HICKORY_TREE_ROAD_DWU-WATER_LINE_RELOCATION_(Addendum__2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofbalchsprings

HICKORY TREE ROAD DWU-WATER LINE RELOCATION

Project ID: RFP 2026-00-04

RELEASE DATE: October 19, 2026

RESPONSE DEADLINE: November 2, 2026, 1:45 pm

Please refer to the project timeline in this document for all important deadlines.

#RFP 2026-00-04 Title: HICKORY TREE ROAD DWU-WATER LINE RELOCATION

Table Of Contents

1. INTRODUCTION

2. NOTICE

3. INSTRUCTIONS TO PROPOSERS

4. GUIDELINES & ADDITIONAL INFORMATION

5. SCOPE OF WORK

6. STATEMENT OF BID PROPOSAL

7. RANKING AND SELECTION PROCESS; NEGOTIATION OF CONTRACT

8. EVALUATION CRITERIA

9. EVALUATION PROCEDURES AND PROCESSES

10. CITY RESPONSIBILITIES

11. GENERAL TERMS & CONDITIONS

12. PRICE PROPOSAL

13. VENDOR SUBMISSION

14. ATTACHMENTS

Attachments:

B - 20261002 100% DWU 24-in WTR plans - S&S

C - 20261002 100% DWU 24-in WTR Bid Book - S&S

I. INTRODUCTION

City of Balch Springs, Texas Request for Proposal (RFP) for NOTICE TO CONTRACTORS-HICKORY TREE ROAD DWU-

WATER LINE RELOCATION

City of Balch Springs

13503 Alexander Road

Balch Springs, Texas 75181

Reference Number: RFP 2026-00-04

RFP Posting: 10-16-2026

Pre-Submittal Meeting & Location: Monday, October 19, 2026 at 11 A.M. City of Balch Springs City Hall, 13503 Alexander

Road, Balch Springs, Texas 75181

RFP Deadline: 1:45 p.m. on Monday, November 2, 2026

The City of Balch Springs, Texas (the “City”), is seeking to enter into a professional services contract with a qualified and experienced contractor firm (the “Respondent”) to provide HICKORY TREE ROAD DWU-WATER LINE RELOCATION.

bids for the DWU 24” R.C.C.P Water Line Relocation– Balch Springs Hickory Tree Road until 1:45 p.m. on Monday, November

2, 2026 at the City of Balch Springs City Hall, 13503 Alexander Road, Balch Springs, Texas 75181, at which time the bids will be publicly opened and read aloud at 2pm on 11/02/26. Bid packages should be delivered or mailed to City of Balch Springs City Hall, 13503 Alexander Road, Balch Springs, Texas 75181, and addressed to Chris Dyser, Sr. Director Business & Capital Department. A

Non-mandatory pre-bid meeting will be held on Monday, October 19, 2026 at 11 A.M. at the City of Balch Springs City Hall, 13503

Alexander Road, Balch Springs, Texas 75181. Potential bidders will have an opportunity to ask questions.

II. NOTICE

CITY OF BALCH SPRINGS

REQUEST FOR PROPOSAL (RFP) #RFP 2026-00-04: HICKORY TREE ROAD DWU-WATER LINE RELOCATION

Notice is hereby given that the City of Balch Springs will accept sealed bids from all qualified bidders for the HICKORY TREE

ROAD DWU-WATER LINE RELOCATION project. Sealed bids will be received by the City of Balch Springs until 1:45 pm on

Monday, November 2, 2026. The sealed bids will be publicly opened and read at the council chambers of the Balch Springs City Hall immediately after the deadline. More information on an optional pre-bid meeting is available on https://procurement.opengov.com/portal/cityofbalchsprings. All interested bidders may download contract documents from https://procurement.opengov.com/portal/cityofbalchsprings.

