HIGH QUALITY WATER STATEMENT OF WORK.pdf

HIGH QUALITY WATER STATEMENT OF WORK

GENERAL INFORMATION:

1. Request that a Base Year Contract, with four (4) each Option Year extensions, be obtained for demineralizer rigs to the requirements outlined in this Statement of Work.

2. Notes:

2.1 The requested Contract shall provide coverage for several end users and shall be charged to appropriate job orders when said coverage is ordered.

3. The equipment locations are as follows:

3.1 Normally at the Pier 6 Tank Farm and at Pier 5 at the Norfolk Naval Shipyard (NNSY) in Portsmouth VA.

The required location(s) shall be obtained from the NNSY Delivery Point of Contacts determined upon award.

3.2 Normally at Pier 3 and at Aircraft Carrier Piers 11, 12, and 14 at the Naval Operations Base Norfolk (NOB

Norfolk) in Norfolk VA. The required location(s) shall be obtained from the NOB Norfolk Delivery Point of

Contacts determined upon award.

3.3 The Contractor shall provide all required personnel information to obtain security accesses to NNSY and

NOB Norfolk and shall maintain same for the duration of the Contract. The required personnel information shall be provided to the corresponding Delivery Points of Contact determined upon award. Contracted personnel shall be

United States Citizens. Foreign Nationals shall not be allowed to enter the NNSY and NOB Norfolk locations.

4. The projected number of mobile demineralizer rigs in use by NNSY and NOB Norfolk at any given time are as follows:

4.1 4 each rigs for NNSY.

4.2 6 each rigs for NOB Norfolk.

4.3 The actual quantity shall vary depending on the number of vessels serviced and the criticality of these services. As such, the quantities identified herein are only estimates based upon historical data as well as current workload projections.

4.4 The estimated maximum total gallons to be processed daily at NNSY and NOB Norfolk is 16,500 (8,250 at each location).

4.5 The estimated maximum total gallons to be processed yearly at NNSY and NOB Norfolk is 6,022,500

(3,011,250 at each location), or 6,039,000 for leap years (3,019,500 at each location).

5. Each rig shall connect to the existing NNSY Potable Water Supply (NNSY PWS) and the NOB Norfolk Potable

Water Supply (NOB Norfolk PWS) as a constant source of supply and shall typically not be secured for any significant length of time.

6. If more than the number of rigs specified in sections 4.1 and 4.2 above are required, the Contractor shall be notified at least 30 days in advance of the need date to allow provision of additional equipment.

7. A Contracting Officer’s Representative (COR), and two Alternate Contracting Officer’s Representatives

(ACORs) shall be officially assigned at the time of Contract award.

8. Mercury or mercury containing compounds shall not be intentionally added to, or come in direct contact with, any hardware or supplies furnished under this Contract.

9. The Contractor is notified and distributed the contract via e-mail by the Norfolk Naval Shipyard (NNSY)

Contract Specialist, Code 432. The work of this Contract shall not commence until after the official e-mail notification has been received by the Contractor. Only the NNSY Contracting Officer, Code 432, is authorized to allow exceeding originally budgeted quantities for any given Period of Performance.

10. When the equipment is required to be removed to the Contractor’s facility for repairs, replacements, or regenerations the Contractor shall be responsible for loss or damage from the time the equipment leaves either

NNSY or NOB Norfolk, as applicable, until the equipment is returned to the corresponding location at either

NNSY or NOB Norfolk.

11. Clean all equipment prior to delivery to a degree of cleanliness that results in a surface free of grease, oil, flux, scale, dirt, loose particles, and any other foreign matter to the base material. Adherent light superficial rust on steel surfaces, caused by short term exposure to the atmosphere, is acceptable.

12. New or used equipment shall be provided. NNSY and NOB Norfolk reserve the right to inspect proposed equipment prior to Contract award.

13. The equipment shall be exposed to everyday weather and saltwater air. Provide any protective coverings as deemed necessary. Freeze protection requirements are specified in section A.1.9 below.

14. NNSY and NOB Norfolk reserve the right to return the equipment at any time prior to the Contract expiration.

The Contractor shall agree to prorate costs for the time the equipment is in use at either NNSY or NOB Norfolk.

NNSY and NOB Norfolk agree to give the Contractor at least 24 hours advance notice for return of the equipment prior to the Contract expiration.

