586 784-2143

LATE PROPOSALS WILL BE REJECTED

Armada Area Schools will accept sealed bids for:

Armada High School Barn

As described above, sealed bids are due no later than 9:00 a.m., Friday, May 2, 2025.

Bid documents are available at armadaschools.org.

Click the “Departments” tab, then the link to “Support Services”.

The link will read “High School Barn RFP” in the bottom right corner of the page.

Sealed bids should be submitted to; Don Penzien, Department of Buildings and Grounds, Armada Area

Schools 74500 Burk St. Armada, MI 48005. The District will not consider or accept a bid received after the date and time specified. Bids will be publicly opened immediately following the close of receiving bids. No oral, email, or telephonic proposals shall be considered.

The Armada Area Schools Board of Education reserves the right to accept or reject any or all bids in whole or in part; or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

In compliance with MCL 380.1267, the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the district. The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements.

Certified check or Bid Bond must accompany each proposal, by an approved surety company in an amount not less than 5% of the proposal amount. All bids shall be firm for at least 60 days from the date of opening of bids. Length of time required for completion shall be specified in the bid. All bids submitted must meet or exceed all specifications herein. For any construction project over $15,000 please include stamped architectural drawings.

Bids are to be submitted on our Bid Proposal Form, signed by the bidder, in a sealed envelope clearly marked; “Armada High School Barn Bid 2025”. Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Department of Buildings and Grounds

Armada Area Schools

74500 Burk St.

Armada MI, 48005

Submittal of Bid

Before submitting a bid, bidders shall carefully read all of the specifications in order to avoid omissions or duplications. To ensure a complete project, bidders shall visit the premises, verify site conditions and conditions under which work under the contract must be conducted. To schedule site visits or to address any other concerns please contact the Project Manager. Submission of a bid signifies that the bidder has visited the project premises, has made examinations and verifications and is fully conversant with all conditions under which the work is to be performed. No claims for additional compensation will be considered or paid to the successful bidder, due to said successful bidders’ failure to be so informed.

Project Manager dpenzien@armadaschools.org

(586)-784-2143

Any exceptions to the terms and conditions contained in this RFP, or any other special considerations or conditions requested or required by the bidder must be specifically enumerated by the bidder and submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of this RFP or form of Contact cannot be met by, or in the bidder’s opinion should not be applicable to, the bidder. The bidder shall be required and expected to meet the specification and the requirements as a set forth in this RFP, except to the extent exceptions or special considerations or conditions are expressly set forth in the bidders’ proposal and those exceptions or special considerations or conditions are expressly accepted by the District. The Owner shall not be responsible for any cost or expense the

Contractor incurs in implementing the requirements of this bid document.

Bids shall be submitted in duplicate on forms provided by the District and shall be delivered in a sealed, opaque envelope clearly marked; “Armada High School Barn Bid 2025” to the attention of:

Don Penzien

Department of Buildings and Grounds

Armada Area Schools

INSTRUCTIONS TO BIDDERS

GENERAL CONDITIONS:

Proposal

Furnish materials and labor to Armada High School Barn 2025 according to the attached specifications.

Receipt of Bids

Bids will be received at Armada Area Schools Administration Building located at 74500

Burk St. Armada, MI 48005 by 9:00 a.m., Friday, May 2, 2025. Bids will be publicly opened at this time. The District will not consider or accept any bid received after the date and time specified for bid submission. No oral, telephonic, or email proposals shall be considered.

Bidders’ Qualifications

Bidders shall be able to demonstrate the following:

Shall be a reputable, recognized organization with at least (5) years successful experience on work of this type and scope, of equal or better quality than this project.

Work Schedule

Project begins: As soon as awarded

Project shall be completed by: Friday, August 1, 2025

*If the awarded project is not completed by the deadline the contractor shall incur a charge of $100 per calendar day until the project is completed.*

*Project is to be completed within 45 days of the project start date*

Clean-up and Disposal

The Contractor shall be responsible to clean-up all debris and dispose of it off-site. This must be done daily. If the District has to clean up after contractors, there will be a $500 per event fee in addition to disposal costs.

Damage Repair

A survey of the site will be conducted, and documented by the contractor, to determine current site conditions. The contractor shall be responsible to repair any damage to the site, which occurs during this project.

