Amendment 2 - Revised Attachments.pdf

PACKAGING AND DELIVERY OF PROPOSAL ATTACHMENT 1

Attachment 1

Packaging and Delivery of Proposals for Use with the NIH electronic Contract Proposal Submission (eCPS) Website

I. PROPOSAL SUBMISSION

A. eCPS

1. Proposals must be submitted via the electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov.

2. Proposals submitted by facsimile or e-mail will not be accepted.

3. Follow the “How to Submit an Electronic Proposal” instructions provided on the eCPS website at: https://ecps.nih.gov/home/howto. Please note that creating an account to submit may take up to three (3) business days. Please apply for a new account early to allow enough time for the registration process.

4. Offerors are solely responsible for submitting proposals and any modifications or revisions so as to reach the Government office designated above by the date and time specified in the solicitation. If your proposal is not received by the date and time specified in the solicitation, it will be considered a “late proposal,” in accordance with FAR Clause 52.215-1 Instructions to Offerors – Competitive Acquisition.

B. Creating and Naming Files:

1. Create one PDF file of your Technical Proposal, including all attachments. The

Technical Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Technical Proposal PDF file.

2. Create one PDF file of your Business Proposal, including all attachments:

The Business Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Business Proposal PDF file.

3. Create your Business Document Excel. Please use the provided Attachment 16 – Labor Rates, Unit Prices, and Other Direct Costs Excel worksheet as part of the Business Proposal in its original Excel format, not PDF.

4. Each of the proposals, Technical and Business, must be separate and complete in itself.

5. File naming convention: It is requested that the filenames for your Technical Proposal, Business Proposal, and Excel Workbook include the name of the offeror, the solicitation number and the type of proposal (i.e., Technical, Business, or Excel Workbook).

https://ecps.nih.gov/ https://ecps.nih.gov/home/howto

PACKAGING AND DELIVERY OF PROPOSAL ATTACHMENT 1

Examples:

Technical Proposal: XYZ Company_NIHAI2012001_Technical.pdf Business Proposal: XYZ Company_NIHAI2012001_Business.pdf Excel Workbook: XYZ Company_NIHAI2012001_Business.xlsx

II. FORMATTING AND PAGE LIMITATIONS:

A. Formatting for proposals

1. Proposals shall not include links to internet web site addresses (URLs) or otherwise direct readers to alternate sources of information.

2. Font size must be a minimum of any font Arial 10.

3. Print margins must be at least one (1) inch on all sides.

4. Print setup should be single-sided on standard letter size paper (8.5 x 11”). No fold out pages.

5. Offerors shall NOT use 8.5” x 14” legal size paper.

6. Proposals shall NOT include links to Internet website addresses (URLs) or otherwise direct readers/reviewers to alternate sources of information.

7. Failure to adhere to the formatting requirements above may impact whether your proposal is reviewed in its entirety.

B. Page limitations:

1. The total page count of the Technical proposal shall not exceed 50 pages.

2. Total page count does not include: Title and Back Page; Table of Contents; Section

Dividers that do not contain information other than title of Section; Sample Task Order, resumes, letters of commitment, and other required requested attachments.

3. Pages exceeding limitations will be removed from the proposal and will not be considered.

PROPOSAL INTENT RESPONSE FORM

RFP No:

RFP Title:

Please review the Request for Proposal (RFP). Furnish the information requested below and return this page to the Contracting Officer/Contract Specialist identified on Section A-Solicitation/Contract Form by

Your expression of intent is not binding but will greatly assist us in planning for proposal evaluation.

Choose one of the following Options:

Do intend to submit a proposal Do Not intend to submit a proposal

If you are not responding to this RFP, please provide your reason(s):

Please provide the following contact information:

Name (First, Middle Initial, Last):

Title:

Organization:

E-mail:

the following date:

ATTACHMENT 2

ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS ATTACHMENT 4

ATTACHMENT 4: ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS,

FORMAT FOR TECHNICAL PROPOSAL, and TABLE OF CONTENTS

It is strongly recommended that offerors use the following template as the Table of Contents for the Technical Proposal. All information presented in the Technical Proposal should be presented in the order specified below.