Advertisement dates: 10/16/26 & 10/21/26

REQUEST FOR PROPOSAL (RFP) NOTICE TO FIRMS

ADVERTISEMENT FOR BIDS

https://procurement.opengov.com/portal/cityofbalchsprings

NOTICE TO CONTRACTORS

HICKORY TREE ROAD DWU-WATER LINE RELOCATION

CITY OF BALCH SPRINGS

RFP 2026-00-04

ADVERTISEMENT AND INVITATION FOR BIDS

The City of Balch Springs will receive bids for the DWU 24” R.C.C.P Water Line Relocation– Balch Springs

Hickory Tree Road until 1:45 p.m. on Monday, November 2, 2026 at the City of Balch Springs City Hall, 13503

Alexander Road, Balch Springs, Texas 75181, at which time the bids will be publicly opened and read aloud at

2pm on 11/02/26. Bid packages should be delivered or mailed to City of Balch Springs City Hall, 13503

Alexander Road, Balch Springs, Texas 75181, and addressed to Chris Dyser, Sr. Director Business & Capital

Department. A Non-mandatory pre-bid meeting will be held on Monday, October 19, 2026 at 11 A.M. at the City of Balch Springs City Hall, 13503 Alexander Road, Balch Springs, Texas 75181. Potential bidders will have an opportunity to ask questions.

Bids are invited for construction of work as follows:

Relocation of a Dallas Water Utilities water supply line to the City of Balch Springs, approximately 83 linear feet of 24” bar-wrapped concrete cylinder pipe, including restrained joints, fittings, bends, air release valve and manhole, blow-off valve and manhole, tie-ins, shut down, removals and replacements, trench safety, traffic control and other appurtenances per Dallas Water Utilities Standards and Specifications.

Bid/Contract Documents, including Drawings and Technical Specifications are available for viewing at the Balch

Springs City Hall and at the office of Schaumburg & Polk, Inc. (SPI), 819 W. Moore Avenue, Terrell, TX 75160.

Printed Copies of the Bid/Contract Documents may be obtained from SPI for a non-refundable deposit of $100.00 for each set of documents obtained. Electronic Copies can also be downloaded at https://www.balchspringstx.gov/Bids.aspx

A bid bond in the amount of five percent (5%) of the bid issued by an acceptable surety shall be submitted with each bid. A certified check or bank draft payable to the City of Balch Springs or negotiable U.S. Government

Bonds (as par value) may be submitted in lieu of the Bid Bond. The Contractor must furnish performance, payment, and maintenance bonds in compliance with Bidding and contract documents.

The City of Balch Springs reserves the right to reject any or all bids or to waive any informalities in the bidding. Bids may be held by City of Balch Springs for a period not to exceed 90 days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidder’s qualifications prior to the contract award.

Advertised in the Daily Commercial Record City of Balch Springs

Dates: 10/16/2026, 10/21/2026

Sealed BIDS will be received for DWU 24” R.C.C.P Water Line Relocation – Balch

Springs Hickory Tree Road. IT IS UNDERSTOOD that the City Council of the City https://www.balchspringstx.gov/Bids.aspx of BALCH SPRINGS, Texas reserves the right to reject any or all bids for any or all products and/or services covered in this bid request and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interest of the City of

BALCH SPRINGS.

BID PROPOSALS MUST BE submitted on the forms included for that purpose in this packet. Each bid shall be placed in a separate sealed envelope, with each page manually signed by a person having the authority to bind the firm in a contract and marked clearly on the outside as shown below.

FACSIMILE TRANSMITTALS SHALL NOT BE ACCEPTED.