Familial Relationship

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board or the superintendent. The

District shall not accept a bid that does not include this sworn and notarized disclosure statement.

Iran Sanctions Act

Each bid must be accompanied by a sworn and notarized statement certifying that the

Contractor is not an Iran Linked Business within the meaning of the Iran Economic

Sanctions Act, PA 516 of 2012.

Withdrawal of Bids

Any bidder may withdraw his/her bid at any time prior to the scheduled time for receipt of bids. No proposals may be withdrawn for at least sixty days after the scheduled closing time of the bid.

Firm Prices

Prices and notations must be typed or in ink. No erasures are permitted. Mistakes may be crossed out and corrections entered and initialed, in ink, by the person signing the proposal.

In the event of a discrepancy between the unit price and the extension, the unit price shall govern. The price inserted must be net including all freight, discounts, rebates, and allowances.

Additions and Deletions

Owner reserves the right to add or deduct item quantities from the original specification as necessary to meet budget and/or to adjust for site conditions.

Safety

Contractor shall take all reasonable precautions for the safety of his/her work, all items or materials to be installed which are in his/her custody, adjacent property, other workmen at the site, and the public. The Contractor shall be responsible for providing and for the placement of barricades, tarps, plastic, flag tape and other safety/traffic control equipment required to protect its employees, the public, surrounding areas, equipment and vehicles.

The flow of vehicular traffic shall not be impeded at any time during this project. The safety of the Contractor’s employees and the public is of prime concern to the Owner, and the Contractor must take all necessary steps to assure proper safety during the performance of the contract. Any bidders that have a history of safety problems or a high incidence of accidents will not be considered for award of a contract.

*Smoking or use of tobacco products in school buildings or on school grounds is prohibited*

Permits

Contractors are required to apply and pay for any and all permits that may be required from the County, State and any governing agency that may have jurisdiction.

Owner Not Responsible

The Owner shall not be responsible for any cost or expense the Contractor incurs in implementing the requirements of this bid document.

Sole Bidder

If only one bid is received in response to the Invitation to Bid, a detailed cost proposal will be requested of the single bidder. A cost/price analysis and evaluation and/or audit shall be performed of the cost proposal in order to determine if the price is fair and reasonable. The Owner reserves the right to cancel the bid if there is only one bid received. The Owner’s decision will be final.

Guarantee for Defective Work and Materials

The contractor shall guarantee to the owner for a period of one (1) year upon completion of contract and acceptance by owner (defined as receipt of final payment), to provide all labor and materials to correct performance failures resulting from poor workmanship or defective materials supplied by the contractor.

ADA Compliance

All work that is furnished and installed under this scope of work shall be ADA compliant.

Termination by the District for Convenience

The District may, at any time, terminate the Contract for the District’s convenience and without cause.

Bid Bond

Bid Bond or certified check, for an amount not less than 5% of the amount of the bid, must accompany each bid. The check or bond of each unsuccessful bidder will be returned within 14 days. Failure of any accepted bidder to enter into a contract to complete the specified work may forfeiture of his/her bid security. The bonding company supplying the bond must be based in the United States and licensed to do business in the

State of Michigan. *Failure to submit proper bid security shall constitute rejection of the bid.*

Opening and Awarding of Bids

Bids will be publicly opened in the Armada Area Schools Board Room, 74500 Burk St.

Armada, MI 48005 at 9:00 a.m., Friday, May 2, 2025 .

The recommendation for award will be submitted to the Board of Education at the first regular Board of Education Meeting following the bid opening.

Construction Project Bids Exceeding $15,000

Any construction project bids exceeding $15,000 must include stamped architectural drawings.

BID PROPOSAL FORM

Company: __________________________ Name: ________________________

The undersigned certifies that the bid contained meets or exceeds the attached specifications. Include the bond amount in each school's price.

BASE BID: Bidder agrees to perform all Work for Bid Category(ies) as described in the Contract

Documents, for the Base Bid(s) stated below.

(Show amount in both words and figures. In case of discrepancy, the amount shown in words will govern.)