These additional Technical Proposal instructions reflect the requirements of the solicitation and provide specific instructions and formatting for the Technical Proposal. While Section L. of the RFP provides a generic set of Technical Proposal instructions applicable to all solicitations, these instructions are tailored to the specific requirements of the RFP. The information requested in these instructions should be used to format and prepare the Technical Proposal and should be used as a Table of Contents for your Technical Proposal. Offerors should follow the instructions in Section L of the solicitation, and include the information requested herein.

Offerors are advised to give careful consideration to the Statement of Work (SOW), all reference materials, and attachments, the Technical Evaluation Criteria in Section M, and the solicitation as a whole in the development of their Technical Proposals.

Offerors proposing subcontracts to perform portions of the Statement of Work should clearly identify the specific tasks for which they plan to utilize subcontractors, as well as the method and level of integration/coordination between the prime Contractor and all proposed subcontractors, and the expected advantages of such an approach.

Offerors must refer to the solicitation Attachment entitled “Packaging and Delivery of the Proposal,” which details strict guidelines, including page limitations, formatting and layout of proposals, and prohibits the offerors use of links to internet web site addresses (URLs) to direct readers to alternate sources of information.

TECHNICAL PROPOSAL – TABLE OF CONTENTS

SECTION 1:

1) PROPOSAL TITLE PAGE. Include RFP title and number, name of organization, DUNS number, proposal part, and identify if the proposal is an original or a copy.

2) TABLE OF CONTENTS

SECTION 2: TECHNICAL PROPOSAL OVERVIEW

Provide a brief overview description of the proposed project, including:

1. A summary describing the general scope of activities.

2. A brief description of the activities to be performed by the offeror and those that shall be provided by any proposed subcontractor, including the identification of the proposed subcontractors and a list of key personnel of the offeror and the proposed subcontractors with degrees and titles.

3. A brief description of the facilities and other resources to be made available by the offeror and any proposed subcontractors.

SECTION 3: HUMAN RESOURCES LIFECYCLE APPROACH (See Section L – Technical Proposal Instructions and Section M – Technical Evaluation Factors)

Please provide a detailed description, and where possible, demonstration of your capabilities related to how you intend to employ hiring, management, and retention practices that ensure, as the Contractor, you are able to identify, screen, place, monitor, evaluate, address performance and conduct issues, train, retain, and replace qualified candidates to fulfill service requirements under this contract as outlined in the SOW. Please also demonstrate the offeror’s ability to ensure work readiness of contractor / subcontractor / consultant personnel.

Offerors shall provide information in their proposal to demonstrate the capability to recruit and retain the various types of labor categories included Attachment 16, Labor Category Catalog.

SECTION 4: MANAGEMENT OPERATIONS (See Section L – Technical Proposal Instructions and Section M – Technical Evaluation Factors)

Please provide a detailed description, and where possible, demonstration of your approach/ability to accomplish the following:

1. To transition a large contract with approximately 2,250 individuals who provide research, clinical, IT for science, professional administration, and facilities support services;

2. To manage a complex program within five (5) distinct metropolitan areas, and with virtual employees, and non-US citizens.

As part of this response, the Contractor should include their approach on the following elements, which are in no particular order:

A. Corporate Experience. The offeror shall provide background and corporate experience performing the same or similar services required in the Statement of Work under Federal contracts.

B. Responsive day-to-day management of employee base (timecards, leave, benefits, communications, task management, and supervision).

C. Key Personnel Positions/Roles. A plan for project organization, staffing, and management in relation to the planning, initiation, implementation, conduct, monitoring and completion of tasks identified in the Statement of Work. Describe in detail the responsibilities and level of effort for all proposed personnel who will be assigned to the contract, including proposed subcontractors and consultants. Provide an administrative and technical framework indicating clear lines of authority and responsibility for all proposed personnel. If consultants and/or subcontractors are proposed, include a plan to manage, coordinate, and oversee the work performed by consultants and/or subcontractor(s). Include a chart of the proposed organizational/management structure for the project.

