HiddenSpringsStateForest 2018~1.pdf

Request for Timber Bids

Marked Timber Sale - Hidden Springs State Forest

All Illinois Licensed Timber Buyers are invited to bid on the Sale of Marked Timber on the Hidden

Springs State Forest:

This is a typical selective timber harvest marked by foresters of the IDNR Division of Forest Resources. A state contract will be developed and executed between IDNR and the high bidder. Please see harvest description details and bid form provided below to place a bid. As part of this sale, 50% of the bid price is required as a down payment and 10% of the bid price is required as a performance deposit at time of contract execution. Interested buyers must register with the new Illinois procurement website electronically (see below instructions), however bids must be submitted on the bid form attached with a

5% bid deposit as stated in the Instructions section at the bottom of the form.

BidBuy Registration Instructions:

All participating buyers must register with BidBuy, the new eProcurement system for the State of

Illinois. Registration is required for bidder(s) however, bids shall be submitted by mail.

Please follow this link to register: https://www.bidbuy.illinois.gov/bso/

If you need BidBuy registration help call (866) 455-2897 or email il.bidbuy@illinois.gov

For online help documents and videos:

https://www.illinois.gov/cpo/PathwayToProcurement/Pages/BidBuy.aspx

Description of the timber for sale:

Owned by: Illinois Department of Natural Resources (IDNR)

Located: Hidden Springs State Forest.

Shelby Co.: SW1/4 Sec. 13, SE1/4 Sec. 14, NW1/4 Sec. 24, NE1/4 Sec. 23 (T10N – R4E).

Size: 72-acre timber sale area within state forest with good access.

Quality: Quality and value of designated trees to be determined by Buyers.

Timber: 631 hardwood timber trees plus 26 hardwood cull trees are designated within the 72 acres with blue paint as bands, or an “X”, on each bole and a blue paint mark on each stump. Those 657 total trees are summarized and listed below. All marked trees must be harvested or felled. Net volumes shown below include estimated board feet, after volume deductions for defect, using the Doyle tree scale. No volume was tallied or shown for cull trees having an “X”:

Species No. of Trees Bd. Ft. Volume (Doyle) white oak 177 47,800 bd. ft.

black oak 135 41,600 bd. ft.

ash 78 15,400 bd. ft.

sugar maple 39 8,100 bd. ft.

sycamore 38 21,200 bd. ft.

northern red oak 36 12,950 bd. ft.

hickory 28 6,550 bd. ft.

cottonwood 18 13,550 bd. ft.

black walnut 17 5,900 bd. ft.

shingle oak 15 2,950 bd. ft.

honey locust 14 2,350 bd. ft.

hackberry 12 3,400 bd. ft.

silver maple 9 2,400 bd. ft.

pin oak 5 2,450 bd. ft.

Miscellaneous: 10 2,100 bd. ft.

3 American elm

3 red elm

2 box elder

1 basswood

1 bur oak

631 188,700 bd. ft.

Cull trees 26 0

Description of work items, specifications:

Contract Length: Upon Contract Execution – June 30, 2020

Terms: 50% down and 10% performance deposit due at contract signing.

50% balance due June 30, 2019 or prior to any operations occurring.

Details: Outlined below.

Attachments: Map of the sale area and site showing boundaries and proposes access is attached.

Project details for inclusion in the contract: (Vendor means “buyer”)

Protection and Restoration of Property/Resources:

1. Vendor shall take precautions to protect all structures (buildings, toilets, shelters, etc.), fixtures

(water hydrants, camper posts, signage, etc.) and other amenities from damage due to its tree cutting and removal operation. If any damages are incurred from the Vendor's operations to any properties outside of the project limits as shown on the maps provided, the Vendor shall be responsible for all repairs required to restore the damaged areas to their original condition regardless of the property involved.

2. Vendor shall maintain all established roads, trails, and firebreaks within the State Forest Area in the same condition they were at the start of the tree harvest operation. Vendor shall not block public roads.

3. Vendor shall notify the Department of large nests found after January 1 in trees designated for removal that could potentially be used by bald eagles, herons, red-tailed hawks, great horned owls, barn owls, barred owls or other large nesting birds. The Department shall confirm that the identified nest is not active before the tree is cut.

4. Vendor shall not harm, harass or kill wildlife, including the state threatened timber rattlesnake.

5. Work shall cease operations at the close of business March 31 and shall resume October 1 of each year to avoid impacts to the federally endangered Indiana bat that may be roosting in the area during this time.

6. Vendor shall temporarily suspend operations upon notice from the Department due to wet conditions, excessive property damage, or other reasons determined by the Department which may adversely impact the project area’s resources.

7. Vendor shall follow only skid trails and roads that are marked and agreed upon by the

Department. Said roads will not be allowed in bottomlands, stream corridors or riparian areas without specific approval of the IDNR Forester.

8. If any fire starts as a result of the operation, the Vendor shall immediately cease all logging operations and, at the Vendor’s expense, take necessary actions to suppress such fires.

9. The project area designated herein shall be open at all times for inspection by the Department and shall be posted as closed to all other public uses during active tree harvest operations, except as otherwise noted in the contract.

