HHS_NIH_NIDA_SSSA-2016_234_NIA.pdf

HHS-NIH-NIDA (SSSA) 2016-234

COMBINED SYNOPSIS / SOLICITATION

COMPETITIVE

Title: Audio Visual Equipment and Installation for the NIA Gateway Building Conference

Rooms

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is HHS-NIH-NIDA (SSSA) 2016-234 and the solicitation is issued as a request for proposal (RFP).

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures;

and FAR Part 12—Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87, dated 03-07-2016.

(iv) This requirement is set aside for small veteran owned businesses and the associated

NAICS code is 343310 and the small business size standard is 750 employees.

(v) This requirement is for audio visual equipment and installation for the National Institute of Aging conference rooms in the Gateway Building located at:

Gateway Building 7201 Wisconsin Avenue Bethesda, Maryland 20814 2nd Floor

(vi) Requirement Specifications

AV System

Systems provided shall be compatible with the Government’s communications systems (telephone, video, and computer systems) and operations.

Equipment shall conform to the applicable requirements of the Underwriters

Laboratories, Inc., local codes, the National Electrical Code and any other governing codes where required. Such items shall bear a label or mark indicating their conformance to the requirements.

System shall be complete and operational and configured for user-friendly operation and low maintenance. On-site factory technical support shall be provided if necessary to assure performance.

Work shall be in compliance with all applicable standards listed above and all governing codes and regulations of the authorities having jurisdiction and the Contract Documents (Attachment Number 1)

The Contractor

Shall provide up to one reprogramming of the audio software and control software, as directed by the Government’s Representative, 90 days after

Final Acceptance. The Contractor shall also provide up to one level adjustment of the Audio Systems and Video Systems, as directed by the

Government’s Representative, 90 days after Final Acceptance.

Shall restore finish hardware to original condition including painting, ceiling modifications, and attachments.

Shall coordinate exact location and installation of the equipment, power, conduit, and raceway systems with the Government’s Representative.

Must provide all wiring, plates, connections, and miscellaneous equipment necessary for a complete and operational system even if such items are not specified in this or other related documents.

SPECIFICATIONS

SYSTEM REQUIREMENTS

The following is for a basic system description. It is not exhaustive in nature and is not complete for proper installation or operation of system. Its purpose is to present a prototype for the room design.

LARGE CONFERENCE ROOM

The video reproduction shall consist a two (2) 60” LED HD (1920 x 1080p capable) wall-mounted monitors and a 6500 lumen WUXGA ceiling-mounted projector. The projector shall serve as the primary display. All outputs shall be scaled (if necessary) from analog to digital domain and delivered via HDMI to the display devices using the highest common EDID. A 119” tab-tensioned motorized projection screen with built-in low-voltage control, HD Progressive

1.3 screen surface and an additional 12” screen drop shall be provided and installed by the AV integrator.

The audio reproduction shall use six (6) Flat-Field full-range ceiling-mounted speakers. An 8x4 presentation matrix switcher with integrated audio power amplifier shall be used to drive the loudspeaker system.

All audio and video signals shall be routed through an 8x4 presentation matrix with on-board master controller. Audio shall follow video such that when an input is selected for the primary display, the associated audio for that source will be heard.

Sources shall include the following: two (2) remote computer interfaces shall be located at the conference table. Each interface shall include one (1) VGA

(with stereo audio) and two (2) HDMI connections and be installed for

“quick connect/disconnect” as indicated on the drawings; a GFE computer shall be installed in the equipment rack as a dedicated room computer; a

GFE cable tuner. All sources shall be connected as indicated on the drawings.

A 12x12 audio DSP with integrated telephone hybrid shall provide the audio signal processing, acoustic echo cancellation (AEC), microphone mixing, analog audio conferencing and shall be routed as indicated on the drawings. The addition of a VoIP dialing module shall be included in the system to provide VoIP dialing in addition to POTS (analog) dialing.

Provide two (2) ceiling-mounted beam-forming microphones; the final locations of all microphones to be determined at time of installation and shall be positioned as to provide optimal coverage. All microphones shall be routed through the audio DSP and output to a USB audio interface connected to the room computer as indicated on the drawings.

A high-definition pan/tilt/zoom (P/T/Z) camera capable of simultaneous

USB and HDMI output shall be provided and routed as indicated on the drawings. The final mounting location of the camera will be determined at time of installation.

Provide and program AV control system to include one 12” wired table-top touch panel – location to be determined at time of installation. The user interface shall be designed for ease of operation, and include the following elements:

1. The opening page of the user interface should include the IC’s logo.

2. Provide a master on-off button for the system.

3. Provide the ability to concurrently route any of the source devices to any of the destination devices

4. Provide system presets for each of the predetermined room configurations (i.e. “Video Conference,” “Presentation,” Audio

Conference.” Final presets to be determined at project kick-off meeting). The presets should properly setup in a way that the user will not have to make any additional adjustments to the AV system.

5. Provide buttons for audio conference dialing, and the ability to select between VoIP and analog dialing.

6. Provide buttons for system volume control with feedback to indicate the relative level of the system. At 70% the audio system should be set such that the relative level of the system is at

76db c scale.

7. Provide a mute button for each source device.

8. Provide a system mute button.

9. Provide logic control of microphones so that they can be individually muted from an advanced (administrative) page on the touch panel.

10. Provide buttons for the control of all of the system devices.

11. Provide presets such that the user will not have to press more than three buttons to make a video call or audio call.