D. Travel. Describe how the offeror will arrange, schedule and track contractor travel in a timely and effective manner. Demonstrate the Contractor’s experience providing travel arrangements for contract-related travel and how the Contractor managed this support. Explain how the Contractor plans to make travel arrangements and provide reimbursements to travelers in a timely and effective manner.

E. Visa sponsorship. Ability and approach for sponsoring various types of visas for non-US citizens that include but are not limited to H- 1B, 0-1, F-1, J-2, TN, B-1 and others.

F. Cashflow. Describe the project coordination systems that will be used to track activities and to keep multiple activities on time and within budget. The plan must include a description of the quality control methods that will be used to ensure the effective and efficient initiation, implementation, management, and oversight of contract requirements.

G. Invoicing. Provide a detailed plan outlining the Offeror’s ability to accommodate a significant monthly payroll. For reference, the current payroll average is approximately $24 million per month under a single contract award; however, the Government intends to make multiple awards under this solicitation. Therefore, monthly invoicing amounts may vary, but for proposal purposes, offerors should be prepared to provide a plan that reflects a significant monthly payroll.

H. Occupational Health (Pre-Enrollment/Annual Physical, PPD, Chest X-Ray, Hepatitis B Vaccine, Hepatitis B Titer, Rabies Vaccination, Mantoux Tuberculin Skin Test, other necessary vaccines, etc.)

I. Subcontracts. Soliciting, evaluating, awarding and managing subcontracts, including overseeing the technical, administrative and operational activities of subcontractors; audit subcontractor facilities, services, and financial expenditures; and track deliverables and reporting requirements. Perform all necessary transition and closeout functions on each subcontract.

J. Use of small business subcontractors. Provide approach to maximizing Small Business participation while ensuring a seamless customer experience at both the parent contract and individual Task Order level.

K. Outline how the Project Director (PD) or Project Manager will communicate with the COR and Contracting Officer and how the PD or Project Manager will communicate, monitor, and manage the project both internally and externally (at subcontractor facilities).

L. Project Director and Project Manager responsibilities for overall project coordination and communications, tracking, monitoring and reporting on project status and progress, and recommending modifications to project requirements and timelines, including projects undertaken by subcontractors.

M. Managing progress meetings and teleconferences and all required reporting with the COR.

SECTION 5: DATA SYSTEM READINESS (See Section L – Technical Proposal Instructions and Section M – Technical Evaluation Factors)

Please provide a detailed description, and where possible, demonstration of your approach/ability to accomplish the following:

• Ability of the offeror to integrate with the NIMH platform via webservice to enable data sharing for the performance of the work outlined in the SOW.

• Ability through robust systems to collect and transmit data on:

o Employee lifecycle o current recruitments o on-board employees o employee retention o employee relations issues o employee resignation

• Contract usage o Invoicing o contract costs by type (labor, travel, occupational health, visas) o burn rate

• All data elements related to the SOW requirements

SECTION 6: SAMPLE TASK ORDER (See Section J)

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

Updated through FAC

2005-86

Last updated: 01/2016

This SECTION is made up of six parts as follows:

1. Annual Representations and Certifications, FAR 52.204-8

2. Commercial and Government Entity Code Reporting, FAR 52.204-16

3. Information Regarding Responsibility Matters, FAR 52.209-7

4. Cost Accounting Standards

5. Certification Regarding Environmental Tobacco Smoke

6. Certification of Institutional on Financial Conflicts of Interest

7. Disaster or Emergency Area Representation

8. Alternate – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a

Felony Conviction Under Any Federal Law

To Be Completed by the Offeror: This document must be completed and included as part of your Business Proposal. By submission of its signed offer, the offeror makes the following Representations and Certifications:

1. ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2016), FAR Provision 52.204-8

(a) (1) The North American Industry Classification System (NAICS) code for this acquisition is [insert NAICS code].

on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) (1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in System for Award Management (SAM), and Representations and Certifications section of SAM has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

(i) Paragraph (d) applies.

(ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation. [See Individual Representations and Certifications]

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

ATTACHMENT 6

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—

Representation.

(vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii)52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii)52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv)52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xvi) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xvii) 52.225-4, Buy American--Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its

Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $77,533 or more but is less than $100,000, the provision with its Alternate III applies.

(xviii)52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-- Certification. This provision applies to all solicitations.

(xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxi) 52.226-2, Historically Black College or University and Minority Institution

Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following certifications are applicable as indicated by the Contracting Officer: [Contracting Officer check as appropriate.]

(i) 52.204-17, Ownership or Control of Offeror

(ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iii) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification.

(iv) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification.

(v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only).

(vi) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and ce rtifications electronically via the SAM website accessed through https://www.acquisition.gov After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause No. Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision)

2. COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING, (JUL 2015) FAR Provision 52.204-16

Note to Offeror: This provision is incorporated by reference and is applicable when the resultant contract will contain FAR Provision 52.204-6 and/or FAR Provision 52.204-7.

3. INFORMATION REGARDING RESPONSIBILITY MATTERS, (JUL 2013) FAR Provision 52.209-7

Note to Offeror: This provision is applicable when the resultant contract is expected to exceed $500,000.

(a) Definitions. As used in this provision—

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options;

and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple- award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror has does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

$100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database at www.acquisition.gov (see 52.204-7).

COSTACCOUNTING STANDARDS

4. (October 2015Cost Accounting Standards Notices and Certification ), FAR Provision 52.230-1

Note: This notice does not apply to small businesses or foreign governments. This notice is in three parts, identified by Roman numerals I through III.

Offerors shall examine each part and provide the requested information in order to determine Cost AccountingStandards(CAS) requirements applicable to any resultant contract.

If the offeror is an educational institution, Part II does not apply unless the contemplated contract will be subject to full or modified CAS-coverage pursuant to 48 CFR 9903.201- 2(C)(5) or9903.201-2(c)(6),respectively.

(I) Disclosure Statement -- Cost Accounting Practices and Certification

(a) $750,000Any contract in excess of resulting from this solicitation will be subject to the requirements of the Cost Accounting Standards Board (48 CFR Chapter 99), except for those contracts which are exempt as specified in 9903.201-1.

(b) Any offeror submitting a proposal which, if accepted, will result in a contract subject to the requirements of 48 CFR Chapter 99 must, as a condition of contracting, submit a Disclosure Statement as required by 9903.202. When required, the Disclosure Statement must be submitted as a part of the offeror's proposal under this solicitation unless the offeror has already submitted a Disclosure Statement disclosing the practices used in connection with the pricing of this proposal. If an applicable Disclosure Statement has already been submitted, the offeror may satisfy the requirement for submission by providing the information requested in paragraph (c) of Part I of this provision.

CAUTION: In the absence of specific regulations or agreement, a practice disclosed in a DisclosureStatementshallnot,byvirtue ofsuchdisclosure,be deemedtobe a proper, approved,or agreed-topractice forpricing proposalsor accumulating andreporting contract performancecostdata.

(c) Check the appropriate box below:

(1) Certificate of Concurrent Submission of Disclosure Statement.

The offeror hereby certifies that, as part of the offer, copies of the Disclosure Statement have been submitted as follows:

i original and one copy to the cognizant Administrative Contracting Officer (ACO), or cognizant Federal agency official authorized to act in that capacity (Federal official), as applicable, and;

ii one copy to the cognizant Federal auditor.

(Disclosure must be on Form No. CASB DS-1 or CASB DS-2, as applicable.. Forms may be obtainedfromthecognizantACO or Federalofficialand/orfromthe looseleafversionof the Federal Acquisition Regulation).

