HEVAS6-14-R-0001-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. This amendment is issued to incorporate the consolidated response of Questions and Answ ers (Q&A) and to revise the Statement of Work (SOW), paragraph(s) 1.1. and 1.2.

2. All other contents remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Dec-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HEVAS6-14-R-0001

X 9B. DATED (SEE ITEM 11)

12-Dec-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Dec-2013

CODE

DDESS AREA SERVICE CENTER

ATTN: PROCUREMENT DIVISION

700 WESTPARK DRIVE

PEACHTREE CITY GA 30269-1498

HEVAS6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HEVAS6-14-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTION & ANSWERS

CONSOLIDATED QUESTIONS(Q) AND ANSWERS(A)

Written Questions Received Before: 18 Dec 2013, 12:00 a.m. EST

Response: 23 Dec 2013, 9:00 a.m. EST

Solicitation #: HEVAS6-14-R-0001, (School Furniture IDIQ)

Note: Unless indicated otherwise, references within the questions pertain to the original solicitation document.

Q1. Is the Government allowing questions at this time (received 12/16/2013, 2:42 p.m. EST)?

A1. See page 9 of the solicitation, paragraph (m) “Communication.” Formal communication period closes 18 Dec 2013, 12:00 a.m. EST.

Q2. Who held the contract the previous five years?

A2. There is/are no incumbent contractor(s) or previous IDIQ contract holders for this particular requirement. New multiple IDIQ contracts will be awarded from this solicitation.

Q3. In reference to page 8 of the solicitation, paragraph (b)(4) Technical Proposal, (B) Wide range of available products offered. Will additional information be required for brand named or equivalent products? Do the Government require snapshot images from website containing the images or the links to web pages?

A3. Offerors are encouraged to demonstrate adequate and pertinent information for any proposed item providing clarity to determine type, size, quality, function, features, etc. Proposed items may be confirmed, described or substituted using the editable copy spreadsheet (MS Excel) included in the posting. Offerors may also provide supporting information such as photos, websites/links, etc. in order to describe items.

Q4. In reference to page 8 of the solicitation, paragraph (b)(4) Technical Proposal, (E) Financial support/agreement with manufacturer(s). Does the Government require a copy of a written agreement between offeror and manufacturers/vendors stating business terms or would relevant Letter(s) of Supply (LOS) be acceptable?

A4. Valid/relevant LOS will be acceptable.

Q5. In reference to page 8 of the solicitation, paragraph (b)(8) Representations and Certifications.

If Reps and Certs are within the System for Award Management (SAM), is any written statement needed in technical response indicating business information in SAM is up-to-date?

A5. Representations and Certifications completed in SAM are acceptable and in such case submission of hardcopy is not required. Offeror should indicate that Reps and Certs have been completed in SAM.

Offeror may also choose to submit/include a hardcopy of their Reps and Certs.

Q6. Are the quantities listed in the Technical Exhibit (TE) 2 the total for the entire solicitation or simply a representation of the items required?

A6. See page 7 of the solicitation, paragraph (b)(4) “Technical Proposal.” The Sample Furniture List (SFL) is a realistic representation of furniture types, sizes, functions, qualities, etc. that may be required and requested in a delivery order/request for quote (RFQ).

Q7. Can the products be offered under this solicitation (HEVAS6-14-R-0001) by a small business if, the small business is a dealer for the large business? Can the products be produced or manufactured by a large business?

A7. Yes, products may be manufactured by a large business. However, the winning offerors must be determined small business for NAICS 337127 (non-manufacturer waiver applies). Also, see page 1 of the solicitation, block 10 indicating restricted 100% small business set aside.

Q8. Please clarify if this solicitation is considered a best value or low price award?

A8. See page 9 of the solicitation, FAR Clause 52.212-2, paragraph (a) and page 24, FAR Clause 52.212- 4, paragraph (u).

Q9. Is the Government asking for GSA or “open market” pricing on this solicitation?

A9. This is an open-market solicitation restricted only to small businesses. Open-market pricings are expected for this solicitation.

Q10. Would the Government pre-review products then advise if firm should submit offer on this solicitation?

A10. The Government will not conduct a pre-review of products to advise any vendor if they should or should not participate in the solicitation.

Q11. Can the products offered by a small business, that are manufacture by a Canadian manufacture, be offered to DoDEA under this solicitation?

A11. Yes. In reference to DFARS 225.872 and DFARS Clause 252.225-7000, Canada is classified as a qualifying country under the Buy American Act (BAA). Also, see FAR Subparts 25.1 and 25.4 for regulatory information pertaining to Buy American Act/Trade Agreements.