12. Provide other buttons for the control of the system would be normal and customary for similar systems.

13. Provide feedback for buttons to indicate a push has been made.

14. Provide a pass code for access to any advanced feature pages.

Please note not all control features will apply to the system. Please be sure to include those features which apply to this system.

Provide one (1) VGA cables with audio - 12’ in length for conference table connections.

Provide two (2) HDMI cables - 12’ in length for conference table connections.

All AV equipment shall be located in a single free standing 27-space equipment rack as shown on the drawings.

Provide and commission Listen Technologies Induction Loop Array assisted listening system (ALS) as outlined in the bill of materials. Engineering for the ALS is not included in the system drawings, but the system, as designed, will accommodate necessary audio line outs, as well as physical space within the AV equipment rack.

MEDIUM CONFERENCE ROOM

The video reproduction shall consist of a 6500 lumen WUXGA ceiling-mounted projector and ceiling- recessed motorized projection screen. A

119” tab-tensioned motorized projection screen with built-in low-voltage control, HD Progressive 1.3 screen surface and an additional 12” screen drop shall be provided and installed by the AV integrator. All outputs shall be scaled (if necessary) from analog to digital domain and delivered via

HDMI to the display devices using the highest common EDID.

The audio reproduction shall use four (4) Flat-Field full-range ceiling-mounted speakers. The speakers shall be driven with a plenum-rated 70V audio amplifier, connected as indicated on the drawings and mounted in the plenum space above the projector.

All audio and video signals shall be routed through a remote 3x1 digital AV switcher mounted to the underside of the conference table. The switch shall support one (1) VGA (with stereo audio) and two (2) HDMI connections, and provide automatic source switching between the three inputs.

A GFE Polycom CX5500 Unified Communications station will be used as the audio and video conferencing codec in the conference room, and shall be installed as indicated on the drawings.

SMALL CONFERENCE ROOM

The video reproduction shall use a GFE 60” plasma display (LG

60PG30FC) with built-in speakers. Audio reproduction shall use the built-in display speakers.

All audio and video signals shall be routed through a remote 3x1 digital AV switcher mounted to the underside of the conference table. The switch shall support one (1) VGA (with stereo audio) and two (2) HDMI connections, and provide automatic source switching between the three inputs.

A GFE Polycom CX5500 Unified Communications station will be used as the audio and video conferencing codec in the conference room, and shall be installed as indicated on the drawings.

PLEASE REFER TO ATTACHMENTS NUMBER TWO (2), THREE (3), FOUR (4) AND FIVE (5) FOR

ADDITIONAL PRODUCT REQUIREMENTS, INSTALLATION REQUIREMENTS, CONTRACTOR

COMMISSIONING AND FEDERAL SPECIFICATIONS.

(vii) The period of performance will be for a period of one year from April 1, 2016 through March 31, 2017 and is dependent on lead times of materials specified in the statement of work.

Special note all above ceiling work (installation of plates, down rods, electrical wiring (if applicable) outlets, low voltage cabling etc. needs to be done no later than April 4, 2016 in order to have the ceiling close in inspection by the County Government and to be able to keep the project on schedule.

(viii) Provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

(ix) FAR clause 52.212-2, Evaluation – Commercial Items, is applicable to this requirement and the evaluation criteria is as follows:

Mandatory Qualifications Criteria

Listed below are mandatory qualification criteria. The offeror shall include all information which documents and/or supports the qualification criteria in one clearly marked section of its technical proposal. The qualification criterion establishes conditions that must be met at the time of receipt of the initial proposal by the Contracting Officer in order for your proposal to be considered any further for award.

The contractors must be able to perform all the above ceiling work required for ceiling close in inspection no later than April 4, 2016. Work is specified in the statement of work and the attached drawings.

Technical Evaluation Criteria

Technical Criterion Rating Standards Total

Points

Task Oder Technical

Approach

Ability to meet the requirements set forth in the

Statement of Work and the architectural drawings attached

Equipment Ability to supply the required equipment or equivalent (lead times considered)

Task Order

Management and

Quality Control

Approach

Key Personnel as specified

Total Possible Points 100

(x) A statement advising Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer or a copy of your System for Award Management (SAM) registration.

(xi) A statement that the FAR clause at 52.212-4, Contract Terms and Conditions –

Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. If an addendum applies, include the addenda language.

(xii) A statement that the FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items, applies to this acquisition

(xiii) A statement regarding any additional contract requirement(s) or terms and conditions

(such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

Special note all above ceiling work (installation of plates, down rods, electrical wiring (if applicable) outlets, low voltage cabling etc. needs to be done no later than April 4, 2016 in order to have the ceiling close in inspection by the County Government and to be able to keep the project on schedule.

(xiv) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xv) Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point

(Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance;

trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number

(TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

http://www.sam.gov/

All responses must be received by March 23, 2016 at 9:00 AM (EST) and must reference number HHS-NIH-NIDA (SSSA) 2016-234. Responses may be submitted electronically to lindbj@nida.nih.gov or by U.S. mail to the National Institute of Drug

Abuse (NIDA), Station Support / Simplified Acquisition Branch (SS/SA), 31 Center Drive, Building 31, Room 1B59, Bethesda, Maryland 20892-2080, Attention: Brian J. Lind. Fax responses will be accepted at (301) 480-1358.

(xvi) The name and telephone number of the individual to contact for information regarding the solicitation is 301.402.1635.

PLEASE REFER TO ALL ATTACHMENTS FOR ADDITIONAL SPECIFICATIONS

AND REQUIREMENTS THAT ARE APPLICABLE TO THIS

SOLICITATION\SYNOPSIS.