HEVAS6-14-R-0001-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. This amendment is issued to incorporate additional/clarif ication information in the Q&A and at FAR Clause 52.212-1 (Addendum), paragraph (b)(6)(D).

2. All other contents remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Jan-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HEVAS6-14-R-0001

X 9B. DATED (SEE ITEM 11)

12-Dec-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Jan-2014

CODE

DDESS AREA SERVICE CENTER

ATTN: PROCUREMENT DIVISION

700 WESTPARK DRIVE

PEACHTREE CITY GA 30269-1498

HEVAS6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HEVAS6-14-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

QUESTION & ANSWERS

CONSOLIDATED QUESTIONS(Q) AND ANSWERS(A)

Written Questions Received Before: 18 Dec 2013, 12:00 a.m. EST

Response: 23 Dec 2013, 9:00 a.m. EST

Solicitation #: HEVAS6-14-R-0001, (School Furniture IDIQ)

Note: Unless indicated otherwise, references within the questions pertain to the original solicitation document.

Q1. Is the Government allowing questions at this time (received 12/16/2013, 2:42 p.m. EST)?

A1. See page 9 of the solicitation, paragraph (m) “Communication.” Formal communication period closes 18 Dec 2013, 12:00 a.m. EST.

Q2. Who held the contract the previous five years?

A2. There is/are no incumbent contractor(s) or previous IDIQ contract holders for this particular requirement. New multiple IDIQ contracts will be awarded from this solicitation.

Q3. In reference to page 8 of the solicitation, paragraph (b)(4) Technical Proposal, (B) Wide range of available products offered. Will additional information be required for brand named or equivalent products? Do the Government require snapshot images from website containing the images or the links to web pages?

A3. Offerors are encouraged to demonstrate adequate and pertinent information for any proposed item providing clarity to determine type, size, quality, function, features, etc. Proposed items may be confirmed, described or substituted using the editable copy spreadsheet (MS Excel) included in the posting. Offerors may also provide supporting information such as photos, websites/links, etc. in order to describe items.

Q4. In reference to page 8 of the solicitation, paragraph (b)(4) Technical Proposal, (E) Financial support/agreement with manufacturer(s). Does the Government require a copy of a written agreement between offeror and manufacturers/vendors stating business terms or would relevant Letter(s) of Supply (LOS) be acceptable?

A4. Valid/relevant LOS will be acceptable.

Q5. In reference to page 8 of the solicitation, paragraph (b)(8) Representations and Certifications.

If Reps and Certs are within the System for Award Management (SAM), is any written statement needed in technical response indicating business information in SAM is up-to-date?

A5. Representations and Certifications completed in SAM are acceptable and in such case submission of hardcopy is not required. Offeror should indicate that Reps and Certs have been completed in SAM.

Offeror may also choose to submit/include a hardcopy of their Reps and Certs.

Q6. Are the quantities listed in the Technical Exhibit (TE) 2 the total for the entire solicitation or simply a representation of the items required?

A6. See page 7 of the solicitation, paragraph (b)(4) “Technical Proposal.” The Sample Furniture List (SFL) is a realistic representation of furniture types, sizes, functions, qualities, etc. that may be required and requested in a delivery order/request for quote (RFQ).

Q7. Can the products be offered under this solicitation (HEVAS6-14-R-0001) by a small business if, the small business is a dealer for the large business? Can the products be produced or manufactured by a large business?

A7. Yes, products may be manufactured by a large business. However, the winning offerors must be determined small business for NAICS 337127 (non-manufacturer waiver applies). Also, see page 1 of the solicitation, block 10 indicating restricted 100% small business set aside.

Q8. Please clarify if this solicitation is considered a best value or low price award?

A8. See page 9 of the solicitation, FAR Clause 52.212-2, paragraph (a) and page 24, FAR Clause 52.212- 4, paragraph (u).

Q9. Is the Government asking for GSA or “open market” pricing on this solicitation?

A9. This is an open-market solicitation restricted only to small businesses. Open-market pricings are expected for this solicitation.

Q10. Would the Government pre-review products then advise if firm should submit offer on this solicitation?

A10. The Government will not conduct a pre-review of products to advise any vendor if they should or should not participate in the solicitation.