*PLEASE SUBMIT ANY PRODUCT SPECIFICATION SHEETS WITH BID*

To provide labor materials and equipment for as specified/where specified:

NOTE: ALL CATEGORIES MUST BE BID RESPECTIVELY WITH NO EXCLUSIONS OR EXCEPTIONS

BID CATEGORY WRITTEN DESCRIPTION/AMOUNT(S) BID AMOUNT

IN FIGURES

1. Construct 30’ x 60’ Post Frame Barn

Base Bid: (including bond)______________________________________ $_________________

____________________________DOLLARs

TOTAL BID: $______________________________

Can you complete this project by August 1, 2025? _________________________________

Have you included stamped architectural drawings?(Construction Projects over $15,000)

Have you included all materials and labor to complete this project(i.e. 4 doors, interior wall, concrete pad, sitework, labor)?______________________________________________

Did you attend the pre-bid meeting or schedule a site visit?___________________________

Do you conduct background checks on your employees? _____________________________

Bid Bond included? ____________________________________________________________

Familial Relationship Affidavit included? __________________________________________

Iran Linked Business Affidavit included? __________________________________________

Specification sheets included? ____________________________________________________

Please state your warranty: ______________________________________________________

BID PROPOSAL FORM (continued)

TO: ARMADA AREA SCHOOLS PROJECT: BID PACKAGE

74500 BURK STREET ARMADA SCHOOLS

ARMADA, MI 48005-3314 HIGH SCHOOL BARN

Attn: HEATHER URBANEK Project Director: DON PENZIEN

EXECUTIVE DIRECTOR DEPARTMENT OF

OF BUSINESS AND OPERATIONS BUILDINGS & GROUNDS

My signature certifies that the Proposal as submitted complies with all of the terms and conditions set forth in the Request for Proposal unless specifically enumerated as an exception as part of our Proposal.

Bid Proposal for Category(ies): ________________________________________

Company Name: ____________________________________________________

Address: ___________________________________________________________

Authorized Signature: ________________________________________________

Authorized Name (print): _____________________________________________

Title: _____________________________________________________________

Date: ______________________________________________________________

Phone Number: _____________________________________________________

Fax Number: _______________________________________________________

Email: _____________________________________________________________

(Show amount in both words and figures. In case of discrepancy, the amount shown in words will govern.)

All applicable taxes and bond costs are included in the above Base Bid and all listed Alternates and Unit

Prices.

Contractors agree not to discriminate against any employee or applicant for employment, with respect to their hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to the employment, because of race, color, religion, natural origin, ancestry, age, sex, height, weight, material status, physical or mental handicap or disability. Contractor required non-discrimination in employment, as herein specified, binding upon each subcontractor.

This covenant is required pursuant to the Elliot Larsen Civil Rights Act, 1976 Public Act 453, as amended, MCL 37.2201, et seq and the Michigan Handicappers Civil Rights Act, 1976 Public Act

220, as amended, MCL 37.1101, et seq and any breach thereof may be regarded as a material breach of the contract of purchase order.

BASE BID: Bidder agrees to perform all Work for Bid Category(ies) as described in the Contract

Documents, for the Base Bid(s) stated above. The Base Bid(s) shall include the cost of Performance and

Payment Bonds. For each Bid Category to be bid, include the Base Bid written and in figures, the cost of the Performance Bond and Payment Bond which is included in the Base Bid, written and in figures, and the Bid Category and description. The cost of the Performance Bond and Payment Bond shall be treated as a deduct alternate should the Owner decide to waive the requirement for the successful Bidder providing the same.

As of the date of submission of the Bid Proposal, Bidder’s Workers compensation Experience

Modification Rate (EMR) for the state in which the Work is to be performed is _____,_____. Bidder has attached to the Bid Proposal for the OSHA Form 200 / 200S indicating recordable incidence rates for the last calendar year per 6,000 man-hours for the following categories:

1. Total Cases _____________

2. Lost Workday Cases _____________

3. Non-fatal Cases Without Lost Workdays _____________

4. Employee Hours Worked Last Year _____________

5. Fatalities in the year (if yes describe below) _____________

Has Bidder been cited by state or federal OSHA for any serious or willful violation? If yes, please describe:

Bidder understands that the Owner reserves the right to reject any or all Bid Proposals and to waive any informalities or irregularities therein.

Bidder acknowledges receipt of the following Addenda (identify no. and date of each):

FAMILIAL DISCLOSURE: All bidders must provide the following familiar disclosure in compliance with MCL 380.1267. IT MUST BE INCLUDED, NOTARIZED AND SUBMITTED

WITH THIS PROPOSAL FORM, OR THE BID WILL NOT BE READ ALOUD!