SUBMISSION OF BID:

Sealed BIDS shall be submitted to:

SR. DIRECTOR BUSINESS & CAPITAL DEPARTMENT

CITY OF BALCH SPRINGS

13503 Alexander Road, Balch Springs, Texas 75181

Not later than 2:00 P.M., November 2, 2026

MARK ENVELOPE: DWU 24” R.C.C.P Water Line Relocation

– Balch Springs Hickory Tree Road

ALL BIDS MUST BE RECEIVED BY THE CITY PRIOR TO OPENING DATE AND TIME

All questions regarding the construction plans and bidding documents shall be submitted via email to Chris Dyser, Senior Director-Business & Capital Dept, City of Balch Springs, cdyser@balchspringstx.gov and copied to Matt Alonzo, SPI, malonzo@spi-eng.com Jeremy White, SPI, jwhite@spi-eng.com and Brad Harris, Director of Operations, Carlos Davalos, Assistant Director of Utilities, City of Balch Springs, cadavalos@balchspringstx.gov at

972-286-4477 x1310 or 214-217-5424.

III. INSTRUCTIONS TO PROPOSERS

A. SUBMISSION OF QUESTIONS

Respondents shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/cityofbalchsprings. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Respondents may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries. The deadline for all questions or inquiries is on or before Friday, October 23, 2026, 12:00 pm.

B. SUBMISSION OF BIDS

Proposals are due on or before Monday, November 2, 2026, 1:45 pm. Proposals shall not be accepted after such time and date.

ALL PROPOSALS SUBMITTED SHALL BE BINDING FOR ONE HUNDRED FIFTY (150) CALENDAR DAYS FOLLOWING

OPENING.

The City expressly reserves the right to: (i) reject any or all proposals; (ii) waive minor deviations from the specifications when determined to be in the best interest of the City; (iii) request modification of a proposal to meet the needs of the city; (iv) conduct interviews or require proposers to make an oral presentation as part of the proposal evaluation process; (v) make an award under this

Request for Proposal to more than one vendor; and (vi) terminate the contract upon thirty (30) days written notice.

SUBMITTALS WILL BE PUBLICLY OPENED AND NAMES OF RESPONDENTS THAT SUBMITTED SHALL BE READ

ALOUD AT THE BALCH SPRINGS CITY HALL, COUNCIL CHAMBERS LOCATED AT 13503 ALEXANDER ROAD, BALCH SPRINGS, TEXAS 75181.

mailto:malonzo@spi-eng.com mailto:jwhite@spi-eng.com mailto:cadavalos@balchspringstx.gov

Submission of this Proposal shall serve as evidence that the Respondent understands and agrees to all conditions of the RFP. Failure to submit all requested information and/or documents, in the manner instructed, may result in disqualification of the Proposal.

C. TIMELINE Tentative Schedule-subject to change 1st Advertisement - Friday, October 16th, 2026 2nd Advertisement -

Wednesday, October 21st, 2026 Bid Opening - Monday, November 2nd, 2026 Award - Monday, December 7th, 2026

Construction NTP - December 11th, 2026 180 days of Construction Time (136 days till April 1st - DWU end of seasonal window to shut down transmission lines) Construction End - May 15th, 2027

Release Project Date: October 19, 2026

Pre-Proposal Meeting (Non-Mandatory): October 19, 2026, 11:00am

Balch Springs City Hall Conference Room

Question Submission Deadline: October 23, 2026, 12:00pm

Response Submission Deadline: November 2, 2026, 1:45pm

D. ADMINISTRATIVE INFORMATION

The contents of this RFP, and the selected Respondent's Proposal, final cost and any negotiated changes will be incorporated, in entirety, into the future formal Contract. The point of contact for this RFP shall be:

City of Balch Springs, Texas

Attn:

All questions regarding the construction plans and bidding documents shall be submitted via email to Chris Dyser, Senior Director-Business & Capital Dept, City of Balch Springs, cdyser@balchspringstx.gov and copied to Matt Alonzo, SPI, malonzo@spi-eng.com Jeremy White, SPI, jwhite@spi-eng.com and Brad Harris, Director of Operations, Carlos Davalos, Assistant Director of Utilities, City of Balch Springs, cadavalos@balchspringstx.gov at 972-286-4477 x1310 or 214-217-5424.

