FAC Furniture and Products Industry Day Q and A - Govt Responses.xlsx
XLSX spreadsheet 90 KB Posted
- Solicitation number
- HHM402-2X-X-FURN
- Issued by
-
Defense Intelligence Agency
About this file
This document is a Q&A file from the Defense Intelligence Agency's (DIA) Furniture and Products Industry Day, detailing key procurement insights for a forthcoming furniture and products contract. The solicitation involves furniture procurement, design, project management, installation, and maintenance services, with an anticipated contract award in Government Fiscal Year 2026. Key requirements include: contractors must hold a GSA Multiple Award Schedule Contract, provide personnel with TS clearance capabilities, communicate and coordinate projects with the Contracting Officer's Representative (COR), and purchase products from manufacturers listed in Section 7 of the Scope of Work.
Critical contract specifics include: the current incumbent is John Lang LaSalle, the contract will involve task orders with separate Statements of Work, and installation services will cover both CONUS and OCONUS locations. Contractors will be responsible for furniture design, project management, receiving, delivering, installation, tear-down, relocation, and removal services. The government will provide technical specifications for each order, and all products will be purchased using manufacturers' GSA Pricing Schedules. Notably, the government declined to disclose specific details about projected order volumes, spending distributions, and existing contract values. Contractors must be prepared to manage complex, potentially classified projects with robust communication and coordination requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| FAC Industry Day - Vendors Attendees List.pdf | ||
| FAC FURNITURE BPA SERVICES INDUSTRY DAY Final.ptx.pptx | PPTX presentation | |
| FAC Industry Day Registration - UPDATED.xlsx | XLSX spreadsheet | |
| Industry Day - RFI Notice- Updated 13 March 25.pdf | ||
| JBAB-DIA MAP.pdf | ||
| FAC Industry Day Registration.xlsx | XLSX spreadsheet | |
| Industry Day - RFI Notice.pdf | ||
| DRAFT SOW FAC Furniture and Services.pdf |
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GOV'T RESPONSE
| FAC Furniture and Products Industry Day Q & A | |||
| # | Question | Gov't Response | |
| 1 | Will this opportunity be posted on SAM.gov or another site like GSA or the ARC? | The Acq Strategy has yet to be determined. The contract vehicle for solicitation will be released via this announcement on Sam.gov. | |
| 2 | Does the company need to provide construction drawings from some projects? | Not needed for this requirement | |
| 3 | Is DIA only expecting proposals from the companies that came to industry day? | NO. The industry day was conducted to promote collaboration, exchange technical information, and for market research purposes. | |
| 4 | From an Agile acquisition viewpoint. Does DIA anticipate using OTA's for this or future procurements? | NO | |
| 5 | Who is the current incumbent? | John Lang LaSalle | |
| 6 | Timeline on proposals? Does this begin before or after site survey? | Timeline will begin upon issuance of each order award. | |
| 7 | How accurate are current furniture as-builts? | As-builts are issued on a as needed basis - N/A | |
| 8 | Are there instances where no-as-builts exist | N/A | |
| 9 | Will DIA be moving to standardize a manufacture for new outfits going forward? This will assist in the request for deeper discounting structures | Contractor will provide furniture from manufacturers listed in Section 7 of the Scope of Work. Manufacturer selection will be included in the Scope of Work provided by the Government. | |
| 10 | Does the company need to provide mechanical and electrical drawings for some projects? | Furniture electric plans are required per the terms in Section 8.1.2 Final Furniture Design Package. | |
| 11 | Will a FAR 51 be issued to allow the contractor the ability to purchase on the behalf of the government at GSA pricing or better? | These agreements (teaming) are to be established directly between the vendor & manufacturer(s) to successfully meet the needs for the Agency. | |
| 12 | Are there currently negotiated discounting structures for any manufacturers with DIA? | Yes | |
| 13 | What is the anticipated volume of procurement for 2025/2026? | The Government selects not to release this information. | |
| 14 | Are there specific issues with the current contract that you are hoping to improve upon w/the new contract? | No issues. This solicitation is for a new award. | |
| 15 | Will DIA sponsor the clearance for key personnel | The Government does not sponsor clearances. All Key Personnel must hold a TS clearance and be able to obtain a SCI level clearance and a successful Government issued CI Polygraph at the time of contract award. | |
| 16 | When purchasing furniture, will DIA pay the deposits before order or it is the contractors responsibility to pay all deposits | All product must be purchased under terms and conditions included in each manufacturers GSA Schedule Contract. Government is not required to provide deposits. | |
| 17 | Will you sponsor a company for a clearance? | The Government does not sponsor clearances. Contractor company must hold a TS Facility Clearance at the time of contract award date. | |
| 18 | Do the subcontracting companies have to be clearance? | Subcontractor companies do not require clearances. The Government will provide escorts for uncleared sub-contractors. Contractor can sponsor sub-contractors for obtaining a clearance at their own discretion. | |
| 19 | Are there currently dealers assigned to DIA from each manufacture? | It is up to the contractor to coordinate all dealer partner assignments and agreements with each manufacturer. | |
| 20 | Is there a manufacturer that represents the majority of DIA products? | All manufacturers listed in Section 7 have product installed throughout the agency enterprise. | |
| 21 | Does the PM need to work in a cleared office space? | No, the PM does not need to be in a cleared office space. However, if needed we will inform the PM of such changes. | |