Q11. Can the products offered by a small business, that are manufacture by a Canadian manufacture, be offered to DoDEA under this solicitation?

A11. Yes. In reference to DFARS 225.872 and DFARS Clause 252.225-7000, Canada is classified as a qualifying country under the Buy American Act (BAA). Also, see FAR Subparts 25.1 and 25.4 for regulatory information pertaining to Buy American Act/Trade Agreements.

Q12. Does the solicitation exclude any manufacturing from Taiwan, China or South Korea?

A12. See FAR Subparts 25.1 and 25.4 for regulatory information pertaining to Buy American Act/Trade Agreements.

End of Q&A

Additional Information as of Amendment 0002, 3 January 2014:

Offerors shall demonstrate approach to pricing for installation (included in price proposal). The following scenario shall be used to address realistic pricing for installation:

1. Install all items with all quantities listed in Sample Furniture List (SFL), Technical Exhibit 2.

2. Location for installation is Fort Bragg, North Carolina.

Offerors shall include details such as number of labor hours, number of employees, position/title of employees, wage rates, etc. to support approach to pricing for installation.

The actual pricing for installation/delivery will be determined competitively and/or negotiated for each project/delivery order. Total pricing (to include products, delivery and installation) will be rolled under CLIN 0001 within each delivery order.

See addition/revision at FAR Clause 52.212-1 (Addendum), paragraph (b)(6)(D) Price Proposal

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

(b) Proposal submissions shall include one executed/signed copy of the Standard Form (SF) 1449, Blocks 17a (Company Name/Address/Phone number), 17b and 30a-c. (This is page 1 only of the solicitation). Offers may be submitted on letterhead stationery. Each offeror’s proposal shall be submitted as stated below and all information shall be confined to the appropriate part to facilitate independent evaluation. The overall proposal shall consist of four (4) separate and detachable parts, individually entitled (see below).

a. PART I – Page 1 of SF Form 1449 (Solicitation) and Acknowledgement of all Amendments

b. PART II – Technical Proposal

c. PART III – Past Performance

d. PART IV – Price Proposal

Parts I through III shall be organized into a single binder (Binder #1). The contents of binder #1 shall contain no pricing information. Part IV (Price Proposal) shall be submitted in a separate binder (Binder #2). Binders number 1 and 2 makes a complete set. Submit four (4) copies of Binder #1 (one original and three copies) and two (2) copies of Binder #2 (one original and one copy). Include one (1) CD/DVD copy of proposal (Parts I thru 1V).

Each binder shall not exceed 100 sheets of paper (single or double-sided printing may be used). All pages except cover page, table of content, list of acronyms/figures and tab sheets will count towards the 100 sheets limitation.

Pages with text, logos, graphics, photo, charts etc. will apply to the above page limit. Text should be printed in a commonly used font such as Times New Roman or Arial, font size between 11-12 point, and with margins between .05 – 1.5.

(b)(2) All offers shall be received no later than 13 January 2014, 3:00 PM, (Eastern Standard Time) Monday through Friday, 7:00 am – 3:00 pm (except for Federal Holidays). Fax and email responses WILL NOT be accepted. Offers shall be submitted to:

DDESS Procurement Office ATTN: Michael J. Eadon 700 Westpark Drive Peachtree City, GA 30269

(b)(4) Technical Proposal: The technical proposal shall address the offeror’s ability to provide school furniture, specialty products, accessories, and related items, on a recurring basis, similar to and of comparable quality with those sample items listed in the Sample Furniture List (SFL), Technical Exhibit (TE) 2 and the Statement of Work (SOW). Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror’s lack of understanding or cost consciousness. The proposal shall contain all the pertinent information necessary to permit evaluation of the proposal. The technical proposal shall contain NO PRICING information.

(i) The technical proposal shall address the Technical subfactors in FAR Clause 52.212-2 as follows:

(A) Wide range of authorized distributors/manufacturers. Listing of authorized distributor relationships including length of relationship and any exclusive rights.

(B) Wide range of available products offered. Demonstrate the ability to provide a variety of products in all categories covered by the SFL, to include common areas, and specialty products, e.g. art, music, nurses office, etc. Online website, virtual catalog(s), text description for furniture with photos, drawings and dimensions may be used to demonstrate the range and quality of items offered.