Date of Disclosure Statement:

Name and Address of Cognizant ACO or Federal Official Where Filed:

The offeror further certifies that the practices used in estimating costs in pricing this proposal are consistent with the cost accounting practices disclosed in the Disclosure Statement.

(2) Certificate of Previously Submitted Disclosure Statement.

The offeror hereby certifies that the required Disclosure Statement was filed as follows:

Date of Disclosure Statement:

Name and Address of Cognizant ACO or Federal Official Where Filed:

The offeror further certifies that the practices used in estimating costs in pricing this proposal are consistent with the cost accounting practices disclosed in the applicable Disclosure Statement.

(3) Certificate of Monetary Exemption.

The offeror hereby certifies that the offeror together with all divisions, subsidiaries, and affiliatesunder common control,did not receive net awards of negotiated prime contractsand subcontracts subject to CAS totaling more than $50 million or more in the cost accounting period immediately preceding the period in which this proposal was submitted. The offeror further certifies that if such status changes before an award resulting from this proposal, the offeror will advise the Contracting Officer immediately.

(4) Certificate of Interim Exemption.

The offeror hereby certifies that:

i the offeror first exceeded the monetary exemption for disclosure, as defined in

(3) of this subsection, in the cost accounting period immediately preceding the period in which this offer was submitted, and ii in accordance with 48 CFR 9903.202-1, the offeror is not yet required to submit a Disclosure Statement. The offeror further certifies that if an award resulting from this proposal has not been made within 90 days after the end of that period, the offeror will immediately submit a revised certificate to the Contracting Officer, in the form specified under subparagraph (c)(1) or (c)(2) of Part I of this provision, as appropriate, to verify submission of a completed Disclosure Statement.

CAUTION:Offerorscurrentlyrequiredtodisclosebecausetheywereawardeda CAS-covered prime contract or subcontract of $50 million or more in the current cost accounting period may not claim this exemption (4). Further, the exemptionapplies only in connectionwith proposals submittedbefore expirationof the 90-day period following the cost accounting period in which the monetaryexemptionwasexceeded.

(II)Cost Accounting Standards—Eligibility for Modified Contract Coverage

If the offeror is eligible to use the modified provisions of 48 CFR 9903.201-2(b) and elects to do so, the offeror shall indicate by checking the box below. Checking the box below shall mean that the resultant contract is subject to the Disclosure and Consistency of Cost Accounting Practices clause in lieu of the Cost Accounting Standards clause.

The offeror hereby claims an exemption from the Cost Accounting Standards clause under the provisions of 48 CFR 9903.201-2(b) and certifies that the offeror is eligible for use of the Disclosure and Consistency ofCost Accounting Practices clause because during the cost accounting period immediately preceding the period in which this proposal was submitted, the offeror received less than $50 million in awards of CAS-covered prime contracts and subcontracts. The offeror further certifies that ifsuch status changes before an award resulting from this proposal, the offeror will advise the Contracting Officer immediately.

CAUTION: An offeror may not claim the above eligibility for modified contract coverage if this proposal is expected to result in the award of a CAS-covered contract of $50 million or more or if, during its current cost accounting period, the offeror has been awarded a single CAS-covered prime contract or subcontract of $50 million or more.

(III) Additional Cost Accounting Standards Applicable to Existing Contracts

The offeror shall indicate below whether award of the contemplated contract would, in accordance with subparagraph (a)(3) of the Cost Accounting Standards Clause, require a change in established cost accounting practices affecting existing contracts and subcontracts.

YES NO

(2) Proposal Disclosure-Cost Accounting Practice Changes, (March 2005)(FAR Provision 52.230-7)

The offeror shall check “yes” below if the contract award will result in a required or unilateral change in cost accounting practice, including unilateral changes requested to be desirable changes.

YES NO

If the offeror checked “Yes” above, the offeror shall–

(1) Prepare the price proposal in response to the solicitation using the changed practice for the period of performance for which the practice will be used; and

(2) Submit a description of the changed cost accounting practice to the Contracting Officer and the Cognizant Federal Agency Official as pricing support for the proposal.

5. CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE (December 1994)

Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoorfacility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the services are funded by Federal programs either directly or throughState or local governments, by Federal grant, contract, loan,or loan guarantee.The law alsoapplies to children'sservicesthat are providedin indoorfacilitiesthat are constructed, operated, or maintained with such federal funds. The law does not apply to children's services provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable federal funds is Medicare or Medicaid; or facilities where WIC coupons are redeemed.

Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity.

By submission of its signed offer, the offeror/contractor (for acquisitions) or applicant/grantee (for grants) certifies that the submitting organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act.

The submitting organization agrees that it will require that the language of this certification be included in any subawards which contain provisions for children's services and that all subrecipients shall certify accordingly.

6. CERTIFICATION OF INSTITUTIONAL POLICY ON FINANCIAL CONFLICTSOF INTEREST

Note: This certification is applicable to all Research and Development (R&D) Contracts except Phase I SBIR/STTR and Contracts with Federal Agencies.

By Submission of its signed offer, the offeror certifies that:

(1) there is in effect at the Institution (the term Institution includes any contractor, public or private, excluding a Federal agency) an up-to-date, written and enforced administrative process to identify and manage, financial conflicts of interest with respect to all research projects for which funding is sought or received from the NIH;

(2) the Institution shall promote and enforce Investigator compliance with this part’s requirements including those pertaining to disclosure of significant financial interests;

(3) the Institution shall manage financial conflicts of interest and provide initial and ongoing FCOI reports to NIH consistent with this part;

(4) the Institution agrees to make information available, promptly upon request, to the Contracting Officer relating to any Investigator disclosure of financial interests and the Institution’s review of, and response to, such disclosure, whether or not the disclosure resulted in the Institution’s determination of a financial conflict of interest; and

(5) the Institution shall fully comply with the requirements of 45 CFR Part 94.

7. DISASTER OR EMERGENCY AREA REPRESENTATION, (Aug 2006), FAR Provision 52.226-3

Note: This provision is applicable for acquisitions that are set-aside for a Disaster or Emergency Area under FAR Subpart 26.2. See Section L.1. of theSolicitation, paragraph entitled “Notice of Disaster or EmergencyAreaSet-Aside.”

a. Set-aside area. The area covered in this contract is: _

[Contracting Officer to fill in with definite geographic boundaries.]

b. Representations. The offeror represents as part of its offer that it is, is not a firm residing or primarily doing business in the designated area.

c. Factors to be considered in determining whether a firm resides or primarily does business in the designated area include—

(1) Location(s) of the firm’s permanent office(s) and date any office in the designated area(s) was established;

(6) Other evidence that establishes the firm resides or primarily does business in the designated area.

(e) If the offeror represents it is a firm residing or primarily doing business in the designated area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer.

The solicitation may require the offeror to submit with its offer documentation to support the representation.

(End of Provision)

8. ALTERNATE - REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

The Consolidated and Further Appropriations Act, 2015 Pub. L 113-235, Division E, Sections 744 and 745 prohibit covered agencies from using funds to enter into contracts with corporations with unpaid federal tax delinquencies or certain felony convictions unless certain conditions are met.

(a) The Offeror represents that —

(1) It is is not a corporation that was convicted of a felony criminal violation under a Federal or State law within the preceding 24 months.

(2) It is is not a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of provision)

SUMMARY OF RELATED ACTIVITIES

The following specific information must be provided by the offeror pertaining to the Project Director, Principal Investigator, and each of any other proposed key professional individuals designated for performance under any resulting contract.

a. Identify the total amount of all presently active federal contracts/cooperative agreements/grants and commercial agreements citing the committed levels of effort for those projects for each of the key individuals* in this proposal.