| 22 | Does company need to be on GSA schedule? | The contractor must hold a GSA Multiple Award Schedule Contract | |
| 23 | Will there be a period of Q&A after this session? | NO | |
| 24 | The SOW lists several duties for the contractor that would require on-site work, including running the weekly schedule coordination meeting, establishing and running an on-site maintenance repair program. Would there be a hoteling workstation available for the contractor to use when at HQ? | No, hoteling network workstation will be available for contractor use. Meeting/conference rooms will be available upon request to meet with Government team. | |
| 25 | As the permanent work location for the contractor will be off-site, how often do you anticipate the contractor to be required at HQ? Would the government require a minimum amount of time per week etc.? | Depending on the scope of work included in each order, it is the decision of the contractor to determine how much time is needed to be spent at HQ or other sites. | |
| 26 | For ease of coordination, will the contractor be able to communicate freely with the government's project managers, architecture firm and other specialties for complete organization of all parties involved? Assuming the COR is aware and/or included on all communication. Items would include: • | Critical hold dimensions | |
| • | Electrical coordination | ||
| • | LEED requirements | ||
| • | Scheduling coordination | ||
| • | Status updates | The contractor will communicate and coordinate all project activities with the COR and Government Team Project Manager assigned to each order project. | |
| 27 | Would the contractor be included and invited to attend project kick-off meeting and/or weekly project status meetings when furniture is part of the scope? | Yes - the contractor will be invited to attend meetings as needed for each order. | |
| 28 | What are the travel expectations for the SPM? Are they required to travel to all off-site installations or only specifically when requested by the government? | It is up to the contractor to determine the travel expectations for each order awarded. | |
| 29 | If the SPM is traveling would the government expect another contractor representative to be available to fill in with all the SPM’s duties during that time frame? | It is up to the contractor to determine the travel expectations for each order awarded. | |
| 30 | Installation services are part of the SOW. What are the differences between the SPM responsibilities and an installation manager’s responsibility? Would the SPM be the overall POC managing the installation process? | It is up to the contractor to determine the team structure for each order contract award. | |
| 31 | Could you please confirm who the current incumbent contractor is? | John Lang LaSalle | |
| 32 | Would you be able to share the task order value (in dollars) for each year under the existing contract? |
a) 2021
b) 2022
c) 2023
d) 2024
| e) 2025 | The Government selects not to release this information. | ||
| 33 | What was the breakdown between OCONUS and CONUS spending? | The Government selects not to release this information. | |
| 34 | Could you provide the dollar distribution for CONUS locations to date under the existing contract? |
a) NCR
b) Alabama
c) Colorado
d) Florida
| e) Illinois | The Government selects not to release this information. | ||
| 35 | What was the dollar distribution between products (furniture) and services? | The Government selects not to release this information. | |
| 36 | Does this contract include the responsibility to complete on-call service tickets? | See Section 10 - Technical Requirements: Warranties and Maintenance Contractors Facility. | |
| 37 | Does this contract include the responsibility to complete furniture warranty requests. How would this work be funded if additional labor/costs required? | See Section 10 - Technical Requirements: Warranties and Maintenance Contractors Facility. | |
| 38 | Will all purchased product need to be shipped directly to DIA? | All product purchased under the contract will be shipped directly to the location in each order | |
| 39 | Can you provide an estimate of projected call orders for the first 2 years of the new contract? | The Government selects not to release this information. | |
| 40 | Please confirm that this SOW only includes one dedicated individual (key personnel). | The SOW requires the contractor to provide a senior level point of contact to the Government for performance, management and coordination of all work on all orders. It is up to the contractor to determine the team structure for each order contract award. | |
| 41 | Does the contractor need to provide labor for installation/knockdown, moving, and new product purchase? If so, what are the minimum qualifications for installation labor as none are provided in the SOW. | The contractor will provide labor and services as requested in each order. | |
| 42 | Does the contract include responsibility for service ticket procurements? | The contractor will provide labor and services for furniture design, project management, receiving, delivering, installation, tear-down, relocation, and removal as requested in each order. | |
| 43 | What storage capacity would be provided to the contractor at the DLOC? | See Section 10 - Technical Requirements: Storage and Warehousing at the Contractors Facility. | |
| 44 | Is the company submitting the questions identified during this process or remains confidential to all involved? | No companies will remain confidential | |
| 45 | Is there a pipeline of projects that will start the contract upon award? If so, how many? | YES. The Government selects not to release the number of projects anticipated. | |
| 46 | How many task orders are completed annually? | YES. The Government selects not to release the number of projects anticipated. The awardee selected should encompass the ability to meet the Agency's needs as they occur. | |
| 47 | What is the smallest to the largest size of project to include budgetary costs? | The Government selects not to release the number of projects anticipated. | |