E. COMMUNICATIONS REGARDING THE RFP

Unauthorized contact with City Employees, Department Heads, or City Council Members, Elected Officials, or its Consultants may disqualify the Respondent from further consideration.

F. RFP WITHDRAWAL

A Respondent may withdraw its RFP at any time before the deadline by clicking the "unsubmit" button in the City eProcurement portal. The RFP packet submittal cannot be changed or withdrawn after the proposal due date and time listed in the timeline of the

RFP.

G. REJECTION OF RESPONDENTS PROPOSAL PACKET SUBMITTAL

City reserves the right, in its sole discretion, to reject any and all Proposals received in response to this RFP, or to cancel this RFP in entirety if it is determined to be in the best interest of the City.

Any Proposal received which does not meet the requirements of this RFP may be considered to be non-responsive, and the Proposal may be rejected. Respondents must comply with all of the terms of this RFP and all applicable Federal, State, and Local laws and regulations.

mailto:malonzo@spi-eng.com mailto:jwhite@spi-eng.com mailto:cadavalos@balchspringstx.gov

IV. GUIDELINES & ADDITIONAL INFORMATION

A. NO GRATUITIES

Respondents shall not offer any gratuities, favors, or anything of monetary value to any official or employee of the City for the purpose of influencing this selection. Any attempt by a respondent to influence the selection process by any means, other than disclosure of qualifications and credentials through the proper channels, shall be grounds for exclusion from the selection process.

B. ALL INFORMATION TRUE

Respondents represent and warrant to the City that all information provided in the response shall be true, correct, and complete.

Respondents who provide false, misleading, or incomplete information, whether intentional or not, in any of the documents presented to the City for consideration in the selection process shall be excluded.

C. CONFIDENTIAL MATERIAL

Any material that is to be considered as confidential in nature must be clearly marked as such and will be treated as confidential by the

City to the extent allowed by law. Submission of information relative to this RFP shall not be released by the City during response evaluation process or prior to entering an agreement with the selected respondent. Respondents are advised to consider the implications of the Texas Public Information Act, particularly after the response process has ceased and an agreement signed by the

City and the selected respondent. Trade secrets and any material that is considered as confidential in nature must be clearly marked and identified as such by the respondent at the time of response submittal and will be treated as confidential by the City to the extent allowed by the Texas Public Information Act. The final decision as to what information must be disclosed, however, lies with the

Texas Attorney General. Failure to identify proprietary/confidential information will result in all unmarked sections being deemed non-proprietary upon public request.

D. INTERVIEWS

After the initial evaluation of the submittals, Respondents will be notified by email of their status in the selection process.

Respondents who are “short- listed” should expect and anticipate subsequent interviews which will most likely focus not only on the

Respondent’s program approach, but also on an appraisal of the people who would be directly involved in the Project.

E. INQUIRIES

Do not contact the City or elected officials during the selection process to make inquiries about the progress of this selection process.

Respondents will be contacted when it is appropriate to do so.

F. COST OF RESPONSES

The City will not be responsible for the costs incurred by anyone in the submittal of responses and interviews.

G. CONTRACT NEGOTIATIONS

This RFP is not to be construed as a contract or as a commitment of any kind. If this RFP results in a contract offer by the City, the specific scope of work, associated fees, and other contractual matters will be determined during contract negotiations. Fair and equal treatment will be shown to all Respondents with respect to any opportunity for discussion and revision of responses. Such revision may be permitted after submissions and prior to award for the purpose of obtaining best and final offers.

H. NO OBLIGATION

The City reserves the sole right to (1) evaluate the responses submitted; (2) waive any irregularities therein; (3) select candidates for the submittal of more detailed or alternate responses; (4) accept any submittal or portion of submittal; (5) reject any or all Respondents submitting responses, should it be deemed in the City’s best interest; or (6) cancel the entire process.