15. NNSY and NOB Norfolk shall be responsible for the following:

15.1 Provide equipment operators.

15.2 Monitor all gauges and indicators.

15.3 Lost items and equipment damage beyond normal wear and tear.

16. Additional Contractor Responsibility:

Per Federal Acquisition Regulation (FAR) 22.102-1(a) (latest revision) entitled “Safety”: Contractors are hereby informed that either their employees or their representatives present on property under NNSY and NOB Norfolk cognizance shall follow Federal and State Occupational Safety and Health Administration (OSHA) requirements in addition to “NNSY Occupational Safety, Health and Environment (OSHE) Program Manual”

NAVSHIPYDNORINST P5090.2 (latest revision) requirements, or safety requirements for the site specific location of the Contract.

17. SECURITY REQUIREMENTS:

a. The contractor shall have the ability to properly receive, store and process classified materials and equipment as per the attached DD-254.

i. To meet the requirements of OPNAVINST N9210.3 Chapter 8 Section 3.b, Contractor shall be responsible for precluding unauthorized disclosure of Naval Nuclear Propulsion Information (NNPI), primarily through isolating areas or material that may reveal NNPI and carefully controlling the movement of Foreign Nationals at their facility.

b. The contractor shall inform the Contracting Officer and COR immediately if documentation or material marked as Classified or Unclassified NNPI is needed or received under this contract. The contractor shall follow the instructions provided by the COR and the NNPP site’s technical representative to ensure the documentation or material is safeguarded properly.

c. The contractor shall be responsible for the removal or obliteration of any NNPI markings from the material in a controlled environment using United States citizens in order to meet the security requirements of OPNAVINST

N9210.3. Examples of NNPI markings requiring removal or obliteration include stock numbers, nameplate data, special material identification codes, tags, stickers, transfer documents, etc.

i. The metal melting and incineration processes are acceptable methods for removal or obliteration of NNPI markings if all other security requirements of OPNAVINST N9210.3 are met.

ii. Any documentation such as Equipment History Records found inside the shipping containers shall be disposed of by incineration.

d. No waste processing shall be subcontracted for or brokered by the offeror. However, on a case by case basis, if emergent or unique circumstances warrant the use of subcontractors, the expressed written consent of the

Contracting Officer must be obtained.

18. PRIOR WRITTEN PERMISSION REQUIRED FOR ALL SUBCONTRACTS:

18.1 Any changes in subcontractors, additions of subcontractors, or change in the processes performed by subcontractors must be approved by the Contracting Officer prior to the change or addition. A contractor's request to change or add subcontractors or subcontracted processes will include the Technical Capability

Information from the solicitation, which is delineated in the Federal Acquisition Regulation (FAR) Section

52.212-1 Instructions to Offerors provision of the solicitation, about the subcontractor(s) covered by the request.

A.1 RIG AND CARBON UNIT RENTAL:

A.1.1 Each rig shall have, at a minimum, the following equipment: (A) an activated charcoal filter to remove organics upstream of a resin bed, (B) a demineralizer resin bed, (C) an 80 micron or finer metal edge-type outlet filter downstream of the activated charcoal filter and resin bed, and (D) a conductivity monitoring device in the outlet which activates audio and visual alarms when conductivity exceeds 2.5 micromhos per centimeter and shuts the valve (see sections A.1.2.4 and A.1.2.6 below). The use of multiple small demineralizers (on the order of 1 to 2 cubic feet) is not acceptable.

A.1.2 Each rig shall provide demineralized water within the following specifications when supplied with water from the NNSY PWS and the NOB Norfolk PWS:

Conductivity Less than or equal to 2.5 micromhos per centimeter pH 6.0 to 8.0

Chloride Less than or equal to 0.1 parts per million

Visual Clarity No turbidity, oil, sediment, or resin beads

Silica Less than or equal to 0.2 parts per million

Halogenated Organics Less than or equal to 0.1 parts per million

Non-Halogenated Total

Organic Carbon Less than or equal to 2.0 parts per million

Sodium Less than or equal to 20.0 parts per billion

A.1.2.1 NNSY and NOB Norfolk personnel shall sample demineralized water from each rig to ensure conformance with the above specification.

A.1.2.2 Normal sampling frequency, at a minimum, shall be prior to each batch of demineralized water. Sample results that are out of specification shall be cause for rejection of the applicable rig.

A.1.2.3 Upon delivery to NNSY and NOB Norfolk the Contractor shall provide certification that all rigs, either initially delivered or regenerated, have the ability to produce demineralized water meeting the requirements of section A.1.2 above. The certification shall indicate the applicable rigs using the identification marking of section

A.1.8 below.

A.1.2.4 Each rig shall be configured such that all delivery shall stop automatically when the conductivity goes out of specification.

A.1.2.5 Each rig shall be equipped with a flushing mode. When out of specification water is detected and regular delivery stops, the water shall be flushed, either manually or automatically, until the water returns to specification or when 500 gallons has been flushed, whichever comes first. When the water returns to the required specifications a sample shall be taken and certified, by the NNSY and NOB Norfolk Test Facilities, as applicable, before delivery may resume. If the water does not return to the desired specifications within the 500 gallon limit, the applicable rig shall be considered exhausted and is required to be processed as specified in section A.2 below.