10. Any deviations from the limits of the maps or requirements specified herein shall only be allowed with written approval of the Department.

11. Vendor shall clean all equipment prior to being brought on site. Cleaning shall include washing with a pressure-washer to ensure that all equipment is free from potentially invasive plants and seeds. The equipment shall be inspected by the Department of Natural Resources prior to being taken into the harvest area.

12. Vendor shall suspend harvest operations during the First Firearm Deer Season (Friday through

Sunday immediately before Thanksgiving) and Second Firearm Deer Season (Thursday through

Sunday following Thanksgiving) and the Muzzleloader-Only Deer Season of each year.

13. Vendor shall employ use of cable and winch equipped log skidders to remove and move logs within the harvest area to landing or loading areas. Said equipment shall have the ability to pull logs across or up slopes while parked or operating from the side or above.

14. Vendor shall employ use of, or retain and have available, a bulldozer or similar suitable grader for installing water control bars, rolling dips, out-sloping or similar “Best Management Practices” on haul paths, logging access roads, and existing roads affected by skidders and log removal operations if deemed necessary.

15. Vendor shall immediately/temporarily halt felling and other processing operations involving hand or mechanized equipment if visitors enter site. Visitors will be asked to leave and work may resume upon their departure.

Additional Requirements:

1. Where possible, Vendor shall keep skid trail grades less than 15%. When steep grades are unavoidable, Vendor shall break the grade and install drainage structures.

2. Vendor shall winch logs from steep slopes in areas where conventional skidding could cause ruts or erosion.

3. While skidding logs, the lead end of the logs shall be elevated to minimize gouging of the skid trail.

4. Vendor shall locate landings outside streamside management zones and only as approved by the

IDNR Forester.

5. Vendor shall comply with all recommended BMP guidelines as described in “Illinois Forestry Best

Management Practices.”

http://web.extension.illinois.edu/forestry/timber_harvest/il_forestry-bmps_2007.pdf

6. Vendor shall scatter all logging debris within the forest if it will not be accumulated at landing areas. Tops of trees not utilized or dragged to a landing area must be reduced in height by bucking to less than five (5) feet whenever it is convenient, safe and efficient to do so without causing undue burden or cost to the Vendor.

7. Vendor shall install water-bars and broad-based dips according to the “Illinois Forestry Best

Management Practices” guide and to the satisfaction of the Department.

8. Roads and landings shall be graded to their original condition, and if necessary as determined the

Department, graded, seeded and mulched with a seed mixture and rate approved by the

Department. Vendor shall install sediment-control and drainage structures on skid trails and landings where needed according to guidelines as described in “Illinois Forestry Best Management

Practices.”

9. Vendor shall inspect the site at the end of each work day to ensure trees are not be left as a hazard or risk, as excessively leaning (more than 10%), or hanging in other trees.

10. Stump heights shall not exceed fourteen (14) inches above the ground level. The maximum log length allowed for skidding is 33 feet. Logs longer than 33 feet may be skidded with specific approval of IDNR Forester.

11. All litter, trash, and refuse shall be promptly removed from the logging operation and properly disposed of at the end of each working day.

12. Only supplies necessary to the operation shall be stored on site and shall be neat and safely sealed or packaged to prevent spillage or hazard to persons or the natural resources of the site.

Special IDNR Provisions:

1. Work shall not begin prior to October 1, 2018.

2. Any work performed on State premises shall be completed during the hours designated by the

State and performed in a manner that does not interfere with the State and its personnel.

3. The Department shall not enter into any concurrent contract involving tree products in the sale area during the period covered in this contract without the written consent of the Vendor.

4. The Department reserves the right to inspect the operation at any time to determine whether the provisions of the contract are being carried out.

5. The Department reserves the right to authorize the commencement or cessation of harvest operations based upon the Department’s determination as to suitability of soil conditions or other factors which may adversely impact the project area’s resources.

6. The Department does not make any warranties or other representation regarding the quantity, quality, or value of the tree products covered by the contract.

7. Unless otherwise specified, all trees marked by IDNR staff foresters with orange or blue paint on tree boles and basal stumps are included in this harvest. All marked trees shall be felled by the

Vendor, but skidding and removal from the site is at the Vendor’s discretion. Exceptions to leave individual trees standing may be requested by the Vendor. If the exception is approved by the

IDNR forester, the tree will be marked for retention.

8. The Department is the sole owner of the property and has the authority to sell the trees as described herein.

9. The Department’s representative will be an IDNR Forester.

Paul Deizman

One Natural Resources Way

Springfield, IL 62702

Paul.Deizman@Illinois.gov

Phone: 217-782-3376

Milestones and Deliverables:

All work shall be completed within the first year of the contract unless weather, or other circumstances as agreed upon, require the full contract period to complete the project.

Vendor/Staff Specifications:

1. Vendor shall provide all equipment, materials, and personnel to successfully complete all phases of project as described in the contract.

2. Vendor shall possess a current Illinois Timber Buyer’s license.

3. It shall be the responsibility of the Vendor to be aware of and adhere to all State and OSHA

(Occupational Safety and Health Administration) regulations.