Q12. Does the solicitation exclude any manufacturing from Taiwan, China or South Korea?

A12. See FAR Subparts 25.1 and 25.4 for regulatory information pertaining to Buy American Act/Trade Agreements.

End of Q&A

The following have been modified:

STATEMENT OF WORK

1.0. BACKGROUND AND PURPOSE.

1.1. The Domestic Dependent Elementary and Secondary Schools (DDESS) and Department of Defense Dependents Schools – Cuba (DoDDS-Cuba), located within the continental United States as well as Puerto Rico and Cuba is currently comprised of 66 schools providing educational requirements for pre-kindergarden through 12th grade. DDESS schools serve the children of military service members and Department of Defense civilian employees in some areas.

1.2. DDESS has a requirement for school furniture (classroom grades 4th to 12th) to include common area and outdoor school furniture to outfit new schools and replace furniture in existing schools. The furniture requirement will include but is not limited to general purpose classrooms, specialty classrooms (e.g., science, chorus, and band), teacher furniture, common area furniture and outdoor seating.

2.0. SCOPE. The contractor shall:

2.1. Provide all labor, equipment, materials, tools, quality control, supervision, shipping and transportation to provide furniture, installation, and overall set-up requirements specified.

2.2. Send submittals of products to be furnished for approval to the Contracting Officer’s Representative (COR) within five (5) calendar days of receipt of Delivery Order to coordinate material colors and the delivery/installation schedule based on availability of the product. Submittals shall be in electronic or hard copy form (such as product descriptions from website). Submittals must be approved by the Government before delivery is scheduled.

2.3. Unload and deliver the furniture inside the school to the designated space provided by the designation Point of Contact (POC) unless the delivery order specifies otherwise. Designation POC information will be provided on each Delivery Order.

2.4. Assemble and install all furniture and support items.

3.0. SPECIFICATIONS.

3.1. New and Unused: Unless otherwise specified, all materials shall be new, unused, produced from current production components and shall be delivered ready for use.

3.2. Environmental Considerations: All possible product lines offered must meet Green Guard Certification Standards for Low Emitting Products for the Indoor Environment.

3.3. Standards: Furniture must meet the needs of the specified classroom, teaching environment and description provided. Furniture must be age-appropriate and proportional in size.

3.4. Warranty: All furniture must have a life span of 7 to 10 years or longer as stipulated in the warranty.

All warranty information to include manufacturer pamphlets must be provided to the Government’s on-site POC.

4.0. ACCESS TO THE INSTALLATION.

4.1. Delivery drivers shall have a valid driver’s license and vehicle shall have a valid license plate with valid insurance. Drivers and vehicles not meeting this requirement will not gain access to the installation.

4.2. Time and expense associated with compliance with installation’s vehicle Access Control Procedures are the responsibility of the contractor. Information regarding gate access can be obtained at 1-877-727- 4342 or visit the website at www.RAPIDGate.com.

4.3. Performance of Work on Government Premises: Current rules and regulations applicable to the premises, where the work will be performed, shall apply to the contractor and its employees while working on the premises. These regulations include, but are not limited to, presenting valid identification for entrance, smoking restriction and safety procedures as outlined in the site regulations.

5.0. DELIVERY.

5.1. Schools receiving furniture are located on military installations in seven states, (New York, Virginia, North Carolina, South Carolina, Kentucky, Georgia, and Alabama) and Puerto Rico. The contractor may also be responsible for shipping items for W.T. Sampson in Guantanamo Bay (GTMO), Cuba to a location within the continental United States. See Technical Exhibit 1 for shipping address/location.

5.2. Deliveries shall occur during normal school hours of operation unless otherwise approved in writing by the destination POC as follows:

5.2.1. Normal school work hours are from 0730 – 1600, Monday through Friday with the exception of Federal holidays when the schools are closed.

5.2.2. School calendars are located at: http://www.dodea.edu/home/calendars.cfm. Calendars are subject to change based on weather or other conditions.

5.2.3 Delivery shall occur no earlier than ten (10) calendar days before the projected installation start date.

5.3. Contractor is advised all schools are not equipped with loading docks that access the ground floor.

The contractor shall be responsible for inside delivery to the locations in the school designated by Government receiving personnel.

