HFD_WUI_-_8x11_LAND_-_20250723.pdf

This file contains a wildland urban interface (WUI) map and project documentation for the Hayward Fire Department and Fairview Fire Protection District's Wildfire Ready East Bay initiative (Project Tracking Number: 25-WP-SCU-78901139). The map, dated July 23, 2025, delineates the wildland-urban interface zones and high-hazard urban areas within Hayward and adjacent unincorporated regions, illustrating streams, pipelines, and jurisdictional boundaries across the Cities of Hayward and Fairview Fire Protection District. The associated contract opportunity (Project 26-036) solicits vegetation management services including on-call tree limb chipping services (operating twice annually in May-June and October-November on a first-come, first-served basis), residential defensible space assistance programs, weed abatement services, and large-scale defensible space projects throughout the Hayward Hills. Electronic proposals must be submitted through the City's eProcurement Portal by 3:00 p.m. on Tuesday, March 24, 2026, with questions due by March 13, 2026; City Council approval is scheduled for April 21, 2026, and the Professional Services Agreement execution date is April 28, 2026.

Contractors must maintain a valid California C-61/D-49 or C-27 Landscape Contractor License, employ at least one Certified Arborist, hold a Hayward business license, and carry $1,000,000 in general liability, automotive liability, workers' compensation, and employers' liability insurance plus professional liability coverage. All-inclusive unit rates covering labor, materials, equipment, transportation, disposal, licenses, fees, insurance, and permits must be submitted, with separate pricing for two-person crew hourly rates and per-cubic-yard chipping rates for disposal and on-site pile placement. Evaluation criteria equally weight proposal quality and thoroughness (25%), experience and past performance (25%), meeting City requirements (25%), and cost with ability to perform within timeframes (25%). Contractors must execute labor, materials, and performance bonds set at not less than 100 percent of total contract value and comply with prevailing wage requirements under California Labor Code sections 1770-1780. No specific contract budget, incumbent vendor information, contract term, or renewal options are identified in the procurement documentation; payment terms are structured as Net 30 from invoice date.