Professional's Name and Title/Position:

Identifying Number Agency Total Effort Committed

*If an individual has no obligation(s), so state.

b. Provide the total number of outstanding proposals, exclusive of the instant proposal, having been submitted by your organization, not presently accepted but in an anticipatory stage, which will commit levels of effort by the proposed professional individuals*.

Professional's Name and Title/Position:

Identifying Number Agency Total Effort Committed

*If no commitment of effort is intended, so state.

c. Provide a statement of the level of effort to be dedicated to any resultant contract awarded to your organization for those individuals designated and cited in this proposal.

Name Title/Position Total Proposed Effort

Summary of Related Activities Page 1 of 1 (1/2011)

ATTACHMENT 8

Table of Contents Updated July 31, 2007

Originally provided by the Social Security Administration Section 508 Program

HHS Guide to Completing the Section 508 Evaluation Template

Section 508 Evaluation Template

ATTACHMENT 9

HHS Guide to Completing the Section 508 Evaluation Template

Purpose:

This document provides Vendors with instructions on completing the Section 508 Evaluation Template for the US Department of Health and Human Services

Background:

In 2001, the Information Technology Industry Council partnered with the General Services Administration to create a tool that would assist Federal contracting and procurement officials in fulfilling the market research requirements specified in Section 508. The result of their collaboration was the 508 Evaluation Template – a simple, web-based checklist that allows Vendors to document how their product did or did not meet the various Section 508 Requirements.

How the Section 508 Evaluation Template is organized:

This template is also known as the Voluntary Product Accessibility Template (VPAT)

The Section 508 Evaluation Template consists of a long series of tables. The Summary Table is used to provide a sense of your product’s overall “level-of-conformance” with the Section 508 Standards. Subsequently, the Section 1194.xx Tables contain the detailed subparagraphs that a Section 508 Standard is composed of. It is within these Section 1194.xx Tables that you will define in detail how your product did or did not comply with a specific requirement.

Understanding the columns

Use the following to understand the use of the three columns in the Section 508 Evaluation Template’s tables:

Summary Table Column Name Use

Criteria: Describes Subparts B, C, and D of the Section 508 Standards.

Supporting Features:

Enter information summarizing a product’s overall “level-of support” for the corresponding Subpart or, when appropriate, to specify Not Applicable. DO NOT ENTER REMARKS OR

EXPLANATIONS IN THIS COLUMN.

Remarks/Explanations: Enter general comments regarding a product’s overall “level-of-conformance” with the Applicable Subpart.

Section 1194.xx Tables

Column Name Use

Criteria: Describes a specific guideline that a Subpart is composed of.

Supporting Features: Enter information summarizing a product’s “level-of-support” for a specific guideline.

Remarks/Explanations: Enter detailed information on how the product did or did not support a specific guideline.

What information do I enter in columns 2 and 3?

The Supporting Features and Remarks/Explanations columns are used to document exactly how a product did or did not meet the Section 508 Standards.

Supporting Features (second column on 508 Evaluation Template) Language What It Means…

Supports Product FULLY meets the letter and intent of the Criteria.

Supports with Exceptions Product does not ENTIRELY meet the letter and intent of the Criteria, but does provide some level of access.

Supports through Equivalent Facilitation Product provides alternative methods to meet the intent of the Criteria.

Does not Support Product does not meet the letter or intent of the Criteria.

Not Applicable The Criteria does not apply to the product.

Remarks & Explanations (third column on 508 Evaluation Template) If 2nd column states… Then…

Supports List exactly what features of the product do meet and describe how they are used to support the Criteria.

Supports with Exceptions

List exactly what features of the product do meet and describe how they are used to support the Criteria.

AND

List exactly what parts of the product do not meet and describe how they fail to support the Criteria.

Supports through Equivalent Facilitation List exactly what other methods exist in the product and describe how they are used to support the Criteria.

Does not Support Describe exactly how the product does not support the Criteria.

Not Applicable Describe exactly why the criterion is not applicable to the product.