I. INSURANCE

During the term of the Agreement with the City, the selected respondent will be required to maintain in full force and effect the following insurance:

i. Commercial general liability policy of insurance for bodily injury, death and property damage including the property of the

City, its officers, contractors, agents and employees (collectively referred to as the “City”) insuring against all claims, demands or actions relating to the work and services provided by the respondent pursuant to the agreement with a minimum combined single limit of not less than $2,000,000.00 per occurrence for injury to persons (including death), and for property damage and

$2,000,000.00 aggregate including products and completed operations coverage of $1,000,000.00. This policy shall be primary to any policy or policies carried by or available to the City;

ii. Automobile liability insurance policy covering any vehicles owned, non-owned and hired and/or operated by the respondent, its officers, agents, and employees, and used in the performance of the agreement with policy limits of not less than $1,000,000.00 combined single limit for bodily injury, death and property damage;

iii. Statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of Professional’s employees involved in the provision of services under the agreement with policy limit of not less than $1,000,000.00; and

iv. Professional Liability with policy limit of not less than $2,000,000.00 per claim and $2,000,000.00 in the aggregate, covering negligent acts, errors and omissions by respondent, its contractors, sub-contractors, consultants, and employees in the performance of services pursuant to the agreement.

All insurance shall be endorsed to provide the following provisions:

1. Except for the Workers Compensation Insurance and Professional Liability policy, name the City, its officers, and employees as additional insureds as to all applicable coverage;

2. Except for the Professional Liability policy, provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance;

3. A specific endorsement be added to all policies, with a copy of the endorsement provided to the City that indicates the insurance company will provide to the City at least thirty (30) days prior written notice for cancellation, non-renewal, and/or material changes of the policy. In the event the companies providing the required insurance are prohibited by law to provide any such specific endorsements, Professional shall provide at least thirty (30) days prior written notice to City of any cancellation, non-renewal and/or material changes to any of the policies of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by

AM Best or other equivalent rating service. All policies must be written on a primary basis, non-contributory with any other insurance coverage and/or self-insurance maintained by the City.

A certificate of insurance and copies of policy endorsements evidencing the required insurance shall be submitted to the City prior to commencement of services. On every date of renewal of the required insurance policies, the respondent shall cause a certificate of insurance and policy endorsements to be issued evidencing the required insurance herein and delivered to the City. In addition, the respondent shall within ten (10) business days after written request provide the City with certificates of insurance and policy endorsements for the insurance required herein. The delivery of the certificates of insurance and policy endorsements to City is a condition precedent to the payment of any amounts due to Professional by City. The failure to provide valid certificates of insurance and policy endorsements shall be deemed a default and/or breach of this Agreement.

J. INDEMNIFICATION

The agreement signed between the selected respondent and the City will contain an indemnification provision substantially similar to the following:

CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY

PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT.

CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES

(COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY

TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE

NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY. CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND

HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS

(INCLUDING COURT COSTS, ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS BY REASON

OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT

CAUSED BY CONTRACTOR’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY

REASON OF ANY ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, SUCCESSORS

OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR

DAMAGES ARISE FROM OR ARE ATTRIBUTED TO SOLE NEGLIGENCE OF CITY). IF ANY ACTION OR

PROCEEDING SHALL BE BROUGHT BY OR AGAINST CITY IN CONNECTION WITH ANY SUCH LIABILITY OR

CLAIM, CONTRACTOR, ON NOTICE FROM CITY, SHALL DEFEND SUCH ACTION OR PROCEEDINGS AT

CONTRACTOR’S EXPENSE, BY OR THROUGH ATTORNEYS REASONABLY SATISFACTORY TO CITY.

CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF

COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS

AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT.

K. EQUAL OPPORTUNITY EMPLOYER

The selected respondent agrees that, during the term of the contract, they shall not engage in any employment practices which have the effect of discriminating against any employee or applicant for employment on the basis of race, color, religion, national origin, sex, age, or handicap; further, the selected respondent will take affirmative steps that applicants are treated and employees are treated during employment without regard to their race, color, religion, national origin, sex, age or handicap.