5.4 Site Survey: The contractor shall conduct a site-survey within ten (10) calendar days prior to delivery and installation of the furniture. The Government will provide in each delivery order, names and phone numbers of key personnel required for delivery/installation coordination and quality assurance. Site survey shall be coordinated with the designated POC prior to arriving at the school. The purpose of the site survey is to:

5.4.1. Confirm delivery access and acquire directions to the school.

5.4.2. Confirm assembly and installation locations for the furniture.

5.4.3. Confirm installation date(s) and hours of access to the school. See paragraph 4.4.1.

5.5. The contractor shall coordinate with the designated POC 24 hours prior to delivery to coordinate available times.

6.0. INSTALLATION.

6.1. Installation services may be required for any of the delivery locations listed in TE 1 including Puerto Rica and Cuba. Furniture requiring installation at the Puerto Rica and Cuba locations may be requested by the Government during the delivery order RFQ phase or acquired as a separate requirement outside the IDIQ contract.

6.2. There is very little temporary storage space at the schools. Items shall be kept by the contractor until a complete delivery and installation schedule is agreed upon between the contractor and Government.

Once delivery is made, items must be assembled and moved into the classrooms as soon as possible or within ten (10) calendar days after delivery.

6.3. When installation is required, either party may request for after hours (evenings, weekends, school holidays) installation but must be coordinated in writing and approved in writing by the Government prior to execution.

6.4. Assembly and installation must be completed no later than the specified date provided on the Delivery Order. Any late delivery/installation will be considered unfavorable performance. The past performance ratings of current/previous delivery orders will be noted and may be used in determining award of future delivery orders.

6.4.1. The steps normally required for installation services include: storage, delivery, staging, installation, site cleanup, inspection, punch list and final walk-through.

6.4.2. Generally, the Government requests all computer tables, if ordered, to be assembled and installed first. Contractor shall honor specific delivery requests as such may be necessary to allow other work to progress (e.g. installation of computers, electronics, appliances, etc.).

6.5. During and after installation:

6.5.1 Contractor installation personnel shall not enter any area other than the designated project area and shall only work in the schools when Government personnel are present and shall be escorted at all times while students are inside the school.

6.5.2. Contractor personnel shall maintain a means of egress from all designated work areas to comply with national local fire codes including staging and assembly areas, building loading dock, corridors, elevator lobbies, and stairs.

6.5.3. The Contractor shall (at all times) maintain a clean and orderly work environment keeping the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. Material/debris shall be removed on a daily basis when work is in progress, as a deterrent to accumulation and/or spreading unnecessarily into adjacent areas. All debris shall be hauled away from the military installation by the Contractor. The contractor shall not use trash cans and dumpsters on the military installation for debris. The COR/Location POC may elect to have recycleable materials placed in a designated recycle area.

6.5.4. Floors shall be protected with plastic, cardboard, or other covering to protect the integrity of the floors from dents, scratches, or other damage when delivering, moving, and assembling furniture.

6.5.5. The contractor shall protect all warranties by immediately correcting all omissions, mistakes, or damage.

6.5.6. Unless directed otherwise by the COR, the contractor shall remove from the project site any defective product or material that has been delivered to the site in error within twenty-four (24) hours.

6.5.7. Prior to completion of the work, the Contractor shall remove from the vicinity of the work area all waste materials, shipping containers, packing rubbish, unused materials, and other like material, belonging to the Contractor or used under the Contractor's direction. The Contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes, and laws.

6.5.8. Walk-through and Punch List: Within three (3) workdays after completing installation, the contractor and the Government will jointly verify the working condition of the furniture, the quality of the installation, and the quality of the goods received and develop a punch-list.

6.5.8.1. During the initial walk-through, the contractor shall provide a team of installers responsible for correcting all minor deficiencies and making all minor adjustments, as required, for Agency occupancy and use of the furniture.

6.5.8.2. The contractor shall correct all punch-list items to the satisfaction of the Government.

Representatives from the contractor's project management and installation teams will accompany the COR on a final walk-through/punch list inspection of the entire product installation within ten (10) working days after distribution of the punch-list.

6.6. Repairs:

6.6.1. Any building(s) damage caused by the installation team, including damage to walls, ceiling and floors shall be corrected at contractor’s expense.

6.6.2. Contractor shall restore building(s) to the same condition as before the start of furniture installation.

Contractor shall repair building damage with techniques that meet the environmental specifications.

6.7. The Government will sign the final inspection and acceptance receipt upon completion of inside delivery, unpacking, assembly/installation, and removal of all packing debris.

End of SOW

(End of Summary of Changes)