Typical Scenario for Completing a Section 508 Evaluation Template:

To complete the Section 508 Evaluation Template, enlist the services of your company’s technical specialist for the product being sought for purchase. HHS requires a measure of technical detail in the responses. Once you have enlisted their assistance:

1) Determine which sections of the Technical Standards (Subpart B-1194.21-26) apply to your product.* Keep in mind that you always must complete the Functional Performance Criteria (Subpart C – 1194.31) and Information, Documentation, and Support (Subpart D – 1194.41) sections of the Section 508 Evaluation Template.

2) For each section that applies, determine if the product does or does not meet the specific Criteria elements.

3) Using the information found in the How the Section 508 Evaluation Template is organized section, document in the Section 1194.xx Tables exactly how your product did or did not meet the applicable standard.

• If the product supports the standard, provide detailed examples of what accessibility features exist and how they are used to support the standard.

• If the product does not support the standard, remember that Section 508 allows products to meet the Access Board

Standards in innovative, non-traditional ways. The product can meet the standard by providing an innovative solution, as long as the feature performs in the same manner as it does for any other user without a disability.

• If the product does not possess an innovative, non-traditional way of supporting the standard, provide detailed examples of exactly how the product did not meet the standard.

4) Once documented in the Section 1194.xx Tables exactly how the product did or did not meet, return to the

Summary Table and document the product’s overall “level-of-conformance” in each of the applicable sections.

5) Post the final Section 508 Evaluation Template on your company's web site or on the GSA Buy Accessible

Wizard.

6) It is the Vendor's responsibility to maintain the integrity of the data on the Section 508 Evaluation Template. The information provided on the Section 508 Evaluation Template is considered a self-representation unless expressly affirmed otherwise. Even so, HHS uses this form to complete required Market Research associated with the agency complying with Section 508 and may use the form to eliminate this product compared to other more accessible products that meet the HHS business needs.

* Please Note: Any WEB application being purchased by HHS also requires the Vendor to complete Section

1194.21 of the Section 508 Evaluation Template in addition to Sections 1194.22, 1194.31, and 1194.41.

• HHS reserves the right to reject a PAT and corresponding proposal/offering if the answers do not address the standards. HHS needs the PAT to address the standards in order to evaluate it for conformance.

• Please answer honestly and be prepared to work with HHS to improve accessibility for your product if it is purchased.

• Submission of this documentation constitutes a warrant on behalf of the vendor of the conformance of their product. Remediation of a product or service to the specified conformance shall be the responsibility of the vendor.

http://www.buyaccessible.gov/ http://www.buyaccessible.gov/

HHS Section 508 Evaluation Template

Date:

Name of Product:

Contact for more Information:

** Denotes Required

Summary Table Criteria Supporting Features Remarks and explanations

Section 1194.21 Software Applications and Operating Systems Section 1194.22 Web-based internet information and applications

Section 1194.23 Telecommunications Products Section 1194.24 Video and Multi-media Products Section 1194.25Self-Contained, Closed Products Section 1194.26 Desktop and Portable Computers ** Section 1194.31 Functional Performance Criteria ** Section 1194.41 Information, documentation, and support.

Return to the top of the page.

Section 1194.21 Software Applications and Operating Systems

* Refer to ( http://www.access-board.gov/sec508/guide/1194.21.htm ) for details on the guidelines listed below.

Criteria Supporting Features Remarks and explanations

(a) When software is designed to run on a system that has a keyboard, product functions shall be executable from a keyboard where the function itself or the result of performing a function can be discerned textually.

(b) Applications shall not disrupt or disable activated features of other products that are identified as accessibility features, where those features are developed and documented according to industry standards. Applications also shall not disrupt or disable activated features of any operating system that are identified as accessibility features where the application programming interface for those accessibility features has been documented by the manufacturer of the operating system and is available to the product developer.

(c) A well-defined on-screen indication of the current focus shall be provided that moves among interactive interface elements as the input focus changes. The focus shall be programmatically exposed so that Assistive Technology can track focus and focus changes.

(d) Sufficient information about a user…