L. REQUIRED FORMS AND STATE CONTRACT REQUIREMENT

As required by Chapter 176 of the Texas Local Government Code, respondents shall complete Form CIQ, Conflict of Interest

Questionnaire in VENDOR SUBMISSION section. State law requires a vendor that wishes to conduct business or be considered for business with a city to file this form, which was created by the Texas Ethics Commission.

Form 1295: State law requires awarded vendors contracting with the City to complete and submit the Certificate of Interested Parties

(Form 1295). This form is located on the Texas Ethics Commission website and should be completed and submitted upon notification of pending award at:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

The selected respondent will be required to submit Form 1295 to the City as a condition for execution of the final agreement by the

City.

M. STATUTORY CERTIFICATIONS

Respondents are advised that state law will require the terms of the final agreement between the selected respondent and the City to contain the following certifications to be made by the respondent:

i. The Respondent does not Boycott Israel and agrees that during the term of the agreement will not Boycott Israel as that term is defined in Texas Government Code Section 808.001, as amended;

ii. The Respondent does not Boycott Energy Companies and agrees that during the term of the agreement will not Boycott

Energy Companies as that term is defined in Texas Government Code Section 809.001, as amended;

iii. The Respondent (i) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in Texas Government Code Section 2274.001, as amended; and (ii) will not discriminate during the term of the agreement against a firearm entity or firearm trade association; and

iv. The Respondent does not conduct business with Iran, Sudan, or any known terrorist organization and is not identified by the

Texas State Comptroller as a company known to have contracts with or provide supplies or services to a foreign terrorist organization.

V. SCOPE OF WORK

A. HICKORY TREE ROAD DWU-WATER LINE RELOCATION

Relocation of a Dallas Water Utilities water supply line to the City of Balch Springs, approximately 83 linear feet of 24” bar-wrapped concrete cylinder pipe, including https://procurement.opengov.com/portal/cityofbalchsprings/projects/317139/document?section=3002009 https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm restrained joints, fittings, bends, air release valve and manhole, blow-off valve and manhole, tie-ins, shut down, removals and replacements, trench safety, traffic control and other appurtenances per Dallas Water Utilities Standards and Specifications

VI. STATEMENT OF BID PROPOSAL

The City is seeking to contract with a competent Respondent, registered to conduct business in the State of Texas that has had experience in the following areas:

A. Experience in working with comparable municipal projects.

B. Please provide references for similar projects for local governmental entities or private entities for which you have completed work similar to that mentioned in subsection (a) above. Also, please provide within your Proposal a list of other past clients, local governments, and resumes of all employees that will be assigned to the project, should you be selected. Also, please provide a copy of your certificate of insurance for professional liability, if available.

C. The Proposal shall be submitted in the range of five to ten (5-10) pages, excluding resumes and references. Only one (1) response shall be submitted that covers all services. The proposal shall contain the following elements:

1. Cover Letter. Describe your interest and commitment in providing turnkey services for demolition and removal of associated debris to the City. The cover letter shall be signed by an officer of Respondent with the authority to bind the firm contractually.

2. Experience with similar projects. Present at least one (1) project performed for local government clients within the last five (5) years (photos may be included) (form attached to this RFP as Attachment B).

3. References. Provide at least three (3) references (name, agency, title, address, telephone number, and e-mail address) for recent similar or related work (form attached to this RFP as Attachment C).

4. Staff resumes. Include single page resumes for pertinent staff, which could include supervisors, equipment operators, and other key personnel.

