Q As HHM402-12-R-0020.pdf

SUBJECT: SOLICITATION HHM402‐12‐R‐0020

JANITORIAL SUPPORT SERVICES

QUESTIONS and ANSWERS

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Q1. Is there a scheduled site visit for the solicitation above or will the site visit date and time be at the request of the prime contractor?

A1. The only scheduled site visit is 20JAN2011 and the Government has established this date and is responsible for the site visit event. Tour start will be 10:00am; check in will start at 9:00am until 9:55am. Instructions and direction shall be posted.

Additionally the due date is extended to 31JAN2012 at 12:00pm Eastern Standard Time.

Additionally; for the site visit those parties listed on previously submitted Letter of Intent, site visit attendees shall provide the following:

1. Legal Name

2. Social Security Number

3. Drivers License Number

4. Pass Port number ‐ in the event participant does not have drivers license

Access Personal Information (API) required for items 1 through 5 shall be emailed on company letter head in PDF format to the NEDIAC_CSS2012 secure email address listed in addendum H.

MANDITORY ‐ All API documentation shall be submitted on or before 1500 17JAN2012 in order to gain access for site visit. File header shall read: “Company Name‐SV20JAN12 ‐ attendees.pdf”

Verification of provided information shall be completed by the security office.

Directions and Location and instructions for check‐in will be forth‐coming in another

Amendment.

Q2. We are requesting that Virginia Contracting Activity sponsor our firm for Top Secret Security

Clearance to allow our SBA 8(a) firm to bid this contract. If not, will you consider removing the clause that the prime contractor must have a top secret security clearance to state that they must have the ability to obtain a Top Secret Security Clearance within a certain amount of days?

A2. No, the government will not remove the TS clearance requirement/clause, interested companies must have a Top Secret Facility Clearance already approved by Defense Security Service (DSS).

In addition it is a Pass/Fail requirement within the evaluation section of Addendum E.

Q3. Is this project considered a new requirement?

A3. No.

Q4. If this project is not considered a new requirement, then who is the incumbent and what is the contract number?

A4. The incumbent is Rowe Contracting Services, Inc. Contract Number: HHM402‐07‐C‐0065

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Q5. Regarding the RFP mentioned in the subject line, is attending the Site Visit mandatory to submitting a proposal for this contract?

A5. See A1. The site visit may enable you to understand from a visual aspect the nature of what is described in the SOW, which may provide additional insight to support your technical and cost approach to support this solicitation. A site visit is not mandatory.

Q6. Question in regards to the top secret security clearance. Will the DIAC procurement agency consider sponsoring a contractor for the clearance? Vendor has had a facility security clearance before but it has since expired.

A6. See A2.

Q7. I’ve been unable to find a designated date for the site visit. Has this been set yet and is this mandatory?

A7. See A1, this will not prevent you from submitting a proposal. All proposals shall be evaluated in accordance with the evaluation criteria in Addendum E. However the site visit may provide additional insight to your designated POC from an actual visual context of the described requirements within the SOW for possible corporate strategy, pricing and technical approach proposal submission. The site visit is to show realistic work environment to the SOW.

Q8. In order to make a final decision to participate, please provide the current annual price and incumbent contractor name.

A8. See A4. This requirement is currently under competition and can disclose requested information 40 days after award.

Q9. The Offeror has a CAGE code and one of its managers does hold a TOP SECRET clearance. Will this be enough to PASS the Security factor?

A9. Security classification determination shall be confirmed via offeror’s proposed Cage Code and verification shall commence immediately after requirement close date and receipt of offeror’s proposal. Verification of cage code shall determine offeror’s eligibility for technical and price volume evaluation. See Addendum E for evaluation, Addendum C ‐ SOW paragraph 9(c)(i).

Staffing and Addendum F ‐ Draft DD254.

Q10. Is this the final bid package? If so, will there be a form 1449 uploaded?

A10. This is not a commercial bid package under the Uniform Contract Format. This is a combined synopsis/solicitation and the DD 1449 is not required. However under 52.212‐1(b) Offerors shall provide the following:

(1) The solicitation number

(2) Time specified in the solicitation announcement for receipt of offeror

(3) Name, address and telephone number of the offeror

(4) Indicate reference to SOW with a technical description of support services offered

(5) Terms of any expressed warranty

(6) Price and discount terms

(7) “Remit to “ address

(8) Copy of representations and certifications

(9) Acknowledgement of Solicitation Amendments

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Q11. What is the current option year price?

A11. Offeror shall propose option year price as designed in Addendum A; as well as CLINs for option periods in Addendum G on pages 3 of 6 and 4 of 6.

Q12. Key personal, are we allowed to send a generic resume? Company plans are to interview current management staff.

A12. Review Addendum E for evaluation of proposal.

Q13. Addendum`s A.1, A.2, A.3, can we get a sq footage breakdown? Example, carpet, tile, etc.

A13. Carpet Square Footage total is 1,005,897; Tile Square Footage total is 164,801.

Q14. Can you please provide the square footage of the different surface types listed in

Addendums A.1, A.2, and A.3? The square footage is needed for pricing.

A14. The square footage is the same through‐out Addendums A.1, A.2, and A.3. The Addendums individually represent a different or change in frequency of support services.

Q15. Can you please provide the number of fixtures or square footage of the restrooms?

A15. 96 Restrooms ‐ Men: 14,783 Square Feet; Woman: 12,581 Square Feet and UniSex: 405 Square Feet.

Q16. Is there any historical data available for the Special Cleaning/Special Events?

A16. The Government estimates 3 events per year between 8:01pm to 4:59am.

Q17. Is the wage determination based on SCA rates?

A17. Yes, this requirement falls under FAR 22.102‐4 Application of the Fair Labor Standards Act minimum wage and FAR 22.1003‐5: Some examples of contracts covered; in Part (c) Custodial, janitorial, housekeeping and guard services.

Q18. Reading further we found Addendum E: FACTOR1. If a company does not have a Top Secret Facility clearance, it says that the proposal will not be evaluated; does it mean that the vendor does not qualify at all?

A18. All submitted proposals will be evaluated under FACTOR1 for security status and determined as a Pass/Fail. In order to determine Pass/Fail, the Government will use the cage code listed in the proposal to verify offeror security clearance status as either pass or fail in accordance with FACTOR1.

Additionally, in the event the offeror’s proposal does not have the DSS approved Top Secret facility clearance ‐ that proposal will not be evaluated.

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Q19. Let us know if there is a way to qualify.

A19. A company has to be sponsored by a Government agency or another corporation as a viable subcontractor for a specific clearance level. For this requirement, the Government is not sponsoring new or expired company clearances. Offerors shall already possess a clearance at the level specified in this requirement.

Q20. The requirement to have the ability to store classified materials at a SECRET level seems unduly burdensome. Will the Government consider removing this part of the Pass/Fail requirement?

A20. The requirement for offerors to store classified materials is deleted and removed from the security evaluation to store at the SECRET level. No storage of classified information is required.

Q.21 Question is that vendor has never been awarded a federal contract therefore no federal references. Vendor has and is still performing work at the state level on an as needed basis, which they pay with government credit card and have numbers of other references, but they are all private owners, non‐profit organizations and other private business entities. Do you have any suggestions in this matter as we would like to enter the Federal Market?

A21. References for Past Performance information submitted to the Government in Addendum H shall be relevant and recent. Past Performance submittals can be from United States Military organizations, Federal, State and or Local Government; as well as commercial and or non‐profit business.