A.1.2.6 All automatic shutoff devices shall be fail-safe, that is, if power is lost they shall automatically switch to a closed position allowing no water to flow and shall not operate until power has been restored.

A.1.2.7 All gages, flowmeters, switches, and indicator lights shall be accessible for on-site monitoring.

A.1.2.8 All gages, meters, and totalizers shall be calibrated by the Contractor with a dated certification sticker attached to each item per the manufacturer’s suggested schedule.

A.1.3 Based on average Total Dissolved Solids (TDS) of 300 mg/L, each rig shall be capable of processing a minimum of 150,000 gallons of demineralized water without regeneration. No automatic shutoff at 150,000 gallons is allowed. The intent is to produce demineralized water for as long as each rig operates within specification. Water quality shall be monitored by conductivity alarm and sampling, as required, to ensure in-process quality. No water used for flushing of a rig shall be counted as part of the product water. Water inlet temperature may vary within

NNSY and NOB Norfolk; however, the maximum temperature shall not exceed 100 degrees Fahrenheit.

A.1.4 Each rig shall be designed to operate at a nominal flow rate of 50 gpm to 200 gpm with a minimum inlet pressure of 30 psig. The minimum design pressure of each rig shall be 100 psig. Each rig’s output pressure shall not exceed 100 psig at any time. Each rig’s flow rate shall not exceed 200 gpm at any time.

A.1.5 Each rig shall have a sample valve located downstream from all water processing, which shall be prominently marked “SAMPLE VALVE”. Inlet and outlet connections shall be outside each rig. The inlet shall be a

2-1/2 inch fire hose connection. The outlet shall be a 1-1/2 inch quick disconnect cam locking connection. The flush point shall be a 1-1/2 inch quick disconnect cam locking connection. NNSY and NOB Norfolk shall provide the required hoses and fittings to connect to the rigs.

A.1.6 Each rig shall have a totalizing flowmeter located on the discharge side downstream of the flush point. The totalizer portion shall be accurate between 50 gpm to 200 gpm.

A.1.7 Each rig shall be provided with high point vents so that all air shall be vented from the system when the

Contractor regenerates. Each rig shall also be constructed so that all air shall be vented from pipes, resin beds, activated charcoal filters, etc. The pipe upstream of the inlet valve and downstream of the outlet valve shall have high point vents.

A.1.8 Each rig shall be roadworthy and easily moveable within NNSY and NOB Norfolk by the Contractor

(wheeled trailers are preferred). Each rig shall have a unique identification marking, either numeric or alphanumeric. Each rig shall be no greater than 12 feet wide x 60 feet long in overall external dimensions. If supplemental equipment that does not fit inside a rig is required (this is not preferred), then that equipment shall be easily movable within NNSY and NOB Norfolk and shall fit on a maximum of 2 each skids that each shall be no greater than 8 feet wide x 8 feet long in overall external dimensions. The Contractor shall provide overall external dimensions of each rig and a description of the mounting configuration as part of the proposal.

A.1.9 Each rig shall have sufficient electric freeze protection equipment to operate at NNSY and NOB Norfolk

365 days per year (366 days per leap year). NNSY and NOB Norfolk personnel shall provide necessary electrical power and cables to each rig. Each rig shall clearly identify all applicable electrical requirements. Thermometers shall be installed to monitor inside temperature and shall be accessible for viewing outside of each rig. The freeze protection equipment and the remaining equipment in each rig shall be capable of operating on either 120 VAC 60

Hz single phase electricity, or 440 VAC 60 Hz three phase electricity.

A.1.10 Each rig shall be schematically identical in that the position of the components shall meet the requirements of section A.1.1 above. A current schematic of each rig shall be provided with the proposal. At a minimum each schematic shall show: (A) activated charcoal filters, (B) resin beds, (C) valves, (D) detectors, (E) totalizing flowmeters, (F) inlet and outlet connections, (G) sample points, (H) flush and drain points, (I) vent points, (J) filters, and (K) pumps and motors of each rig, if applicable. All valves, breakers, etc. that NNSY and NOB Norfolk personnel operate shall be clearly identified with a numbering system consistent from rig to rig. No changes to a rig’s configuration are allowed, after Contract award, without approval from the Contracting Officer. Any approved change to the configuration shall be reflected in the rig’s schematic. These schematics shall be clearly posted in weatherproof placards on each rig.