5. Organizational Chart. Include those included in Section IV(c)(4) above.

VII. RANKING AND SELECTION PROCESS; NEGOTIATION OF CONTRACT

The selection will be made in accordance with the Texas Professional Services Procurement Act. The City will review and rank the

Proposals based on the demonstrated competence and qualifications of the Respondent seeking to provide the services. After the City makes its selection, it shall proceed to negotiate a contract at a fair and reasonable price which may include negotiations regarding the applicable percentage of profit. If the City is unable to negotiate a satisfactory contract with the most highly qualified person/firm, the

City shall formally end negotiations with that person/firm and may begin negotiations with the second most highly qualified person/firm. Negotiations may be undertaken in this sequence until a contract is made.

VIII. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience of Firm/Individual Points Based 40 (40% of Total)

2. Work Performance Points Based 25 (25% of Total)

3. Capacity to Perform Points Based 20 (20% of Total)

4. References/DBE Goal Points Based 15 (15% of Total)

IX. EVALUATION PROCEDURES AND PROCESSES

Evaluation Committee will be composed of Public Services, Business & Capital, Engineering, City Manager's Office.

Each Proposal shall be evaluated for completeness and for compliance with the requirements of this RFP and will be independently evaluated by each Evaluation Committee member.

The evaluation of the Proposals shall be based on the requirements described in this RFP. All properly submitted Proposals shall be reviewed, evaluated, and ranked by the Evaluation Committee.

Proposals which substantially deviate from the basic intent of the RFP will be eliminated.

If desired by the Evaluation Committee, written site visits, and/or oral presentations to supplement the Proposals for the purpose of clarification from selected Respondent may be requested. The time and place for oral presentations will be announced at a later date, if such a presentation is required.

Proposals will be assessed to determine the most comprehensive, competitive, and best value solution for the City.

All Respondents will be accorded fair and equal treatment.

Recommendation will be made to the Balch Springs City Council to the firm(s) evaluated to be most qualified, highest rated, and offering the best value to the City. Upon formal approval, a contract will be formally drafted and entered into with the selected

Respondent.

X. CITY RESPONSIBILITIES

Issue Work Order(s), all services performed under this RFP will be authorized under individual Work Orders. In all instances the City reserves the unconditional right to add to, reduce from, or cancel all or part of any Work Order in the event that the estimated cost, in whole or part, exceeds, by item or in total, the dollar amount of the budget, bond funds, or other fiscal funding amount used or intended to be used to pay for such service, including but not limited to, parcel cost, any relocation cost, and/or any administrative, contract, direct or indirect cost relating thereto.

XI. GENERAL TERMS & CONDITIONS

By submission of a proposal in response to this RFP, unless an exception is expressly stated in the proposal, the submitting party is deemed to have agreed to or acknowledges the following:

A. ACCEPTANCE PERIOD

The Respondent agrees to a minimum of one hundred twenty (120) calendar day acceptance period by the City from the date of public opening.

B. FUNDING FOR PROJECT

The terms of any agreement between the selected Respondent and the City will be contingent upon sufficient funding and authorizations being made by the City for the performance of the agreement. If sufficient funding and authorizations are not made by the City, the agreement shall terminate, without penalty, upon written notice being given by the City to selected Respondent. The

City’s decision as to whether sufficient funds are available shall be accepted by the selected Respondent and shall be final.

C. COMPLIANCE

The selected Respondent will be required to comply with all applicable OSHA, EPA, ADA, TAS, HIPAA, and GLBA provisions and any and all other relevant state and federal standards, codes and regulations that may apply or are noted in other sections of the RFP.

D. CONFLICT OF INTEREST

Respondents submitting a proposal in response to this RFP are certifying that they have had no contact with an employee or an elected or appointed official of the City which would give the Respondent submitting such proposal any advantage over any other Respondent submitting one. A violation of any of the above shall be just cause for rejection of that particular proposal without further consideration.

E. TAXES, LICENSES, AND PERMITS

The submitted Respondent is solely responsible for securing all required licenses, permits and insurance necessary for the proper execution and completion of the work/services involved. The City is tax exempt.