4. Vendor shall coordinate with the Department to establish the location, construction and use of landing areas to facilitate the access and removal of trees.

5. Vendor is responsible for contacting appropriate local or County roadway officials regarding load limits, seasonal restrictions, and utilization of the local and County road system during the harvest operation.

6. The risk of loss or damage to the designated trees within the project area herein purchased, from all causes whatsoever, shall be borne by the Vendor.

7. Vendor shall notify the Department when tree harvesting will commence. In addition, the Vendor shall supply fifteen (15) days in advance, written notice stating the date all cultural/harvesting operations on the sale area will be concluded. As of this date, or by the end of the sale agreement period, all equipment shall be removed and all provisions of the contract met.

8. Marked trees shall be used as bumper trees when possible as well as undesirable non-merchantable trees. It is understood that some damage may occur to these bumper trees throughout the harvesting process.

9. Vendor shall immediately notify the State of any event that may have a material impact on

Vendor’s ability to perform the contract.

10. Any subcontractor hired by the Vendor is expected to perform work pursuant to the specifications outlined in the contract. Notification of subcontractor shall occur as outlined in the contract terms.

Lump Sum Payment and Performance Deposit:

1. A performance deposit is required upon execution of the contract in accordance with 17 Illinois

Administrative Code, Sale of Forest Products, Section 1545.50. The performance deposit will be held by the Department until satisfactory removal of the forest products is made in accordance with the contract, as assurance that the Vendor has complied with the terms of the agreement.

The Department has the right to retain a portion of this performance deposit or retain the whole performance deposit at the closing of or termination of the contract for breach of contract or failure of the Vendor to comply with a requirement under the contract or any uncompleted work or repairs.

2. The performance deposit shall be refunded to the Vendor by the Department only after an on-site inspection has been made and conditions have been met and accepted by the Department with complete performance in accordance with the contract. Refund shall be within 30 days of the completion of the harvest or the Natural Termination of the Agreement.

• Payments must be in the form of a bank draft, cashier’s check, certified check, or money order, payable to the Illinois Department of Natural Resources. The performance deposit shall be a separate check from the lump sum payment.

• Vendor shall submit 50% of the lump sum payment plus a 10% performance deposit at the time of contract execution. The balance of the lump sum payment shall be submitted prior to beginning any work or June 30, 2019, whichever occurs first.

Undesignated Trees Cut and Damaged:

1. Payments as outlined below shall be paid as they occur within five (5) business days of written notice from Department and prior to contract termination.

2. Vendor shall pay the Department for undesignated merchantable trees cut at the rate of triple the average price paid per tree, based on the bid price, plus $1,000 per tree. These trees remain property of the Department and shall not be removed.

3. Vendor shall pay the Department for excessive tree damage of undesignated merchantable trees unnecessarily damaged at the rate of $200 per occurrence. Excessive tree damage to an individual tree is defined as one or more of the following:

• Broken branches: greater than 20% of the tree canopy

• Bark abrasions on the bole that results in removal or loosening of the outer bark of the tree exposing the inner bark or cambium greater than 100 square inches in surface area.

• Root damage: more than 20% of the root area is exposed or severed within the drip line of tree’s crown.

4. Vendor shall not cut, fell or remove aforementioned excessively damaged trees.

Hidden Springs State Forest Timber Sale & Contract

B I D F O R M

A bid deposit check for 5% of bid price is required to be submitted with your bid. Low bidders will be returned their 5% check. Contract awarded bidder(s) 5% check shall be applied toward their lump sum payment.

Name of Buyer or Agent: ___________________________________________

IL Licensed Timber Buyer #: ___________________________________________

Address: ___________________________________________

Address: ___________________________________________

City, State & Zip code: ___________________________________________

Best Phone#(s): ___________________________________________

Email (if any): ___________________________________________

I, ________________________________, licensed Illinois Timber Buyer, or authorized agent thereof, bid the lump sum amount of $ ________________ for timber and forestry contract as described located in Hidden Springs State Forest. This bid is valid until October 31, 2018.

Signature_________________________________________ Date__________________

Instructions:

Submit this Bid Form in a sealed envelope marked “Hidden Springs State Forest Bid” with a bid deposit check payable to IDNR for 5% of the bid amount to: Illinois Department of Natural Resources, c/o Paul

Deizman Office of Resource Conservation, One Natural Resources Way, Springfield, IL 62702. Bids must be received by 2:00 PM, Tuesday October 16, 2018. Bids may also be brought in person to the

IDNR office on the IL State Fairgrounds at the same address. Buyers who bid unsuccessfully will be returned their 5% bid deposit checks after contract award.

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Hidden Springs State Forest

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USDA-FSA-APFO Aerial Photography Field Office

Property Boundary timber harvest Skid Roads District 10 roads

660 0 660 Feet

Hidden Springs State Forest Shelby County 2438 E. 700 North Road Strasburg, IL 62465 SW1/4 Sec. 13, SE1/4 Sec. 14, NW1/4 Sec. 24, NE1/4 Sec. 23, T10N - R4E (Clarksburg Twp.)