Sources_Sought_Trauma_Burn_Database.pdf

Small Business Sources Sought Notice

Posted: 08/31/2016

NAICS Code: 541618

Solicitation Number / RFP Number: HHS-ASPR-16-100-SOL-00034

Title: “Developing an Inventory of Trauma, Emergency, and Burn Capabilities in the U.S.”

INTRODUCTION

The purpose of this Small Business Sources Sought Notice (SBSSN) is to seek feedback from Small

Business industry which can provide the technical capabilities to create a comprehensive national inventory of trauma centers and burn centers for adults and children. It also requires maintaining and updating this inventory database. The National Academies of Sciences, Engineering, and Medicine have called for HHS to take a leadership role in and to improve the collection and use of data for trauma care. A comprehensive national inventory which delineates the resources and capabilities of the US trauma, and burn care system is critical in order to ensure situational awareness and improve injury related outcomes in this space.

It is difficult to develop, design, and maintain high functioning systems of trauma and burn care without accurate data on the location and capabilities of trauma and burn centers. The data cited above (and widely in the literature) on patient access to care is largely from 2010, the last year such data was routinely collected and displayed. The pediatric data is even older (2006). Improving population access to trauma care is a Healthy People 2020 priority. Additionally, in their report entitled A National Trauma Care System: Integrating Military and Civilian Trauma Care Systems to

Achieve Zero Preventable Deaths After Injury, The National Academies of Sciences, Engineering, and Medicine have called upon the Department of Health and Human Services (HHS) to take a leadership role in and to improve the collection and use of data for trauma care. The Government seeks to support that priority, improve transparency to the American Public including the research community, and improve situational awareness in order to improve emergency response in the event of disasters and public health emergencies.

This project seeks to advance the Emergency Care Coordination Center’s dual interests in developing patient and community centered emergency care systems and preparing to respond in times of public health emergencies by developing an inventory of hospitals’ emergency, trauma, and burn capabilities in the US.

The initial year of this project will require the formulation of a stakeholder engagement process to identify key data elements to include in a comprehensive national inventory of trauma and burn centers, and the development of the inventory of facilities and their ability to manage acutely ill and injured patients (trauma capabilities and capacity, burn capabilities and capacity, critical care capabilities and capacity including for special populations such as pediatric and geriatric patients). Engagement of a broad range of key stakeholders from health professional societies, the research community, policy makers, patient advocates, EMS, and emergency management communities is required.

In addition to key stakeholders, input from key federal partners such as the Emergency Medical Services for Children program in the Health Resources and Services Administration, the Office of Emergency

Medical Services in the Department of Transportation, and representatives from the Office of Emergency

Management and Office of Policy and Planning at ASPR will be expected. Using the information gained from stakeholder engagement activities, the base year of this project will additionally require the development of a comprehensive national inventory of the location and capabilities of trauma centers and burn centers (including pediatrics), and the subsequent dissemination of this inventory. For this project, we prefer the use of existing data sources, and a history of collaborating with subject matter experts in trauma and burn care, rather than relying solely on self-reported survey data.

This feedback is sought from qualified small business concerns [including Small Disadvantaged

Businesses (SDB), Woman-owned Small Businesses (WOSB), Historically Underutilized Business

Zone (HUBZone), Small Businesses, Veteran-Owned Small Businesses (VOSB), Economically

Disadvantaged Woman-Owned Small Business (EDWOSB) and Service-Disabled Veteran-owned

Small Businesses (SDVOSB)]. The Office of the Assistant Secretary for Preparedness and Response

(ASPR) intends to provide maximum practicable opportunities in its acquisitions to all types and categories of small businesses.

Your response to the information requested will assist the Government in determining the appropriate acquisition strategy, including whether a small business set-aside is a possibility.

This SSN is not a Request for Proposal (RFP) and does not constitute a commitment by the United

States Government (USG). The USG is currently conducting market research in accordance with

Federal Acquisition Regulation, Part 10, to identify potential small business sources to fulfill the requirement and gather information on current capabilities within the market. All information submitted in response to this sources sought notice is voluntary and the USG will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the USG. Proprietary information submitted should be marked appropriately.

All submitted information shall remain with the USG and will not be returned.

The U. S. Department of Health and Human Services (HHS), Office of Acquisition Management, Contracts and Grants (AMCG) has a future requirement for the above services. This SSN solicits industry’s interest and capability to provide technical programming staff, and the Department’s preference would be if one company can provide all of the work. Businesses must provide evidence showing their capability to perform the work.

RESPONSE: Responses are limited to 10 pages including appendices and attachments.

Respondents to this sources sought notice may identify their interest by submitting a capability statement.

Respondents are asked to provide one (1) page that contains the following information:

All Point of Contact information (email addresses, phone numbers, mailing address, DUNS information, etc)

Respondents are asked to list all relevant NAICS codes.

Respondents must indicate whether their firm is a small or large business. If small, indicate the classification.

Respondents must indicate whether they offer the required services on ANY Federal

Supply Schedules. If so, please list the schedule numbers.

SBSSN, in the event HHS has additional questions or requires clarification of the submitted information.

Pages 2-10 should address your capabilities show convincing data that your company can perform the work included in the attached Statement of Work. Data contained in excess of the 10 page limit will not be reviewed.

Please feel free to provide comments and suggestions to the Statement of Work.

All respondents and comments to this sources sought notice shall reference Developing an Inventory of Trauma, Emergency, and Burn Capabilities in the U.S and be submitted to Carol Matamoro Allen, Contracting Officer, at Carol.Allen@hhs.gov and Patricia Petersky, at Patricia.Petersky@hhs.gov.

Please provide your Capabilities Statements NO LATER THAN 9AM EDT, September 6, 2016.

DISCLAIMER AND IMPORTANT NOTES

This notice does not obligate the Government to award a contract or otherwise pay for information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the

Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business

Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.