By the attached sworn and notarized statement we are disclosing the following familial relationship that exists between the Owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. (The Board, intermediate school Board, or board of directors shall not accept a bid that does not include this sworn and notarized disclosure statement.)

Familial Relationship:

The following are familial relationships as described above (provide employee name, associated family contact, family contact position, and familial relationship.) SEE ATTACHED AFFIDAVIT

OF BIDDER THAT IS SIGNED AND NOTARIZED !!! MUST BE ATTACHED!!!

Signatures(s) ___________________________________ Title _________________________

___________________________________ Title _________________________

Name of firm: ________________________________________________________________

Business address: ________________________________________________________________

Telephone no.: ( )

This form must be notarized: Attachment

Affidavit of Bidder Familial Relationship

List any Familial Relationships:

Bidder:

By: _______________________________________________

Its: _______________________________________________

STATE OF MICHIGAN

COUNTY OF ___________________________

This instrument was acknowledged before me on the _________ day of

___________________________2025, by _____________________________________

(Print name)

_________________________________Notary Public

_____________________________County, Michigan

My Commission Expires: ______________________

Acting in the County of: _______________________

The undersigned, the owner or authorized officer of ___________________________________(the “Contractor”), pursuant to the compliance certification requirement provided in the Armada Area Schools (the “School District”) Request For Proposal, hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned Request For Proposal, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a

Civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _______________________________________________

Its: _______________________________________________

STATE OF MICHIGAN

COUNTY OF ___________________________

This instrument was acknowledged before me on the _________ day of

___________________________2025, by _____________________________________

(Print name)

_________________________________Notary Public

_____________________________County, Michigan

My Commission Expires: ______________________

Acting in the County of: _______________________

Affidavit of Compliance – Iran Economic Sanctions Act

INSTRUCTIONS AND SPECIFICATIONS

JOB LOCATION

Armada High School

Armada, MI 48005

Project Manager dpenzien@armadaschools.org

(586)-784-2143

Contractor agrees to provide all of the following:

Concrete Pad

1. Place 4 inches of clean coarse sand between the subgrade and the bottom of the floor slab.

a. Contractor is responsible for shooting grade to determine the amount of sand needed to complete the requirements

2. 4” concrete floor

3. Fiber mesh

4. 4,000 psi

Construct 30’ x 60’ Post Frame Barn

1. Inside clear height: 10 ft

2. Post foundation:

a. Embedded to a depth of 4 ft

b. Bore 24” diameter hole for each post.

3. 6”x 6” 3 ply laminate post spacing: 8 ft (10ft o.c. on endwall)

4. Truss spacing: 2 ft o.c.

5. Roof deck material: ½” O.S.B., plywood clips

6. Shingles: Synthetic underlayment

a. Pinnacle Impact

b. Color- Heather IR

7. Exterior wall panel: Kynar Mesa 29 gauge Galvalume substrate panel

8. Gradeboard type: 2’ x 10’ Treated Gradeboard

9. Endwall overhangs: 1 ft

10. Sidewall overhangs: 2 ft

11. Fascia size: 2” x 6”

12. Vented Soffit color: Match siding/roof color

13. Ridge vents

14. Outswing exterior door (1 exterior)

15. Insulated sectional roll up doors (1 exterior)

16. Interior wall- 20’ inside south wall

a. Studs- 24”o.c.

b. Walls- ½” osb

c. Insulated sectional roll up door (1 interior)

d. Outswing exterior door (1 interior)

Sitework

1. North fence removal and restoration

a. Fence shall be restored to restrict access to area north of the building

2. Remove batting cage (Return poles, netting and all hardware to owner)

3. Restore surrounding grade with topsoil, plant grass in affected areas, and cover with straw

*ALL BUILDING COLORS TO BE AGREED UPON WITH PROJECT DIRECTOR BEFORE

ORDERING MATERIAL. NEW BUILDING COLOR TO MATCH NEW CONCESSIONS

BUILDING*

**IF YOU PROVIDE A VOLUNTARY ALTERNATE TO ANY OF THESE SPECIFICATIONS

PLEASE INCLUDE SPECIFICATION SHEETS.

Project Area Map

Building Footprint

North Fence

Batting Cage

Building Exterior Design

Building Interior Design

*Drawing is not to scale

Post Installation