| 48 | Is the coordination for projects with the COR and end user or COR only? | The contractor will communicate and coordinate all project activities with the COR and Government team Project Manager assigned to each order project. | |
| 49 | Is the site PM a Senior Project Principle or Senior Project Manager (SPM)? The SOW reference two names. | SPM = Senior Program Manager | |
| 50 | Are the contract two positions that require clearance? The SOW references an alternate for projects? | All Personnel must hold a TS clearance and be able to obtain a SCI level clearance and a successful Government issued CI Polygraph at the time of contract award. | |
| 51 | Is there a CLIN for the SPM? | Yes, there will be a separate CLIN. It is up to the contractor to determine the team structure for each call order contract award. | |
| 52 | Does the subcontracted furniture installers entire team be able to effectively communicate, read and write English? | See SOW Section 11 - Contractor Key Personnel. The contractors personnel shall be able to effectively communicate, read, and write English language. | |
| 53 | What product covers the 10% of the preferences on the contract? | All manufacturers listed in Section 7 have product installed throughout the agency enterprise. | |
| 54 | Can you provide an example of custom product that may be requested? | Custom product examples include A/V credenza units; watch floor consoles; custom conference table designs/dimensions. | |
| 55 | Does the contract cover 24-hour operation, conus/oconus? What are the work hours of this contract? | Standard hours of operation for each site will be noted in each order award | |
| 56 | How are call orders/tasks orders negotiated and based on what? | All product must be purchased utilizing each manufacturers GSA Pricing Schedule. Other services (i.e., SPM, PM, installation, etc.) contractor will submit cost based on their established GSA Multiple Award Schedule. | |
| 57 | Are there CLINS in the contract that will be used to invoice i.e. PM, Product, install etc.? | The Government has not determined the CLIN structure for this award. | |
| 58 | When will contract be awarded? | Government Fiscal Year 2026 | |
| 59 | How does the PM attend weekly status meetings via teams, zoom or in-person? With whom? | Meetings will be held with the COR and Government Project Management Team via MS Teams and/or in person. | |
| 60 | Will contract be modified each time a task order is issued? Or does each task order come with a different project SOW? | Separate SOW per call order | |
| 61 | Does DIA have specifications to match existing furniture when called out in task order? | Government will provide Technical specifications for all furniture requirements in each order award. | |
| 62 | Can contractor offer alternatives that may be more cost effective or bring the best value to match existing during the negotiating period? | No alternatives will be accepted. The Government will provide technical specifications for all furniture manufacturer requirements in each order award. | |
| 63 | What is the process to provide data on a compact disk? Is that process incorporated into the 5 business days timeline? | The Government prefers all design files/documents/data be sent via DoDSafe. | |
| 64 | What are DIA's IT policies and procedures? | The Government is unsure of how this question relates to this acquisition. It is not anticipated that the contractor will/need access to the Agency's IT network. | |
| 65 | Will the contractor need to have access to the internal email systems? | No | |
| 66 | Will the contractor require a special email account to communicate with the DIA government? | No | |
| 67 | Are there kickoff meetings for each task order to fully talk through the requirements? | The contractor will attend kick-off meetings for each order when requested by the COR and Government Project Management Team. | |
| 68 | Are existing site location drawings submitted with each task order? | Existing furniture layout drawing will be provided foreach site as needed for each order. | |
| 69 | How are tariffs handled during the period of the contract? | Based off Government Regulations pertaining to their GSA schedule. | |
| 70 | Are there additional storage and warehouse facility requirements? Can the contractor offer additional cost savings to the government? | See Section 10 - Technical Requirements: Storage and Warehousing at the Contractors Facility. | |
| 71 | Is the onsite Maintenance repair program a government facility? | At all Agency facility sites, the contractor shall establish an on-site maintenance repair for chairs covered under warranty. | |
| 72 | Does the warranty program consist of existing product? Is the contractor responsible for maintaining this product? If so, does the government provide the current inventory to the contractor? | The warranty program will consist of new product purchased from manufacturers listed in Section 7 of the SOW. The Contractor will also provide support as needed to the Government Project Management Team on warranty issues for existing furniture product. | |
| 73 | Is there a government site that receives DIA's excess furniture? If so, what's the process? | The Government Project Management Team will coordinate the relocation of any excess furniture product to the Government Warehouse Facility. It will be responsibility of the Contractor to provide a complete inventory list. | |
| 74 | Does the government require LEED requires for each task order? | See ADDENDUM 2 (General Guidelines) LEED CERTIFICATIONS and ENVIRONMENTAL SUSTAINABILITY | |
| 75 | Does DIA have an established Ergonomics product list established to purchase from or is it case by case? | The Government will provide technical specifications for all manufacturer furniture requirements in each order award. | |
| 76 | What type of building protection is required for installations? | Building protection requirements will be included for each site in each order. | |
| 77 | How long does your security process take to onboard new contractors? | Subject to onboarding volume at that specific time. |
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File details come from the government source that posted it. Updated .