(C) Ability to serve a wide geographic area for delivery, unpacking and disposal of packing materials/debris. Listing of company’s geographic delivery locations of product. Demonstrate delivery methods availability for each delivery location (See TE 1) in Continental United States, Puerto Rico and possibly Cuba which may be requested and coordinated during RFQ for each delivery order.

(D) Demonstrate approach to providing installation/assembly services which includes unpacking and disposal of packing materials/debris when requested by the Government. Locations include Continental United States, Puerto Rico and possibly Cuba which may be requested and coordinated during RFQ of each delivery order.

(E) Demonstrate financial support/agreement with manufacturer(s) providing products with a total value of

$3,001.00 or more.

(b)(6) Price Proposal: The price proposal will be evaluated to ensure price reasonableness for the products being offered to the Government, considering the specific terms and conditions, and relevant commercial practices. The Government will perform price analysis IAW FAR Part 15.404-1(b) and applicable supplements and guides to ensure a fair and reasonable price. The price factor will include an evaluation of:

(A) Pricing for SFL, 4th through 12th grades, common areas and specialty. Offeror must include firm fixed unit prices for all items at TE 2. An editable (MS Excel) copy of this spreadsheet will be included with the posting of this solicitation for offerors’ use. Items priced are for brand name or equivalent.

(B) Proposed prices that are found to be either unreasonably high or unrealistically low in relation to the proposed work may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall proposal being considered unacceptable.

(C) Any inconsistency, whether real or apparent, between proposed performance and price must be clearly explained in the price proposal. For example, if unique and innovative approaches are the basis for an apparently unbalanced/inconsistently priced proposal, the nature of these approaches and their impact on price must be completely documented.

(D) Offerors shall demonstrate approach to pricing for installation (included in price proposal).

The following scenario shall be used to address realistic pricing for installation:

1. Install all items with all quantities listed in Sample Furniture List (SFL), Technical Exhibit 2.

2. Location for installation is Fort Bragg, North Carolina.

Offerors shall include details such as number of labor hours, number of employees, position/title of employees, wage rates, etc. to support approach to pricing for installation.

(b)(8) Representations and Certifications. See FAR 52.212-3 Alt I for instructions on completing the provision on-line.

(b)(10) Past Performance.

(A) Offerors shall submit with the proposal a list of all current and completed contracts similar in nature to this requirement from January 2010 to proposal due date. The list shall contain the following information:

(1) short descriptive title of project,

(2) contract period,

(3) total contract value,

(4) date of award,

(5) Contracting Activity (customer) name with complete mailing address, ` (6) customer POC, name, title, mailing address, phone and e-mail address and

(7) any comments (e.g. problems, solutions). The offeror shall provide information on problems encountered on the identified contracts and the offeror’s corrective actions.

(B ) Offerors shall ensure three (3) references complete the Past Performance Questionnaire, Attachment 1, and return to michael.eadon@am.dodea.edu or fax: (770) 632-8720 no later than the closing date and time of this solicitation. This document is the only document which shall be emailed or faxed by the three (3) references.

(ii) The Government may use past performance information provided by the offeror’s references, list of contracts or other Government available sources such as Past Performance Information Retrieval System (PPIRS) to rate the offeror. Offerors with no relevant past performance information shall provide a written statement attesting to such.

(d) Product Samples. A product sample may be requested by the Contracting Officer after receipt of offers if determined necessary for purposes of evaluation.

(g) The Government intends to evaluate offers and award multiple contracts without discussions. Therefore, the initial offer should contain the offeror’s best terms from a price and technical standpoint. However; the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(m) Communication. Formal communications such as questions and/or requests for additional information concerning this solicitation shall be submitted in writing via email, within five (5) calendar days after date of issuance of this solicitation, to Contract Specialist at email address: michael.eadon@am.dodea.edu. NO PHONE CALLS WILL BE ACCEPTED. The Government will consolidate the answers to the written questions and post the consolidated response as an amendment to the solicitation to ensure all interested contractors are informed.

(End of provision)

(End of Summary of Changes)