F. OTHER TERMS

1. The respondent to this RFP is solely responsible for the content of its proposal and ensuring that it best satisfies the evaluation criteria set forth in this RFP. Previously published data in support of experience, financial or performance capability will be evaluated if such data reflects a current position, and such data is submitted as a part of the response to this RFP.

2. The City reserves the right to reject any or all proposals or any part(s) thereof and to waive informalities and minor irregularities in the proposals received.

3. A formal, more extensive agreement will be negotiated and signed by and between the successful Respondent and the

City to perform this services.

4. The City reserves the right to enter into discussions with anyone, or all of the Respondents after the proposals have been initially reviewed. Such discussions may be for clarification of content contained in a proposal and/or may result in request for a “Best and Final” offer from Respondent(s). Such responses shall be subject to all provisions, terms and conditions as set forth in the RFP, unless otherwise modified.

XII. PRICE PROPOSAL

Line Item Description Quantity Unit of

Measure

Unit Cost Total

2000V 24" Bar-Wrapped Concrete Cylinder

Water Pipe

83 LF

5155AG 60" Access Manhole with Blow-Off 1 EA

5610 Cut & Plug Main for Test 1 EA

5762D 2" Type 2 Air Valve Installation 1 EA

6902 Placement of Block Sodding 35 SY

6925 Trench Safety and Support 83 LF

6930V 24" Closure Section 2 EA

7071 Class "B" Concrete 34 CY

7655 Hot Mix Asphalt Concrete Pavement 0.6 TON

7712 Storm Water Pollution Prevention

Plan

1 LS

Line Item Description Quantity Unit of

Measure

Unit Cost Total

7730 Disposal of Heavy Chlorinated Water

Main Flushing Water

1 LS

8011 Construction Surveying & Staking

(Water Mains)

83 LF

8100 Mobilization for Water Mains 1 LS

11023 Remove and Reset Guard Rail 118 LF

11301 Traffic Control 1 LS

11309 Remove Asphalt Pavement 48 SY

11415 Reinforced Concrete for Pipe

Headwall and Wingwalls

20 CY

11420AC Remove and Dispose 42" Corrugated

Metal Pipe

27 LF

11435AA Rehablitation of Existing 36" Storm

Drain

6 LF

11521 Remove Existing Drainage Structure 1 EA

11527 Remove and Replace Drive Culvert 27 LF

11531H 4'x6' Reinforced Concrete Box Culvert 11 LF

Remove Existing 24" Bar-Wrapped

Concrete Cylinder Water Pipe

83 LF

Construction Contingencies (10%) 1 LS

TOTAL

XIII. VENDOR SUBMISSION

A. Technical Proposal

B. Form CIQ (DU)*

*Response required

C. Bid Bond*

*Response required

D. Certificate of Insurance*

*Response required

E. Experience with Similar Projects

1. Experience #1*

Total Years in Business:

Current Contracts:

Company Name:

Contact Name:

Phone Number:

Dates of Service:

Brief Description of Services provided:

*Response required

2. Experience #2*

Total Years in Business:

Current Contracts:

Company Name:

Contact Name:

Phone Number:

Dates of Service:

Brief Description of Services provided:

*Response required

3. Experience #3*

Total Years in Business:

Current Contracts:

Company Name:

Contact Name:

Phone Number:

Dates of Service:

Brief Description of Services provided:

*Response required

F. References Related to Similar Projects

1. Reference #1*

Client Name:

Contact Name:

Phone Number:

Dates of Service:

Brief description of service provided:

Reason for contract ending:

*Response required

2. Reference #2*

Client Name:

Contact Name:

Phone Number:

Dates of Service:

Brief description of service provided:

Reason for contract ending:

*Response required

3. Reference #3*

Client Name:

Contact Name:

Phone Number:

Dates of Service:

Brief description of service provided:

Reason for contract ending:

*Response required

4. In the last three years, have you been released or removed from a job prior to the job being completed?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5. If yes, please give a reason