A.1.11 The Contractor is not authorized to operate any NNSY and NOB Norfolk owned manifolds, valves, or drains that are attached to the Contractor’s rig unless under the direct supervision of the applicable NNSY and NOB

Norfolk personnel qualified to the cleanliness requirements of the system as identified by either the COR or the

ACORs.

A.1.12 The Contractor shall ensure each rig is maintained in a safe mechanical operating condition. Safety inspection requirements shall be current at all times.

A.2 REGENERATION:

A.2.1 The Contractor shall regenerate exhausted rigs at the Contractor’s facility to operate at 100% of rated capacity. Activated charcoal filters shall be changed yearly. Rigs shall be returned with all regeneration chemicals flushed out, all air vented, and inlet and outlet connections closed and capped. However, if required, NNSY and

NOB Norfolk personnel shall provide a facility to flush and vent the rigs upon delivery in lieu of having these operations performed at the Contractor’s facility. No changing or regeneration of resin shall be performed at NNSY and NOB Norfolk.

A.2.2 Upon delivery to NNSY and NOB Norfolk, the Contractor shall provide certification that each regenerated rig has the ability to produce demineralized water meeting the requirements of section A.1.2 above. The certification shall indicate the regenerated rigs using the identification marking of section A.1.8 above.

A.2.3 The change-out time shall not exceed 6 hours. This shall, in most cases, permit removal and change-out of a rig within a single 8 hour shift.

A.2.4 The Government shall prorate the cost per regeneration for any rig failing to produce the Contract requirement of a minimum of 150,000 gallons of demineralized water. If a rig produces only a portion of the required amount the Government shall only pay a comparable portion of the cost per regeneration.

A.2.5 Prior to delivery, the Contractor shall provide a chart, graph, or scale(s) giving the limits, in gallons, of acceptable water to be expected when the NNSY PWS and the NOB Norfolk PWS TDS level exceeds 300 mg/L. If the TDS level exceeds 300 mg/L, it is the Contractor’s responsibility to provide either the COR or the ACORs information from the NNSY PWS and the NOB Norfolk PWS stating the TDS level for any given day. Other justification shall be supplied and supported by the Contractor when a rig produces less than 150,000 gallons of demineralized water. The information provided by the Contractor shall then be used as part of the evaluation for the proration of moneys.

A.3 DELIVERY OF RIGS:

A.3.1 At the request, either oral or written, of either the COR or the ACORs, the Contractor shall furnish either a new or regenerated rig to NNSY and NOB Norfolk within 24 hours of notification provided the number of new or regenerated rigs allowed does not exceed those identified in the Task Order.

A.3.2 The Contractor shall provide written instructions for operation, connection, flushing, and venting of each rig. The instructions shall include the initial, start-up, and restart of each rig that has been inactive for more than 24 hours. The instructions shall also include the number of gallons that shall be flushed through each rig. The instructions shall be clearly posted in weatherproof placards on each rig. The schematics are provided per section

A.1.10 above. NNSY and NOB Norfolk personnel shall operate each rig.

A.3.3 The Contractor shall not depart NNSY and NOB Norfolk either prior to the acceptance of data required per section A.2.2 above, or prior to 4 hours after completion of service under this item, whichever is earlier.

A.3.4 NNSY and NOB Norfolk personnel shall provide a necessary parking area/staging area and hookup equipment for Contractor performance.

A.4 REMOVAL OF RIGS:

A.4.1 The Contractor shall remove from NNSY and NOB Norfolk any expended rig or equipment identified by either the COR (section A.7.4 below) or the ACORs (section A.7.5 below) upon completion of end use application.

No additional payment shall be made for rigs left at NNSY and NOB Norfolk after 24 hours after the Contractor has been notified of either an exhausted rig or completion of the end use application.

A.5 TECHNICIANS:

A.5.1 The Contractor shall have a technician available on a 24 hour per day basis to respond to trouble calls (for example, equipment failures, unsatisfactory quality, etc.).

A.5.2 The Contractor’s technician shall be on-site within 4 hours of notification by either the COR or the ACORs on an emergency basis, or the next working day on a routine basis.

A.5.3 No charges shall accrue for rigs under CLINs 0001, 1001, 2001, 3001, 4001, and related SUBCLINs for any day in which response per section A.5.2 above is not met for the applicable rig.

A.6 TRAINING:

A.6.1 The Contractor shall provide training in safety and operation of the rigs on the first day of delivery. The training shall take place at NNSY and NOB Norfolk between 7:20 AM and 3:50 PM, Mondays through Fridays, except Federal holidays. Up to 2 each mechanic level employees shall be trained at NNSY and NOB Norfolk. Each

Task Order shall allow for up to 3 hours of training to be coordinated between the Contractor and either the COR or the ACORs as may be required, upon delivery of any rigs whose operational instructions differ from the existing rigs.